HomeMy WebLinkAbout1999-06-21 - Agendas - Final•
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Heather Woodruff
City Clerk
TO: Parks
and Recreation Advisory Board
FROM: Co le Edmonston, Parks & Recreation Superintendent
DATE: June 21, 1999
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RE: PRAB Meeting Monday, June 21, 1999
5:30 p.m. meet at City Hall Room 326
AGENDA
FAYETTEVIJ d F
PARKS & RECREATION
Welcome to new PRAB member Tom Stockland who is replacingMatt Charboneau as a
Youth Center Board of Director representative.
1. Approval of PRAB May 3, 1999 meeting minutes.
Approval of Special PRAB May 17, 1999 meeting minutes.
Approval of Clarence Craft Park Public Meeting May 17, 1999 minutes.
2. July PRAB Meeting: July 5, 1999 is a City holiday, therefore the July meeting will be held
on July 12, 1999.
3. Green Space Fund Requests:
Park Staff requests approval to expend up to $15,000 for safety netting at Lake Fayetteville
Softball Complex in the Northeast Park District. The safety netting would be extended from
six poles between field number 2 and 3. This has been a hazardous situation in which fly balls
are hit into the alley and bleachers between the fields. This has created a safety problem for
both players and spectators. This problem needs to be corrected. In addition, Park Staff
requests approval to expend $1,485 to replace nine frisbee golf baskets at Gulley Park. This
would replace the baskets that were made by the Parks Maintenance staff several years ago.
Frisbee golf is a popular activity at Gulley. The 18 hole frisbee golf course would therefore
have all tournament regulated discatcher baskets. This request was made by Randy Lee who
first presented the frisbee golf course concept to the Parks and has been instrumental in the
development of our course. He has received a donation from Play It Again to fund half of the
total cost of $2,970. See enclosed letter. Currently, there is $24,249 of unencumbered funds
in this park district.
Park Staff also requests approval to expend up to $28,500 to install a new rubberized play
surface under the existing big toy at Wilson Park in the Southwest Park District. It would be
similar to the surfacing under the new playground at Walker Park and would replace the
current pea gravel. This will provide the most safe and maintenance free surfacing for one
of our most heavily used parks. The surfacing will match the new tot playground apparatus
surfacing to be installed later this year The resurfacing would be very durable and
aesthetically pleasing with the big toy on the west side of the new pavilion and the new tot
playground on the east side. Currently, there is $28,507 of unencumbered funds in this park
district.
PRAB MOTION:
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5. Ultimate Frisbee Report: Eric Schuldt, Parks Development Coordinator
6. Trails Committee Report: Eric Schuldt, Parks Development Coordinator
7. Capital Improvement Program 2000-2004 Proposal Presentation: Park Staff
8. Other Business:
9. Adjournment:
Attachments:
PRAB Meeting Minutes - May 3, 1999
PRAB Meeting Minutes - May 17, 1999
PRAB Special Meeting Minutes - May 17, 1999
Play It Again Sports Letter
CIP Update
Green Space Monthly Report
HMR Monthly Report
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PRAB
REGULAR MEETING
MAY 3, 1999
The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 326 of the City Administration Building.
Members Present:
Members Absent:
Staff Present:
Guests Present:
Media Present:
Ackerman, Alexander, Colwell, Eads, Luttrell, Thiel
Charboneau, Shoulders
Edmonston, Gulley, Nelson, Schuldt
Craig Edmonston, Rick Guyton, Rudy Moore - Fayetteville Baseball Stadium Project
Glenn Carter - Carter & Hodges, PA
Frank Thorpe - Lake Sequoyah Boat Dock
Phillip Watson - Fayetteville Disc Association
Jill Rohrback, Morning News
Laura Kellams, Arkansas Democrat -Gazette
Julie Tribble, KL1' 104
1. Approval of PRAB April 5,1999 meeting minutes
Approval of PRAB Park Tour April 19, 1999 meeting minutes.
MOTION: ACKERMAN/EADS
The minutes from the April 5, 1999 Parks & Recreation Advisory Board regular meeting were approved as
presented, 5-0-0. (Alexander arnved at the meeting late).
MOTION: ACKERMAN/LUTTRELL
The minutes from the April 19, 1999 PRAB Park Tour were approved as presented, 5-0-0. (Alexander arrived
at the meeting late).
2. 16 to 18 Year Old Competitive Baseball: Rick Guyton
The 16 to 18 Year Old Competitive Baseball Committee has selected Highway 265 Hobby Use Area as the
proposed site for the baseball field. Committee members include Rick Guyton, Rudy Moore, John Scott,
Norm DeBriyn, Kathy Rew, Craig Edmonston, Lindy Lindsey, and Jerry Pufall. PRAB members include
Brenda Thiel, Gail Eads, and Matt Charboneau.
Rudy Moore said the committee wanted to build a stadium that would be a showplace not only in the state
of Arkansas but for the entire geographical area as well. Older youth were being targeted to continue their
baseball careers on a field which would be owned by the City: a lease or usage agreement would be
established with the non-profit organization which would build the facility. Mr. Moore requested fifteen (15)
acres be set aside at the Highway 265 Hobby Use Area for this project.
Rick Guyton presented slides of Blinn Baseball Stadium located in Brenham, Texas. He envisions
constructing a stadium which would seat between 500 to 1000 people. Mr. Guyton talked about hosting
tournaments and the possibility of professional baseball in the future. Since the playing field is 10-12 feet
below ground level, citing the facility on a sloping lot would be ideal to save construction costs. Installing
May 3, 1999 / Page 1
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PRAB Regular Meeting
100 -foot light poles, field irrigation system, specialized turf grass, concession area, locker rooms. and
concrete and steel construction were items briefly discussed. Estimated costs for the stadium construction was
estimated between $1 and $2 million.
Mr. Moore said the Fayetteville Municipal Stadium Association would be set up as a non-profit organization
and money would be raised for the stadium. Summer 2001 was suggested as a target date for completion.
Ms. Thiel asked if fifteen acres was adequate to include parking.
Mr. Guyton said conversations with Norm DeBriyn indicated that fifteen acres would be sufficient.
Mr. Ackerman asked if a specific area had been selected. Ms. Edmonston said staff had looked at locating
the facility close to the United Way building to provide a buffer zone for the neighbors to the south.
Conversations with Jo Ann Sandlin, United Way Director indicated she felt the facility would complement
the United Way.
Mr. Moore said he had met with City Attorney, Jerry Rose concerning the project. The City would own the
property and enter into a lease or usage agreement with the non-profit organization.
Mr. Ackerman asked about usage of the facility for programs other than competitive baseball. This issue
would be addressed in the usage agreement.
MOTION:
Mr. Luttrell moved to authorize staff to work with the 16 to 18 Year Old Competitive Baseball
Committee to designate a fifteen acre site acceptable to both parties to be used as a municipal
baseball stadium.
Ms. Eads seconded the motion.
The motion carried unanimously, 6-0-0.
Ms. Thiel said she felt the Hobby Use Area was a very good location geographically. Mr. Alexander asked
if there would still be room for a possible site for Ultimate Frisbee. It was noted twenty-five acres of the
property would remain.
