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HomeMy WebLinkAbout2003-04-07 - Minutes• PARKS AND RECREATION ADVISORY BOARD Meeting Minutes April 7, 2003 • Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order at 5:30 p.m on April 7, 2003 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas by Chairperson Colwell. Present: Parks and Recreation Advisory Board members Bailey, Hill, Colwell, Eads, Pawlik- Holmes, and Mauritson; City staff Edmonston, Coles, Hatfield, Nelson, Turner, Wright; and Audience. 1. Approval of March 3, 2003 Minutes MOTION: Mr. Hill moved to approve the Parks and Recreation Advisory Board March 3, 2003 meeting minutes as corrected. • Ms. Eads seconded the motion. • The motion was approved 5-0-0 with Bailey, Hill, Colwell, Eads, and Pawlik- Holmes voting 'yes' and Mauritson absent for the vote. 2. Parks Maintenance Superintendent Announcement: Jeff Coles Jeff Coles was introduced as Superintendent of Parks Maintenance. 3. Park Land Dedication Development Name: Lafayette Loft Apartments Engineer: Randy Hammock, Fennell/Punfoy/Hammock Architects Owner: North College Development, Rick Alexander and Rob Merryship Location: St. Joseph's School on Lafayette Street and Willow Avenue Park District: SE Units: 39 Multi -Family Units Total Acres: 1.99 acres Land Dedication Requirement: 0.66 acres Money in Lieu Requirement: $15,327 Existing Parks: Wilson Park (22 acres) April 7, 2003 / 1 • Staff Recommendation: Developer's Request: Combination of land dedication and money in lieu Money in lieu of land. However, developer is open to discussion regarding land dedication. Following the special meeting with neighborhood residents, it was decided that land should be dedicated as public park land to ensure the green space will be preserved for residents. Staff recommends a combination of land dedication and money in lieu. MOTION: Mr. Hill moved to accept a combination of park land and money in lieu to satisfy the Park Land Dedication Ordinance for the proposed Lafayette Loft Apartments Development. Mr. Bailey seconded the motion. Upon roll call, the motion was approved 5-0-0 with Bailey, Hill, Colwell, Eads, and Pawlik-Holmes voting 'yes' and Mauritson absent for the vote. • 4. Park Land Dedication Development Name: Engineer: Owner: Location: • Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Staff Recommendation: Developer's Request: Justification: Lazenby Apartments Landtech Engineering, Inc., Don Hillis Bill Lazenby Razorback Road, adjacent to the State Revenue Offices and Baum Stadium SW 160 Multi -Family Units 7.99 acres 2.72 acres $62,880 Greathouse Park (6 acres), University of Arkansas Intramural Fields Money in lieu of land Combination of money and park land dedication Development is in close proximity to the University's intramural fields. The land the developer wishes to dedicate is located within the site's detention ponds, therefore rendering the land unusable during periods of rain. Leonard Gabbard of Landtech Engineering said he would concur with Park staffs recommendation for the Park Land Dedication requirement to be money in lieu of April 7, 2003 / 2 • land. He stated he was planning to develop the detention pond area into a lawn area with benches, picnic tables, and landscaping. MOTION: Ms. Pawlik-Holmes moved to accept money in lieu of a land dedication to satisfy the Park Land Dedication Ordinance for the proposed Lazenby Apartments development and request a waiver from City Council. Mr. Colwell seconded the motion. Upon roll call the motion was approved 6-0-0. 5. