HomeMy WebLinkAbout2003-02-03 - Minutes• TO:
FROM:
DATE:
RE:
Parks and Recreation Advisory Board
Connie Edmonston, Parks & Recreation Superintendent
January 30,2003
PRAB Meeting Monday, February 3, 2003
AGENDA
1. Approval of January 6, 2003 PRAB Meeting Minutes
PRAB Motion:
FAYETTEVII J.F
PARKS & RECREATION
2. 2002 Annual Parks and Recreation Report:
According to the City Ordinance establishing the Parks and Recreation Advisory Board,
the board is to provide an annual report to the City Council. Please review the
report provided on the City's web site.
PRAB Motion:
3. Park Land Dedication
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Stone Street Complex
Milholland Company, Tom Jefcoat
Campus Properties, LLC
North of Hwy 62, corner of Stone and Maine Street
SW
66 Multi Units
3.746 acres
Land Dedication Requirement: 1.32 acres
Money in Lieu Requirement: $24,750
Existing Parks: Hotz Park (.6 acres), Greathouse Park (6 acres),
Finger Park (19 acres)
Staff Recommendation: • Money in lieu of land
Developer's Request: Money in lieu of land
Justification: Limited area of this development is prohibitive to a neighborhood
park development.
There are several existing parks within a few miles of this new
development.
•
PRAB Motion:
4. Park Land Dedication
Development Name:
Engineer:
Owner:
Location:
Park District:
Apartment Complex (no name as of yet)
Northstar Engineering Consultants, Inc.
Alliance Properties
North of Sycamore Street, Comer of Chestnut and Ash Street
NW
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Units: 32 Multi Family Units
Total Acres: 1.65 acres
Land Dedication Requirement: 0.64 acres
Money in Lieu Requirement: $12,000
Existing Parks: Gregory Park ( 19.38 acres), Gordon Long Park
( 6.62 acres)
Staff Recommendation: Money in lieu of land
Developer's Request: Money in lieu of land
Justification: Two existing parks are within a few miles of this development.
The park land dedication acreage would be minimal.
Limited area of this development is prohibitive to a neighborhood
park development.
PRAB Motion:
5. USSSA Facility Award Announcement: David Wright
6. Community Park Site Selection Analysis: Steve Hatfield
See attached timeline.
7. Comet Soccer Proposal: See attached memo from David Wright.
PRAB Motion:
8. Botanical Gardens Society of the Ozarks Annual Report and Master Plan Presentation:
Review plan on city web site and Annual Report and Lease Agreement as attached.
The Botanical Gardens Society of the Ozarks is required by the lease with the City to present
an annual progress review to PRAB and City Council. (See Lease Agreement 2.1, page 2.)
• The report is attached.
PRAB Motion:
The lease agreement also requires for the master plan to be approved by PRAB and City
Council. Please note 6.1 on page 4 in the attached lease agreement.
Parks and Recreation Staff recommends the following suggestions for the master plan.
• The service drive should be separate from active recreation on the trail.
• The bike trail is marked for bike use only. Pedestrian use should also be permitted.
• The trail crossing over the garden entryway creates potential pedestrian and vehicle
conflicts. The design of these areas need to be approved by the Parks Landscape Architect.
• Trail alignment must be approved by the Parks Landscape Architect.
• Trails must be constructed according to Parks and Recreation trail standards.
• Recommend storm water management plan and ground water management plan to protect
the lake.
PRAB Motion:
• 9. Other Business:
PRAB comments and suggestions on e-mailtng agenda packet.
•
10. Adjournment
ATTACHMENTS
PRAB January 6, 2003 Meeting Minutes
Stone Street Complex Plan
Milholland Company Recommendation Letter
Apartment Complex Plan (No name)
Northstar Engineering Recommendation Letter
Community Park Timeline
Comet Soccer Memo from David Wright
Botanical Garden Society of the Ozarks Lease Agreement
CIP Update
Park Land Dedication Ordinance Fund Monthly Report
HMR Monthly Report
WEB SITE ATTACHMENT — accessfayetteville.org
2002 Parks and Recreation Annual Report
Botanical Garden Society of the Ozarks Master Plan
3
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PARKS AND RECREATION ADVISORY BOARD
Meeting Minutes
February 3, 2003
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to
order at 5:30 p.m on February 3, 2003 in Room 326 of the City Administration
Building located at 113 West Mountain Street, Fayetteville, Arkansas by Chairman
Colwell.
Present:
Parks and Recreation Advisory Board members Colwell, Eads, Shoulders,
Mauritson, Hill and Pawlik-Holmes; City staff Edmonston, Hatfield, Nelson, Turner,
Wright; and Audience.
1. Approval of January 6, 2003 Minutes
MOTION:
Mr. Hill moved to approve the Parks and Recreation Advisory Board
January 6, 2003 meeting minutes as distributed.
Ms. Eads seconded the motion.
