HomeMy WebLinkAbout1998-09-14 - Agendas - Final•
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CI -RI CLERK
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TO: Parks
rrand
pRecreation Advisory Board Mi?
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FROM:. Conrilg ttmonston, Parks 81 Recreation Superintendent
DATE; September 3, 1998
RE: PRAB Meeting .on Monday, September 14, 1998 at 5:30 p m , City Hall
Room_326
AGENDA
1. Approval of PRAB August 10, 1998 meeting minutes
2. Park Video: This week's video series will feature Lake Fayetteville.
3. 1999 Budget Approval: Please review the proposed 1999 budget. If you have any questions
prior to meeting, please call me at 444-3473.
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informational Items:
• City Council approved the Hotz Park playground equipment bid award in the amount
of $45,908 and an amendment to the Parks' Ordinance permitting the Mayor and his
designee (Parks Superintendent) to establish fees for ballfield tournaments at the
August 18, 1998 City Council Meeting.
• Bid opening for the Walker Park playground replacement is September 11, 1998.
• Fall League Softball has 85 teams entered. This is ten more teams than the summer.
Summer Concert Series Attendance
Cate Brothers 1,000
Arkansas,Winds 300
QzatjgMountains Brass Band 525
Local Hero 1,500
Jason D. Williams 2,200
Ultra Suede 4,000
Trout Fishing in America 5 250
TOTAL 14,775
Adjournment:
Attachments:
Green Space Monthly Report
• HMR Monthly Report
• PRAB'M$ling Minutes August 10, 1998
='1999 Proposed Budget
''CIP Update..
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$27,169.15 Total Unencumbered 1998-2001
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AUGUST 1998 - HMR REVENUE REPORT
by Kim J. Rogers
*Report created at the end of August for the September PRAB meeting
* ****************************************************************************
January's Revenue:
February's Revenue:
March's Revenue:
April's Revenue:
May's Revenue:
June's Revenue:
July's Revneue:
$76,058.18
$80,019.65
$77,591.14
$82,821.30
593,006.53
$95,550.91
$91,123.18
August's Revenue:at this pt$84,944.07
Collected by January 20th for Dec. '96
Collected by February 20th for January
Collected by March 20th for Februirry
Collected by April 20th for March
Collected by May 20th for April
Collected by June 20th for May
Collected by July 20th for June
Collected by August 20th for July
Total Revenue for Fiscal 1998 is $681.114.96
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97 Revenue collected: $31,188.72 After the Jan. 20th, 1997 deadline - Prior Yr Acct.
• The Accounting Department's Revenue for the 1997 Fiscal Year from the Actual Money
Collected in 1997 is 5976,539.29
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Total Revenue for 1997 (including Revenue collected after January 20th deadline for
December 1997 from the Prior Year Account) is $976,539.29 + $30,351.72 = $1,007,728.01
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96 Revenue collected: $16,299.78 After the Jan. 20, 1996 deadline -Prior Yr Acct
The Accounting Department's Revenue for the 1996 Fiscal Year from the actual money
collected in 1996 is 5867,853.73
Total Revenue for 1996 (including Revenue collected after January 20th deadline for
December 1996 from the Prior Year Account) is $867,853.73 + $16,299.78 = $884,153.51
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PRAB
REGULAR MEETING
AUGUST 10, 1998
The meeting was called to order by Chairman Ackerman at 5:30 p.m. in Room 326 of the City
Administration Building.
Members Present: Ackerman, Bleidt, Charboneau, Eads, Judy, Luttrell, Thiel
Members Absent: Staggs
Staff Present: Edmonston, Dugwyler, Nelson
Guests Present: Hung Duong, Bill Craft, Ken Ball, Tom Perry - Fayetteville Soccer
Association
Media Present:
Tom Erpelding, Northwest Arkansas Times
Jill Rohrback, Morning News
Julie Tribble, KIX 104
I. Approval of July 6, 1998 meeting minutes
• MOTION: JUDY/BLEIDT
The minutes from the July 6, 1998 PRAB regular meeting were approved as presented, 7-0-0.
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II. Approval of July 13, 1998 meeting minutes
MOTION: BLEIDT/CHARBONEAU
The minutes from the July 13, 1998 PRAB special meeting were approved as presented,
7-0-0.
III. Approval of June 24, 1998 meeting minutes
MOTION: LUTTRELL/JUDY
The minutes from the June 24, 1998 PRAB special meeting were approved as presented,
7-0-0.