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units* Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Staff Recommendation: Developer's Request: Justification: MOTION: Noble Oaks III Jorgensen & Associates, Dave Jorgensen Sweetser Properties Oakland Avenue NW 28 Multi -Family Units 1.24 acres 0.48 acres $11,004 Wilson Park (22 acres), Gregory Park (19 acres) Money in lieu of land Money in lieu of land 1) Limited area of this development is prohibitive to a neighborhood park development 2) There are several existing parks within a half mile of this new development Mr. Colwell moved to accept money in lieu of a land dedication to satisfy the Park Land Dedication Ordinance for the proposed Noble Oaks III Development. Mr. Mauritson seconded the motion. Upon roll call, the motion was approved 6-0-0. • 6. Center Prairie Trail Land Item removed from agenda April 7, 2003 / 3 • 7. Bryce Davis Park Project: Rebecca Turner Rebecca Turner, Park Planner, has been working with Mark Boyer of the University of Arkansas Landscape Architecture Department to develop plans for the Bryce Davis Park wetland pond area. Professor Boyer's Construction III class focuses on a design -build project for the semester, and specifically, design and construction of a wooden structure. Parks was approached by the University to select a site where their expertise in design and construction could be donated. Parks Staff selected Bryce Davis Park to continue efforts to preserve, and eventually, improve the wetland pond area. The students will be building an observation deck for the area as well as a handicap accessible ramp to access the deck The students will provide both design services and labor for the development of the bridge No CCA, pressure -treated wood will be used Parks and Recreation staff requests to approve up to $8,500 for the Bryce Davis observation deck and accessible ramp from the Northwest Park District Park Land Dedication Fund. Ample funding is available for this project. Professor Boyer presented a model and design for the project. The students would like to begin work immediately and complete the project by May 10. The project would provide something for the community while providing valuable training for the students involved. Western cedar will be used for the observation deck. • MOTION: Mr. Hill moved to allocate up to Eight Thousand Five Hundred Dollars ($8,500) from the Northwest Park District Park Land Dedication Fund for an observation deck and handicap accessible ramp at Davis Park. Ms. Eads seconded the motion. Upon roll call, the motion was approved 5-0-0 with Bailey, Hill, Colwell, Eads, and Pawlik-Holmes voting 'yes' and Mauritson absent for the vote. 8. Amendment to City Ordinance Chapter 97.083 — Soliciting alms Colwell read a draft of an ordinance amending Chapter 97, Code of Fayetteville to allow non-profit organizations to raise funds in city parks. MOTION: Mr. Hill moved to amend the ordinance to authorize the Mayor or his/her designee to approve park events. Ms. Eads seconded the motion. • Upon roll call, the motion was approved 6-0-0. April 7, 2003 / 4 1 • • 9. Skate Park Naming: David Wright On March 11, 2003, Parks and Recreation hosted a Public Meeting to gather potential names for the new Skate Park in Walker Park The meeting began with a brainstorming session. After approximately 30 potential names were listed, the public voted on their top ten names. These results are as follows: Top Ten Names as voted during the Public Meeting 1. Grinders Concrete Park (69) 2. The Crater (68) 3. Crete (59) 4. Fayetteville Drop -In (51) 5. The Pit (42) 6. Walker Air Grind (40) 7. Massive Air Skate Park (34) 8. Paved Paradise (32) 9. Air Fayetteville (31) 10. SK8 Park (28) At the conclusion of the Public Meeting, Parks and Recreation introduced the top ten names, and because of the low participation turnout, allowed for internet voting until April 1. Results of the public meeting votes, and the internet votes are as follows: Voting from the Public Meeting, plus voting from www.accessfayetteville.org 1. Massive Air Skate Park (164) 2. Grinders Concrete Park (69) 3. The Crater (68) 4. Crete (59) 5. Fayetteville Drop In (51) 6. The Pit (42) 7. Walker Air Grind (40) 8. Paved Paradise (32) 9. Air Fayetteville (31) 10. SK8 Park (28) Advisory Board members chose the number one pick from the public meeting. MOTION: • Mr. Colwell moved to name the new skate park Grinders Concrete Park based on the number of votes from the public meeting. April 7, 2003 / 5 • • • Mr. Mauritson seconded the motion. Upon roll call, the motion was approved 6-0-0. 