HomeMy WebLinkAbout2003-09-08 - MinutesTO:
FROM:
DATE:
RE:
Parks and Recreation Advisory Board
Connie Edmonston, Parks & Recreation Superintendent
August 26, 2003
PRAB Meeting Monday, September 8, 2003
3:30 p.m. —
4:00 p.m. -
5:30 p.m. -
Meet at corner of Zion and Vantage Roads
(276 Multi -Family Units)
Review of Zion Vantage Apartments
Meet at the new Fayetteville Boys and Girls Club for a tour
City Hall Room 326
FAYETTEVILLE
PARKS & RECREATION
Please NOTE the above meeting times. If you would like to meet staff at the
apartment complex on Zion Road to view this land, please notify Tracie at
444-3471 or e-mail at tevansia..cl.favetteville.ar.us to confirm your attendance
by Monday at 12 noon. We will only stay 15 minutes in order to attend the
Fayetteville Boys and Girls Club tour at 4:00. If there are no PRAB members
confirming attendance at the 3:30, that meeting will be cancelled. I realize
some of you may prefer to view the site on your own. That is fine. However,
staff is willing to meet you on site because of the large size of this development
which requires us to either take land or request a waiver of the Park Land
Dedication Ordinance. A special thank -you goes to Mike Hill for arranging
the tour of the new Boys and Girls Club. We will return to City Hall for our
monthly meeting.
AGENDA
I. Approval of August 4, 2003 PRAB Meeting Minutes
PRAB Motion:
2. Garden Proposed Naming: Dick Bennet
OMNI Center for Peace, Justice and Ecology donated a Peace Pole and Peach Bench at
the garden located at the corner of West and Spring. They have requested to name the
area Community Peace Garden.
Staff Recommendation: To name the garden Community Peace Garden. According to
the Naming Park Facilities Policy, "...PRAB will discuss the recommendations at their
monthly meeting and will leave the issue on the table until the next scheduled meeting.
This one month duration will allow time for any public comment on the proposed
names."
PRAB Motion:
3. Park Land Dedication
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Foster Garden Homes PZD
David Gilbert, Jorgensen & Associates
Mark Foster
Highway 265, east of Lake Fayetteville
NE
12 Single Family Lots
3 36 acres
•
Land Dedication Requirement:
Money in. Lieu Requirement:
Existing Parks:
Staff Recommendation:
Developer Request:
Justification:
PRAB Motion:
4. Park Land Dedication
Development Name.
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Staff Recommendation:
Developer Request:
Justification:
PRAB Motion:
5. Park Land Dedication
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
0.29
$6,660
Lake Fayetteville Softball Complex, Boat Docks, Hobby
Use Area and Aquatic Park/Environmental Studies Center
(248 acres), North Shore (50 acres), and Veterans' Park (40
acres)
Money in lieu of land
Money in lieu of land
Limited area of this development is prohibitive to a
neighborhood park development.
Several parks are located within a half mile of this
development
Copper Ridge Subdivision
Chris Brackett, Jorgensen & Associates
Charlie Sloan, Sloan Properties, Inc
Double Springs Road, south of Highway 16
SW
24 Single Family Lots
4.32 acres
0.41 acres
$9,432
Legacy Pointe Park (3 42 acres)
Money in lieu of land
Money in lieu of land
Limited area of this development is prohibitive to a
neighborhood park development.
Legacy Pointe Park is located within a half mile of this
development.
Developer has plans for a Phase I1 of Legacy Pointe,
providing an extension of Phase I Park Property
Zion Vantage Apartments
Jerry Kelso, Crafton, Tull & Associates
Lindsey and Associates
Corner of Zion and Vantage Roads
NE
276 Multi -Family Units
22.75 acres
4.69 acres
$108,468
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Existing Parks: Veteran's Park (40 acres), Access to Lake Fayetteville
Trail and Park System via Veteran's Park, Lindsey Trail
and East Mud Creek Trail
Staff Recommendation: Money in lieu
Developer Request: Money in lieu of land
Justification: The Lake Fayetteville and Veterans' Park System is located
within a half -mile of this development.
Developer will provide recreation amenities such as pool,
clubhouse, lake, gazebo and picnic benches for residents.
Developer will also provide a marked bike path within the
Vantage Road ROW.
Please note: If money in lieu is recommended by PRAB, this project
will require a waiver to Ordinance §159.05 (K) because it
contains more than 100 housing units.
"...However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible
or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be
accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash
contribution or return the subdivision plat to the Parks Board with instructions or further study." (Unified
Development Ordinance No. 166.03K)
"...a developer of a major development shall include on his concept plan, preliminary plat and final plat a
proposed neighborhood or subdivision park in which the required dedication of land for greenspace
pursuant to § 159.30 (K) has been incorporated." (§ 159.05)
"...a major development shall be a large scale development or subdivision that satisfies either of the
following conditions:
A. It contains forty (40) acres or more.
B. It contains one hundred (100) housing units or more.
Whether or not it is planned in one or more phases, the total possible development shall be considered when
its first stage, phase or parcel is presented for review." (§ 150.08)
PRAB Motion:
6. PRAB Appointment to Sidewalk and Trails Task Force: Steve Hatfield
According to Ordinance 102-03, a member of the Sidewalk and Trails Task Force must
be a member of the Parks and Recreation Advisory Board.
