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Home My WebLink About2009-08-03 - MinutesFAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for August 3, 2009 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Vice Chairman Steve Hatfield at 5:35 p.m. on August 3, 2009 in Room 326 of the City Administration Building at 113 West Mountain in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Biendara, Hatfield, Waite, Mauritson, Meinecke, and Watson were present. Colwell arrived at 6:10 p.m. Meldrum and P. Jones were absent. Staff members Gipson, Edmonston, Humphry, Jumper, C. Jones, Thomas, and the audience were present. AGENDA: 1. Approval of July 6, 2009 PRAB Meeting Minutes PRAB Motion: Biendara motioned to accept the minutes as written. Waite seconded it. Motion passed 6-0-0 by voice vote. 2. Botanical Garden Monthly Report: Walt Filers Eilers discussed the Botanical Garden future projects map. He went through the planned steps to improve the gardens in the next 10-15 years. The cost could be 10 to 15 million dollars. The adjustments noted on the map have happened since the map was printed in 2008. Some of the goals on the project list are an educational center, a visitor center, a bookstore, and a chapel. The chapel was added to the list when a lot of weddings started being booked. Eilers also reminded PRAB about the September 8, 2009 PPC/PRAB work session at the Botanical Gardens. 3. Mural on Scull Creek Trail: Paula Heaney, Youth Services Librarian Fayetteville Public Library Heaney discussed the mural that is being developed for the Scull Creek Trail. She said a great group of kids created the small scale version of the mural. The library will contribute the paint for the mural that will be started in September 2009. It will be located in the tunnel beneath Van Asche Street, and will be 65' long and 9' high. There is a lot of natural light and very little condensation. Hatfield asked if there would be a workday for the project. Heaney said there would be a schedule. The process of painting will be quick if there are a lot of people to help. Everyone is welcome to contribute their time. Hatfield wanted to know what the cost would be to the Parks Department for the upkeep. Heaney said that any graffiti would be the Parks responsibility, but someone from the library would periodically check the mural. PRAB Motion: Mauritson motioned to accept the mural on Scull Creek Trail, and Biendara seconded it. Motion passed 6-0-0 by voice vote. 4. FATT Plan update: Matt Mihalevich Mihalevich said that the FATT plan needs to be updated every five years. Leif Olson, who works in City Planning, discussed the map, ordinance amendments, and the City Plan 2025 that were included in the agenda packet. The ordinances will be updated to include the yellow highlighted areas. Mihalevich said that he has received a lot of public comments about the trail system. He said that on the Master Trail Plan map, the blue lines are the future trails, the green lines are the existing trails, and the red lines are the bike lanes. The goal is to get everything integrated. The procedure for approval is to take it to the Sidewalk and Trails Committee and get it approved, then to PRAB, then to the Planning Commission, and then to the City Council. Hatfield asked if anything else was going to be updated. Mihalevich said it would be mostly the map. Hatfield asked if there were many public comments on the street trails. Mihalevich said that there weren't a lot of comments on that. Hatfield said this would be the perfect time to get the lane restriped on S. School, while the construction is going on. Mihalevich said that he would love to get it done now. Hatfield asked if Indian Trail connection was still on the list. Mihalevich said that it was still listed pretty high. Olson said that the planners will be looking at it. PRAB Motion: Mauritson motioned to accept the FATT Master plan. Biendara seconded it. Motion passed 6-0-0 by voice vote. 5. 2010-2014 Capital Improvement Plan: Connie Edmonston, Parks and Recreation Director Edmonston said there has been a salary freeze for all City employees until July 2010. This is also the year to set new goals for the CIP. Colwell said that someone suggested an idea for the new Gulley pavilion. Maybe the building could be used for weddings and caterers. The old plumbing could be used for the restrooms. Edmonston said that there has been discussion about installing a fireplace Gipson said that a new kickball league will be starting in the fall. Hatfield asked if there has been any more talk about the entryway at Veterans Park. Edmonston said that it's on the back burner right now. Meinecke commented that the park get lots of use. Hatfield asked if there was money next year for the Lake Sequoyah Boat Docks. They aren't safe to use now. Humphry said that Dock D was shut down. No one has looked at the structure. Hatfield said he was worried about the safety of the docks. Hatfield then asked if interpretive sound was going to be installed at the Walker Park Mural. Jumper said that Parks is still evaluating what will work there. Edmonston said that Parks wants it to be there for a long time. PRAB Motion: Mauritson motioned to accept the 2010-2014 Capital Improvement Plan, and Meinecke seconded the motion. It passed 7-0-0 by voice vote. 6. 2010 Budget: Connie Edmonston, Byron Humphry and Chase Gipson See above discussion for the CIP. PRAB Motion: Mauritson motioned to accept the 2010 Budget, and Meinecke seconded the motion. It passed 7-0-0 by voice vote. 7. Other Business: Edmonston said the Regional Park is getter closer. Hatfield said there is a problem with graffiti at park pavilions. Colwell said he talked to Pete Heinzleman. Maybe a graffiti committee could be formed. Edmonston said that the police look for evidence to see if any symbols are similar. Humphry said that graffiti isn't an isolated event. The maintenance crews find it on different trails at least once a week. They are now semi -skilled in removing graffiti. One deterrent is doing the removal work immediately. Parks also files a report with the police department. Meinecke said that he figured that murals would be a target, but they haven't been. Edmonston said that the biggest help is from the public reporting it. Biendara said maybe it would help to highlight the problem to the public. Colwell said that would increase the problem. Biendara said that letting the public know to call Parks and Recreation would help. Colwell said that he would like to have a committee. It could meet at lunch. Hatfield said that he would be willing to be on it. Colwell said that he would talk to Pete. Edmonston asked Colwell to give Parks some dates, so a meeting could be worked out. Hatfield asked if there was anything else that PRAB would like to discuss. Edmonston said that Thursday was the last concert, with Oreo Blue performing. On Tuesday, the Bryce Davis Outdoor Grant will be presented to the council. Thursday night there will be a movie on the square. 8. Adjournment The meeting was adjourned at 6:55 p.m. Minutes were taken by Melanie Thomas.