10. Active Living by Design Grant Steve Hatfield Mr. Hatfield reported an application for the Active Living by Design Grant, a national program of the Robert Wood Johnson Foundation, had been submitted. Active living integrates physical activity into daily routines. The application, a partnership with Bicycle Coalition of the Ozarks and Washington Regional Medical Center, was one of 996 submitted. Fayetteville was not selected as one of the 38 finalists, but Parks and Recreation will apply for the grant again. 11. Other Business Mr. Hatfield reported the top six potential community park sites are currently being appraised. Appraisals are due April 17. Advisory Board members discussed the purchase of Mt. Sequoyah property. Mr. Hatfield invited one or more Advisory Board members to seat a committee for the skate park grand opening. Over 1,400 trees were given away Saturday, April 5 at the fifth annual Celebration of Trees. Mr. Wright reported Parks and Recreation is introducing a Fun First recreation program to emphasize fun for participants Invitations were extended for the soccer festival Saturday, April 12 at Asbell/Lewis from 9:00 a.m. until 2:00 p.m. 12. Adjournment Meeting was adjourned at 6:27 p.m. Minutes submitted by: John Nelson Approved: my 5 2003 April 7, 2003 / 6 • • TO: Parks and Recreation Advisory Board FROM: Connie Edmonston, Parks & Recreation Superintendent DATE: April 2, 2003 RE: PRAB Meeting Monday, April 7, 2003 5:30 p.m. in City Hall Room 326 AGENDA 1. Approval of March 3, 2003 PRAB Meeting Minutes PRAB Motion: 2. Parks Maintenance Superintendent Announcement: Jeff Coles 3. Park Land Dedication Development Name: Architect: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Staff Recommendation: FAYE 1"1'EVILLE PARKS 8 RECREATION Lafayette Loft Apartments Randy Hammock, Fennell/Purifoy/Hammock Architects North College Development, Rick Alexander and Rob Menyship St. Joseph's School, on Lafayette Street and Willow Avenue SE 31 Multi -Family Units 1.99 Acres .53 acres $12,183 Wilson Park (22 acres), Confederate Cemetery (3 acres) Decision to be based upon citizen input at the Monday, April 7, 2003, 12:00 noon Neighborhood Association Meeting Money in lieu of land. Developer intends to maintain all existing green and open space Developer Request: Justification: PRAB Motion: 4. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Lazenby Apartments Landtech Engineering, Inc., Don Hillis Bill Lazenby, Razorback Road, Adjacent to the State Revenue Offices and Baum Stadium SW 160 Multi -Family Units 7.99 Acres Land Dedication Requirement: 2.72 Acres Money in Lieu Requirement: $62,880 Existing Parks: Greathouse Park (6 acres), University of Arkansas Intramural Fields • • "...However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable. it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or further study." (Unified Development Ordinance No. 66.03K) Staff Recommendation: Accept money in lieu of land Developer Request: Justification: PRAB Motion: 5. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Combination of money and park land dedication Development is in close proximity to the University's intramural fields. The land the developer wishes to dedicate is located within the site's detention ponds, therefore rendering the land unusable during periods of rain. Noble Oaks III Jorgensen and Associates, Dave Jorgensen Sweetser Properties Oakland Avenue NW 28 Multi -Family Units 1 24 acres Land Dedication Requirement: 48 acres Money in Lieu Requirement: Existing Parks: Staff Recommendation: Developer Request: Justification: PRAB Motion: $11,004 Wilson Park (22 acres), Gregory Park (19 acres) Money in lieu of land. Money in lieu of land Limited area of this development is prohibitive to a neighborhood park development. There are several existing parks within a half -mile of this new development. 