PRAB Appointment/Motion:
7. Presentation of Proposed 2004 Parks and Recreation Budget: (See Attachments)
PRAB Motion:
8. Grinders Skate Park Grand Opening September 27, 10 am — Noon: David Wright
9. Community Park Update
10. Other Business
11. Adjournment
•
Attachments:
PRAB August 4, 2003 Meeting Minutes
Dick Bennet Letter
Foster Garden Homes letter, proximity map, plan
Copper Ridge letter, proximity map, plan
Zion Vantage Apartments letter, proximity map, plan
Sidewalk and Trails Task Force Ordinance 102-03
2004 Proposed Budget
HMR Monthly Report
Park Land Dedication Report
August 2003 Operations Report
Capital Improvement Program Update
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From: Dick Bennet <jbennet@uark.edu>
To: edmonston connie <cedmonston@ci.fayetteville.ar.us>
Date: 8/25/03 9:45AM
Subject: NAMING THE PEACE GARDEN AT WEST AND SPRING
Connie Edmonston
Parks and Recreation Division
City of Fayetteville
Dear Ms. Edmonston:
OMNI Center for Peace, Justice, and Ecology requests that the new Peace Garden
at the corner of West and Spring be named Community Peace Garden.
With the assistance of Mayor Coody and Parks and Recreation, OMNI Center
for Peace, Justice, and Ecology has placed a Peace Pole and a Peace Bench in
the new Peace Garden at the corner of West and Spring. We now hope the Garden
can be named more specifically. OMNI's Steering Committee considered several
names (Community, Fayetteville, People's, Arts), and the majority voted for
Community. Because it is Fayetteville's first Peace Garden, we believe it
appropriate to accentuate its importance by the title "Community."
The specific name is not as important as our goal, which is to contribute
to the enhancement of Fayetteville as a peaceful city. We believe in public
messages for peace -peace gardens and parks with peace poles (typically
carrying the message "May Peace Prevail on Earth") --as conducive to a
positive, cooperative, community spirit.
Thank you,
Dick Bennett, President
OMNI Center for Peace, Justice, and Ecology
442-4600 (2582 Jimmie, Fayetteville 72703)
•
JORGENSEN & ASSOCIATES
CIVIL ENGINEERS • SURVEYORS
124 WEST SUNBRIDGE, SUITE 5 • FAYETTEVILLE, ARKANSAS 72703 • (479) 442-9127 • FAX (479) 582-4807
DAVID L. JORGENSEN, P.E. P.L.S.
CHRISTOPHER B. BRACKETT, P.E.
City of Fayetteville
Parks & Recreation Division
113 West Mountain Street
Fayetteville, AR 72701
RE: Foster Garden Homes PZD
August 25, 2003
Enclosed herewith please find two copies of the proposed plan for this project. We would
appreciate your consideration at the September 8 parks board meeting. Given the proximity of
the site to Lake Fayetteville Park, we are hoping for a determination for fees in lieu of park land.
The owner is in agreement with fees in lieu of land.
The owner of this property is:
Mark Foster
P.0 Box 987
.Fayetteville, AR 72703
(479) 756-0096
If you have any questions, comments, or suggestions please feel free to call me at 442-9127, or
fax at 582-4807.
Thank you for your assistance.
Sincerely,
David A. Gilbert, PE
CD seekrena
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• STRUCTURAL DESIGN • LAND DEVELOPMENT • WATER SYSTEMS • WASTEWATER SYSTEMS • LAND SURVEYING •
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JORGENSEN & ASSOCIATES
CIVIL ENGINEERS • SURVEYORS
124 WEST SUNBRIDGE, SUITE 5 •- FAYETTEVILLE, ARKANSAS 72703 • (479) 442-9127 • FAX (479) 582-4807
DAVID L. JORGENSEN, P.E., P.L.S.
August 22 2003 CHRISTOPHER B. BRACKETT, P.E.
City of Fayetteville
Parks & Recreation Division
113 W. Mountain Street
Fayetteville, AR 72701
Attn: Rebecca Ohman
Re: Copper Ridge Subdivision
Dear Rebecca:
Enclosed herewith please find twelve copies of the Copper Ridge Subdivision. Please
place this project on the agenda for the Parks Meeting on September 8i6. The owner is
requesting the money in lieu of option for the parks' requirement for this development.
The following is the developer's name, billing address and phone number.
Sloan Properties, Inc.
Charlie Sloan
• 3459 Knottingham Place
Fayetteville, AR 72703
(479) 4444-8404
Please call concerning any questions you may have.
Thank you.
Siin/cerelly; 9
4.41.4
Christopher Brackett, P.E.
. STRUCTURAL DESIGN • LAND DEVELOPMENT • WATER SYSTEMS • WASTEWATER SYSTEMS • LAND SURVEYING •
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Crafton, Tull & Associates, Inc.
901 N. 47th Street, Suite 200, Rogers, AR 72756 479.636.4838 Fac 479 6316224 www.aaftu8.com
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August 27, 2003
Rebecca Ohman
City of Fayetteville, Parks
Fayetteville, AR 72703
RE: Parks Request
On behalf of Lindsey Management
South of Zion Road and West of Vantage Drive
CTA Job No. 021131-00
Dear Rebecca:
This is a 276 unit apartment project in Fayetteville at the comer of Zion Road and
Vantage Drive. On behalf of the owner we would like to request to dedicate
money in lieu of land for the above referenced project. It is our intent to provide
amenities such as a lake, swimming pool, and clubhouse for the project.
Should you have any questions, or require any additional information, please
contact us at your convenience.
Very Truly Yours,
Crafton, Tull & Associates, Inc
Jerry Kelso, P.E.
Vice President
Attachment:
Architects, Engineers and Surveyors
Csls6rating 40 years of (Design gEX,cellence and' Dedicated' Service 1963 - 2003
0111111
r Gmuunm nD
RESOLUTION NO. 102-03
A RESOLUTION ESTABLISHING THE SIDEWALKS AND
TRAILS TASK FORCE, SETTING FORTH THE SELECTION
PROCESS FOR MEMBERSHIP AND ITS DUTIES AND
RESPONSIBILITIES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby establishes the Sidewalks and Trails Task Force, and it shall be as follows:
Purpose. The Sidewalks and Trails Task Force reviews public comment,
and advises City Staff on the prioritization and land acquisition\easements
for sidewalks and trails within our City. The Task Force is also responsible for
adopting Sidewalk and Trails Master Plans. Recommendations relating to
trails are forwarded to the Parks and Recreation Advisory Board.