The motion was approved 6-0-0.
2. 2002 Annual Parks and Recreation Report
According to City Ordinance establishing the Parks and Recreation
Advisory Board, the Board is to provide an annual report to City Council.
MOTION:
Mr. Hill moved to approve the 2002 Annual Parks and Recreation
Report and forward to City Council.
Mr. Mauritson seconded the motion.
The motion was approved 6-0-0.
February 3, 2003 / 1
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3. Park Land Dedication
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Staff Recommendation:
Developer's Request:
Justification:
Stone Street Complex
Milholland Company, Thomas Jefcoat
Campus Properties, LLC
North of Hwy. 62, corner of Stone and
Maine Street
SW
66 Multi Units
3.746 acres
1.32 acres
$24,750
Hotz Park (.6 acres), Greathouse Park (6
acres), Finger Park (19 acres)
Money in lieu of land
Money in lieu of land
1) Limited area of this development is
prohibitive to a neighborhood park
development
2) There are several existing parks
within a few miles of this new
development
Milholland Company project manager, Thomas Jefcoat, said nine existing
duplex units facing Stone Street will be removed. The development is less
than one-half mile from Hotz Park and only a few blocks west of the
University of Arkansas intramural fields.
MOTION:
Mr. Shoulders moved to accept money in lieu of a land dedication to
satisfy the Park Land Dedication Ordinance for the proposed Stone
Street Development.
Ms. Pawlik-Holmes seconded the motion.
Upon roll call, the motion was approved 6-0-0.
4. Park Land Dedication
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Apartment Complex (unnamed)
Northstar Engineering Consultants, Inc.
Alliance Properties
North of Sycamore Street, corner of
Chestnut and Ash Street
NW
32 Multi Family Units
1.65 acres
February 3, 2003 / 2
•
•
•
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Staff Recommendation:
Developer's Request:
Justification:
0.64 acres
$12,000
Gregory Park (19.38 acres), Gordon Long
Park (6 62 acres)
Money in lieu of land
Money in lieu of land
1) Two existing parks are within a few
miles of this development
2) The park land dedication
acreage would be minimal
3) Limited area of this
development is prohibitive to a
neighborhood park development
Northstar Engineering Consultants project manager, Jason Ingalls, said the
property borders Skull Creek on the east side. Mr. Colwell questioned
whether a land dedication might contribute to a trail corridor along Skull
Creek. Mr. Hatfield said he believed there would be better opportunities
later.
MOTION:
Mr. Mauritson moved to accept money in lieu of a land dedication to
satisfy the Park Land Dedication Ordinance for the proposed
unnamed development north of Sycamore Street on the corner of
Chestnut and Ash Street.
Ms. Eads seconded the motion.
Upon roll call the motion was approved 6-0-0.
5. USSSA Facility Award Announcement: David Wright
Program Coordinator, David Wright, announced United States Specialty
Sports Association awarded Fayetteville facility of the year out of a six state
area.
6. Community Park Site Selection Analysis: Steve Hatfield
Mr. Hatfield presented a timeline for the community park and illustrated
seventeen potential sites. The locations being evaluated are in the southern
and western areas of the city. Criteria used for evaluation includes size of
property, visibility, accessibility, and infrastructure. Community needs and
desires are also considered After the property owners have been
contacted, Staff will recommend five locations to the Advisory Board before
beginning the appraisal process.
February 3, 2003 / 3
• 7. Comet Soccer Proposal: David Wright
Mr. Wright reported the lease agreement is being reviewed by the City
Attorney The Comets are willing to allow Parks and Recreation programs
to utilize the facility at no cost and have agreed not to duplicate services
already offered by Fayetteville Parks and Recreation. The Comets are,
however, requesting the construction of a walking trail around the facility
and a 100-150 space parking lot. Staff believes this investment would not
be prudent with the pending development of a community park. A
combination of efforts from both the Comets and Fayetteville Parks and
Recreation would be ideal. However, Samir Haj said he needed assurance
that a community park was going to be a reality and not just a wish list.
•
•
The Board tabled the issue until the agreement completes staff review.
8. Botanical Gardens Society of the Ozarks Annual Report and Master
Plan Presentation
Interim Executive Director, Carl Totemeir, President, Blair Johanson and
Eden Price presented the Botanical Garden of the Ozarks master plan. The
plan, completed in October 2001, provides a framework for the physical and
interpretive development of the garden. Stressing education, conservation,
and recreation goals, the society illustrated plans for plant collections,
architectural elements, trails, and other amenities.
Ozark Off Road Cyclist President, Don West, expressed concern with trail
issues involving mountain bikes. OORC, an International Mountain Biking
Association affiliated club, has performed many hours of trail maintenance
at Lake Fayetteville. David Justice also voiced concerns about trail usage.