6. Center Prairie Trail Land: Mill District developer, Tom Bordeaux wishes to dedicate land for a future development on W. Center Street. The land would be used to complete the Center Prairie Trail. The proposed development would include three multi -family units, necessitating a .05 acre land dedication. The developer wishes to dedicate .164 acres, more or less to provide enough land to create the trail. PRAB Motion: • 7. Bryce Davis Park Project: Rebecca Turner Rebecca Turner, Park Planner has been working with Mark Boyer of the University of Arkansas, Landscape Architecture Department to develop plans for the Bryce Davis Park wetland pond area. Professor Boyer's Construction III class focuses on a design -build project for the semester, and specifically, design and construction of a wooden structure. Parks was approached by the University to select a site where their expertise in design and construction could be donated. Parks Staff selected Bryce Davis Park to continue efforts to preserve, and eventually, improve the wetland pond area. The students will be building an observation deck for the area as well as a handicap accessible ramp to access the deck. The students will provide both design services and labor for the development of the bridge. No CCA, pressure -treated wood will be used. Parks and Recreation staff requests to approve up to $8,500 for the Bryce Davis observation deck and accessible ramp from the Northwest Park District Park Land Dedication Fund. Ample funding is available for this project. Professor Boyer will present the design at the meeting. PRAB Motion: • • • 8. Amendment to City Ordinance Chapter 97.083 — Soliciting alms: City Ordinance Chapter 97.083 states "No person in a park shall solicit alms or contribution for any purpose, whether public or private." The City Attorney's office advised that use of City parks for charitable fund raising activities can not be permitted. See attached letter. There are many 501-3c and charitable organizations that utilize our parks for events such as the Humane Society Dog Walk, Fayetteville Disc Association Fund Raiser, Lewis and Clark Frontier Challenge and Adventure Race, Ozark Volleyball Club Juneteenth Celebration, Big Brother and Big Sister Fund Raising Event, Prevent Blindness Light the Night for Sight event at Wilson Park, Leukemia Walk, and Fayetteville Boys and Girls Club programs to name a few. See attached draft of proposed ordinance amendment. Staff Recommendations: To amend the ordinance so that the Mayor or his/her designee may approve park events. Organizations may sell food or promotional materials as approved by Park Staff. PRAB Motion: 9. Skate Park Naming: David Wright See Skate Park Naming attachment. PRAB Motion: 10. Active Living by Design Grant: Steve Hatfield 11: Other Business 12. Adjournment Attachments: PRAB March 3, 2003Meeting Minutes Lafayette Loft Apartments Development Map and Letter Lazenby Apartments Development Map and Letter Noble Oaks III Development Map and Letter Alms Ordinance Draft Amendment & Letter Skate Park Naming Attachment March Operations Monthly Report CIP Update Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report April 1, 2003 Ms. Rebecca Turner City of Fayetteville Parks and Recreation 113 W. Mountain Fayetteville, AR 72701 RE: 313-321 E. Lafayette, Fayetteville, AR St. Joe's Church Dear Rebecca: Pursuant to our meeting Friday, please consider this letter as North College Development's formal request to pay applicable park and recreations fees in lieu of dedication of land for the above project. As we stated in our meeting, we do not believe there is sufficient onsite land for dedication purposes and in any event Developer intends to maintain all existing green and open space as green and/or open space. Sincerely, Richard P. Alexander RPA/jde • • • LAZENBY APART.4IEN7S 96I MAIM PretITOILIM SNOW 1119TECONS ..c Plea ILSON ST. CHARLES �II FOREST HIGHLAND COOLLLEGE. N WASHINGTON LOLLR AVE WILLOW 5n C�� FLETCHER St.) OLIVE JACKSON N LA EAST OC TANGLEBRIAR • • Landtech En ineerin • Inc Professional Land Planners City of Fayetteville Parks and Recreation 113 West Mountain Street Fayetteville, Arkansas 72701 RE: Lazenby Apartments