Recommendations relating to sidewalks are forwarded to the Transportation
Division.
II. Composition. The Sidewalks and Trails Task Force shall be comprised of
eight (8) voting members, and seven (7) non-voting staff/support members,
as follows:
a. One (1) voting members of the Committee shall be members of the City
Council;
b. One (1) voting member shall be a member of the Planning Commission;
c. One (1) voting member shall be a member of the Parks and Recreation
Advisory Board;
d. Five (5) voting members shall be private citizens, who are qualified
electors residing in the City of Fayetteville, and appointed by the City
Council, at least one (1) of whom shall represent a bicycle advocacy
organization;
e. Five (5) non-voting members shall represent the City of Fayetteville staff,
with one (1) member each from the Transportation Division, Parks and
Recreation Division, Fayetteville Police Department, and Planning
Division, and Information Technology Division;.
• f. One (1) non-voting member shall represent the Washington County
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g.
Planning staff;
One (1) non-voting member shall represent the Northwest Arkansas
Regional Planning Commission.
III Terms of Office. Private Citizen Members shall serve two year terms,
with no limit to the number of terms they may serve. City Council, Planning
Commission, and Parks and Recreation Advisory Board representatives may
serve as long as they retain membership on their sponsoring body.
IV. Officers. At the first regularly scheduled committee meeting of each
calendar year, the voting members of the committee shall, by a simple
majority, elect from among themselves a Chair and Vice Chair.
V. Meetings. The Sidewalks and Trails Task Force shall meet at least once
per quarter to conduct regular business, at a time and place that is mutually
convenient to the membership. The Task Force may meet more frequently, if
the need shall arise.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby sets forth the selection process for the Sidewalks and Trails Task Force
members in the following manner:
The City Council shall appoint private citizen members from those names
provided by the Nominating Committee, in the manner set forth in §H(2) of the
Rules of Order and Procedure, Fayetteville Mayor/City Council. All other
members of the Sidewalks and Trails Task Force shall be appointed by their
respective organizations.
PASSED and APPROVED this 15th day of July, 2003.
APPROVED:
By:
DAN COODY, Mayor
ATTEST -
By:
SONDRA SMITH, City Clerk
Goals and Objectives
(BUDFORM GOAL)
Department: Operations
Division: Parks & Recreation
Program:
A. 1. A Naturally Beautiful City- Our Mountains and Hills,
Our Creeks, Our Open Greenspaces.
2. Well-maintained City Infrastructure and Facilities.
12. A Fun City in which to live.
Goals:
1. Continue to incorporate the Parks and Recreation
Master Plan recommendations into the parks and
recreation system.
2 Implement the Alternative Transportation and Trails
Plan and update the project prioritization matrix as
needed. Develop a land acquisition plan through
conservation easements, donations, or land purchases
in order to construct trails according to the plan.
3. Develop a master plan of the Community Park and
secure funding for the project.
4 Implement a park planning process that will provide
a 10 year park master plan for every park. This
process will allow for public input as neighborhoods
mature and evolve.
5. Expand and improve beautification projects
throughout the parks system; supply irrigation
upgrades to existing horticultural areas; implement
a master plan of the Square gardens; improvise low -
maintenance landscaping within public lands.
6. Improve the Urban Forestry program through tree
plantings, computer tree inventory, establishing a
tree care program utilizing a chipper and box truck
with aerial lift, and promote citizenry involvement
in Arbor Day and Neighborwoods programs.
B. 4. A financially Sustainable City Government Providing
Top-quality, Responsive Services.
Goals:
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1. Develop a marketing plan for Parks and Recreation,
including initiation of recreation fee payment on
the web site and creation of new departmental logo.
2. Develop uniform reporting documents utilizing
Crystal Reports software.
3. Aggressively seek alternative funding opportunities
to develop community park, trails and greenways,
improve existing parks and enhance recreation
programs.
4. Continue to establish and update division policies
and procedures.
5. Create, implement and evaluate customer assessment
tools for Programs and Special Events.
6. Continue to develop and initiate operational
procedures for sports associations, special interest
groups, and special events occurring in the parks.
Review development plats for park land dedication
7. and expenditure of the funds based on the Park and
Recreation Master Plan.
C. 2. Well-maintained City Infrastructure and Facilities.
4. A financially Sustainable City Government Providing
Top-quality, Responsive Services.
Goals:
1. Implement facility asset history tracking utilizing
Hansen software.
2. Partner with area agencies, businesses, neighborhood
associations, and volunteers to promote parks,
trails and greenways, and increase awareness of the
quality of life benefits of parks and recreation
programs.
3. Teamwork with other Divisions to promote
trails/greenways, parks system, urban forestry and
the City.
4. Enhance the volunteer program to assist with
beautification and litter control within the parks
system.
5. Evaluate internal standards, planning and working
procedures for managing park projects and programs.
6. Increase efficiency of ballfield and park
maintenance crews by providing improved standards
and procedures for daily operations.
7. Continue improvements of the playground and trial
maintenance system by streamlining development,
inspections and repair schedules.
8. Evaluate, prioritize and improve public land areas.
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Parks and Recreation
2004 Proposed Budget
Targ�eJ
ger_ational Budgets
a c �Ce tea:
Park ° evgopme ttOR9rat ,ons c $x,7 ,200
(Promotion`an'-Develgpn3envProgramsi°
Geuetaltundo$'L~67_1;400
200411
'm °rp° ;
S-r°`°� ° $2;805;6,00'
°
Q9 Woo°Y°
pn aao o e o
t.:1%.: B .teot°O ��
Ub.��
-.. Crap otoal gun. o s o o a 00 amacrTh V
till iii.
