HomeMy WebLinkAbout1999-08-02 - Agendas - Final•
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• Heather WoodriNif RCR0Fnmj ED
City Clerk
TO: Parks and d
Recreation Advisory Boar
FROM: Con�4i� kmonston, Parks &t Recreation Superintendent
DATE: July 28, 1999
RE: PRAB Meeting Monday, August 2, 1999
5:30 p.m. meet at City Hall Room 326
AGENDA
1. Approval of PRAB July 14, 1999 meeting minutes.
2. Mt. Sequoyah Gardens Park Proposal: Ron Austin, City Alderman Ward 1
Ron Austin will present a proposal to raise $15,000 to $20,000 in donations to construct a
overlook structure at Mt. Sequoyah Gardens Park to be named the "Ray Adams Memorial
Overlook" or something similar with Ray Adam's name being included. (See attached
proposal.)
PRAB Motion:
3. Facility Committee Meeting:
The PRAB Facility Committee needs to set a meeting date to review plans for Mt. Sequoyah
Gardens Park.
4. Ozark Volleyball Club Proposal: Cern Johnson
See attached proposal.
PRAB Motion:
5. Park Video: Walker Park
6. Other Business:
7. Adjournment:
Attachments:
PRAB Meeting Minutes - July 14, 1999
Ron Austin - Mt. Sequoyah Gardens Park Proposal Letter
Ozark Volleyball Club Proposal Letter
CIP Update
Green Space Monthly Report
HMR Monthly Report
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07/08/99 10:38 1Y5o1 665 2577
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KINGSTON SCHOOL fn002
REQUEST
TO: CONNIE EDMONSTON and PARKS AND RECREATION
ADVISORY BOARD
FROM: Ron Austin
DATE: July 12, 1999
RE: Request to address the Board about the naming of the
overlook structure to be built in Sequoyah Gardens in
honor of Ray Adams.
I propose to raise $15,000-$20,000 from friends and family of Ray
Adams (deceased) to give to the Parks Fund to be used as needed and in return
the Parks and Recreation Advisory Board would name the overlook structure
the "Ray Adams Memorial Overlook" or something similar with his name being a
part.
I have secured permission from his widow, Edythe, and two of his
children, a son and a daughter, to raise the funds. Each of them will
contribute toward the project. They have expressed deep appreciation for the
potential honor of their husband and father.
Ray Adams was a florist in Fayetteville for fifty years. He served on
the Fayetteville School board for about twenty years and was president a
number of those. He was active in many civic activities and was an active
deacon of Fayetteville's First Baptist Church until his accidental death at the
age of eighty-nine He was a long time member of the Rotary Club and served
as District Governor. His family once owned property on which now are located
the V.A. Hospital and Woodland Jr. High School. He is remembered by many of
the "old-timers' as having surprised them with a bouquet of beautiful flowers
on occasion. He loved gardening, raising flowers and growing plants. When he
died, he had a number of "projects" laid out to complete. He was always
working to make a difference in the lives and the environment of those around
him. I can think of no better memorial thon to link his name with such a
beautiful park as the Sequoyah Gardens.
I propose no timetable for the projects completion, no plans for the
building of the structure, no agenda at all except to provide some funding with
which the Parks Department can continue making a difference in the lives of
the citizens of Fayetteville in the name of RAY ADAMS.
•
07/08/99 10:39 $501 665 2577 KINGSTON SCHOOL
TIMETABLE
Contact Mrs. Adams for permission - January, 1999
Discuss with parks department - February, 1999
Develop the idea and present to family - Summer 1999
Present request to parks board - July, 1999
Press release, letter campaign - July -November, 1999
Present funds to parks dept. 8& board - Dec.1999
411/ Work with Director and Mrs. Adams for wording on plaque
or sign to be placed on or near the overlook Year 2000
Schedule a memorial dedication with Parks Department and
Mrs. Adams upon completion. Invite family and friends.
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PRAB
REGULAR MEETING
JULY 14, 1999
The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 219 of the City Administration Building.
Members Present: Ackerman, Alexander, Colwell, Eads, Luttrell, Shoulders, Stockland, Thiel
Members Absent:
Staff Present: Edmonston, Gulley, Nelson, Schuldt
Guests Present: Morty Newmark, Hamsa Newmark
Media Present: Jill Rohrback, Morning News
Matt Wagner, Northwest Arkansas Times
1. Approval of PRAB June 21, 1999 meeting minutes
MOTION: STOCKLAND/ALEXANDER
The minutes from the June 21, 1999 Parks & Recreation Advisory Board regular meeting were approved as
presented, 8-0-0.