This letter is to request that the Parks and Recreation take a combination of land dedication and money for the above referenced projects. Please find attached two copies of the project layout We would like the Board to consider dedication to be allowed in the Detention Pond area which'would remain dry except for the designated steam as shown on the LSD. We would like to be placed on the April 7th agenda for Parks and Recreation Meeting to allow the project to continue with the approval process to go to the May 12h Planning Commission Meeting. We would like to thank you for your consideration in this matter. Sincerely, Leonard Gabbard Project Engineer • 4V. Emma Ave. + P.O. Box 1080 • Springdale, Arkansas 72785 • Telephone (479) 756.2772 • Fax (479) 7568452 • • • • ;raI;EIF! 1 .t61 r I1;1;9" ► ;cif pi•,ir� t 441,111 7411I led If :1114 Mu tis 0 LIEGE Mild 12111224PMENT LAZENBY APARTMENTS Rai Ras MIRMONI ammo (612110:0-1.10.010 SONS • • JORGENSEN & ASSOCIATES ,CIVIL ENGINEERS • SURVEYORS 124 WEST SUNBRIDGE, SUITE , • FAYETTEVILLE, ARKANSAS 72703 • (479) 442-9127 • FAX (479) 582-4807 DAVID L. JORGENSEN, P.E., P.L.S. CHRISTOPHER B. BRACKETT, P.E. • 3/25/03 i City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 ATT: Parks Department Re: Noble Oaks I'hase 3 This is to confirm that the owner requests to pay money in lease of land on the above referenced project. Thank you. Sincerely; David L. Jorjensen, PE STRUCTURAL DESIGN • LAND DEVELOPMENT • WATER SYSTEMS • WASTEWATER SYSTEMS • LAND SURVEYING • •_271,_ 16 ! iIII i!I OENS121aA OY MMS e I leer. I_ cnn voonP....mLQt1[®/IB/Ha®NR i 1 lip .�w. r�..�J NOBLE OAKS 111 V ?11111111111111 om. m 1 11aa:u lilt 10111Bui MEDI! 1111:i111 ill I tilt 1:t tivi 16 ! iIII i!I OENS121aA OY MMS e I leer. I_ cnn voonP....mLQt1[®/IB/Ha®NR i 1 lip .�w. r�..�J NOBLE OAKS 111 V ?11111111111111 om. m om. m • M� SUNSET DR STEPHENS JANICE AVE GARLAND NDE KLAND LEVER T TT CH= STNUT 0 ANDEVENTE BIRCH AVE EASY AVE S ©�L z 0 CIO CO O CT -0 9 CO CO 0. m N rn co Is ti 1 ;I1 t 1 1 • 3 HICHLAND LA n zzirn PIDLLA 1J W m IS/+Si^1HINGTON -ii Illy I ANETTA 0 0 0 0 Z y on SNA yz 0 z YATES A IE tO �CREENVALLEY AV xi I— WOODLAND AVE WOODLAND 0i w co Ga SadDV ORDINANCE NO. A ORDINANCE AMENDING CHAPTER 97, CODE OF FAYETTEVILLE TO ALLOW NON-PROFIT ORGANIZATIONS TO RAISE FUNDS IN CITY PARKS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I. That §97.083, Soliciting Alms, of the Code of the City of Fayetteville, Arkansas is hereby repealed and the following is inserted in its stead: § 97.083. Soliciting alms. (A) No person in a park shall solicit alms or contributions for any purpose, whether public or private. (8) Exception is made as to fundraising conducted by any non-profit organization, which has first submitted an application and received approval from the Parks and Recreation Division to host a Special Event. Section 2. That §97.086, Vending and Peddling, of the Code of the City of Fayetteville, Arkansas is hereby repealed and the following is inserted in its stead: § 97.086. Vending and peddling. (A) No person in a park shall expose or offer for sale any article or thin shall he station or place any stand, cart, or vehicle for the transpo or display of any such article or thing. (B) Exception is made as to any regularly licensed y and under the authority and regulation of the city r as o any q•: profit organization, which has first submitf t . an applicroval from the Parks and Recreation Div Me to host a PASSED AND APPRO B ITH, City Clerk COODY, Mayor • • • KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CI TY ATTORNEY AIA LEGAL DEPARTMENT TO: Connie Edmonston, Parks and Recreation FROM: David J. Whitaker, Assistant City Attorney VA DATE: February 25, 2003 RE: Use of City Parks for Fundraising You have asked this office for advice concerning the use of City parks for fundraising activities You state that this request was prompted by a recent spate of inquiries by charitable organizations. § 97.083 of the Fayetteville Code of Ordinances very clearly sets forth the following: § 