° O
lAw "' o Oho .93° M:Co: 0
aarr • a ev to pmentt Capit illicit/ fl $53-9;000
Sal s TaICapital and 1 I $554,000
Jilt i
2004—TOT-A_LLCAflIAL- tt T!S:=$1.,093;000
FAYETTEVILLE
Pari ]I ane•De o ication�FL nds�
Total-Collected-to-Date:—$760;95-2
(As of August 31, 2003)
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Operations Department
Parks & Recreation Division
Swimming Pool Program
Fund 1010 - General Program 5210
Program Description, Objectives, and Analysis:
This program provides recreational and instructional swimming opportunities in a controlled and safe environment for
citizens of all ages at Wilson Park City Pool during the summer season. The pool is opened from Memorial Day
weekend until the weekend before school starts. Wilson Pool provides diversified swimming programs that include
recreational and lap swims, morning and afternoon swimming instruction for participants of all skill levels, water
aerobics, and party rentals. This program also trains and supervises staff that operate the pool in a safe and sanitary
method.
The program's activities primarily address the following guiding principles: #2 - Well-maintained City Infrastructure
and Facilities and #I2 - A Fun City in which to Live.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Actual
2002
Budgeted
2003
Estimated
2003
Budgeted
2004
4.77 4.77 4.77 4.77
$ 65,686 $
14,255
31,131
3,493
79,378
15,255
42,111
26,567
$ 78,600
15,550
31,821
26,500
$ 114,565 $ 163,311 $
Demand/Workload
1. Days of Swimming (GP -#12)
2. Hours Open to Public (GP -#I2)
3. Staff Hours to Operate Pool (GP -#2)
4. Swimming Lessons Enrollment (GP -#12)
5. Building & Grounds Maint. Hrs. (GP -#2)
6. Highest Daily Attendance (GP-# 12)
7. Total Attendance (GP -#12)
8. Average Daily Attendance (GP -#12)
Results
1. Cost/Hour of Operation (GP -#2)
2. Cost/Participant (GP -#I2)
3. Revenues Produced (GP -#4)
4. Cost/Participant After Revenues
(GP -#4)
Performance Measures
85
846
8,565
371
700
477
23,271
242
$ 135.00
$ 4.92
$ 38,178
85
810
9,000
375
N/A
500
23,500
265
$ 201.62
$ 6.95
$ 38,500
$ 3.28 $
5.31
$ 92,268
20,500
36,754
5,050
152,471 $ 154,572
85
790
8,900
370
700
503
20,000
250
$ 193.00
$ 7.62
$ 38,500
$ 5.70
85
800
9,000
370
700
500
20,000
250
$ 192.28
$ 7.69
$ 38,500
$ 5.80
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Operations Department
Parks & Recreation Division
Parks Administration/Recreation Programs Program
Fund 1010 - General Program 5220
Program Description, Objectives, and Analysis:
This program is responsible for planning, scheduling, monitoring, and evaluating the six Parks and Recreation
Programs in the most efficient and cost effective manner to meet public needs for leisure services, facilities and
programs. This program provides organized recreational opportunities through sport leagues, clinics and athletic field
scheduling. Twenty-five percent of the annual transfer to the Fayetteville Boys & Girls Club and Council on Aging is
included in this program. The remaining seventy-five percent is in Parks Development Program. City operated
programs include youth softball and soccer (spring and fall), adult softball (spring, summer and fall), and adult flag
football (fall). Fayetteville currently offers the largest soccer and softball programs in Arkansas. Assistance is given to
the Sport Associations to provide youth sport programming. This program also provides support to the Parks &
Recreation Advisory Board.
The program's activities primarily address the following guiding principles: #4 - A Financially Sustainable City
Government Providing Top-quality, Reponsive Services and #12 - A Fun City in which to Live.
Actual
2002
Program Staff
Full -Time Equivalent Positions 3.90
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Capital
Demand/Workload
1. PRAB Meetings (GP -#4)
2. Soccer Teams/Participants (GP -#12)
3. Adult Softball Teams/Participants
(GP -#12)
4. Girls Softball Teams/Participants
(GP -#12)
5. Concession Stands Contracted (GP -#4)
Results
I. Program Income (GP -#4)
2. Concession Revenues (GP -#4)
• 3. Park Reservations (GP -#12)
$ 173,311
40,215
125,711
15
0
Budgeted
2003
5.20
$ 258,451
79,049
171,934
700
5,410
Estimated
2003
5.20
$ 252,970
79,049
166,834
575
5,541
$ 339,252 $ 515,544 $
Performance Measures
19
214 / 2,602
193 / 2,895
49 / 717
5
$ 195,673
$ 7,086
480
18
210 / 2,600
210 / 2,700
56/767
5
$ 248,000
$ 10,000
375
Budgeted
2004
5.20
$ 239,838
66,849
170,799
600
0
504,969 $ 478,086
20
220 / 2,880
216 / 3,240
55 / 741
5
$ 248,000
$ 7,500
500
25
235 / 3,130
216 / 3,240
53 / 783
5
$ 238,205
$ 7,500
515
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PROGRAM
Parks and Recreation
Programs and Special Events
2004 Totals for Summer and Fall
INCOME
EXPENSES
REVENUE
Summer and Fall Totals
Registration Fees
211,230
Sponsorships
16,250
Concessions
7,500
Sport Facility Rentals
8,000
Softball Sales
3,000
$5 Player Fee
6,000
Extra Services
0
• 89,452
Contract Services
0
4,371
Toumament Supplies/Awards
0
55,149
Publications and Dues
0
19,832
Total
251,980
168,804
83,176
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Operations Department
Parks & Recreation Division
Lake Maintenance Program
Fund 1010 - General Program 5250
Program Description, Obiectives, and Analysis:
This program is responsible for operating, managing, and maintaining Lake Fayetteville, Lake Sequoyah, and Lake
Wilson. Annual contracts are awarded to boat dock operators at Lake Fayetteville and Lake Sequoyah for management
of the lakes according to City Ordinances. This includes monitoring stall rentals, boat storage, and fishing/boating
permits. Parks Staff provides maintenance for safe facilities and to enhance services to the public. Arkansas Game and
Fish Commission annually stocks the lakes and reinforces their regulations.