3. Park Land Dedication Ordinance:
Subdivision: Stonewood
Owner/Developer: Mark Foster
Engineer: Carter & Hodges, PA
Location: North of Hwy 45, east of Hwy 265 across from the Ozark Botanical Garden
Society of the Ozarks at Lake Fayetteville
Park District: Northeast
Total Acres 57.23
Total Units: 115 single family units - PUD Development
Land Dedication Requirement: 2.875 acres
Money in Lieu Requirement: $43,125
Park Plan Priority: None
Existing Park Acres: Lake Fayetteville Hobby Use Area (40 acres); Lake Fayetteville - Ozark Botanical
May 3, 1999 / Page 2
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Staff Recommendation
Discussion:
PRAB Regular Meeting
Garden Society (98 acres); Routh Park (1.64 acres); Easton (2.48 acres):
Crossover Park (20 acres)
Money in lieu of land dedication
Request a waiver of the Park Land Ordinance subject to City
Council approval of rezoning.
Park staff visited the site with the engineer. Because this site is over 100 units and
40 acres, PRAB is required by ordinance to take park land wiless a waiver is
requested. Park Staff, as well as PRAB attending the Park Tour on April 19,
visited the site. Park Staff recommends to request a waiver of the Park Land
Ordinance and to accept money in lieu for the following reasons:
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The subdivision lies adjacent to Lake Fayetteville Park:
There are 162 acres of park land close to this development to serve this
subdivision;
This is not a priority area to develop as a park according to the Park
Master Plan;
The proposed land to be dedicated is in the flood plain and floodway:
The engineer stated the proposed land by the creek in which they would
like to dedicate as a city park would remain green space for the residents
if the land was not accepted as a city park. He further stated they would
probably construct a parking lot and park amenities to serve their
residents.
Glenn Carter, of Carter & Hodges, PA, representing owner Mark Foster, said the property originally went
before the Planning Commission for rezoning and would be addressed at an upcoming City Council meeting.
Mr. Carter said the property would be developed as a subdivision and not a PUD. The green space along the
highway is set up to be a buffer. Everything west of the concrete wall will be commercial and everything east
of the wall will be residential.
Mr. Alexander questioned the temporary cul-de-sacs in the development. Mr. Carter said connections were
required by the City, and the Planning office suggested the locations.
The proposed park land was discussed as being unsuitable for a park due to it being located in the flood plain
and floodway. Development is restricted and limited due to this fact. Mr. Ackerman asked what the
developer's intentions for the proposed area would be if the City did not accept it. Mr. Carter said the owner
would probably make it green space and install picnic tables, benches, and playground equipment, but he
could not guarantee this would occur.
Mr. Ackerman said if park land was not taken in this subdivision, justification for that decision must be given
to City Council. A question likely asked would be what would the residents of this subdivision do for green
space and what was the developer doing to provide it. Ms. Thiel stated she felt the position could be defended
due to the fact that there was currently sufficient park land in the area. Mr. Carter said the developer wanted
the proposed parcel of land to be a park because Highway 265 is a barrier to children who would have to
cross it to access park land. Mr. Alexander expressed concems with this issue and suggested a crosswalk
similar to Springdale to access park land on the west side of Highway 265 as development in this area
continues. Access safety was discussed.
MOTION:
May 3, 1999 / Page 3
DRAB Regular Meeting
Mr. Alexander moved to accept money in lieu of the land dedication requirement for the proposed
Stonewood Subdivision subject to City Council approval of rezoning based on the reasons as outlined
by staff.
Mr. Colwell seconded the motion.
Mr. Ackerman said he favored taking money in lieu of land. However, he said the intent of the green space
ordinance was to develop neighborhood parks. This neighborhood would need green space. He requested the
developer's intentions for providing usable green space for this development. Ms. Thiel suggested amending
the motion to include a contingency. PRAB discussed looking at taking another parcel of land within the
development if the developer was not amiable to the contingency.
AMENDED MOTION:
Mr. Ackerman moved to accept money in lieu of the land dedication requirement for the proposed
Stonewood Subdivision subject to City Council approval of rezoning based on the reasons as outlined
by staff subject to the developer being willing to develop the green space area sufficiently for the
subdivision's use at the time the development is completed.
Ms. Eads seconded the motion.
Mr. Carter reiterated that the developer preferred a land dedication instead of a donation of money. Ms.
Edmonston said the issue would go before City Council to request a waiver of the green space ordinance, and
the developer could appeal the decision.
The amended motion was approved unanimously, 6-0-0.
The original motion was approved unanimously, 6-0-0.
4. Green Space Fund:
Park Staff requests approval to expend up to $17,000 in the Northeast Park District Green Space Fund to
construct a 16 foot hexagon timber framed gazebo, picnic tables, grills, park bench, and trash receptacle at
Clarence Craft Park. This park is located across from Root School in the Hidden Lake Subdivision. Staff is
currently receiving bids for a stone entryway. It has been requested by Veterans Affair to dedicate the park
to Clarence Craft on October 2, 1999. We would like to have the park developed by this date. Currently there
is $41,000 unencumbered funds in this park district in which $14,713 must be expended this year.
Ms. Edmonston said the gazebo would be a natural wood design. Mr. Colwell suggested the roof color be
selected to blend in with the existing neighborhood. He also suggested an informal meeting with the
neighborhood association or nearby residents for input.
MOTION:
Mr. Colwell moved to appropriate $17,000 from the Northeast Park District Green Space Fund to
construct a timber framed gazebo, picnic tables, grills, park bench, and trash receptacle at Clarence
Craft Park.
May 3, 1999 / Page 4
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PRAI3 Regular Meeting
Mr. Ackerman seconded the motion.
The motion was approved unanimously, 6-0-0.
Park Staff requests approval to expend an additional $25,000 in the Southwest Park District Green Space
Fund for the Greathouse Park bridge project. Only one bid was received at $130,000, therefore the project
will be rebid with alternates to help lower the cost. Last year PRAB approved $38,000 from the Green Space
Fund to be added to the $55,000 budgeted. Engineering and geo-tech has cost $22,000 leaving only $71,000
for the bridge. The higher cost has resulted from FEMA regulations, hydraulic analysis, and re-channelizing
and adding rip -rap to Town Branch. The additional $25,000 would give the bridge budget $96,000. This is
substantially more funding than anticipated. but staff has explored all other possible avenues. A bridge must
be built for access instead of the temporary sewer pipes. We have found the park is used more than
speculated, therefore it is the reconutendation of staff to appropriate more funds to proceed with the bridge.
Currently there is $52,567 unencumbered funds in this park district in which $24,842 must be expended this
year.
MOTION:
Mr. Alexander moved to allocate an additional $25,000 from the Southwest Park District Green
Space Fund for the Greathouse bridge project.
Mr. Luttrell seconded the motion.
Mr. Colwell asked if there was a way to get around having to spend so much money to access the small park.
Ms. Edmonston said all avenues had been explored, and City engineers felt if the project was re -bid with
alternates that the costs would be lowered. FEMA regulations implement certain restrictions. Discussion of
both pedestrian and equipment access was shared.
The motion was approved unanimously, 6-0-0.
5. Lake Recreation Ordinance Revision:
Park staff has worked with the Boatdock Operators at Lake Fayetteville and Lake Sequoyah in revising
ordinances governing City lakes. There has been some changes in the wording, but the basic change was the
increase in boat stall rentals as follows:
Current Fee Proposed Fee
Lake Fayetteville: $120/year $200/year for Fayetteville residents
$260/year for non-residents
Lake Sequoyah $60/year $80/year
In addition, no boat storage will be permitted due to lack of space and higher maintenance required.