97.083. Soliciting alms. No person in a park shall solicit alms or contributions for any purpose, whether public or private. (Emphasis added.) We cannot help but conclude that this language amounts to an absolute ban on the use of City parks for fundraising activities. Even though this language has been on the books since April 1968, we are aware that some of these activities may have occurred in the past. We cannot undo this. However, effective as of this date, no further charitable fundraisers are to be held on park property. If we can be of further assistance, please do not hesitate to call. • • • Fayetteville Parks and Recreation Skate Park Public Meeting March 11, 2003 On March 11, 2003, Parks and Recreation hosted a Public Meeting to brainstorm for potential names for the new Skate Park in Walker Park. The meeting began with a brainstorming session. After approximately 30 potential names were listed, the public voted on their top ten names. These results are as follows: Top Ten Names as voted during the Public Meeting 1. Grinders Concrete Park (69) 2. The Crater (68) 3. Crete (59) 4. Fayetteville Drop -In (51) 5. The Pit (42) 6. Walker Air Grind (40) 7. Massive Air Skate Park (34) 8. Paved Paradise (32) 9. Air Fayetteville (31) 10. SK8 Park (28) At the conclusion of the Public Meeting, Parks and Recreation introduced the top ten names, and because of the low participation turnout, allowed for Internet voting until April 1. These are the results of the public meeting votes, and the Internet votes. Voting from the Public Meeting, plus voting from www.accessfayetteville.org 1. Massive Air Skate Park (164) 2. Grinders Concrete Park (68) 3. The Crater (68) 4. Crete (59) 5. Fayetteville Drop In (51) 6. The Pit (42) 7. Walker Air Grind (40) 8. Paved Paradise (32) 9. Air Fayetteville (31) 10. SK8 Park (28) Parks and Recreation Advisory board needs to name the park based on these names or any other name as decided upon at Parks and Recreation's Advisory Board Meeting on April 7, 2003. John Nelson - SpecialMeetingMemo.doc Page 1 • FAYETTEVILLE PARKS B RECREATION MEMORANDUM Date: March 31, 2003 To: City Clerk, Sandra Smith Parks and Recreation Advisory Board Members Thru: Gary Dumas, Operations Director Connie Edmonston, Parks and Recreation Director Steve Hatfield, Parks Landscape Architect and Trails and Greenways Coordinator From: Rebecca Turner, Park Planner Subject: Parks and Recreation Advisory Board Agenda (PRAB) decision regarding St. Joseph School/Lafayette Loft What: Special Parks and Recreation Advisory Board Meeting When: April 7, 2003 at 12:00, noon Where: St. Joseph's Catholic Church Sanctuary Regarding: Parks Staff hopes to understand the thoughts of the neighborhood in regard to park land dedication within the Lafayette Loft Apartments project. The North College Development company is potentially developing 31(plus) multi -family units within the old St. Joseph's School complex. The land in question is the playground and basketball area between the old church and school buildings. Parks staff has been in conversation with the developer to determine the best use for the land, either as developer owned open space or as public park land. 1 City of Fayetteville PARKS AND RECREATION DIVISION 113 W. Mountain Street Fayetteville Arkansas 72701 Telephone: 479-444-3471 E-mail: rtumer@cilayetteville.ar.us • • • Fayetteville Parks & Recreation March 2003 Operations Report Section 1 Evaluation of March Goals Revenues 1) During March, $600 was donated for memorial park benches 2) Three hundred -thirty permits totaling $5,111 were issued at Lake Fayetteville during the month of March. 3) Three hundred permits totaling $4,616 were issued at Lake Sequoyah during the month of March. 4) $10,155 in youth softball fees, $21,455 in adult softball fees, and $435 in fast pitch fees were collected in March. 5) $75 in athletic rental fees was collected in March. 6) $159 in player fees was collected in March. 7) $84 in concessions proceeds was collected in March. 