2. Nominating Committee Report: O.E. Luttrell
MOTION:
Mr. Ackerman moved that nominations cease and Wade Colwell be nominated at Vice Chairman of
the Parks and Recreation Advisory Board by acclimation.
Mr. Luttrell seconded the motion.
The motion was approved 7-0-1.
3. Proposed 5 Year Capital Improvement Program:
Mr. Ackerman said when the City Council decided to make Mt. Sequoyah Gardens a city park they agreed
at that time to make site improvements so the land would be usable to develop. Mr. Ackerman said it was his
understanding the City Council was willing to fund development of the property from general funds rather
than park funds. Although it is uncertain whether they are still willing to do that, Mr. Ackerman suggested
asking City Council to assist financially in this endeavor.
Ms. Thiel said there was also an interest from the neighborhood to contribute to the development of the park
and suggested the Facilities Committee meet with neighbors to discuss ideas.
July 14, 1999 / Page 1
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PRAB Regular Meeting
Morty Newmark spoke in support for the skateboard park. Mr. Newmark and his wife, Hamsa, have actively
researched skateboard parks.
Mr. Shoulders inquired about plans for a water park. Ms. Edmonston said it was a consensus of staff to
develop something different than Siloam Springs or Springdale. She said a lot of their costs were in lap
swimming; we have access to an indoor pool at the Youth Center, and there is community access to the
University HPERD pool and Jones Center pool for lap swimming. The type of water park will have to be
determined. Mr. Shoulders said he was glad we were looking at doing something different from surrounding
communities.
MOTION:
Mr. Luttrell moved to accept staff's proposal and approve the 5 Year Capital Improvement Program
as presented.
Ms. Eads seconded the motion.
The motion was approved unanimously, 8-0-0.
4. Adopt -A -Park Update: Eric Schuldt
Mr. Schuldt recognized the twenty groups participating in the Adopt -A -Park program. These groups are an
integral part of the Parks and Recreation Division. They help the City of Fayetteville to maintain and develop
our city parks. They provide such services as mulching, weeding, planting of trees, flowers, and shrubs,
painting and staining of various structures and various other general park maintenance. Participating groups
are recognized with a sign in their adopted park. Groups currently participating in the Adopt -A -Park Program
include:
Davis Park
Finger Park
Gordon Long Park
Gordon Long Park
Gregory Park
Gulley Park
Gulley Park
Hotz Park
Lake Fayetteville North
Lake Fayetteville Softball Fields
Lake Wilson
Lewis Soccer Complex
Red Oak Park
Sweetbriar Park
Veterans Memorial Park
Walker Park
Walker Park
ASCE Student Chapter
Fayetteville Public Schools Re -Entry
U of A Recreation Club
Tau Beta Sigma
Laotian -American Organization
Telephone Pioneers of America -Razorback Council
Delta Delta Delta Sorority
West Campus Building Trades Class
Home Depot
Sequoyah Kiwanis Club
Ozark Off Road Cyclist
OMI, Inc
Bridgeport Community
Vietnamese Student Association
Botanical Garden Society of the Ozarks
Fayetteville Disc Association
N.W. Arkansas Horseshoe Pitcher Assoc.
July 14, 1999 / Page 2
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Wilson Park
Wilson Park
Additional volunteers:
Eagle Scout (John Tahlier)
Boy Scouts Troop 116
Rantay Junior High
U of A Emerging Leaders
5. Other Business:
Pi Beta Phi Sorority
Fayetteville Jaycees
Freeman Wood Memorial at Wilson
Freeman Wood Memorial at Wilson
Freeman Wood Memorial at Wilson
Wilson Park
PRAI3 Regular Meeting
Ms. Edmonton reported Wilson Pool was open twenty-nine days during the month of June with a total
attendance of 7,464, a daily average of 276 participants, a weekly average of454 participants, and the highest
daily attendance occurring with 604 participants on June 9.
Mr. Alexander supported Ozark Volleyball Club's request for lighting the volleyball courts at Veterans
Memorial Park. Ozark Volleyball Club will make a proposal at the August Parks and Recreation Advisory
Board meeting.
Ms. Eads inquired about progress with Ultimate Frisbee. Mr. Schuldt said an agreement to provide usage
space on existing fields had been made. There is a need for multi -use fields and efforts are continuing to find
suitable locations.