Mr. Ackerman questioned changes in fishing regulations. He said Lake Sequoyah was controlled by the
Arkansas Game and Fish, but Lake Fayetteville was city -owned property and not operated or controlled by
the Arkansas Game and Fish. Ms. Edmonton said any modifications to the Arkansas Gane and Fish
regulations must be approved by the Parks and Recreation Division; the change cleaned up the existing
ordinance so future modifications of catch limits and fish size would not have to go before City Council each
May 3. 1999 / Page 5
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PRAB Regular Meeting
time. Frank Thorpe, Lake Sequoyah Boat Dock Operator, felt Lake Fayetteville was controlled by the
Arkansas Game and Fish. The issue of jurisdiction was discussed.
Mr. Colwell inquired about occupancy rates of boat stalls. Mr. Thorpe said there are currently 96 stalls at
Lake Sequoyah. Ten stalls are currently unrentable due to shallow water and other obstructions; 62 are
currently rented. Lake Fayetteville boat stalls are currently all occupied. Mr. Ackerman said Lake Sequoyah
needs to be top priority for future construction and development.
MOTION:
Mr. Ackerman moved to approve the lakes rules and regulations as proposed by staff.
Mr. Luttrell seconded the motion.
The motion was approved unanimously, 6-0-0.
1 •. •, . • •
Item removed from agenda due to park video not being completed. This item will be forwarded to the next
regular Parks and Recreation Advisory Board meeting agenda.
7. Other Business:
Mr. Alexander discussed the issue of not accepting undesirable land for park purposes. He said he was
unclear whether PRAB was pursuing acquiring community parks or developing existing parks. Ms.
Edmonton said each case should be evaluated separately as to what is currently existing and what is needed
in the future. Fee adjustments and name change of current green space ordinance was also discussed.
Mr. Ackerman questioned budgeted monies for the lake program. Mr. Ackerman said money had been
appropriated through the Mayor's office, and he didn't want to lose it. Discussion regarding the RV park at
Lake Fayetteville and budget allocation was discussed. Mr. Ackerman suggested the Facilities Committee
meet to discuss this issue at a later date.
8. Adjournment.
The meeting adjourned at 7:15 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
May 3, 1999 / Page 6
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PRAB
SPECIAL MEETING
MAY 17, 1999
The meeting was called to order by Chairman Thiel at 5:10 p.m. at Clarence Craft Park located at 1650 N. Jordan
Lane in Fayetteville, Arkansas.
Members Present: Ackerman, Colwell, Eads, Luttrell, Thiel, Shoulders
Members Absent: Charboneau
Staff Present: Edmonston, Gulley, Nelson, Schuldt
Guests Present: Glenn Carter, Kevin Hodges - Carter & Hodges, PA
Mark Foster, Owner
Media Present: Jill Rohrback, Morning News
Brett Ellington, KIX 104
1. Park Land Dedication Ordinance:
Subdivision: Stonewood
Owner/Developer: Mark Foster
Engineer: Carter & Hodges, PA
Location: North of Hwy 45, east of Hwy 265 across from the Ozark Botanical Garden
Society of the Ozarks at Lake Fayetteville
Park District: Northeast
Total Acres: 57.23
Total Units: 115 single family units
Land Dedication Requirement: 2.875 acres
Money in Lieu Requirement: $43,125
Park Plan Priority: None
Existing Park Acres: Lake Fayetteville Hobby Use Area (40 acres); Lake Fayetteville - Ozark
Botanical Garden Society (98 acres); Routh Park (1.64 acres); Easton (2.48
acres); Crossover Park (20 acres)
Staff Recommendation: Money in lieu of land dedication
Request a waiver of the Park Land Ordinance subject to City
Council approval of rezoning.
PRAB Motion on May 3, 1999:
Ackerman/Eads To accept money in lieu of the land dedication requirement for the proposed Stonewood
Subdivision subject to City Council approval of rezoning based on the reasons as outlined by staff subject
to the developer being willing to develop the green space area sufficiently for the subdivision's use at the
time the development is completed. Motion was approved unanimously, 6-0-0.
Discussion: The owner/developer, Mark Foster, is not interested in keeping the proposed park site for green
space with amenities as the engineers had originally conveyed. A legal opinion from Jerry Rose, City
Attorney, informs that Parks cannot request money in lieu contingent upon a developer providing a park area
for the residences unless he volunteers to do so. Therefore, PRAB must re -vote on this subdivision. Parks
staff has kept their original recommendation based on the following:
1. This is not a priority area to develop as a park according to the Park Master Plan.
2. The subdivision lies adjacent to Lake Fayetteville Park. In addition, there are 162 acres
of park land in close proximity to serve this subdivision. (Lake Fayetteville Hobby Use
May 17, 1999 / Page 1
PRAB Special Meeting
(40 acres); Lake Fayetteville - Botanical Garden Society of the Ozarks (98 acres); Routh
Park (1.64 acres); Easton (2.48 acres); Crossover Park (20 acres).
The proposed land to be dedicated is in the flood plain and floodway; therefore it would be
difficult and costly to maintain and develop as a park.
Mr. Ackerman asked owner, Mark Foster, if the land being proposed for park purposes could be developed. Mr. Foster
said it has not yet been determined, but a study was being conducted to determine the flood plain boundary.
Glenn Carter said because the creek was deep, he did not foresee problems with the floodway.
Mr. Luttrell asked Mr. Foster his feelings regarding accepting money in lieu of land. Mr. Foster said it would be okay,
but he thought a park would be nice. Mr. Ackerman suggested looking at land to the east to tie in with future
development in the area. There is currently 32+ acres which borders this property for sale. Mr. Ackerman said residents
would not cross Highway 265 to get to a park, and he favored the idea of taking land somewhere along the east border
to possibly tie in with future development to make a nice park. He also suggested possibly waiting until the results
of the study were obtained before making a decision. Mr. Foster said he preferred money in lieu as opposed to
providing primary land for a park.
Ms. Edmonston said kids should not venture to a park without parental supervision. She said she could easily see a
family crossing the street to a park. Mr. Ackerman said developments were way down the road in that area with the
Botanical Garden Society of the Ozarks and the proposed baseball stadium. He said he could not see a family utilizing
the undeveloped area of Lake Fayetteville. Ms. Edmonton said the trails would be used.
Ms. Thiel did not favor considering the land in question. There was discussion of the utility easement. Mr. Gulley said
there was negativity regarding power lines from the public perception, and this land would not be favorable for a park.
MOTION:
Mr. Luttrell moved to request a waiver of the park land dedication ordinance from City Council and
recommended accepting money in lieu of park land for the proposed Stonewood subdivision.
Mr. Colwell seconded the motion.
The motion was approved unanimously, 5-0-0.
Mr. Ackerman asked what would happen if the City Council did not approve the waiver. Ms. Edmonston said the issue
would be reconsidered. If an agreement of the location of park land between the Parks and Recreation Advisory Board
and the developers could not be reached, the Planning Commission will make a determination.
The meeting adjourned at 5:30 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
Jdhn Nelson
May 17, 1999 / Page 2
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PARKS AND RECREATION DIVISION
PUBLIC MEETING MEETING
CLARENCE CRAFT PARK
MAY 17,1999
The Fayetteville Parks and Recreation Division hosted a public meeting on Monday, May 17, 1999 at 5:30 p.m. at
Clarence Craft Park located at 1650 N. Jordan Lane in Fayetteville, Arkansas. The meeting was held to solicit input
on the development of the park located in the Hidden Lake Subdivision. Parks and Recreation Advisory Board
members present included Brenda Thiel, Wade Colwell, Bill Ackerman, Gail Eads, O.E. Luttrell, and Bob Shoulders.
Staff present were Connie Edmonston, Eric Schuldt, Terry Gulley, and John Nelson. Jill Rohrback of The Morning
News and Brett Ellington of KIX /04 represented the media. Residents of the Hidden Lake Subdivision were also
present.