8) $750 in concert sponsorships was collected in March. Volunteers Date Group/Park Location Work Summary # of volunteers # hours volunteered Total hours March 12 Arnold Air Society Veterans Mulch trees, trash pickup 3 2 6 March 7 Alpha Phi Omega Gulley Mulch at gazebo 2 2.5 5 March 15 Fayetteville Green Spaces Wildwood Miscellaneous landscaping 5 4.5 22.5 • Projects Completed • 1) Installed new fencing along Hwy. 265 at Lake Fayetteville and repaired fencing at Aquatic Park/Environmental Studies Center at Lake Fayetteville, Walker ball field, Wilson Springs Research & Technology Park, Lewis, and Boat Dock at Lake Fayetteville. 2) Modified bleachers at Walker Park to provide improved accessibility. 3) Installed bicycle racks at Hampton Softball Complex, Athletic Complex at Lake Fayetteville, and Gulley Park. 4) Planted twelve trees at Mt. Sequoyah Gardens, two trees at Veterans Memorial at Lake Fayetteville, five trees at Bayyari, thirteen trees at Finger, and seventeen trees at Greathouse. Street plantings were also completed at Joyce St. & Hwy. 71B, North Hills Blvd., Plainview & Milsap, Front St., Sixth St. & Huntsville Rd., 1-540 & Sixth St., Old Wire Rd. & Broadview, and the Adopt -A -Spot area on Hwy. 71B. A total of eighty-three trees were planted. 5) Renovated kiosk at Square Gardens. 6) Boat dock improvements at Lake Fayetteville. 7) Installed culvert and gate at Lewis for overflow parking. 8) Installed bollards at Lake Sequoyah to restrict pier access. 9) Overseeded and fertilized athletic fields. De -winterized restrooms. Began spring mowing program. 10) Graded, seeded and added straw to Walker tennis court area. rock retaining wall at batting cage. irrigation systems and Continued installation of 11) Hosted public meeting on naming the new skate park on March 11. Recreational Programs 1) Completed Usage/Association Agreements with Fayetteville Youth Baseball and White River Baseball Association. 2) Played 239 Youth Soccer games in March. 3) Registered 353 Youth Girls for the Youth Slow Pitch Softball Program. This will allot Parks and Recreation 27 Youth Softball Teams. 4) Recruited 37 Youth Softball Coaches applications to become coaches in the Youth Slow Pitch Program. Fayetteville Police Department has agreed to put each of these applications through a background check to ensure our youth participants are as safe as possible when participating in our programs. • • • 5) .28 Adult Softball Teams participated in the 2003 Arctic Softball Classic on March 8, 2003. This was a rescheduled date due to rain that fell on the original weekend of February 22-23. 6) Began working on 2003-2004 Fall Soccer Registration Form. This form will be distributed on April 12, 2003 at the Youth Soccer Festival. 7) Conducted Umpire Training on March 5 and March 9 at Gary Hampton Softball Complex. 8) Hosted a Youth Soccer Advisory Board Meeting March 31 at Fayetteville Parks and Recreation Offices. 9) Completed Sponsorship drive and began producing marketing materials for Gulley Park Summer Concert Series. Capital Projects Refer to CIP Update report included in April agenda packet. Staff Training 1) Eight staff members (Austin, Clay, Coles, Edmonston, Skordal, Waxier, Williams and Wright) attended and passed Certified First Responder training offered by the American Red Cross on March 17 and March 19, 2003. Conferences/Seminars 1) Arkansas Recreation & Parks Association 2003 Annual Conference March 5-7, 2003 in Hot Springs, Arkansas • • • Section 2 Goals for April 2003 Park Boat Dock at Lake Fayetteville Athletic Complex at Lake Fayetteville Square Gardens Walker Bundrick Braden Wilson Hampton East Mud Creek Trail Mt. Sequoyah Greenhouse White River City Wide 0 Bid package currently in progress 0 Currently under contract Project Install picnic tables Install picnic tables and grills© Co -host Fifth Annual Celebration of Trees — April 5 Finish Installation north playground #2 Surface tennis/basketball courts° Paint restrooms (13th & Block) Install grills and picnic tables© Install grills, picnic tables, and entry sign@ Install picnic grills Install swings Construct storage facility Install benches@ Provide accessibility from Old Missouri Rd. Construct storage facility Replace ball field lighting bulbs Fertilize athletic fields Recreational Programs 1) Host Spring Soccer Festival and Youth Softball Fun First! Kickoff on April it at Lewis/Asbell Soccer Complex. 