HomeMy WebLinkAbout2002-07-08 - Minutes• • TO: FROM: DATE RE: Parks and Recreation Advisory Board Connie Edmonston, Parks & Recreation Superintendent June 28, 2002 PRAB Meeting Monday, July 8, 2002 5:30 p.m. in City Hall Room 326 AGENDA 1. Approval of June 3, 2002 PRAB Meeting Minutes PRAB Motion: FAYETTEVIJ,T.E PARKS & RECREATION 2. Lewis & Clark Urban Challenge: Eric Schuldt Eric Jackson will present information on the first annual Lewis and Clark Urban Challenge. Four -person teams will navigate through a series of checkpoints and hidden obstacles located throughout the City of Fayetteville. Disciplines required for all teams include mountain biking, trekking, paddling, repelling, orienteering, and route finding. 3. Ridgeview Park Follow-up: Terry Gulley 4. Botanical Garden Society of the Ozarks Board Appointment: According to the City's contract with BGSO, one member of the board is to be a current member of PRAB PRAB Motion: 5. Park Land Dedication Fund Request: Steve Hatfield Park staff recommends the following expenditures from the Park Land Northeast Park District: Lake Fayetteville Softball Complex — 5 bike racks and pads Gulley Park — 2 bike racks and pads Gulley Park — Gazebo Terrace lighting TOTAL- Northwest OTAL Northwest Park District: Gary Hampton Softball Complex — 7 bike racks and pads TOTAL. PRAB Motion: 6. Other Business 7. Adjournment Attachments: • PRAB June 3, 2002 Meeting Minutes Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report Dedication Fund: $1,500 600 1.650 $3,750 $2,100 $2,100 • PRAB Regular Meeting MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD July 8, 2002 A meeting of the Fayetteville Parks and Recreation Advisory Board was held on July 8, 2002 at 5:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Parks and Recreation Advisory Board members Colwell, Eads, Cook, Hill, Shoulders, and Mauritson; City Staff Edmonton, Hatfield, Schuldt, Nelson and Audience. ABSENT: Marley, Pawlik-Holmes AGENDA • I. Approval of PRAB June 3, 2002 meeting minutes. MOTION: • Mr. Hill moved to approve the Parks and Recreation Advisory Board June 3, 2002 meeting minutes as distributed. Ms. Eads seconded the motion. The motion was approved 6-0-0. II Lewis & Clark Urban Challenge: Eric Schuldt Parks Development Coordinator, Eric Schuldt, introduced Eric Jackson, a member of the adventure racing group Team Lewis & Clark Outfitters, who explained plans for an upcoming urban adventure race. Lewis & Clark's Frontier Challenge, a 10K run/30K duathalon, was held May 18 at Lake Fayetteville with 67 participants. Mr. Jackson presented details for the July 19 Lewis & Clark Urban Challenge, an all-night adventure race which combines mountain biking, trekking, navigation, a ropes course, and paddling. Nineteen checkpoints will be situated throughout the course, and team progress will be monitored by radio. Currently 11-12 teams are registered for the event and more July 8, 2002 / 1 PRAB Regular Meeting • participants are expected to follow. Sponsors, local authorities, and safety personnel will • • also be involved. III. Ridgeway Park Follow-up: Connie Edmonston Superintendent, Connie Edmonston, outlined a maintenance plan for Ridgeview Park following a public meeting on April 25, 2002. Upper boundary of Ridgeway East and West Drive Park staff will finish mow and weedeat approximately 10-12 feet from the roadway every 10-14 days to provide "lawn -like" conditions across from these homes. Trees within this area will be mulched for weed control. Lower portion along Shadowridge and Viewpoint Park staff will mow monthly in order to maintain visibility for motorists and allow the drainage system along the roadway to be maintained properly. This procedure will be accomplished with a boom mower. Open Space Area to the North of East Ridgeway Drive After construction work