Mr. Schuldt announced a park dedication ceremony is scheduled for Saturday, October 2, 1999. Staff presented plans
for a rock entryway of natural stone feeding into a sidewalk leading to a small gazebo. The gazebo would be natural
to blend in with the neighborhood. A two -rail wood fence along the property boundaries was also mentioned to deter
unauthorized vehicles from driving into the park. The park would be available to the public, but it would primarily
be used by the neighborhood. Parks staff said benches, grills, trash receptacles, and a picnic table were also planned
for the park.
A resident on Broadview asked that a picnic table be placed at the access from that street. Neighbors also suggested
a foot bridge be installed to make access to the pond easier. Mr. Colwell suggested the boy scouts could possibly help.
He encouraged neighbors to report any problems occurring in the park. Residents inquired about joint projects and
suggested stocking the pond with fish. It was recommended they consult the County Extension Office or the Arkansas
Game and Fish Commission for guidance. Ms. Edmonston also requested coordinating joint projects with the Parks
and Recreation Division.
The meeting adjourned at 6:00 p.m.
Minutes taken by John Nelson
May 17, 1999 / Page 1
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circular
productions
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Nay It Again Sports
3029 N. College
Fayetteville, AR 72703
Fax : 501-442-3793
Attu : Shane
Fallowing is a quote to supply 9 Innova Discatcher baskets to you.
9 x Innova Discatchcrs (i'c tnancmt .ii; $300 $2700
Shipping of 9 baskets ;ii, $30 ca $270
Total I'rice
$2970
If you have any questions Ate would he happy to help.
Regards,
Chris i tinting
Office Manager
77 /fMJ ti S ,4�e-eS PA -Y h*142.
gq3 -675
PO Box 792 • Austin, TX 78767-0792 • Phone (512) 385-6789 • Fax (512) 385-7329
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Total Unencumbered 1999-2002
Unencumbered 1999-2002
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NORTHEAST PARK DISTRICT
SOUTHEAST PARK DISTRICT
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May 1999 - HMR REVENUE REPORT
by Tracie A. Evans
`Report created al the end of May for the June P. R.A. B. meeting
1999
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January's Revenue:
February's Revenue:
March's Revenue:
April's Revenue:
May's Revenue:
$83,203.39
$82,234.95
$88,157.05
$94,216.46
$93,853.21
Collected by January 20th for December '98
Collected by February 20'" for January '99
Collected by March 201h for February '99
Collected by April 20'h for Marc!: '99
Collected by May 217° for April '99
Total Revenue for Fiscal 1999 is $441 665.06
1999
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99 Revenue collected: $15,974.49 After January 20th, 1999 deadline - Prior year Account
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money
Collected in 1999 is $441,665.06
Total Revenue for 1999 (including Revenue collected after the January 20th deadline for
December 1999 from the Prior Year Account) is $441,665.06 + $15,974.49 =5457,639.55
1998
98 Revenue collected: 87,116.07 After the January 20", 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is
$1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 20'h deadline for
December 1998 from the Prior Year Account) is $1,063,807.24 + 532,207.56 =$1,096,014.80
1997
97 Revenue collected: $31,207.56 After the Jan. 20'h, 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is
5976,593.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from
the Prior Year Account) is $976,539.29 + $32,207.56 = 51,008,746.85
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6
Heather Woodruff
City Clerk
d!CP OF!LMEU
TO: Parks and Recreation Advisory Board
A `,'
FROM: Corfi tettdmonston, Parks 81 Recreation Superintendent
DATE: April 28, 1999
RE:
AGENDA
PRAB Meeting Monday, May 3, 1999
5:30 p.m. meet at City Hall Room 326
FAYE FI'EVII1 ,F
PARKS & RECREATION
1. Approval of PRAB April 5, 1999 meeting minutes.
Approval of PRAB Park Tour April 19, 1999 meeting minutes.
2. 16 to 18 Year Old Competitive Baseball: Rick Guyton
The 16 to 18 Year Old Competitive Baseball Committee has selected Highway 265 Hobby
Use Area as the proposed site for the baseball field. Committee members are Rick Guyton,
Rudy Moore, John Scott, Norm DeBriyn, Kathy Rew, Craig Edmonston, Lindy Lindsey, and
Jerry Pufall. PRAB members include Brenda Thiel, Gail Eads, and Matt Charboneau. The
committee will present a proposal.
PRAB MOTION:
3. Park Land Dedication Ordinance:
Stonewood
Mark Foster
Jorgensen & Associates
North of Hwy 45, east of Hwy 265, across from the Ozark Botanical
Garden Society of the Ozarks at Lake Fayetteville
Northeast
57.23
115 single family units - PUD Development
Land Dedication Requirement: 2.875 acres
Money in Lieu Requirement: $43,125
Park Plan Priority: None
Existing Park Acres: Lake Fayetteville Hobby Use Area (40 acres); Lake Fayetteville -
Ozark Botanical Garden Society (98 acres); Routh Park (1.64 acres);
Easton (2.48 acres); Crossover Park (20 acres)
Subdivision:
Owner/Developer:
Engineer:
Location:
Park District:
Total Acres:
Total Units:
Staff Recommendation:
Discussion:
Money in lieu of a land dedication
Request a wavier of the Park Land Ordinance subject
to City Council approval of rezoning.
Park staff visited the site with the engineer. Because this site is over
100 units and 40 acres, PRAB is required by ordinance to take park
land unless a wavier is requested. Park Staff, as well as PRAB
1
attending the Park Tour on April 19, visited the site. Park Staff
recommends to request a wavier of the Park Land Ordinance and to
accept money in lieu for the following reasons:
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The subdivision lies adjacent to Lake Fayetteville Park.
There are 162 acres of park land close to this development to
serve the subdivision.
This is not a priority area to develop as a park according to
the Park Master Plan
The proposed land to be dedicated is in the flood plain and
floodway.
The engineer stated the proposed land by the creek in which
they would like to dedicate as a city park would remain green
space for the residents if the land was not accepted as a city
park. He further stated they would probably construct a
parking lot and park amenities to serve their residents.
PRAB MOTION: (Note: Motion subject to City Council approval of rezoning.)
4. Green Space Fund:
Park Staff requests approval to expend up to $17,000 in the Northeast Park District Green
Space Fund to construct a 16 foot hexagon timber framed gazebo, picnic tables, grills, park
bench, and trash receptacle at Clarence Craft Park. This park is located across from Root
School in the Hidden Lake Subdivision. Staffis currently receiving bids for a stone entryway.
It has been requested by various veteran associations, to dedicate the park to Clarence Craft
on October 2, 1999. We would like to have the park developed by this date. Currently, there
is $41,069 unencumbered funds in this park district in which $14,713 must be expended this
year.
PRAB MOTION:
Park Staff requests approval to expend an additional $25,000 in the Southwest Park District
Green Space Fund for the Greathouse Park bridge project. Only one bid was received at
$130,000, therefore the project will be rebid with alternates to help lower the cost. Last year,
PRAB approved $38,000 from the Green Space Fund to be added to the $55,000 budgeted.
Engineering and geo-tech has cost $22,000 leaving only $71,000 for the bridge. The higher
cost has resulted from FEMA regulations, hydraulic analysis, and re-channelizing and adding
rip -rap to Town Branch. The additional $25,000 would give the bridge budget $96,000. This
is substantially more funding than anticipated, but staff has explored all other possible
avenues. A bridge must be built for access instead of the temporary sewer pipes. We have
found the park is used more than speculated, therefore it is the recommendation of staff to
appropriate more funds to proceed with the bridge. Currently, there is $52,567
unencumbered funds in this park district in which $24,842 must be expended this year.