Parks and Recreation Staff recommend the following suggestions for the
master plan:
> The service drive should be separate from active recreation on the
trail
> The bike trail is marked for bike use only. Pedestrian use should also
be permitted.
> The trail crossing over the garden entryway creates potential
pedestrian and vehicle conflicts. The design of these areas needs to
be approved by the Parks Landscape Architect.
> Trail alignment must be approved by the Parks Landscape Architect.
> Trails must be constructed according to Parks and Recreation trail
standards.
> Recommend storm water management plan and ground water
management plan to protect the lake
MOTION:
February 3, 2003 / 4
•
Mr. Hill moved to approve the Botanical Garden Society of the Ozarks,
Inc. Annual Report attached as Exhibit A and made a part hereof
required by Resolution No. 83-97.
Mr. Colwell seconded the motion.
Upon roll call, the motion was approved 5-0-0 with Pawlik-Holmes
absent for the vote.
Ms. Eads reported for the record that Pawlik-Holmes was in favor of
approving the annual progress report.
MOTION:
Mr. Colwell moved to approve the Botanical Garden Society of the
Ozarks, Inc. Master Plan with Staff recommendations as stipulated.
Mr. Shoulders seconded the motion.
Upon roll call, the motion was approved 5-0-0 with Pawlik-Holmes
absent for the vote.
• 9. Other Business
Advisory Board members favored receiving agenda materials electronically.
Ms. Edmonston announced two staff positions would be filled. A Parks
Maintenance Superintendent and Park Planner will fill the vacancies
Adjournment:
Meeting was adjourned at 7:25 p.m.
Minutes submitted by: John Nelson t�
Approved: March 3, 2003
February 3, 2003 / 5
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"Exhibit A"
TO: Parks & Recreation Staff and the Parks & Recreation Advisory Council
From: Botanical Garden Society of the Ozarks, Inc.
DATE: January 11, 2003
SUBJECT: Annual Report
The Fayetteville City Council approved a 25 -yr. renewable Land Lease Agreement with the BGSO,
Inc. in September 1997 for 100 acres that is located on the SE shore of Lake Fayetteville to build
and operate a botanical garden facility.
REVIEW OF ACCOMPLISHMENTS IN 2002:
Under the guidance of the Executive Director, Carl Totemeier, the BGSO board and staff, the
following was accomplished during 2002:
The first Spring Symposium covering a range of horticultural subjects was presented to the
public in March, 2002.
At planting time, our volunteers were called upon to plant the display beds at the site which
has increased to two beds stocked with annuals, perennials, shrubs, grasses and trees. Our
garden collections have been started with donations of daylilies from the Pauline Henry Daylily
Collection and Peonies from Chotkowski Gardens. Along with other plant donations, a wrought
iron trellis and arch, and a bench were donated and installed at the garden site. Our "Amaizing
Maze" designed by UofA Community Design Landscape Architect Intern, Eden Price, and installed
by BGSO volunteers and NWACC students generated considerable publicity for the BGSO during
the summer. Many enthusiastic youngsters and adults attempted to negotiate its pathways until
the corn actually was wom out.
Near the end of the school year, we distributed giant sunflower seeds to 614 students in
the third, fourth, and fifth grades throughout the schools of Northwest Arkansas for our Giant
Sunflower Contest. Awards were presented at the Harvest Festival for the largest flower and the
tallest stalk to both the first and second place winners.
Fayetteville entered the America In Bloom competition this year at the instigation of BGSO.
Lisa Paschal, BGSO board member and horticulturist for the Fayetteville Parks Department,
volunteered to organize a committee to participate. Under Lisa's outstanding organizational ability
the project resulted in the City of Fayetteville placing first in its category.
The 1st Annual Harvest Festival was held the weekend of October 12th and 13th at the
Botanical Garden of the Ozarks site. Activities included a Flower & Garden Show, garden/craft and
food vendors, musical events, hot air balloon rides, and hay rides. Educational speakers and
presentations on a wide range of subjects were featured, providing an opportunity to learn about
wild birds, shrub roses, oak tree borer/Japanese borers, the history of apple growing in Arkansas,
lawns, fall gardening, composting, building troughs, forcing bulbs, bird rescue, fall planting, wine
making, and more. There were activities of interest to all age groups. Our goal for this activity was
two fold: to introduce members and the public to the BGO site, and to plant the seeds of interest for
an annual flower and garden show in Northwest Arkansas
February 3, 2003 / 6
Page 2
BGSO 2002 Annual Report
Electricity was installed at the site via underground cable to the proposed maintenance
site. A temporary road was also installed at this site. Plans were drafted for our maintenance
building which will be the first structure to be erected within the Botanical Gardens. While the
structure will eventually become our maintenance facility, it will be used to house offices and
provide program space prior to and during the construction of permanent facilities for these
purposes. The committee explored a number of options, including several employing a
standardized pre -fabricated metal building system and one employing heavy timber construction
techniques. The unanimous recommendation of the committee, endorsed by the BSGO Board of
Directors, was to use the heavy timber approach to the building. The proposed new structure
would use timber beams and columns sawn from logs donated to BSGO by Sweetser Properties &
Construction and other sources. Included in the building will be covered bays for heavy tractor and
maintenance equipment, a small office and restroom, mechanical space, and locked storage for
hardware and supplies. One of the most attractive features of the project will be the involvement of
the Timber Framer's Guild, a nationwide group dedicated to the construction of sturdy heavy timber
structures using historic methods of assembly. Assisting with the design and supervision of the
building process will be Michael Langford, who is a recognized expert in this type of construction.