completion, Park staff will maintain and mow every 10-14 days. Open slope area between Ridgeway East and West Drive This area will not be mowed and will be allowed to return to a natural state. Staff will evaluate the condition on a periodic basis. IV. Botanical Garden Society of the Ozarks Board Appointment: Because all Parks and Recreation Advisory Board members were not present, this item will be forwarded to the August 2002 meeting. V. Park Land Dedication Fund Request: Steve Hatfield Park staff recommends the following expenditures from the Park Land Dedication Fund: Northeast Park District: Lake Fayetteville Softball Complex — 5 racks and pads $1,500 Gulley Park — 2 bike racks and pads 600 Gulley Park — Gazebo Terrace lighting 1 650 TOTAL. $3,750 Northwest Park District: Gary Hampton Softball Complex — 7 bike racks and pads $2,100 TOTAL. $2,100 To comply with the bicycle parking ordinance, Steve Hatfield, requested funding for July 8, 2002 / 2 PRAB Regular Meeting bicycle racks and concrete pads. Additionally, Mr. Hatfield requested funds to install fiber optic lighting to complete the Gulley gazebo terrace project. MOTION: Mr. Shoulders moved to appropriate Three Thousand Seven Hundred Fifty Dollars ($3,750) from the Northeast Park District for bike racks and pads for Lake Fayetteville Softball Complex and Gulley Park and for Gulley Park gazebo terrace lighting. Additionally, Mr. Shoulders moved to appropriate Two Thousand One Hundred Dollars ($2,100) from the Northwest Park District for bike racks and pads for Gary Hampton Softball Complex. Mr. Mauritson seconded the motion. Upon roll call, the motion was approved 6-0-0. VI. Other Business Mr. Colwell expressed appreciation for those who attended the Bicycle Rodeo on July 4 at Gulley Park. Ms. Edmonston announced plans for the grand opening of the newly renovated Wilson Park tennis courts on July 20. Still on the Hill will be performing Thursday, July 11 from 7:00 p.m. until 9:00 p.m. at Gulley Park. Mr. Hill requested staff compile a short summary of recommendations and fund allocations in accordance with the Park Master Plan for the Board to review. Mr. Colwell discussed whether land near the new sewage treatment plant could be used for a community park. VII. Adjournment The meeting adjourned at 6:18 p.m. MINUTES APPROVED: AUG 1 1001 MINUTES TAKEN BY: John Nelson July 8, 2002 / 3 • • • MONDAY, JULY 8, 2002 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING Eric Jackson Team Lewis & Clark Kim Jackson Team Lewis & Clark • • • FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS June 17, 2002 Dear Citizen of Fayetteville, Thank you for attending the public meeting on April 25, 2002 concerning the maintenance of the greenway area at Ridgeview Park. We believe this meeting was very beneficial and proved maintenance issues for this greenway are complex. In creating a new maintenance plan for Ridgeview Park, our staff felt it was important to meet as many needs of the community as possible, while still addressing the growing concern for the safety of city employees who maintain this area. In an effort to be in full compliance with Arkansas Worker's Compensation Commission, as well as state and federal safety guidelines, our safety consultants approved the following maintenance plan for Ridgeview Park. The plan will go into effect on June 24, 2002. Upper boundary of Ridgeway Fast and West Drive Park staff will finish mow and weedeat approximately 10 to 12 feet from the roadway every 10 to 14 days. This will provide "lawn -like" conditions across from these homes. Trees within this area will be mulched for weed control. Lower portion along Shadowridge and Viewpoint Park staff will mow monthly in order to maintain visibility for motorists and allow the drainage system along the roadway to be maintained properly. This procedure