The program's activities primarily address the following guiding principles: #1- A Naturally Beautiful City -Our
Mountains and Hills, Our Creeks, Our Open Greenspaces and #I2 - A Fun City in which to Live.
In 2003, Richard Utley, Lake Sequoyah Boatdock Operator, moved on site to facilitate operations and security.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted Estimated Budgeted
2002 2003 2003 2004
0.00 0.00 0.00 0.00
Program Expenditures
Personnel Services $ 0 $ 0 $ 0 $ 4,040
Materials and Supplies 1,020 1,100 1,100 3,600
Services and Charges 60,022 61,778 61,778 64,973
Maintenance 2,197 2,100 2,100 2,100
$ 63,239 $ 64,978 $ 64,978 $ 74,713
Performance Measures
Demand/Workload
1. Daily/Season Fishing Permits Lake
Fay (GP -#12) 3,524 4,500 3,600 3,700
2. Daily/Season Fishing Permits Lake
Seq(GP-#12) 4,314 4,000 4,300 4,400
3. Boat Stalls Rented Lake Fay (GP -#12) 54 53 53 53
4. Boat Stalls Rented Lake Seq (GP -#12) 67 70 70 70
5. Maintenance Hours (GP -#I) N/A N/A 400 400
Results
1. Lake Fayetteville Income (GP -#1) $ 29,737 $ 30,000 $ 30,000 $ 30,000
2. Lake Sequoyah Income (GP -#1) $ 22,327 $ 22,000 $ 22,000 $ 22,000
3. Cost of Lake Operations (GP -#I) $ 11,175 $ 12,978 $ 12,978 $ 22,713
•
•
Operations Department
Parks & Recreation Division
Parks Maintenance Program
Fund 1010 - General Program 5260
Program Description, Objectives, and Analysis:
This program provides maintenance for all park acreage and facilities to ensure safe, clean parks for public use.
Maintenance includes mowing, trimming, litter control, irrigation, facility maintenance and construction, horticultural,
and special projects. This program coordinates and supervises park maintenance and special projects with volunteer
and special interest groups. The program maintains, repairs, and renovates all athletic fields within the City to ensure
safe and high quality facilities that meet the needs of the softball, baseball, and soccer leagues. Staff provides daily
maintenance and field preparation for 20 softball/baseball fields and 32 soccer fields. The maintenance of all City
trails, greenways, and urban forestry is included in this program.
The program's activities primarily address the following guiding principles: #2- Well-maintained City Infrastructure
and Facilities and #10- Reputation as a "Safe Community."
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Capital
Demand/Workload
1. Park Sites/Acreage (GP-# 10)
2. Restrooms Maintained (GP -#2)
3. Tennis Courts/Athletic Fields (GP -#2)
4. Playgrounds/Skate Park/BMX (GP -#2)
5. Parks Adopted/# Groups (GP -#2)
Actual
2002
17.03
$ 434,068
21,526
157,254
96,774
13,373
Budgeted
2003
19.53
$ 572,532 $
63,168
215,705
129,721
$ 722,995 $
Results
1. Annual Mowing/Trimming Hrs (GP -#2)
2. Annual Litter/Restroom Hrs (GP -2)
3. Annual Athletic Field Maint Hrs (GP -#2)
4. Playground Inspections/Repair Hours
(GP -#10)
5. Volunteer Hours (GP -#2)
6. Urban Foresty Hours (GP# -1)
7. # of Trees Planted (GP -#1)
0
981,126 $
Performance Measures
59 / 3,303
12
8/31
18/0/1
6/16
5,675
3,874
7,959
629
647
N/A
N/A
64 / 3,345
12
8/32
21
13 / 16
52,000
4,700
9,000
560
325
Estimated
2003
19.53
572, 532' $
62,918
212,165
140,521
0
Budgeted
2004
19.53
552,376
69,200
214,800
127,653
0
415,604 $ 964,029
62 / 3,350
12
8/32
32/1/1
9/16
5,600
3,900
8,000
600
100
2,500
215
65 / 3,400
12
8/32
33/1/1
12 / 16
5,600
3,900
8,000
600
100
2,500
230
•
Operations Department
Parks & Recreation Division
Parks Development Program
Fund 2250 - Parks Development Program 9250
Program Description, Objectives, and Analysis:
This program plans, schedules, budgets, and executes the expenditure of a 1% Hotel, Motel, & Restaurant (HMR) tax
for acquisition, promotion, and development. It includes the horticultural elements in City parks, square gardens and
public lands; Gulley Park Summer concert series; Lights of the Ozarks; softball & soccer tournaments; administration
of Park Land Dedication Ordinance and capital projects. Seventy-five percent of the funds allocated to Fayetteville
Boys & Girls Club and Council on Aging are included to provide recreational services as outlined in the working
agreements. High priority has been attributed to trails/greenways and park beautification projects.
The program's activities primarily address the following guiding principles: #1 - A Naturally Beautiful City - Our
Mountains and Hills, Our Creeks, Our Open Greenspaces and #12 - A Fun City in which to Live.