There are many arguments in favor of this design approach for our first building, but the most
important one is that its architectural quality and character will set the standard for all buildings that
will follow. The A&P Commission approved funding for a large portion of the development.
The 2002 Audit will be submitted as soon as it is completed (estimated April 2003).
Other Site Accomplishments:
1. Hand built bridge was installed across the stream bed next to the gardens. The poles that
spanned the streambed were donated by SWEPCO.
2. The bay for the maintenance shop was installed by the site manager with the assistance of
community service at -risk youth and volunteers.
3. A half -mile of trail was installed with the assistance of community service at -risk youth.
4. The main entrance to the site was improved with gravel composite.
5. Over 400 hours of community service was provided by area at -risk youth.
6. Over 50 area volunteers worked at the Harvest Festival - they included BGSO Volunteers,
UofA "Make A Difference" Student Volunteers, NWACC Students, Master Gardeners, and
members of various NWA Garden Clubs.
7. Over two dozen trash pick up days were held along Hwy. 265 as well as lake clean-up at
the site.
8. Hay fields at the site were mowed twice.
9. Site was mowed and maintained on a regular basis by the site manager with the
assistance of area at -risk youth.
RECOMMENDATIONS:
1. Request the Parks & Recreation Advisory Council recommend approval of BGO Master
Plan to the City Council.
2. Recommend the City positions on the BGSO Board be appointed at the same time as
other City board positions.
Blair Johanson
President, BGSO
February 3, 2003 / 7
Im -NORTHSTAR
ENGINEERING
CONSULTANTS, INC.
•
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Civil & Environmental Engineering
Landscape Architecture
Geological Services
Land Surveying
Planning
January 28, 2003
Parks and Recreation Board
City of Fayetteville
113 West Mountain
Fayetteville, Arkansas 72701
Re: Park Fee / Land Dedication
Alliance Properties Apartments, Fayetteville, Arkansas
NEC Project Number 295-04
Dear Chairman:
Alliance Properties is developing a 32 unit apartment complex north of Ash Street just east of Leverett
Avenue in central Fayetteville, Arkansas The development will include asphalt drives with associated
parking. Alliance Properties respectfully requests to contribute money in lieu of park land dedication.
Please call me at 479-271-0906 if you have any questions or need additional information.
Best Regards,
z
Jason E Ingalls, El
Project Manager
Attachments
Cc: Alliance Properties, Inc., Developer
File 295-04
211 South Main Street Phone (479) 271-0906
Bentonville, Arkansas 72712 Fax (479) 271-6144
Mittottini Company
&yinceriny & Surveying
IMF Melvin L. Milholland, PE, PLS
REGISTRATIONS:
PE: AR, OK, MO
PLS• AR, OK
January 21, 2003 Project No. E-621
FAYETTEVILLE
Parks and Recreation Division
1455 South Happy Hollow Road
Fayetteville, Arkansas 72701
ATTN: Kim RqtYgers
RE: Parks Review and Recommendation for Large Scale Development Submittal
Dear Kim:
Attached are copies (two) of "Conceptual Layout" for the Stone Street Complex proposed by
Campus Properties. Please place this item on your next Board's agenda, February 3".
I am available at your, and staffs convenience to visit the site. Any time on January 23' is
agreeable with me. Please call and provide me with time to meet at site. See Vicinity Map.
• Should there be any questions, do not hesitate in contacting me.
Your assistance and staff cooperation are appreciated.
Sincerely,
Milhol
Thomas M. ' efc.at, ASLA
Projects Manager
cc. Campus Properties
205 West Center Street; Fayetteville, Arkansas 72101; Phone: (419) 443-4724; Fax: (419) 443-4701; Email: MCOengr(n7a swbell.net
BGSO Members
SOnkrro`,
Page 1 of 2
THE BOTANICAL GARDEN OF THE OZARK
GRATEFULLY THANKS OUR MEMBERS.
WONT YOU JOIN U5?