will be accomplished with a boom mower. Open Space Area to the North of East Ridgeway Drive Upon completion of the construction work, Park staff will maintain and mow every 10 to 14 days. Open slope area between Ridgeway East and West Drive This area will not be mowed and will be allowed to return to a natural vegetative state. Staff will evaluate the condition on a periodic basis. If you would like to provide additional landscaping or tree planting, please call our Park Horticulturist for approval of planting site and variety. This plan will be evaluated by Park staff at the end of the year. Thank you for your support of the Parks and Recreation Division's efforts. We hope this plan will meet your satisfaction. 113 WEST MOUNTAIN 72701 501 521-7700 FAX 501 575-8257 Sincerely, Hugh Earnest Urban Development Director 4a7w onnie Edmonston Parks & Recreation Superintendent • • • To: Parks & Recreation Advisory Board From: Connie Edmonton, Parks & Recreation Superintende Subject: June Monthly Report — 2002 Date: July 8, 2002 Part 1: Evaluation of June Goals 1. Parks and Recreation Advisory Board Meetings: June 3, 2002 2. Work Order Summary: Litter/Restroom Hours: General Maintenance Hours: Landscape Maintenance Hours: Ballfield Maintenance Hours Soccer Field Maintenance Hours: Swimming Pool Maintenance Hours: Turf Maintenance Hours: Tree Maintenance Hours: Mowing Hours: Number of Park Reservations: 3. Revenues: Lake Fayetteville Lake Sequoyah Adult softball: Athletic rentals: Swimming admission (month of May): Swimming lessons (month of May): Soccer fees: Player fees: Concessions: Concert sponsors: 4. Volunteers in the Parks: Date Group Park 6/07 Master Gardener Wilson 5. Park Wilson Veterans Memorial Walker Skate Park Gary Hampton Lake Sequoyah Red Oak Trail Bundrick Hours 229 565 271 899 29 35 84 24 938 90 642 permits/ $ 1,050 permits/ $ June 2002 Monthly Report 2,440.00 3,435.00 415.00 2,725.00 4,031.00 250.00 7,930.00 45.00 2,272.00 700.00 Project # Volunteers Hours Castle Area- Weeding 1 2 TOTAL 1 2.0 Project Completed Continued tennis court renovation Playground containment continued by Caldwell Stone Prepared specifications for bid Began Salem Road LSD requirements Installed concrete dumpster pad Perk test for boat dock contractor trailer Awarded trail bid Selecting fencing and signage Mowed walking trail 1 ■ Copper Creek Animal Services Dog Park American Legion Field City-wide 6. City Council: June 4, 2002 June 4, 2002 June 18, 2002 June 18, 2002 Mowed for Parade of Homes Mowed Park for Pets and People Mowed baseball field Began entering park assets into Hansen software A resolution approving a waiver of Ordinance 3793 to accept money in lieu as the park land requirement of the Bristol Park Large Scale Development. A resolution awarding Bid 02-33 and approval of contract with Mobley Contractors in the amount of $108,394 plus a project contingency of $10,000 for a total cost of $118,394 for large scale development requirements of Salem Road at the Gary Hampton Softball Complex, and approval of a budget adjustment. A resolution awarding Bid 02-34 and approval of contract with APAC- Arkansas, Inc. McClinton Anchor, in the amount of $22,190.00 plus a 10% project contingency of $2,212.90 and $500.00 for testing for a total cost of $24,841.90 for Red Oak Park multi -use trail. A resolution awarding Bid 02-27 for soccer uniforms at an estimated amount of $19,000 for the Fall 2002 Season and $5,000 for the Spring 2003 Season. 