Actual
2002
Program Staff
Full -Time Equivalent Positions 14.85
•
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Capital
Demand/Workload
$ 597,318
38,290
357,294
44,235
906,171
Budgeted
2003
17.85
$ 790,977
33,018
317,257
24,891
10,592
$ 1,943,308 $
Estimated
2003
17.85
$ 789,614
27,500
311,309
29,291
10,592
1,176,735 $
Performance Measures
1. Ordinance Platts Reviewed (GP -#1) 300
2. Summer Concerts (GP -#12) 7
3. Tournaments Hosted (GP -#12) 5
4. Horticulture Square Footage (GP -#l) N/A
5. Lights of the Ozarks Display Days
(GP -#12)
6. Developed Trails - Linear Feet (GP -#12) 8,400
35
Results
1. Ordinance Revenues (GP -#1) $ 356,923
2. Ordinance Acreage Deeded (GP -#1) 10
3. Summer Concert Attendance (GP -#12) 22,000
4. Projected Tournament Economic
Impact (GP -#3) $ 925,750
5. Horticulture Beautification Hrs (GP -#1) 3,559
• 6. Lights of the Ozarks Installation
Hours (GP -#12) 3,451
7. New Trails/Linear Feet (GP -#6) 8,400
70
7
16
245,678
40
78,042
$ 170,000
5
22,500
$ 800,000
3,800
2,400
7,500
Budgeted
2004
17.85
$ 828,157
28,638
249,405
28,000
0
1,168,306 $ 1,134,200
60
7
14
240,000
40
90,642
$ 309,295
47
25,000
$ 800,000
4,500
3,400
12,600
60
7
16
250,000
35
100,642
$ 300,000
25
25,000
$ 900,000
4,500
3,400
10,000
•
•
Operations Department
Parks & Recreation Division
Parks Development Capital Program
Fund 2250 - Parks Development
Program Description, Objectives, and Analysis:
This program budgets park capital projects funded
reflected in program 2250.9250.
in the
Program 9255
Parks Development Fund. The operational costs are
The program's activities primarily address the following guiding principles: #1- A Naturally Beautiful City- Our
Mountains and Hills, Our Creeks, Our Open Greenspaces and #12- A Fun City in which to Live.
In 2003, capital projects completed include skate park, playgrounds, West Mud Creek and Center Prairie Trails and
White River Ballfield lights.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Materials and Supplies
Services and Charges
Maintenance
Capital
Actual
2002
0.00
Budgeted
2003
0.00
0 $ 7,643 $
0 97,537
0 15,680
0 1,696,869
0 $ 1,817,729 $
Capital expenditures planned for in this program include:
Bundrick Park Development (GP -#12) $
Community Park Development (GP -#12)
Fay. Boys & Girls Club Expansion (GP -#12)
Gary Hampton Softball Complex (GP -#12)
Lake Fay Softball Complex Imp. (GP -#12)
Lake Fayetteville Trails (GP -#1)
Lake Fay./Seq. Improvements (GP -#1)
Lights of the Ozarks (GP -#12)
Park Beautifications (GP -#1)
Playground & Picnic Imp. (GP -#12)
Red Oak Park Development (GP -#12)
Skate Park (GP -#12)
Tennis/Basketball Surface (GP -#12)
Trail/Park Land Acquisition/Dev. (GP -#1)
Walker Park Senior Complex (GP -#I2)
White River Baseball Complex Imp. (GP -#12)
Wilson Park Improvements (GP -#12)
$ 0
0
430,000
0
0
0
0
22,000
0
0
0
0
0
0
0
41,000
0
Estimated
2003
0.00
7,643 $
97,483
15,680
1,544,614
1,665,420 $
$ 0
0
430,000
0
0
0
0
22,000
0
0
0
0
0
0
0
41,000
0
$ 0 $ 493,000 $
Budgeted
2004
0.00
0
0
0
0
0
466,000
73,000
493,000 $ 539,000
AUGUST- HMR REVENUE REPORT
by Tracie A. Evans
*Report created at the end ofAugust for the September P. R.A.B. meet'ng
•
•
2003
•
January's Revenue
February's Revenu
March's Revenue:
April's Revenue:
May's Revenue:
June's Revenue:
July's Revenue:
August's Revenue
Total Revenue for
•
$112,240.70
e: $110,726.30
$113,957.96
$123,945.16
5174,453.33
5129,198.97
$129,887.82
$131, 752.94
Fiscal 2003 is $979,163.18
Collected by January 20'h for December 132
Collected by February 20th for January 133
Collected by March 20th for February '03
Collected by April 20thfor March '03
Collected by May 206 for April '03
Collected by June 20th for May '03
Collected by July 20m for June '03
Collected by August 20th for July '03
•
2003
• •
03 Revenue collected:$25,405.28 After January 20th, 2003 deadline - Prior year Account
The Accounting Division's Revenue for the 2003 Fiscal Year from the Actual Money
Collected in 2003 is $979,163.18
Total Revenue for 2003 (including Revenue collected after the January 20th deadline for December 2002 from the
Prior Year Account)is $25,405.28+$979,163.18=$1,004,568.46
• •
2002
• •
02 Revenue collected:$49,047.48 After January 20th, 2002 deadline - Prior year Account
The Accounting Division's Revenue for the 2002 Fiscal Year from the Actual Money
Collected in 2002 is $1,439,963.51
• Total Revenue for 2002 (including Revenue collected after the January 20th deadline for December 2001 from the
Prior Year Account)is 51,439,963.51+549,047.48=$1,489,010.99• •
2001
• •
01 Revenue collected: $25,040.02 After January 20th, 2001 deadline - Prior year Account
The Accounting Division's Revenue for the 2001 Fiscal Year from the Actual Money
Collected in 2001 is $1,291,055.98
Total Revenue for 2001 (including Revenue collected after the January 20'h deadline for December 2001 from the Prior Year
Account)is $1,291,055.98+$25,040.02=$1,316,096.00
• •
2000
• •
00 Revenue collected: $23,883.04 After January 20th, 2000 deadline - Prior year Account
The Accounting Division's Revenue for the 2000 Fiscal Year from the Actual Money Collected in 2000 is $1,230,429.07