BOARD OF DIRECTORS
MASTER PLANNING TEAM
DE
Carl Totemeier, Interim Executive Director
Nannette Bhaumik Stephen Jeffus
Blair Johanson, President
Maryetta Carroll Clancy McMahon
Jona
Robert Womack, Vice President
Janet Coleman Karl Miller
Jacob Adler
Patrick Rush, Secretary
George Cowen Ralph Odom
D;
Stephen Sutton, Treasurer
Jonathan Formanek Donna Porter
T;
Gayle Howard
David Glasser Eden Price
Stephen 8
Cathy Bass Lisa Paschal
Angela Hamilton Carl Totemeier
F
David Glasser Anoland Sullivan
John & Dc
Peg Anderson
Tom Larkin Melissa Terry
The Portico Group, Seattle
KI
Debra Lewis Michael Thomas
AldrichPears Associates, Vancouver
Sandra Edwards
Joyce Mendenhall
Strybing Arboretum & Botanic Gardens, San Francisco
Ramsey L
Ron & M. E. Anderson
Dean Runyan & Associates, Portland
Coy & Debra Hurd
BOTANICAL GARDEN SUPPORTING MEMBERS
A-Dra
Pub -Hol
I -lop -Mil
Mil -Say
Carol Andrews & Bill Durham
Debra DuBois
Herman & Mary Ann Hoppe
Bill & Gloria Mills
Archie Scl
Jacob Adler
Helen Duran
Roy W. Home
Don Mills
Erick & Ar
Fran Alexander
Gail Eads
Gayle Howard
Greg Mohney
Stephen 8
Margie Alsbrook
Wesley & Irma Eckles
Melissa Howard
Colene Gaston & Roger
John & Dc
Peg Anderson
Bud & Suzanne Edwards
Lester & Elizabeth Howick
Montgomery
Ira Schwa
Peter & Maureen Anderson
Sandra Edwards
Leah Hughey
Theresa H. Moore
Ramsey L
Ron & M. E. Anderson
Caroline Lennox & Dave
Coy & Debra Hurd
Teddy Morelock
Seven Hill
Dr. & Mrs. Stanley Applegate
Edwards
John & Lois Imhoff
Merle & Lissa Morrison
Bob & Dia
Clarence & Becky Archer
John & Patti Erwin & M. Reid
Douglas James
Mr. & Mrs. Bucky W. Morse
Steve She
Elizabeth Armstrong
Arthur Evans
Jerome & Harriet Jansma
LaDeana Mullinix
Marilyn SI
Janet Bachmann
Dorothy Farthing
Jeff Jeffus
David Mullins
Saul & Le.
Robert Bacon
Fayetteville Garden Club
Stephen Jeffus
Dr. & Mrs. J.W. Murry
John & Ne
George & Judy Bacso
Diane Ferguson
Blar Johanson
Kristin Musgnug
Shery Sis;
Irene Baker
Jana Ferguson
Marilyn Johnson
Cad & Sharon Myers
Terry & 0;
Gladys B. Ball
Dan & Patsy Ferritor
Mike & Ellen Johnson
John Nagle
Lisa Skile:
Ulon Fae Bames
Flaming Hills Garden Club
Jeanie Johnson Hill
Denise Nemec
Anne B. S
Martha Barton
Laura Fleetwood
Joyce Jones
Sharon & Leon Niehues
Murray & ;
Cathy Bass
Martha Fortune & Wyn
Jose's, Inc.
John & Leslie Nooncaster
Ellen S. S
Raymond Beans
Winther
Gary & Nancy Kahanak
Tracy Oates
Harvey Sr
Dr. & Mrs. Joe N. Beasley
Jim and Jane Foster
Phyllis Kane
Ralph Odom
Tim Snell
Bobby Beecher
Steven Foster Group
Pauline & Bob Keegan
Dale Oliver
Betty Soli;
Alice Bee
Andrea & David Foumet
John & Nancy Kehn
Orchid Society of the Ozarks
Donald A.
Dick Bennett
Robert Frans
Jackie Kellogg
John, DeAnn & Brenner
Anna Mae
Jim Blair
Pat & John Fritschen
Ellen Knight
Orendorff
J. E. Sprir
Lyle & Judy Blomgren
Fryer's Tree Farm
George & Vicki Knight
Marion Orton
John & M;
Donna Bloyed
Helene & Edward Furst
Bonnie LaGrone
Annie Oswald
George SI
Susan Bolding
Mary Fyles
Bonnie Lancaster
Louis Ozbun
Adele & N
Taruna Bolding
Frou Gallagher
Jane Land
Liz Page
Jane Steir
Mr. & Mrs. E. G. Bradbeny
Daniel & Margot Ganster
Landmark Landscape
Louise Painter
MoIlly Stei
George Bradley
Hank & Linda Gardner
Industries
Eugene & Irene Pantzer
Margie Sty
Louise Brooks
Colene & Roger Gaston-
Anne Hams LaRew
Beveryty Parker
Theresa (-
Suzanne H. Brooks
Montgomery
Betty Lawson
Delores Parker
Kathryn B
Jim Adams & Ellen Bruce
Donald E. Gates
Melissa Lea
Dorothy Parker
Beverly SI
Virginia E. Burdick
Johnnie & Phyllis Gentry
Greg & Hannah Lee
Luke & Janet Parsch
Anoland F.