PRAB MOTION:
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5. Lake Recreation Ordinance Revision:
Attached is a proposed ordinance revision for city lakes. Park staff has worked with the
Boatdock Operators at Lake Fayetteville and Lake Sequoyah in revising these ordinances.
There has been some changes in the wording, but the basic change was the increase in boat
stall rentals as follows:
Current Fee Proposed Fee
Lake Fayetteville: $120/year $200/year for Fayetteville residents
$260/year for non-residents
Lake Sequoyah: $60/year $80/year
In addition, no boat storage will be permitted due to lack of space and higher maintenance
required. Enclosed is the current ordinance as well as the proposed. Please review these
revisions and call us if you have any questions or recommendations.
6. Park Video: This week's video series will feature Root, Bates, Clarence Craft, Lake
Wilson, and Routh Parks. (Video will be shown if time permits.)
7. Other Business:
Adjournment:
Attachments:
PRAB Meeting Minutes - April 5, 1999
PRAB Tour Meeting Minutes - April 19, 1999
Stonewood Plat
Lake Recreation Ordinance - current
Lake Recreation Proposed Ordinance Revisions
CIP Update
Green Space Monthly Report
HMR Monthly Report
3
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PRAB
REGULAR MEETING
APRIL 5, 1999
The meeting was called to order by Chairman Thiel at 4:30 p.m. in Room 219 of the City Administration Building.
Members Present: Alexander, Charboneau. Colwell, Eads, Luttrell, Shoulders, Thiel
Members Absent: Ackemtan
Staff Present: Edmonston, Gulley, Nelson, Rogers, Schuldt
Guests Present: Neva June Fafardo. Gabino Fafardo. Chas Cotton, Mary Cotton, Evan House, Joe Blankenship, J.T.
Reinert, Josh Durham, Jinuuy Russell, Josh Rogers, Jason Padilla, James Padilla, Brenda Padilla,
David Rew, Carol Wolgamett, Jennifer Michaels, Ron Michaels, Mary Ann Westphal. Ed Piper,
Beverly Charleton, Graeme Charleton, R.R. Sopelreni, Vance Arnold, Jane Piper. Jim Hawkins,
Norman DeBriyn, Phillip Watson. Marian Kunetka, Marvin Light
Media Present:
Jill Rohrback, Morning News
Mike Rodman, Northwest Arkansas Times
Julie Tribble, KIX 101
1. Approval of PRAB March 1, 1999 meeting minutes
Approval of PRAB Park Tour March 10, 1999 meeting minutes.
MOTION: SHOULDERS/ALEXANDER
The minutes from the February 1, 1999 Parks & Recreation Advisory Board regular meeting were approved
as presented, 5-0-0. (Charboneau and Eads arrived at the meeting late)
MOTION: COLWELL/SHOULDERS
The minutes from the March 10, 1999 PRAB Park Tour were approved as presented, 5-0-0. (Charboneau and
Eads amved at the meeting late)
Mr. Colwell introduced a group of scouts in attendance who were acquiring a citizenship and community
merit badge.
2. Alett Little, City Planner:
Alett Little, Planning Director for the City of Fayetteville, discussed procedures for preliminary plats and
large scale developments. The large scale developments includes a parks fee or park land dedication
requirement. Ms. Little commended the Parks and Recreation Advisory Board for its work. A portion of the
subdivision regulations were distributed. The city is empowered by the state in their legislative acts to
regulate development. These development regulations are the body of laws or ordinances that have been
adopted to enforce the state act. The state act empowers the city to regulate development for public health.
safety, and general welfare. Parks is one part of that.
§166.03 URBAN SUBDIVISION. Before the Planning Commission may grant final plat approval for an
April 5, 1999 / Page 1
urban subdivision, the subdivider shall have installed, or shall
at his expense or in accordance with the existing policy of the
A. Monuments.
B. Lot Stakes.
C. Streets.
D. Curbs and Gutters.
E. Sidewalks.
F. Storm Drainage System.
G. Culverts and Bridges.
H. Water Supply. Fire Hydrants.
I. Sanitary Sewer System.
J. Streetlights.
K. Required Dedication of Land for Public Park Sites, or
Lieu of Dedication of Land. (Greenspace Requirements.)
PRAB Regular Meeting
have a guarantee in lieu of installation, either
City, the following improvements:
a Reasonable Equivalent Contribution in
The City of Fayetteville has regulated subdivision development since 1970. The Parks portion was adopted
in 1981, and it is the only impact fee in the City of Fayetteville. Following a 1983 lawsuit, park quadrants
were created. Park land dedications or park fees apply within the city limits of Fayetteville, and as a settlement
of that court suit, we dedicate those park fees to quadrants. The fee is to take into account what the rough
proportional effect of a development is, and to be roughly proportional, we have to spend that money in the
quadrant in which it is collected. An impact fee is something that is assessed to development only to address
the impact of that development until it comes on the tax roles. It is a short term fee.
Ms. Little asked PRAB to pick a number for the minimum amount of a price of a lot in the City of
Fayetteville. There are many requirements to develop an urban subdivision. There must be monuments, the
lot must be staked, streets must be constructed to city standards to include curbs and gutters and sidewalks.
There must be a storm drainage system which includes all culverts and bridges required for storm drainage.
There must a be water supply and it must be adequate to support fire hydrants. There must be a sanitary sewer
system and streetlights must be installed. There must also be park land or a fee for park land. All of these
things must be accomplished prior to a subdivision being brought onto the rolls, a plat filed, and a lot being
available for sale. The developer shall be required to make a reasonable dedication of land for public park
facilities or to make a reasonable equivalent contribution in lieu of dedication of land. The developer and the
Parks and Recreation Advisory Board shall make anoint recommendation to the Planning Commission as to
the land dedication or contribution in lieu of dedication. In the event they are unable to agree, the developer
and advisory board shall make separate recommendations to the Planning Commission who shall determine
the issue. Ms. Little said after looking at land and talking to developers, the cheapest amount to acquire a lot
in the city of Fayetteville is around $12,000. Addressing the question of why the Parks Board is seeing these
subdivision plats before they have been to Planning Commission, Ms. Little said between $15,000 and
$25,000 of engineering fees are put into the development of plats. The reason the decision was made to bring
it before the Parks and Recreation Advisory Board before the Planning Commission is to give as much
freedom as possible in choosing the park sites for the city of Fayetteville. Once a plat is drawn, once a lot
appears on a piece of paper, it represents a dollar amount to the developer. For every piece of park land which
has been taken, that is $12,000 to $75,000 out of their pocket because they have began to count how much
they will get per lot. It is brought to Parks Board first so it can have as much freedom as it can and also to
save the developer some money. If the developer had to spend $15,000 to $25,000 to draw it up and bring
it to the Parks Board and it didn't take what land he offered, then all of that work would have to be redone.