IV. Park Video: To assist in updating PRAB on our many city parks, we are creating videos
with the Fayetteville Government Channel 3 featuring the history, progress and proposed
future plans of each park. This week's video series will feature Holcomb School Park,
Crystal Springs park, Bridgeport/Fieldstone/Willow Springs park, and Babe Ruth Park.
Babe Ruth Park • In the early 1970s the Industrial Park Commission donated 49 acres to
August 10, 1998 / Page 1
the City of Fayetteville to construct baseball fields for the Babe Ruth League to serve ages
13 -15 -year-olds. Construction of the fields began in 1973. GO bond construction fund
developed field #2 in 1981. In 1988 the high school baseball team utilized the facility until
the high school field was built in 1997. The proposed 1999 CIP plan consists of building and
relocating the concession/restroom facility to a central location, installing ADA requirements
such as sidewalks, replacing the backstop on fields #1 and #2, and renovating the old
concession stand to a storage facility in the amount of $99,000. Continuation of the
renovation of the facility is proposed in the year 2000 for fence replacement on fields #1 and
#2, parking lot repairs, batting cages, installation of a sprinkler system, trees fbr shade,
bleachers and pad, L -screens, safety screens, and signage in the amount of $125,000. In July
of 1998 the Babe Ruth Association hosted the 14 -year-old district tournament. Many
volunteer hours and donations were committed to have a very successful tournament and
year.
Bridgeport/Fieldstone/Willow Springs • In 1994 through the green space ordinance, the
City of Fayetteville acquired eight contiguous acres for future development of this park. This
is a perfect example of linking the green space land requirement from three subdivisions into
one beautiful park strip. The park land is located in the northwest section of the city between
Highway 16 West and Mt. Comfort Road Progress toward the development of this park has
been made over the past several years In 1996 the Parks & Recreation Division installed
two basketball goals and two portable picnic tables. The developer donated and built a small
pavilion, bridge, and sand volleyball court. In 1997 drainage improvements were made to
help alleviate an erosion problem. Future development will include a perimeter trail, park
entrance, play structure, landscaping, and a two -rail fence designating the park boundary.
Future capital costs is estimated at $148,000.
Girls Softball Complex • This 15.45 acre park was acquired in 1995 through the green space
ordinance. The park is currently being developed into a four-plex softball complex with 300
ft. fields for girls, adults, and tournaments. This multi -phase project began in 1996 with
construction of a 119 -space parking lot, seeding, storm drainage system, detention pond,
landscaping, rough grading for four fields, and red clay on infields in the amount of $318,000
from HMR, A&P, and green space funds. We are currently in Phase 11 with Perry Butcher
& Associates as architects and Heckathom Construction as contractor. Phase II includes earth
work, drainage system, irrigation, site utilities, drinking fountains, fencing, dugouts, and
sprigging the fields with funding from HMR revenue. This phase is scheduled for completion
in November with sprigging to be done in May of 1999 Phase III is included in the proposed
1999 HMR CIP to include sidewalks, concourse, bleachers, signage, concession building,
restroom facilities, scorekeeper huts, scoreboards, and lighting estimated to be in the amount
of $532,000. Phase IV will complete the project in 2000 consisting of large scale
development to meet city requirements on the road, curb, gutter, and sidewalk estimated at
$105.000 from HMR revenue.
Holcomb School Park • Located north of the future girls' softball complex is Holcomb
August 10, 1998 / Page 2
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School Park. The Parks & Recreation Division assisted the school system in 1996 to
purchase two playground structures in the amount of $22,000. The Fayetteville Public
Schools and Parks & Recreation Division also shared costs on the construction of the
Holcomb School gym in 1996 for $400,000. The Parks Division and Fayetteville Youth
Center utilize the gym for basketball games, open public gym hours, tournaments, and gym
rentals. The Fayetteville Youth Center occupies the gym after school hours for youth
basketball practice and School Kids Connection Monday through Friday from 8:00 a.m. to
5:00 p.m. and Saturdays for youth basketball games and special toumaments. The City
schedules the gym Monday through Friday from 6:00 p.m. until 9:00 p.m. for league games
and on Sundays from 1:00 p.m. until 5:00 p.m. for open gym. The Holcomb Gym is a model
on how the City and schools have worked together to provide recreational opportunities to
our citizens.