7. Recreational Programs: Hosted the following Summer Concerts at Gulley Park: June 6 Patrice Pike & the Black Box Rebellion June 20 Trout Fishing in America June 27 Earl's Garage 2,500 people in attendance 5,500 people in attendance 1,100 people in attendance The Milk Rules! Road Trip tour, sponsored by the Midwest Dairy Association and including MTV's "Total Request Live" (TRL) and Rolling Stone magazine, parked the Milk Mustache Mobile at Gulley Park during the Patrice Pike and The Black Box Rebellion concert on June 6, 2002. Scored 95 out of a total of 100 on a Safety Audit by the Jeff Ellis and Associates Safety Consultants for the operations of the Wilson Park Swimming Pool. BMX of Fayetteville hosted Race for Life with proceeds benefiting the Leukemia & Lymphoma Society on June 15 and a State Qualifier Race on June 16 at the Walker BMX track. Prepared usage agreement with University of Arkansas Crew Club for use of the Lake Sequoyah Park facilities for practices. Played 199 Adult Slow Pitch Softball Games, 44 Youth Fast Pitch Games and 38 Youth Slow Pitch Games. Completed the Youth Slow Pitch Softball League on June 27. Registered 185 children for the 2002 Fall Youth Soccer Program. Hosted the following Soccer and Softball Tournaments: June 1-2 Gary Hampton Youth Softball NIT June 1-2 Snickers Cup (Soccer) 2 ■ • • • • • • June 15-16 June 22 June 29-30 Hooters Softball Invitational Worth Fast Pitch Challenge Don Glass Softball B and D NIT 8. Meetings Held: Gary Hampton Salem Road project preconstruction meeting on June 12, 2002. Staff meeting with TennisAssociation on June 13 and 19, 2002. Arkansas Recreation Parks Association retreat in Russellville on June 14, 2002. Internal Oversight Committee meeting on June 17, 2002. Staff meeting with Soccer President on June 18, 2002. PICCS Asset Modules meeting on June 19, 2002. Bayyari Park Public Meeting for the development of the park on June 19, 2002. Web site meeting on June 21, 2002. CVB meeting on June 25, 2002. 10. Capital Projects: See attached project status. Part 11: Goals for August 2002 Park Lake Fay Boatdock Greathouse Veterans Memorial Walker N Walker Bundrick Lake Sequoyah Wilson Park Soccer Fields Bayyari Protect Install picnic tables Complete playground surface Complete playground equipment Install playground equipment Begin tennis court renovations Install entry sign Install grills and picnic tables Install 12 foot gate and walk-thru gate Install septic tank system Complete tennis court Move soccer goals Install entry gate Recreation Programs Host the following tournaments: July 6 Youth Fast Pitch Class C State July 6 Firecracker Invitational July 20 USSSA Last Chance Qualifier Host the following Gulley Park Summer Concerts: July 11 Still on the Hill July 25 Cate Brothers Band Continue registering participants for the Fall Youth Soccer Program. Begin sponsorship drive for youth soccer sponsors. Begin Adult Slow Pitch and Youth Fast Pitch Fall Softball Registration on July 1. Begin Adult Flag Football Registration on July 12. 3 ■ • \ v 2i | ! g /r n {{ co 3 46-0 3 i ! I Work orders for sidewalkt planting trees. Rubber fall safe surface has been re -installed. ! f 1 I # $ McClelland Eng. working on design contract. Bid award to Mobley Construction for $118,394. Project to start June 24. Completed. Landscape requirements met. Will be adding perennials later. !Writing specifications. \. ; ). | | t ! 1 Received approval for kiosk and signage. Waiting to hear on new grant (Picnic tables for Walker Park received. Concrete pads and sidewalks t0 be done In -Muse. ,Bids were too hgh.Tree maintenance, deadwood and hazard removal now under way. Public Meeting held on June 19th. Very good turn out Neighbors voted for a gate, slgnace. mowed foot path and then for a playground, in this order. . . . . . . / Developing plan for Gulley Park landscaping. May take until fan or winter to see beginning of install. May take until Spring or Summer 2003 to see majority o/ install. . . \ |: S / Park Master Plan was approved by City Council on 2/19/02. . . . . \)© !j — {§ . . . . { !Received 5200.000 grant (80/20 match) for Mud Creek hen AR Highway Transportation Dept West Mud Creek Trail out to Bid this Fall. . . . . . / / / :Playgrounds installed. CaldweSI Stone to complete containment 50% complete. Playground by field #8 ordered. Creating Installation bid packet. July ted large playground. Met with McClelland and prepared a contruction time Ilne and process. French drain completed. Street Division negotiating a price with Sweetser Construction. Courts are calmed. Lines and net Dost to be installed. 