Mr. Colwell urged setting examples with sidewalk construction and encouraged green belts to provide safer
distances from streets.
Jason 11 Williams will be performing at the Summer Concert Series at Gulley Park July 15 from 7:00 to 9:00
p.m.
Mr. Alexander commended staff on the appearance of parks and ballfields.
The next regular Parks and Recreation Advisory Board meeting is scheduled for August 2.
6. Adjournment:
The meeting adjourned at 6:00 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
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Jhn Nelson
July 14, 1999 / Page 3 ..
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Wilson Park Castle Renovation Lisa
Wilson Pool Filter Tank Replacement / Dressing Room renova8q Eric
Walker Park Parking Lot - 100 parking spaces Connie_
French Drainage addition Connie
and Walker Park Trail ( 1998 - 2000 ) I �
� IWalker Park Pavilion I Connie
Walker Park Playground (grant) 1 Connie/Eric I
Mud -Creek Tributary Trail (Gulley to Azalea Terrace) Kim
Finger Park Entrance, Gate and Sign
Clarence Craft Park (Hidden Lake) Park Entrance, Gate & Sign
Wilson and Willow Springs Park Entrance, Gate & Sign
Playground Renovation - 1998 Hotz Park / More (1999 - 2002)
Lake Fayetteville Trail
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Diversified Recreation !Playground installed. Remaining surface tiles to be installed 7/29.
JConcept plan received 7-6-98
Heckathom Phase III completed except fountain light.
Eugene Sargent To complete renovations on castle artwork.
(Completed
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if John wen Cons !Playground and stripping completed.
ISweetser installed drainage pipes. City Engineers to write specs in the spring.
Heckathom 'Awaiting Heckathom change orders, sprigging is taking hold. _
Buildings, Inc. (Next meeting 826/99 at 8:30 a.m. on site. Progressing on time.
(City Council June 15, 1999, approved Tomlinson Contract.
N/A !Awaiting new FEMA study so we don't have to pay for the study. Project projected to begin in
Na Engineer/Surveyors are complete.
!Bill Rudasil is to correct the deed with our Land Agents. 1 will then proceed with the survey-
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late Ruth Fencing and Concession/ Restroom
Valker Park Parking Lot SW
7. WOlow Springs
'nee Deadwooding and Maintenance
Valker Sr. Complex
Sates School Playground
6. Finger
2. WAtlwood Lot #92/93
3. Wildwood Lot #83/84
_ 4. Wildwood (2 end of Marigold
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City $1,485, equipment on order.
Joint project total cost 12.970. Play it Again Donation -11.485
Materials to be bid early August 99.
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Gazebo to be delivered 1st week of August. BMP is to
Bid awarded 7/20/99.
Bid awarded 7/20/99 Joint project:City $30,000 School PTO 515.000
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Fence complete. Building plans approved by state. I
West Campus school to build.
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Bnuhhog, reset boundaries, then fence.
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July 1999 - HMR REVENUE REPORT
by Tracie A. Evans
`Report created at the end of July for the August P.R.A./3. meeting
1999
January's Revenue:
February's Revenue:
March's Revenue:
April's Revenue:
May's Revenue:
June's Revenue:
July's Revenue:
583,203.39
582,234.95
588,157.05
$94,216.46
$95,947.15
5102,296.93
590,439.70
Total Revenue for Fiscal 1999 is $636,495.63
Collected by January 20111 for December '98
Collected by February 20`"for January '99
Collected by March 20`" for February 699
Collected by April 20`" for March `99
Collected by May 20`" for April '99
Collected by June 20111 for May '99
Collected by July 20`h for June '99
1999
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99 Revenue collected: $18,514.69 After January 20th, 1999 deadline - Prior year Account
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money
Collected in 1999 is $636,495.63
Total Revenue for 1999 (including Revenue collected after the January 201h deadline for
December 1999 from the Prior Year Account)is $636,495.63+518,514.69=$655,010.32
1998
98 Revenue collected: 532,207.56 After the January 20th, 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is
$1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 201h deadline for
December 1998 from the Prior Year Account) is 51,063,807.24 + S32,207.56 =$1,096,014.80
1997
97.Revenue collected: 516,299.78 Afier the Jan. 20'h, 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is
5976,593.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from
the Prior Year Account) is $976,539.29 + $16,299.78 = $992,839.07