Ms. Little presented a preliminary plat and large scale development procedure [see attached sheet]. The
applicant submits for preliminary plat or large scale development along with items from a checklist. Twenty-
eight sets of plans are required which are given to all utilities and divisions. Residential projects go before
April 5, 1999 / Page 2
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City of Fayetteville
PRELIMINARY PLAT AND LARGE SCALE
DEVELOPMENT PROCEDURE
Applicant
submits for
preliminary plat
or LSD along
with items from
checklist
r._
•
Panning Staff reviews
application /
Site visit
conducted
28 sets of plans to be
submitted & 1 large, rendered
elevation with an LSD
Residential projects go to Parks
& Recreation (PRAB) before
proceeding
Divisions:
• Planning
• Engineering
• Traffic
• Water & Sewer
• Solid Waste
• Parks & Recreation
• Fire Department
• Public Lands:
Sidewalk & Trails
Landscape Administrator
•
Applicant
may appeal
to City
Council
r
In-house Plat
Review
•
Technical Plat ----‘\
Review:
Electric, Gas, Telephone,
\\ Cable
T
Public notification
Revisions
submitted
Subdivision
Committee:
(Large Scale Developments
\can be approved here)
Revisions
submitted
T
Report prepared by
Engineering
Manning Commission
Meeting:
(37 plans & 12 elevations
to be submitted)
'
Council may sustain
the ruling or refer
the plat back to
Planning
Commission
APPROVAL
•
Applicant
prepares final
plans for
Engineering
approval
PRAI3 Regular Meeting
the Parks and Recreation Advisory Board before proceeding. The plat proceeds specifically through four big meetings.
Preliminary plats must go before the full Planning Commission. In-house plat review is where divisions prepare for
the developer written comments which are given as a packet during technical plat review. About ten days later, a
subdivision committee meets. This gives the developer time to revise plans based on the technical plat review.
Representatives from the electric, gas, telephone, and cable companies are present at technical plat review to acquire
necessary easements required to adequately serve the development. The subdivision committee is a body consisting
of three planning commissioners as well as planning staff. The planning process alone is about a six week process,
and it is important to get to the Parks and Recreation Advisory Board in a timely manner.
Ms. Thiel said the concent stemmed from basing a decision on the amenities shown on a plat which could
be changed because it was preliminary. Ms. Little recommended making approval contingent upon those
items PRAB deems important if there is a doubt the plat may change during later processes.
Mr. Alexander said a lot of times the land that is given is not conducive for park purposes, and Ile cited Pine
Valley/Pine Crest as an example. Ms. Little said the fact that land is offered in no way places a burden upon
PRAB to accept that land which is offered and referred to Greenspace Requirements for Major
Development paragraph b.:
The Parks and Recreation Advisory Board shall ensure that the neighborhood park meets these
requirements:
(1). The physical characteristics of the designated land are suitable for park purposes.
(2). The proposed park areas and any included recreational facilities are sufficient to adequately serve the
residents of the development/neighborhood.
(3). Adequate sidewalks, trails, and/or bikeways shall provide access for all residents of the
subdivision/neighborhood to the park, but no vehicle parking shall be required.
Questions were asked regarding infringing on park land. Ms. Little suggested these instances be referred to
the City Attorney.
3. American Legion: Rick Guyton
Rick Guyton has been coaching the American Legion team in Fayetteville for nine years. The program has
been in Fayetteville for over forty years. At one time it was sponsored by Country Club Dairy and eventually
Hiland Dairy took over sponsorship. More recently the program has been sponsored by Lindsey and
Associates. The program is considered throughout the state of Arkansas as the standard of what American
Legion baseball should be all about. The program is for 16, 17, and 18-year-olds and is the highest level of
baseball competition in the Fayetteville area. There are 55-75 games played per sununer and many of its
participants go on to play collegiate baseball and some in professional ranks. American Legion consists of
two teams: AA and AAA teams. Eighty percent of the players come from Fayetteville High School.
Mr. Guyton said the most limiting factor of the program is the facility. The uniqueness of the program is the
fact that American Legion has owned the property and the field at which the Fayetteville team has been
playing for many years. The resources within the American Legion are no longer such that the field can be
supported or maintained the way it needs to be maintained. The Fayetteville team is now playing teams from
Memphis, Dallas, Denver, Kansas City, St. Louis, Jefferson City, and Pine Bluff. Mr. Guyton said it is
embarrassing to host these teams due to current field conditions. American Legion has expressed concerns
that it is unsure if it can continue to hold the land any longer. In the past, some games were played at the
University of Arkansas Charlie Baum stadium. Liability issues and prohibitive costs associated with using
this stadium restrict its use primarily for special events for the American Legion program.
April 5, 1999 / Page 4
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DRAB Regular Meeting
Mr. Guyton envisions a new stadiant and requested assistance in finding a new location for the American
Legion baseball program. Existing lighting, fencing. and field turf could be moved from the current location
to reduce construction costs. Mr. Guyton said he believed if a site was acquired, he felt community support
could be generated to raise funds.
Ms. Thiel inquired about ownership of baseball fields in surrounding areas. Mr. Guyton said those fields were
funded through Parks and Recreation Departments. private funds, and block grants. They are shared facil ities
and not exclusively used for American Legion baseball although the program may be given scheduling
priority.
Ms. Edmonton said American Legion has maintained their current field. Parks personnel does mow the large
area around the park. Progranmting for this age group is difficult, and Ms. Edmonston said Parks and
Recreation provides progranuning for all age groups except this one. Up to this point American Legion has
provided this programming for us, but they have conte to an era in which they need better facilities. Since
1982, Lake Fayetteville Hobby Use Area on Highway 265 has been reserved for an athletic facility. The site
needs usage.
Mr. Alexander asked how much land was needed. Mr. Guyton estimated 8-10 acres would be needed to
include parking facilities. The outfield dimensions would need to be approximately 400 feet to center field
and approximately 320 feet down the lines. The playing field itself could probably be constructed on 4-5
acres.
Mr. Colwell asked what would be done with the existing facility. Mr. Guyton said American Legion would
sell the land because they needed the money and have encouraged the program to find another site for a new
field.
Ms. Thiel asked if money derived from the sale of the existing field go toward construction of a new field if
the city provided the land. Mr. Guyton said when American Legion sponsors a team its usually in name only.
Concession sales and sponsorships offset costs.
Ms. Eads asked how many young people participate in the program during the summer. Mr. Guyton said there
are approximately 36 participants. Ms. Edmonton said Babe Ruth could also utilize the field and there has
been a push for a 13 -year-old league.
Mr. Shoulders said youth baseball and soccer have a contractual agreement with the city where they, provide
a certain amount of maintenance and funds. He asked if American Legion anticipated a similar structure to
help defray maintenance costs of the fields. Mr. Guyton said he hoped so.
Coach DeBriyn said the total acreage for Charlie Baum Stadium is approximately 30 acres, and there was no
question about the needs for American Legion baseball.
Ms. Thiel recommended staff explore possible sites and evaluate the Lake Fayetteville Hobby Use area Ms
Edmonston suggested the Progrant/PR Committee set up a sub -committee consisting of community' members
to evaluate this request. Land and usage agreements would need to be evaluated.
4. Vark Vitittr This itcjk's .Atm sale, will fi.atur6 Rout, Dabs, Clarcuc. Crag. Lakc arrd Ruutlt
The Park Video was not completed and will be presented at the May 3, 1999 regular Parks and Recreation
April 5. 1999 / Page 5
PRAB Regular Meeting
Advisory Board meeting.
BMX Public Meeting:
Ms. Thiel said comments regarding the Lake Fayetteville North site would not be heard. The discussion
would strictly be regarding the Walker North location.
Parks staff has visited with soccer representatives from the recreational, competitive, and school leagues about
the need for future fields at Walker Park. All groups have expressed that the Lewis Complex will serve as
the site for all future soccer field development. The ultimate frisbee group does use this site occasionally in
addition to land in the Industrial Park, but would be willing to find another location. Walker Park is zoned
"public" and will not require a conditional use permit approved by the Planning Commission. Construction
of the BMX track would not result in any removal of trees. A map of the proposed location was distributed
to the audience.