Total Revenue for 2000 (including Revenue collected after the January 20th deadline for December 2000
from the Prior Year Account)is $1,230,429.07+$23,883.04=$1,254,312.11
•
•
1999
•
99 Revenue collected: $21,382.25 After January 20th, 1999 deadline - Prior year Account •
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money Collected in 1999 is $1,148,732.45
Total Revenue for 1999 (including Revenue collected after the January 20th deadline for December 1999
from the Prior Year Account)is $1,148,732.45+$21,382.25=$1,170,114.70
• 1998 •
• •
98 Revenue collected: 532,207.56 After the January 20h, 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is $1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 20th deadline for
December 1998 from the Prior Year Account) is $1,063,807.24 + 532,207.56 =51,096,014.80
• •
1997
• •
97 Revenue collected: 516,299.78 After the Jan. 20°, 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is $976,539.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997
•
•
AU
PRAB Meeting of September 2003
REPORT BY:u1[1A
11t.-0816.6(EIED
REPORT
NORTHWEST PARK DISTRICT
BALANCE'
569,343.96
574,164.81
569,599.18
5196,263,71
5408991.48
079:70
NORTHEAST PARK DISTRICT
BALANCE
526,791,27
569.465.77
535,055.07
39.619.34
8160,831.45
�$2T�i.ilD
SOUTHWEST PARK DISTRICT
BALANCE
$0.00
30.00
30.00
3155,283 30
5155,283.30
YEAR TO BE SPENT
2003
2004
2005
2008
Total 2003-2006
YR TO BE SPENT
2003
2004
2005
2006
Total 2003-2006
YEAR TO BE SPENT
2003
2004
2005
2008
Tobi 2003.2008
IMI$ iegg Ya:l unenawnb.rw 2aa1=201
SOUTHEAST PARK DISTRICT
BALANCE
30.00
50.00
525,390.37
58955.18
$3,345.55
YEAR TO BE SPENT
2003
2034
2005
2006
Total 2003-2006
� :76 Tatal,UmnoumbeM 200}2006
Approved Expenditures'.
53,706.75
37,400.00
32,205,01
5200.000.00
6213,31136
Approved Expenditures
PRAB Date
1/8/2001
11/42002
4/72003
7/7/2003
PRAB Date
Project
Bundrirk Perk Development
Gary Hampton equipment shed
Bryce Davis observation deck/handicap accessible ramp
West Mud Creek Trail Project
Total Approved Expenditures
Project
3163.33 3/4/2002 Gulley Gazebo Expansion
31,840 20 7/812002 Bike backs/pads Lk Fay. Lighting Gulley Gazebo
31,920.10 11/42002 Lk Fay. Softball picnic tables, E. Mud Creek picnic tables
and benches . Braden Park picnic tables. grills & sign
O: Lk Fay. Spillway bodge
3130,000.0011/42002 87/7!
1133,727.63
Approved Expenditures
518832.40
116,832.40
PRAB Date
6/32002
Approved Expenditures. PRAB Date
Total Approved Expenditures
Project
W lson Park renovations
Total Approved Expenditures
Project
322.471,37 8/3/2002, 1/8101 Development of Skate Park
39.348 42 6/3/2002 Walker Part Tennis and Basketball Court renovation
531,819.79
Total Approved Expenditures
Number of Plats received in 2003
208
Number of Acres approved b
PRAB
Listed by Subdivision
3.14 acres
3/3/2003
Copper Creek PH 2
5/Land
4/7/2003
Lafayette Loft Apt
Mang
5/5/2003
Duncan St Apartments
3.67 acres
6/2/2003
Stonebridge Meadows II
.05 acres
6/2/2003
Center Prairie Trail
5/Land
7/7/2003
Sage.Meadows
T.AA..d by D_..
8/4/2003
Tar„Cre,.k C..,t..
3.91 acres (28.36 donation)
8/4/2003
Clabber Creek Proposal
Money in Lieu approved by PRAB
Listed by Subdivision
524,750
2/3/2003
Stone St Complex
$12,000
2/3/2003
Apt. Complex (unnamed)
318,804
.3/9/2u93
RevieeJ 5,5
v uai 31 Apertrlrcrrts
$7!074
3/3/2003
Benton Apartments
5/Land
4/7/2003
Lafayette Loft Apt
562,880
4/7/2003
Lazenby Apt (requesting CC waiver)
$11,004
4/7/2003
Noble Oaks III
$/Lend
5/5/2003
Duncan St Apartments
531,080
6/2/2003
Crofton Manor Subdivision
$47,175
6/2/2003
Southern View '
517,292
7/7/2003
Benton Ridge PZD
519,650
7/7/2003
Brophy Circle North PZD
$/Land
7/7/2003
Sage Meadows
8/252003
FAYFTFEVIIL:
Fayetteville Parks & Recreation
August 2003 Operations Report
Section
1
Evaluation of August Goals
Revenues
1) 183 permits totaling $620 were issued at Lake Fayetteville during the month of
August.
2) 150 permits totaling $300 were issued at Lake Sequoyah during the month of August.
3) $17,260 in Adult Slow Pitch Softball registration fees, $2,310 in Fast Pitch Softball
registration fees and $1,750 in Football registration fees were collected during the
month of August.
4) $16,250 in Soccer registration fees and $1,500 in sponsorships were collected
during the month of August.
5) $635 in Athletic Rentals fees was collected during the month of August.
6) Per the Concession Lease/Operator Contract with Taylor Enterprises, $881 was
collected during the month of August from concession sales at Hampton Softball
Complex, Athletic Complex at Lake Fayetteville, and Wilson Pool.
7) Per agreement authorizing the City to maintain the Town Center exterior plantings for
the Advertising & Promotion Commission, $1,458 was collected.
8) $12,881 in Swimming Pool fees were collected during the month of July'.
City Council
1) Approved a resolution authorizing the Fayetteville Parks and Recreation Division to
apply for an Arkansas Parks and Tourism Outdoor Recreation Grant in an amount up
to $250,000.00 for the Lake Fayetteville Spillway Bridge Project on August 5, 2003.