2) End Spring 2003 Soccer Season on April 19. 3) Distribute Registration Forms and begin Fall Soccer Registration. 4) Host Fun First! Recreation Coach's Meetings on April 8 and April 10 at Holcomb Elementary School Gymnasium. 5) Begin the Youth Fast Pitch Season on April 21 and the Youth Slow Pitch Softball Season on April 28. These games are played at Gary Hampton Softball Complex, Asbell and Wilson Park. 6) Complete Marketing Material for the Gulley Park Summer Concert Series. • • • Section 3 Safety Reports Safety Reports 1) Vehicle accident, Skordal, 1/16/2003, Non -preventable 2) Personal injury, Allen, AJ, 2/13/2003, Preventable 3) Personal injury, Larson, 3/26/2003' 4) Personal injury, Allen, C., 3/28/20032 5) Personal injury, Lingelbach, 3/31/20033 Safety Training 1) Ordinance review and enforcement issues training February 5, 2003. 2) Safety brainstorming session March 3, 2003. 3) Basic first aid presentation March 28, 2003. ' Has not been reviewed by Safety Committee 2 Has not been reviewed by Safety Committee 3 Has not been reviewed by Safety Committee • PARKS AND RECREATION ADVISORY BOARD • Special Meeting Minutes April 7, 2003 Opening: A special meeting of the Parks and Recreation Advisory Board was held at 12:00 p.m., April 7, 2003 at the St. Joseph Catholic Church Sanctuary located at Lafayette & Walnut, Fayetteville, Arkansas The purpose of the meeting was to determine neighborhood desires for the park land dedication requirement of the Lafayette Loft Apartments project. Present: Parks and Recreation Advisory Board members Bailey, Hill, Mauritson, Eads and Pawlik-Holmes; City staff Edmonston, Hatfield, Hesse, Nelson, Turner; Rick Alexander, Rob Merryship, Kathy Thompson, Marie Riley, Paul Warren, and Don Marr. Discussion: The North College Development company proposes developing approximately 31 multi -family units within the St. Joseph complex. Rick Alexander explained various alternative uses had been explored for the site before deciding on a residential • development. Meetings with the Washington -Willow Neighborhood Association have been conducted. Mr Alexander said a recurring concern of the neighborhood was traffic and parking. The development has enough required parking for residential occupants but not enough to accommodate visitors In order to eliminate off-street parking the current playground area would have to be utilized for additional parking. City Alderman, Don Marr expressed neighborhood concerns regarding parking were primarily for special functions where both sides of Lafayette Street were used. Resident Kathy Thompson encouraged on street parking to slow traffic moving through the neighborhood. Washington -Willow Neighborhood Association Vice President, Marie Riley, expressed a community desire for green space. Because of the high volume of traffic along College Avenue, Ms. Riley said the neighborhood was separated from Wilson Park and no other park area is located in the immediate vicinity. Advisory Board member Craig Mauritson explained that the green space in question would probably not be a typical park with playground equipment. The area would most likely be a green space with minimal amenities. Neighborhood representatives wanted assurance that if the property was ever sold that the green space would remain available to the public. If the property is dedicated to the City it will remain open to the public, but if it remains with the development it may not. The Parks and Recreation Advisory Board is scheduled to make a Park Land Dedication recommendation tonight at its regular April meeting at 5:30 p.m. at the City Administration Building. April 7, 2003 / 1 • • Adjournment Meeting was adjourned at 1:00 p.m. Minutes submitted by: John Nelson April 7, 2003 / 2