Dr. & Mrs. Wade Burnside
Rose & Joseph Gergerich
Rob & Sarah Lefler
Lisa Paschal
Venita Sm
Karol Burrow
Betty & Martin Gilbert
Patricia Leidal
Robert Paschal Construction
Cyrus & N
Joe & Joan Campbell
Doris Jane Gilbrech
Tom & Ellen Lewis
Jesse Pettit
Stephen 8
Laauita L. Cannon
Tamara & John Gilmour
Debra Lewis
Cheryl Phillips
Betty J. Si
Maryetta Caroll
Susan Jenkins & Robert
Nita Lindsey
Mark and Kristen Pickett
Karen Tab
http://www.bgso.org/members.html
2/4/2003
FAYETTEVILLE
•
To: Parks and Recreation Advisory Board
Thru: Connie Edmonston, Parks and Recreation Director
From: David Wright, Parks and Recreation Program Coordinator
Date: January 29, 2003
Re: Comets Soccer Lease Update
As you know, last month the Arkansas Comets Soccer Club proposed to develop
Industrial Park Lot 14, located on Industrial Drive, into a soccer complex. After you
voted to support the concept, Samir Haj and I began meeting to develop the lease
agreement that will eventually come back to PRAB for approval and move to City
Council for their approval as well.
There are several items in the lease agreement that have potential to directly benefit
Parks and Recreation. Many of these items, Mr. Haj brought to the table himself. For
example, the Comets are willing to allow Parks and Recreation Programs to utilize the
facility at no cost. Also, when the facility is available, fields will be open to other user
•
groups at the same rental rates charged by Parks and Recreation. The Arkansas
Comets have agreed not to duplicate any services already offered by Fayetteville Parks
and Recreation. The Comets agreed to provide all staffing, programming, scheduling
and maintenance for the facility.
•
There are, however, a few issues cause serious concern. First, the Comets are
proposing for Parks and Recreation to construct a walking trail around the facility. Parks
and Recreation Landscape Architect, Steve Hatfield, measured this proposed trail. The
length would be approximately one mile. Currently, a trail costs $35/1inear foot to build.
A ten foot wide trail one mile in length would cost Parks and Recreation approximately
$185,000.
Arkansas Comets also proposed Parks and Recreation construct a parking lot to consist
of 100-150 parking spots. If the Planning Commission agreed to a 100 spot parking lot
at this new facility, this would cost Parks and Recreation a minimum of $200,000. The
third thing Mr. Haj proposed was for Parks and Recreation to pay for the installment of
water and sewer lines. However, Parks and Recreation Staff discovered these lines are
already in place. All that would be required is for the Comets to provide a water tap
when the facility is being developed. After discussing these issues with Mr. Haj, I
informed him he was welcome to leave these proposed items in his agreement.
However, I would not recommend to our Board to approve the lease with these
stipulations. It is Staffs opinion with the possible development of a Community Park
113 WEST MOUNTAIN 72701 479-444-3471
FAX 479-521-7714
r
• quickly approaching, making a minimum $385,000 investment into this facility would not
be a wise decision.
•
•
After speaking with Mr. Haj today, I am expecting to receive this proposed contract on
January 30. As soon as I receive it, I will take the version to the City Attorney for his
review. Parks and Recreation Staff is making every attempt to have the final copy back
to Parks Board by next week's meeting. If it is not possible, it will become a March
agenda item.
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hi,Anews� • o N SAS TIMES
Tuesday, February 4, 2003 1 Current Weather In Fayetteville: SUNNY 21 F (more conditions and forecast)
Park preparations
BY SARAH TERRY Northwest Arkansas Times
Tuesday, February 4, 2003
Fayetteville's parks and recreation division will spend the next year seeking out land for a community
park and creating a master plan for the area, the city's parks landscape architect said Monday.
At the request of board member Mike Hill, Steve Hatfield presented the timeline for the planned
community park at the parks and recreation advisory board's February meeting.
Hatfield said the division is currently looking at 17 different properties, located mostly in the southern
and western portions of the city.
Among the plans for the community park would be soccer fields, sand volleyball courts, softball and
baseball fields, picnic pavilions, tennis courts, water splash pads and multi -use trails.
The staff has been evaluating possible park locations since December. The criteria that are being used to
evaluate the different Locations include visibility and accessibility of the location, the presence or lack of
infrastructure, as well as the size of the property. The city wants a park that is about 150 acres. Hatfield
said the properties currently being examined range from 60 to 300 acres.