Phillip Watson, Public Relations Officer for the Fayetteville Disc Association, said the organization has had
difficulty finding field space for ultimate play. He said community field space for active sports was difficult
to find, and the Fayetteville Disc Association has been utilizing this location for a number of years. Walker
soccer fields configurations present problems and are inadequate for ultimate play. The Fayetteville Disc
Association has a men's and a women's group and have been looking for two fields on which to play.
Ultimate has been in Fayetteville for about seventeen years and has yet to acquire a permanent playing field.
There are currently 60-70 active members ranging in age from 18-45.
Ms. Thiel said efforts to find Ultimate a playing area were ongoing. She said ultimate participants were
primarily young adults with cars. The site at Walker would be accessible to young people. Ms. Edmonston
said there were apparently some misconceptions with Ultimate. She said it was her understanding that the
land at Walker was not what they really wanted. Mr. Watson said the land was not ideal, but it could be with
proper development. The Fayetteville Disc Association has been a very active group and good volunteers in
the Adopt -A -Park program.
Mr. Watson said the ideal playing field would be 40 x 120 yards U of A fields are restricted to university
students. Ultimate has been experiencing problems in the Industrial Park due to poor turf and field conditions.
Mr. Alexander said he certainly did not want to run the Ultimate group off. Ms. Edmonston said sharing
soccer fields put too much wear on the turf and the fields could not be properly maintained. One of the things
to consider when looking at the usage for Walker Park, is how much usage the same fields can take. Ms.
Edmonton said that was why the site was being considered for an alternative activity. Mr. Schuldt asked Mr.
Watson to contact himself or David Wright, Program Coordinator. to arrange a meeting for initial discussion
regarding needs of the Fayetteville Disc Association.
Marian, Kunetka, an archaeologist with the Arkansas Archeological Survey and resident of South College
Avenue, opposed the BMX track at Walker Park North. She said the park was beautiful and very active and
many children utilize the open area in question. Ms. Kunetka supports Ultimate Frisbee using the area, and
she said she felt developing a BMX track would be a bad use of the little remaining open area in the park.
The open area is used by many people, and the BMX track would destroy that. Ms. Kunetka said that recent
efforts to rejuvenate south Fayetteville are encouraging people to come into her neighborhood to use it and
she is against it because she already utilizes that space. A neighborhood council has met and has targeted
Walker Park to attempt to obtain matching grant funds to pursue putting in a pool. Ms. Kunetka mentioned
April 5, 1999 / Page 6
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PRAI3 Regular Meeting
archeological studies and plans for trails. She said she did not know why the trails had not been constructed.
Ms. Edmonston said trails were intended for the senior citizens complex. $225,000 has been appropriated
from the Parks budget to aid in the construction of the senior citizens complex. Ms. Kunetka said she would
prefer the arca to remain a park and would like to go on record as being against the development of a BMX
track at Walker Park North.
Marvin Light, has been working with the Parks and Recreation Advisory Board for a couple of years in an
attempt to get a BMX track constructed for the children who do not play baseball or soccer. Mr. Light said
he was at a loss for words due to the opposition he's encountered. He expressed exasperation at the seemingly
"me, me, me" attitudes. He said the kids were the future of Fayetteville, and they needed something to do. Mr.
Light said he thought Ultimate Frisbee needed a place to play, and he was trying to keep the BMX track to
the north to allow them room. Mr. Light briefly discussed BMX participation and frequency of track usage.
The track size would be Tess than an acre. Ms. Thiel said this concept has been very positive in other
communities.
Mr. Shoulders asked Mr. Light to elaborate on concerns regarding noise generated from amplified systems.
Mr. Light said a system would be used only to announce races, and a music speaker would be used instead
of a horn speaker to control volume. Ms. Thiel said the area in question was within an active park, and the
baseball facilities utilized announcement systems. The area was located in a neighborhood where young
children who do not have a lot of means can get there.
Ms. Kwietka asked who would fund this development. Ms. Thiel said BMX would fund the development and
were only requesting to lease the area. Ms. Kunetka said Walker Park's legacy was to remain a park and by
taking away open space would be taking away from the park. She said PRAB was ignoring the residents who
live near Walker Park. Mr. Schuldt said the total acreage for Walker Park was 70 acres Ms Edmonston a
third of the acreage was currently natural or open space.
Jim St. Clair, a south Fayetteville resident, said he would like to sec the BMX track constructed but
suggested moving the development north out of the field area toward the creek arca Parks staff has evaluated
this area and does not reconunend it due to limitations of space and safety issues. Mr. St. Clair also said he
would like to see the construction of a skateboard park.
Mr. Colwell said he was very much in favor of this new sport which provides aerobic activity. He said he felt
it would be highly used and noise would be minimal.
Ms. Edmonston said this sport was not only for children; it provides an activity for older persons as well.
Other cities with BMX tracks were surveyed, and the recreational departments were positive toward them.
Mr. Alexander said doing the right thing for 70,000 plus people made dccisions very difficult for the Parks
and Recreation Advisory Board PRAB members are volunteers who try to listen to the public and try to do
the right thing. He said they don't always make the right decisions, but they certainly try. He encouraged
feedback and public input.
MOTION
Mr. Colwell moved for staff to negotiate a usage agreement with Marvin Light and his Board of
Directors for a BMX track at Walker Park North.
Mr. Shoulders seconded the motion.
April 5, 1999 / Page 7
PRAB Regular Meeting
Mr. Alexander inquired about the site previously chosen for Lake Fayetteville North. Ms. Edmonton said
nothing has been signed. The City Attomey has been working on a usage agreement with BMX to define
relationships. Due to zoning, a conditional use request was obtained through the Planning Conmhission. Ms.
Rogers said Marvin Light received conditional use approval through the Planning Commission, so he would
have to withdraw through the Planning Commission at this point if he chose to go with the Walker Park North
site. City staff will determine whether the usage agreement will need to go before City Council.
Mr. Charboneau said he sympathized with Mr. Light, but he did not want to vote for it until he knew what
was going to happen with Ultimate Frisbee. He said he did not think it was fair to take a program with 100
citizens currently using it and say we'll find a place. He suggested tabling the issue for a month until a
location could be found for Ultimate Frisbee.
Mr. Colwell suggested land near Lake Sequoyah might be suitable for ultimate frisbee. Ms. Edmonton said
a formal request from the ultimate frisbee program had not been received
The motion carried, 5-2-0 with Colwell, Eads, Luttrell, Shoulders, and Thiel voting "for" and
Alexander and Charboneau voting "no". Eads, Luttrell, Shoulders, and Thiel added a provision "to
actively pursue working with the ultimate frisbee group".
MOTION
Mr. Colwell moved for staff to negotiate a usage agreement with Manin Light and his Board of
Directors for a BMX track at Walker Park North with the provision to actively pursue working with
the ultimate frisbee group to find a location.
Mr. Shoulders seconded the motion.
The motion carried unanimously, 7-0-0.
6. PRAB 1998 Annual Report:
Parks staff presented its 1998 Annual Report to the Parks and Recreation Advisory Board for review and to
fonvard to City Council.
Mr. Luttrell said he was impressed by the major accomplishments in 1998 as well as the donations made
during the year.
7. Other Business:
Ms. Edmonston said Phase III of the girls softball complex was awarded and came in under budget at almost
5587.000.
Greathouse Bridge came in substantially over budget at $134.000 and staff will be reviewing the project with
the Public Works Director and city engineers to explore possibilities.