2) Approved a resolution awarding a construction contract to Sweetser Construction in the
amount of $426,936.03 to build the West Mud Creek Multi -Use Trail; and approving a
15% project contingency of $64,040.00 on August 12, 2003.
3) Approved a resolution awarding a contract to Sweetser Construction in the amount of
$29,550.00 to construct sidewalks and access ramps at the Grinders Skate Park; and
approving a project contingency in the amount of $2,955.00 on August 19, 2003.
Pool revenues are posted one month later due to bank reconciliations
•
4) Fayetteville Altemative Transportation and Trail Master Plan was approved by Planning
Commission on August 25, 2003. It will be forwarded to City Council on September 2,
2003 for final approval.
Projects Completed
1) Secured buildings and cleared underbrush at Pump Station Road.
2) Established foundation pad and installed utility elements for mobile home placement at
Lake Sequoyah.
3) Installed picnic pads, tables, and walkway and made ramp to bait shop ADA accessible
at Boat Dock at Lake Fayetteville.
4) Installed additional irrigation for Walker soccer fields.
5) 2004 Proposed budget completed.
Recreational Programs
• 1) Closed the Wilson Park Swimming Pool for the Winter on August 18.
2) Played 94 Adult Softball Games at Gary Hampton and Lake Fayetteville Softball
Complexes.
3) Completed the 2003 Adult Softball Summer Program.
4) Completed registration for the 2003 Adult Softball Fall League Program. This program
registered the maximum number of participants, with 80 teams registering.
5) Completed registration of the Fall Interstate 540 Program with ten youth teams
registering.
6) Registered seven adult teams for Fall Flag Football.
7) Hosted 1" of 3 Fun First Coach's Training meetings on Thursday, August 28 at Asbell
Gymnasium.
8) Hosted the Adult Softball Board Meeting on Wednesday, August 20, at the Parks and
Recreation Offices.
9) Held Softball Umpires Training on Tuesday August 26, at Gary Hampton Softball
Complex.
10) Completed registration for the Fall 2003 Youth Soccer Program.
•
11) Registered approximately 1,350 children, 139 teams for the Fall 2003 Youth Soccer
Program.
12) Held a referee training clinic August 26th, for Fall Soccer Referees.
Capital Projects
Refer to CIP Update report included in September agenda packet.
Conferences/Seminars
1) Jeff Coles and Charlie Williams attended NRPA's 2801 Park Maintenance and
Resource Management School in Colorado Springs, Colorado August 10-13, 2003.
2) John Nelson attended Grant Writing Seminar in St. Louis, Missouri August 11-12,
2003.
3) Lisa Netherland, Connie Gayer, and Aaron Ruff toured Between The Rivers Nursery in
Eureka Springs, Arkansas August 13, 2003
•
•
•
Section
2 Goals for September 2003
Park
West Mud Creek Trail
Lake Sequoyah
Wilson
White River Baseball Complex
Walker
Center Prairie Trail
Veterans Memorial
Gordon Long
Combs
Square Gardens
City Wide
Walker Park Sidewalks
Skate Park
Project
Sweetser Construction to begin project
Placement of mobile home for boat dock operator
Install peace pole
Bid lighting project
Begin backflow retrofit
Open bids
Ozarks Electric to auger holes for light poles
Grate material ordered for trail
Extend model airplane runway
Begin testing Christmas lights for Lights of the
Ozarks display
Adopt Master Trails plan. Plan was adopted by
Planning Commission on August 1 and will be
presented to City Council on September 2.
City Council bid approval August 19.
Host grand opening September 27.
Recreational Programs
1) Begin the Adult Slow Pitch Softball Program on September 2, 2003.
2) Begin the Youth Recreation Soccer Program on September 6, 2003.
3) Host the 2n' and 3m meetings of the Fun First Coach's Training on Tuesday,
September 02, 2003, and Thursday, September 4, 2003.
4) Begin the Youth Fall Fast Pitch Program on Monday, September 8. Games will be
played at Gary Hampton Softball Complex.
5) Complete the close down process, including winterization of the facility at Wilson Park
Swimming Pool.
•
•
•
•
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Wilson Menry-qo round replacement
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Vet. Memorial Playground Ramp, Gregory Park Sidewalk
Asbell Playground Replacement, Walker Park Sidewalks,
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Urban Eco System Analyse. Amencan
Forestry Grant Match. 518,820.
Urban Community Forestry awarded $20,000 grant to match
fund for chipper and box (ruck with aerial lift.
(Design klckaR mee0ng was new 8/12. Apply Mt LA/1000t Reamtwn
Gran M this project. Grant Sub. Design 75%. Estabbshed folawa0m pad
and inhaled utility element fn mobile home placement at Lake
Rene woe
Recmed s200.000 grant thorn mem, for Mlsdcteek HOT AR Rignway
Trarsspptabon Dept Bid awarded to Sweelser for 5428,000 consent,
to start Seot 1)3.
'Gordon Long S Red Oak Improvements' Plans 10 be devewped.
MS owe wooqug.
Vet. Memorial Ramps -Complete.
Scoreboard received.
Walker Park bid award to Sweatser Construction for 529,550 at City
Council August 19th Meeting.
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Walker field spngged. Project complete.
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Fell project.
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STATUS /DETAILS
Walker tennis/basketball courts complete.
Construction began early Nov- 02. Construction compete. Opening
ceremony in Sepkmber27m 10a.m-12p.m.
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MONDAY, SEPTEMBER 8, 2003 REGULAR PRAB MEETING
NAME (Please Print)
GROUP REPRESENTING
Dick Bennet
OMNI Center for Peace
Marian Orton
OMNI Center for Peace
David Gilbert
Jorgensen & Associates
Rim Fugitt
Lindsey & Associates
Kyle Cook
City Council, Ward 2