The locations being considered include an area next to the Wilson Springs Business Park; land
surrounding the site of the future wastewater treatment plant; property near the future Fayetteville Boys
& Girls Club as well as property adjacent to the club; two areas near Cato Springs Road and Interstate
540; land east of Fayetteville Municipal Airport; property near Thunder Valley Speedway; and area near
the city's Industrial Park. "We need to keep moving on' this rather rapidly," Hatfield said. "Property is
going every day. A lot of these properties start to look similar because we're looking for similar traits. I
think we will get down to a top three or top five and bring those back to you."
Before the March 3 parks and recreation board meeting, Hatfield said he hopes to contact all 17 property
owners and meet "one-onone" to discuss selling the land for the community park. Based on how those
discussions proceed and how the criteria rates in the evaluation process, staff will recommend the top
five properties to the board. "After the top five, we'd want to start an appraisal process at that time,"
Hatfield said. "The timeline is very aggressive, but I think we can meet it. We're well on our way to
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• selecting a site."
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According to Hatfield's timeline, the staff will develop their conceptual plans of the park from April to
June, when they will make a recommendation to the City Council. The council will have most of the
summer to make a decision about where the park will be located, and the staff will work into September
to negotiate a price for the chosen land.
The design phase of the park is scheduled throughout the fall, including public meetings from
to November.
The board will also begin a campaign near the end of 2003 to fund the community park with a low-
interest bond; a vote on the issue is tentatively slated for March. Hatfield said the land currently being
considered ranges from $5,000 an acre to $25,000 to $30,000 an acre.
Construction on the park is scheduled to begin in April of 2004. "(A community park) is certainly —
even nationwide — an important factor in people's quality of life," Hatfield said. "That's why we're
doing this. We want to enhance people's experience while they live in Fayetteville."
Also at the meeting, the board decided to table the ongoing negotiations with Arkansas Comets Soccer
Club to provide land in south Fayetteville for new soccer fields.
The proposal includes developing 37.1 acres off Morningside Dnve, which is owned — but currently
unused — by the city. The first phase would include developing six soccer fields in the next three years,
and, if needed, the second phase would include five fields to be completed within five years.
The lease agreement is still being worked out with the city attorney's office, said David Wright,
recreation director for the parks and recreation department.
The lease will go through the staff review process before it is discussed by the park board at its March
meeting.
As part of the negotiation process, Samir Haj, treasurer of the Arkansas Comets Soccer Club, said the
parks and recreation division could use the facility for its programs when needed, although the fields
would be closed during certain times of year to allow the grass to grow.
In exchange, Haj is asking the city to pay for a walking trail around the perimeter of the soccer fields
and a 150 -space parking lot, which would cost about $385,000, Wright said. "That s where I start having
problems," Wright said. "I'll bring that back next month, but it's something we need to be aware of."
Board chairman Wade Caldwell suggested that development of the soccer fields wait to be incorporated
into the community park design. "We need to bring those together," Caldwell said. "We could do it all at
one time. Both groups are highly motivated to make this happen as soon as possible. I can't think of a
faster way to make this happen than to bring these two groups together."
Wright agreed, noting that the resources of both organizations could be pooled. "The last thing we want
to do is have competing soccer programs," he said.
Haj said he had some concern that the community park would not come to fruition fast enough to meet
the demands of the city's growing soccer program. "If the community park is for sure something that's
going to happen in three to five years, (that's OK). But if it's not going to happen for 10 years, we need
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• to move on," he said. "For us to wait, we need to have some assurances to say this is going to happen,
and this is the timeline. It's not just a wish list."
Parks and Recreation Superintendent Connie Edmonston assured Haj that the community park would be
a reality. "We are committed to a community park," she said. "I think there's a very strong commitment.
This is our best estimate on a time frame. We're going to work our hardest to see this happen."
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a PRINT NOW
Planning For Community Park On Course
Potential land for site being sought
By Anthony Childress
The Morning News/NWAonline.net • achildress@nwaonline.net
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FAYETTEVILLE — The process of selecting land to build Fayetteville's Community Park is moving along nicely,
according to Steve Hatfield, the parks and recreation division's landscape architect.
Hatfield told members of the city's Parks and Recreation Advisory Board on Monday night that he has looked at
17 pieces of property that could be used as a site for the park.
The park needs to be situated on 150 acres, he said.
Some of the sites lie near Interstate 540, thus providing arressibllity to vehicle traffic and are dose to hotel
rooms that would be used when the city Is host to soccer toumaments or other sporting events.
Other parcels are situated near the University of Arkansas campus and the Fayetteville Municipal Airport.
• Hatfield said the park division is using a set of criteria in searching for a site, Including availability of
playgrounds, tennis courts, soccer fields and other amenities.
•
'We look at whether the land is currently available and is it suitable for our purposes; Hatfield said.
Property ranges in size from 60 to 300 acres. Hatfield said prices have ranged from $25,000 to 30,000 an acre
down to $5,000 an acre. By next month's board meeting, a top -five list of potential sites will be presented, he
said.
