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Home My WebLink About2006-12-04 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes December 4, 2006 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Wade Colwell at 5:30 P.M. on December 4, 2006 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Bitler, Colwell, Free, Davidson, Burke, Davis and Langsner were present; Bailey was absent; Park Staff Jumper, Edmonston, Coles, Whillock, Wright, and audience were in attendance. 1. Approval of November 6, 2006 PRAB Meeting Minutes PRAB Motion: Colwell moved to accept the minutes as written and Langsner seconded the motion. The minutes were approved by a vote of 7-0-0. 2. Mount Sequoyah Woods Pavilion Update and Proposed Name for the Pavilion: Pete Heinzelmann This item is to provide an update on Mount Sequoyah Woods. The Fayetteville Natural Heritage Association (FNHA) had an agreement with City Council to raise $300,000 towards the purchase of Mount Sequoyah Woods. To date, they have raised $200,000. At the November 21, 2006 City Council meeting, it was approved for FNHA to provide a donated pavilion in lieu of the last payment. The site of the pavilion will be determined by Park Staff and the Fayetteville Heritage Association. Jim Lindsey and Bill Underwood have donated $80,000 for the pavilion. They requested for the pavilion to be named Underwood -Lindsey Pavilion. According to the Naming of Facility Policy, this request is to be tabled for one month in order to allow for public input. Parks and Recreation Staff recommend approval of this request. The structure will have a 20'X30' interior. The base will be constructed of native stone to a height convenient to allow seating around the perimeter. Heinzelmann suggested the best location to be on the eastern side of the park due to terrain. He said the group developing the land to the southeast of the park has committed to a parking area which will accommodate 15 vehicles. Connie said the facility will have to be ADA accessible from the parking lot. Heinzelmann said the City Council has agreed to allow the building of the pavilion to satisfy the final $100,000 committed by Fayetteville Natural Heritage Association in the original purchase of the land. December 4, 2006/ 1 Davis thanked Heinzelmann for the work he has done on the project. PRAB Motion: Davis moved to accept the proposed name of Underwood -Lindsey Pavilion. Langsner seconded the motion. And, per Naming Ordinance Davis moved to table the decision till next PRAB meeting in January and Langsner seconded. Both motions passed by a vote of 7-0-0. 3, Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation Justification: Alison Jumper, Park Planner Mtn. Ranch Apartments Jorgensen and Associates SC Bodner Company, Inc. South of Persimmon, west of I-540 SW 360 Multi -family units 15 acres 6.12 acres $244,800 Dale Clark Park and trail corridor along Shiloh Dr. Money in Lieu Money in Lieu The project is located within 1/z mile Dale Clark Park and the trail corridor along Shiloh Drive. Staff has been working with the developer to dedicate park land in future phases of Mountain Ranch. Additionally, the developer is providing a P.O.A. green space, clubhouse and pool for the residents. Burke asked about the size of proposed green spaces. Jorgensen said that has not been decided at this time. Davidson inquired as to exactly what part of the larger property is being developed currently. He also asked about looking at parkland for the larger, completed development. Jumper explained Staff has worked with the developers to identify a larger parcel for park land in a future phase. Jorgensen explained using the map to show the areas currently being developed in respect to the future completed developed areas. Edmonston said there are several green spaces and parks within the service area surrounding this development, such as the Boys & Girls Club and the December 4, 2006/ 2 playground at Owl Creek School. PRAB Motion: Davis moved to accept Staff recommendation of money -in -lieu. Burke seconded the motion. The motion passed by a vote of 7-0-0. 4. Community Park Update from November 16th meeting with Southpass and Consultants, UDA and LBA: Wade Colwell, PRAB Chairman and Connie Edmonston, Parks & Recreation Director Colwell reviewed the meeting and the process used by the consultants. Edmonston said the actual parkland area is to be determined following the land survey to be conducted by the consultants. Davis stated the land will have to be annexed into the City of Fayetteville before the final decision is made. Langsner inquired if Parks and Parks Board will have input in the choice of location for the park. Edmonston answered that we would. Colwell said the consultant planners were selected by Nock. Davidson asked if Parks is under any constraints to follow their plan. Edmonston stated Parks Board will approve the park master plan when completed. Bitler asked who will be designing the park. Edmonston said all parties will be working together to create a good park to fill all the needs for such an area. Davidson said it is important to encourage everyone to participate in the charrette process that will be used for public input. 5. Other Business: Finger Park Playground Ribbon Cutting Ceremony: Connie Edmonston The Ribbon Cutting Ceremony for the new playground at Finger Park will be held on Friday, December 8 at 12 noon, at Finger Park. Hot dogs will be served for this celebration. Please bring your own drink. Mayor Dan Coody will officially cut the ribbon for the new playground. Inclement weather date will be Monday, December 4, 2006/ 3 December 11 at 12 noon. Edmonston gave a brief history of Finger Park and explained how Community Development was greatly involved in establishing the park. She said the Home School Association will be attending the ribbon -cutting. Colwell suggested when proceeding with the plans for the bridge over the creek at Wilson Park the placement should be moved a bit to the west to prevent the potential of automobiles sliding into it as they are coming down the hill on Park Street during icy conditions. Burke added that the trail should also be kept as far east as possible after crossing the creek to provide separation of uses within the park. Eagle Scout Project presentation and request: Alex Heatherington presented his request to extend the trail around Lake Sequoyah which will include the building of a bridge approximately 35' in length. Free asked when he plans to begin the project. Heatherington replied he wants to do it over the upcoming holiday school break. Edmonston said he needs to set a date real soon to work with Parks Staff on the design and specifications for the bridge as well as the trail location. Burke asked if there is already an existing trail in the proposed location. Heatherington said there is a trail. Colwell said Alex is the sixth Scout to work on trails in Fayetteville. Burke asked if Alex thought he could do the project in five or six days. Heatherington said there will be assistance from troop masters as well as participation by a Fayetteville bike club. Colwell asked why he feels this task can be accomplished so quickly. Heatherington said the land area is fairly flat and several places are across cleared field areas so just mowing the trail will be required. Edmonston related the history of the park area stating the land is owned by Water and Sewer because the lake was originally established as a water source for Fayetteville. Parks maintains and operates the grounds and facilities. December 4, 2006/ 4 PRAB Motion: Langsner moved to approve Heatherington moving forward on the trail project. Davis seconded the motion. The motion passed by a vote of 7- 0-0. Edmonston reminded the Board of the annual appreciation dinner to be held on December 14th Colwell announced Steve Langsner's and Jerry Bailey's terms are expiring as of this meeting. He also mentioned the annual volunteer recognition luncheon to be held at the Botanical Gardens on December 7rn Edmonston reported the City Council has not approved the 2007 budget for Parks and Recreation. Adjournment: Colwell adjourned the meeting at 6:15 P.M. Minutes prepared by Cheryl Whillock December 4, 2006/ 5