The Wilson Castle bid award ($32,187) and the Washington School Gym ($100.000) funding will be on the
March 6, 1999 City Council agenda.
April 5, 1999 / Page 8
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PRAB Regular Meeting
Wilson Pool paint problems were discussed. A pool consultant was hired to determine what caused the
problem, and the study revealed it was due to the application. City staff has been negotiating with Wilks
Construction to remedy this situation. The Parks Division will be responsible for sand blasting the pool.
Wilks Construction will paint the pool after it closes. Parks cost will be $17,000.
Mr. Schuldt reported that last year 75 teams participated in the summer softball program. This year Parks
staff have registered 113 teams which is a 50 percent increase from last year. Co-ed volleyball concluded as
well as women's basketball. The summer concert series contracts are being finalized with Jed Clampit, 17t
Floor, Troutfishing in America, Cate Brothers Band, Jason D. Williams, Los Peos Viejos, A Touch of Class.
and Ultra Suede performing. David Wright, Program Coordinator, has raised $4,800 in sponsorships for the
concerts. A Teen Night is tentatively scheduled for Jwme 3 with A Touch of Class performing. The Juvenile
Concerns Committee is also involved in this event.
Ms. Thiel suggested arranging another tour of green space parks to aid in prioritizing parks development. She
said she felt green space funds should be used toward developing these parks. The group discussed priorities
and preparing a master plan. Ms. Edmonston said the master plan was not scheduled to begin working on
until the fall would take nine months to a year to complete. Mr. Luttrell recommended considering options
including the possibility of liquidating some of the small parcels which do not benefit as much as they cost
to maintain.
A PARKS TOUR WAS SCHEDULED FOR MONDAY, APRIL 19, 1999 AT 3:30 P.M.
Mr. Alexander addressed misconceptions between green space and parks. Green space relates to planning
issues whereas green space in Parks and Recreation deals with park land dedication. It was suggested to
perhaps clean up confusing terminology when addressing updating the fees this fall. Mr. Alexander favors
a green space ordinance because land is being developed too fast and recommended discussing this issue at
a future session.
The Freedom of Information Act was also discussed briefly following a recent Attomey General ruling.
8. Adjournment:
The meeting adjourned at 6:50 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY: (7t7 s/,Q/) 7
ohn Nelson
April 5, 1999 / Page 9
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PARKS AND RECREATION ADVISORY BOARD
PARKS TOUR
APRIL 19, 1999
A parks tour was conducted April 19, 1999 at 3:30 p.m. beginning at the Parks and Recreation
Division office located at 1455 Happy Hollow Road. Parks and Recreation Advisory Board members
present included Brenda Thiel, Wade Colwell, Bill Ackerman, and O.E. Luttrell. Staff present were
Connie Edmonston, Eric Schuldt, and Tracie Evans.
Enroute to the proposed Stonewood Subdivision, Ms. Edmonston discussed the proposed BMX
track. Geneses offered to donate soil for the project, but due to the amount of concrete and rocks
staff did not find it suitable for the BMX course construction. Mr. Colwell stated he has been
receiving calls from Lake Fayetteville residents concerned that the track may still be constructed at
the Lake Fayetteville North Shore site.
Ms. Edmonston informed the Parks and Recreation Advisory Board that the bid for a new pavilion
at Walker Park was under budget. The new playground equipment at Hotz Park is still in the process
of installation. Several calls have been received concerned with the cement slab underneath the
swings. The concrete must cure properly, a process of approximately two weeks, before the
rubberized mats (fall safe material) can be installed and the swings put in place.
A telephone call from Alderman Kyle Russell was discussed. Mr. Russell has informed the Parks
office that several constituents had complained of animal feces along the trail at Wilson Park. He
suggested placing scoopers and trash cans along the trail to perhaps resolve the issue. Parks staff
pointed out lost or stolen scoops would need to be replaced and suggested placing signs urging
patrons to clean up after their pets.
Parks and Recreation Advisory Board members and Parks staff visited the site of the proposed
Stonewood Subdivision located on Highway 265 east of the Botanical Gardens site. This issue will
be addressed at the May 3, 1999 Parks and Recreation Advisory Board meeting regarding park land
dedication requirements. Blueprints of the proposed subdivision were presented illustrating the area
suggested for park land. Ms. Edmonston said the developer indicated this land would be developed
as a park whether or not it was accepted by the City. Parks and Recreation Advisory Board members
questioned the need of accepting additional park land in this area of town. Concerns were also raised
about the property being adjacent to a creek, and discussion of requesting money in lieu of park land
was held.
Park land located behind the United Way building on Highway 265 was visited. The property is being
considered as a location for a new baseball facility. The possibilities for the Parks and Recreation
Division and United Way usage were discussed. Questions were raised and a discussion held about
other possible park land locations for the baseball field. It was suggested that Parks and Recreation
staff contact United Way to discuss the proposed baseball field and potential parking lot additions.
April 19, 1999 / 1
PRAB Parks Tour
The next site visited was the Lake Fayetteville Softball Complex. Enroute, Ms. Edmonston discussed
having parks re -zoned public and informed the group that the thermo plastic at the Walker Park
parking lot has peeled; there is also an apparent drainage problem. Ms. Edmonston has been
discussing these issues with Richard Alderman (Wittenburg Delony & Davidson Architects). At the
Lake Fayetteville Softball Complex, discussion was held regarding the replacement of the old
playground equipment and fixing the fence around the play area. Top prongs on the fence are upward
and present a safety hazard. Parks and Recreation Advisory Board members expressed their desire
to allocate green space monies for developments in new parks.
The final park visited on the tour was Clarence Craft Park located at 1650 North Jordan Lane.
Discussion was held regarding a quote received on the cost for a gazebo for the park. Ms. Edmonston
discussed and presented pictures of the proposed gazebo. The Parks and Recreation Advisory Board
suggested choosing natural colors to blend with the surrounding neighborhood and park area.
The meeting adjourned at 5:20 p.m.
Minutes taken by Tracie Evans.
April 19, 1999 / 2
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April 1999 - HMR REVENUE REPORT
by Tracie A. Evans
*Report created at the end of April for the May P.R.A 6. meeting
1999
January's Revenue:
February's Revenue:
March's Revenue:
April's Revenue:
$83,203.39
$82,234.95
$88,157.05
$85,081.61
Collected by January 20th for December '98
Collected by February 20`"for January '99
Collected by March 2Oth for February '99
Collected by April 2011' for March '99
Total Revenue for Fiscal 1999 is $338,677.00
t ***tt***************************tt*t***t*****t*******************************
1999
**********************************************************
99 Revenue collected: $15,555.79 After January 20'", 1999 deadline - Prior year Account
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money
Collected in 1999 is 338,677.00
Total Revenue for 1999 (including Revenue collected after the January 20th deadline for
December 1999 from the Prior Year Account) is $338,677.00 + $15,555.79 =$354,232.79
• *******ttttt********************************************************t**********t***********
1998
**********************t*********************************************************************
98 Revenue collected: $7,116.07 After the January 206, 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is
$1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 20'" deadline for
December 1998 from the Prior Year Account) is $1,063,807.24 + 7,116.07 = $1,070,923.31
* *****ttttttttt*t*****************************************************t******t*******t****t*
1997
*tHt*** on* **************************t#*******************************t*tH********t***rot*
97 Revenue collected: $32,207.56 After the Jan. 10'", 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is
$976,593.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from
the Prior Year Account) is $976,539.29 + $32,207.56 =51,008,746.85
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