V. Fayetteville Soccer Association Presentation:
Fayetteville Soccer Association Secretary, Bill Craft, stated the association was well
supported for most of the 1997-1998 by its membership which increased to 1,044 players.
Informational packets were distributed to PRAB which included the fall 1998 soccer
schedule, Classic guidelines, a draft copy of bylaw revision, and related press articles.
President, Hung Duong, presented general information regarding the association's goals,
current trends, areas of future focus, issues of concern, and recommendations. Treasurer, Ken
Ball presented financial information to PRAB. New better quality uniforms were also
introduced this year which can be used another season whereas the old t -shirts could not.
Registration fees range from $40 to $60 depending on age. Ms. Eads questioned the
concession income as compared to cost. Mr. Ball said there was a lot of inventory and after
the concession stand was broken into no one wanted to work the concessions.
Issues and concerns include supply of coaches, full rosters and waiting lists, quality
improvement, fields and parking capacity, and fields and equipment improvement. The
primary concern is to avoid player injury. The Fayetteville Soccer Association recommends
more fields and parking, better field conditions, lights, and facility control. FSA is in the
process of being incorporated. A meeting to elect new officers will be held in September and
new bylaws will be voted on. Other changes implemented by FSA include a new logo and
web page.
The Parks & Recreation Division is currently working with all soccer interest groups to
ensure quality programs. Ms. Edmonston announced the addition of a Turf & Facility
Coordinator position is currently being advertised. This new position will schedule and
coordinate maintenance and will work to improve existing turf quality on not only athletic
fields but on park grounds as well. A turf management program will be addressed.
VI. Park Watch Committee: The committee met on July 21. The Park Watch program is being
tied in with the existing Neighborhood Watch program in which Officer Shannon Gabbard
August 10, 1998 / Page 3
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is in charge. Gulley, Asbell, Lewis and Wilson Parks will start the program. Flyers will be
distributed to the Neighborhood Watch participants. Other parks discussed to be included in
the future include Davis, Lake Fayetteville, Gordon Long, Walker and Holcomb.
Ms. Edmonston reported that Officer Gabbard had distributed bulletins to area Neighborhood
Watch groups and had received favorable response from the Asbell/Lewis and Gulley Parks
areas. The existing group in the Wilson Park neighborhood is currently inactive and a
rejuvenation effort is under way. The Park Patrol has been notified to provide extra patrol
at all of the parks. Ms. Judy inquired about publicity methods of informing. citizens.
Community service announcements will be made on open channel. It was also suggested to
examine the possibility of utilizing inexpensive signage, bulletin boards, or incorporating
into new entrance signs.
VII. Other Business:
Monday, September 7, 1998 is Labor Day. The September regular PRAB meeting was
scheduled for Monday, September 14, 1998 at 5:30 p.m. in Room 326 at the City
Administration Building.
Hotz Park playground equipment bid award and an amendment to the Parks' Ordinance
permitting the Mayor and his designee (Parks Superintendent) to establish fees for ballfield
tournaments will be on the August 18, 1998 City Council Agenda.
Ultra Suede will be performing at Gulley Park on August 13 from 7:00 p.m. until 9:00 p.m.
Ms. Judy commented that at the July 6, 1998 regular PRAB meeting the board voted to
accept money in lieu of land to satisfy the green space requirement for the proposed Hawg
Heaven Addition development South of W. Sixth St. (Hwy. 62) and east of Razorback Road
Since that time a fourteen -year-old girl was struck by a vehicle crossing at the crosswalk. The
girl has suffered brain damage. Ms. Judy recommended that the city install a light at the
crossing due to the frequency of pedestrian accidents. Ms. Edmonston said she would visit
with the Traffic Superintendent, Perry Franklin to explore options regarding this matter.
A project status spreadsheet was distributed to PRAB updating each ongoing park project.
Ms. Edmonston updated PRAB on the newly acquired Mt. Sequoyah Gardens Park. Minute
details are yet to be determined, but efforts are underway to establish this observation park.
1999 Parks & Recreation Budget Process meetings were scheduled for August 17 and August
24, 1998 at 12:00 noon in Room 326 of the City Administration Building. Steve Davis,
Budget Coordinator will provide a budget introduction with explanation of the budgeting
process, description of programs, target budget allocation, employee requests, etc.
August 10, 1998 / Page 4
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VIII. Adjournment:
The meeting adjourned at 6:50 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
" August 10, 1998 / Page 5
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