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HomeMy WebLinkAbout2003-01-06 - Minutes• PARKS AND RECREATION ADVISORY BOARD Meeting Minutes January 6, 2003 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order at 5:30 p.m. on January 6, 2003 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas by Chairman Colwell. Present: Parks and Recreation Advisory Board members Marley, Hill, Colwell, Eads, Shoulders, Mauritson, and Cook; City staff Edmonston, Gulley, Hatfield, Nelson, Turner, Wright; and Audience. Mr. Hatfield introduced Rebecca Turner as new Park Planner. 1. Approval of December 2, 2002 Minutes MOTION: • Mr. Marley moved to approve the Parks and Recreation Advisory Board December 2, 2002 meeting minutes as distributed. Ms. Eads seconded the motion. The motion was approved 6-0-0 with Marley, Hill, Colwell, Eads, Shoulders, and Mauritson voting 'yes' and Cook absent for the vote. 2. Approval of December 9, 2002 Minutes MOTION: Mr. Mauritson moved to approve the Parks and Recreation Advisory Board December 9, 2002 meeting minutes as distributed. Ms. Eads seconded the motion. The motion was approved 6-0-0 with Marley, Hill, Colwell, Eads, Shoulders, and Mauritson voting 'yes' and Cook absent for the vote. 3. Park Land Dedication Development Name: Clabber Creek Phase II • Engineer: Crafton, Tull & Associates, Geoff Bates Owner: BMW Investments January 6, 2003 / 1 Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Staff Recommendation: Justification: North of Mt. Comfort Rd. near Holt Middle School NW 89 Single Family Units 32 acres 2.25 acres $41,830 Red Oak Park (8 acres); new Fairfield Subdivision Park (5.5+ acres); Gary Hampton Softball Complex (15.45 acres); Salem Village (11.59 acres); New Salem Meadows Subdivision (1.9 acres) Accept park land dedication acreage of 0.8 acres for a 30' trail corridor and the remainder money in lieu of acreage 1) Corridor will provide continuous trail link along Clabber Creek 2) A combination of money in the amount of $26,790 and 0.8 acres will satisfy the park land dedication ordinance. Item removed from agenda at developer's request. 4. Naming of Skate Park Public Meeting Program Coordinator, David Wright, said the goal is to create a marketable name for the new facility by involving its users. A brainstorming session is scheduled for March 11, 2003 at 5:30 p.m. at the City Administration Building. Bushwhackers has donated a $60 gift certificate for the person whose skate park name is selected. Mr. Shoulders suggested utilizing the city's new website for possible name submittals for those unable to attend the meeting. Mr. Colwell suggested incorporating an art contest for creation of a logo for the new facility as well. 5. Other Business Ms. Edmonston said a resolution to accept the recommendation of the Parks and Recreation Advisory Board to accept money -in -lieu of land for Salem Meadows Subdivision is on the consent agenda of the January 7 City Council meeting. An ordinance accepting the Duncan Associates Impact Fee Study for Parks is also on the January 7 City Council meeting as new business. January 6, 2003 / 2 • • • The Board discussed the Mt. Sequoyah property and efforts for its purchase and preservation of urban forestry. Although it is a consensus of the group that the hillside be undeveloped, the Board does not want to lose focus of the Park Master Plan. Ms. Edmonston said Park Development Funds were already earmarked for the Boys and Girls Club and development of a community park. MOTION: Mr. Colwell moved the Parks and Recreation Advisory Board supports preservation efforts of the Mount Sequoyah property in addition to the Park Master Plan but not at the expense of Tong -term goals defined by the Master Plan. Mr. Marley seconded the motion. The motion was approved unanimously 7-0-0. Mr. Hatfield provided an update regarding the community park. Seventeen properties have been visited and initial evaluations made. Letters have been mailed to property owners, and a presentation will be made to the Advisory Board once top sites are identified. 6. Comets Soccer Proposal: Samir Haj Mr. Haj introduced Arkansas Comets Soccer Club President, Dave O'Brien and Club Secretary, Frank Broadstreet. Mr. O'Brien read a summary of the Club's proposal: o Existing soccer facilities are inadequate for the needs of the Citizens of Fayetteville, and are inferior to those in similar communities, in the state, both in quality and quantity o The Comets' proposal offers an opportunity to enter into a partnership which will enhance and develop city property without expense to the city o Addition of new soccer facilities will decongest existing facilities o Increased number of fields will keep more tournament participants in Fayetteville and will provide additional revenue to the City of Fayetteville o The quality and play of soccer in Fayetteville will be strengthened and enhanced Mr. Haj said the organization would take advantage of its non-profit status to obtain federal and/or private grants for development costs and expected Phase 1 to be completed within three years. He said no money was being requested from the city. The plan would include developing six soccer fields and a parking lot. Although Mr. Haj said the Comets were primarily only interested in Phase I, his proposal also included additional future phases if needed. January 6, 2003 / 3 • • Mr. Colwell favored developing the industrial park site because it currently isn't being used. Ms. Edmonston agreed there is a need for soccer fields in the city but wished the group could wait for the new community park so all the facilities could be together. The Board discussed exclusive usage and duplication of programs and other issues which will be worked out in the actual lease agreement. Mr. Hill suggested the Comets obtain a copy of the Boys and Girls Club agreement to use as a template. MOTION: Mr. Colwell moved to accept the Comets proposal and requested staff begin negotiating a lease agreement to present to the Parks and Recreation Advisory Board for review. Ms. Eads seconded the motion. Upon roll call, the motion was approved 7-0-0. Adjournment: Meeting was adjourned at 6:35 p.m. Minutes submitted by: John Nelson Approved: February 3, 2003 January 6, 2003 / 4