Connie Edmonston, parks and recreation superintendent, said the appraisal process for finalist sites should
begin in March. Development of conceptual plans is slated to start In April, with the Fayetteville City Council
expected to approve a location — after the board makes its choice in May — In June.
Negotiation on a land purchase follows in July and August. The council would then be asked to approve the
acquisition In September, followed by park design phases through the end of November. A public vote on
funding for the project would take place in March of next year.
• Construction of the park is projected to begin In April 2004.
In other business, the board tabled acceptance of a lease agreement with the Arkansas Comets Soccer Club to
build six new fields. Under Its proposal, the dub would utilize 37.1 acres In the Fayetteville Industrial Park on
Lot 14. The site provides access to existing streets and Is not being used.
One sticking point for the two parties is Comet Soccer Club's request that the city build a 150 -space parking lot
and walking trail adjacent to the field at a cost of $395,000.
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FAYF:n rvuit;
Fayetteville Parks & Recreation
February 2003 Operations Report
Section
1
Evaluation of February Goals
Revenues
1) As part of the scoreboard agreement with Pepsi Bottling Company, $1,500 was
received in February.
2) Fifty-seven permits totaling $2,156 were issued at Lake Fayetteville.
3) Thirty-six permits totaling $1,648 were issued at Lake Sequoyah.
4) $3,285 in youth softball fees and $1,000 in sponsors was collected in February.
5) $890 in softball fees were collected in February.
6) $2600 in soccer fees and $250 in sponsors was collected in February.
Volunteers
Date
Group/Park
Location
Work Summary
# of
volunteers
#hours
volunteered
Total hours
2/5/2003
Amold Air Society
Veterans
Mulch trees
7
1
trash pickup
2/10/2003
Master Gardeners
Wilson
Greenhouse
1
2
2
2/19/2003
Master Gardeners
Wilson
Greenhouse
1
2
2
Projects Completed
1) Removed chain link fence at Gregory Park. The fence was in poor condition and
detracted from the natural aspect of the park. Removal was recommended by the
Park Master Plan.
2) Installed basketball goals and tennis nets at Walker Park. Surfacing and striping will
be completed when there is a constant necessary temperature range. Began
backfilling perimeter of the courts for seeding.
3) Repaired fences at Hayes and Lewis Parks.
4) Continued field preparation for soccer play at Lewis, Asbell and Walker. League
practice begins March 1 and spring season games begin March 8.
5) Painted restrooms at Veterans Memorial at Lake Fayetteville Park.
6) Planted and mulched trees at Greathouse and Hampton Parks Street right of way
pruning was done along with tree pruning at Gulley, Sweetbriar, and North Shore
Park at Lake Fayetteville.
7) Repaired scorekeeper huts at Athletic Complex at Lake Fayetteville, tested new
ball field lighting, and swept parking lot.
8) Removed snow and ice from downtown square, parking lots, and other areas.
Recreational Programs
1) Received all soccer uniforms for Spring 2003
2) Held Soccer coaches m tings-Feb. 10, 11 & 13.
3) Completed Schedule for Spring 2003 Soccer Program
4) Began working on Sponsorship drive for Gulley Park Concert Series
Capital Projects
Refer to CIP Update report included in March agenda packet.
Staff Training
1) Tree pruning class on February 20, 2003.
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Section
2 Goals for March 2003
Park
Boat Dock at Lake Fayetteville
Athletic Complex at Lake Fayetteville
Walker
Bundrick
Braden
Gulley
Wilson
Hampton
East Mud Creek Trail
Mt. Sequoyah Greenhouse
City Wide
Project
Install picnic tables
Install picnic tables and grills
Install bike racks
Install north playground #2
Install grills and picnic tables
Install grills, picnic tables, arid entry sign
Install bike racks
Install picnic grills
Install swings
Construct storage facility
Install bike racks
Install benches
Construct storage facility
Assess public lands areas and incorporate into
maintenance schedule
Continue tree planting program
Recreational Programs
1) Finish recruiting coaches for Spring Soccer
2) Host Spring Soccer Coaches meetings/clinics
3) Complete Youth Slow Pitch Softball Sponsorship Drive.
4) Advertise, Register Teams and conduct the 2003 Arctic Softball Classic on February
22-23 at Gary Hampton and Lake Fayetteville Softball Complex.
5) Complete Usage Agreements with Fayetteville Youth Baseball Association and White
River Baseball Association for the 2003 Baseball Season.
6) Begin the Adult Softball Registration Process on February 24.
7) Host board meetings for Youth Soccer and Adult Softball.
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Section
3 Safety Reports
Safety Reports
1) Vehicle accident, Skordal, 1/16/2003, Non -preventable
2) Personal injury, Allen, AJ, 2/13/2003'
Safety Training
1) Ordinance review and enforcement issues training scheduled for February 5, 2003.
2) Safety meeting scheduled for March 3, 2003.
• ' To date, this incident has not been reviewed by Safety Committee
•