4 § To be completed after tennis court project at Walker Park, if funding Is available. Met with Jeny Peny for a proposal and cost estimate. Completed \ ARCHITE ENGINEER V CONTRA k § Cadwell Stone McClelland 59,900 | Dandy/Schmitt -Mt Sequol i / I 1 Number of Acres approved by PRAB Listed by Subdivision . | / . 'proved bl I START DATE COMPLETION DATE § Feb 2002/ May 2002 March 2002 August 2002 Nov 2002 2002 Grant _ Requesting $100,000 May/June 2002 PROJECT MANAGER l' I {E | Steve/ Doloris Connie 7! ` Terry Steve (Q!]()/ ` (j! Steve {)I !!( § ■,s.■ §&k# ..z■; ■/..\R../■.\\ §(§§4###§£Z< §\'w&3EIA;'0 - 5500,000.00 /./R/ t#2\■ t-. — p $ | g PROJECT Bundrick Park Playgiound b Improvements Community Park Development £ Gulley Park Terrace I ! Hampton Parking Lot Landscaping Lake Fayetteville Softball Complex Lights Lake Fayetteville/ Lake Sequoyah improvements Lake Fayetteville Trail and Green MIscellaneoua Park and Safety ... Improvements Neighborhood Park Development (Bayyarl Perk ) 2 Park Beautification Park Land Acquisition Park Signs (Existing) Parks and Recreation Master Plan / / Rad Oak Park Trail Skate Park and Grant TrawGreenway/Park Land Trail & Drainage improvements Veterans Park Playground Walker Park Playground Community Development Walker Park Tennis Court. end Wilson Park Tennis Courts / (! { Wilson Park Basketball Court Wilson Park Landscape Rock Work Wizen Park Pool TBD I TBD § "w ;)1 .;_ % -�8 f` §,§ Money 8 Land! $ra $ h ( | Dandy/Schmitt -Mt Sequol i / I 1 Number of Acres approved by PRAB Listed by Subdivision | / 'proved bl • • • THEM*F(NINGNEY(S NWA Hews HOME NEWS & BUSINESS NWA News Opinion Little Rock/State NWA Business Photo Gallery SPORTS NWA $ports RazorbackCentral Outdoors ENTERTAINMENT Entertainment MovieSearch TV Listings LIVING & OUR TOWN Living Your Home Our Town WeddingLink SEARCH Search PDF Archive CLASSIFIEDS Search Classifieds Homelinks Buy a Classified Early Bird Sales ANNOUNCEMENTS Obituaries Weddings, Engagements, and Anniversaries Births INFORMATION Contact Us Subscribe to The Morning News Delivery Problems? Speakers Bureau ONLINE 8 Email this story Print this story Urban Challenge To Including Biking, Ropes, Paddling Tue, Jul 9, 2002 Promoter explains July 19-20 event to Fayetteville park board By Jenny Marberry The Morning News/NWAonline.net FAYETTEVILLE -- Adventure -seekers need to polish their old mountain bikes and pack hiking gear as the first Lewis and Clark Outfitters Urban Challenge gets under way July 19. Eric Jackson, promotion specialist for Lewis and Clark, detailed the plans for an all-night adventure to the Fayetteville Parks and Recreation Advisory Board at Its monthly meeting Monday. "In Little Rock, they had a similar urban challenge and the people loved it," Jackson said. "It's like a marathon; it's a question of 'Can I do It?' It's the next great endurance sport." Jackson, an adventure bicyclist, has competed in numerous bicycle races across the country and hopes to provide valuable experience to the Urban Challenge. So far, 11 teams have signed up to participate in the competition, including the Springdale and Fayetteville fire departments and Central EMS, but more are sure to join, Jackson said. A mixture of mountain biking, trekking, a short ropes course and a paddling section will make up the urban route that winds through Fayetteville. Racers will check in at the Lewis and Clark Outfitters store in Springdale between noon and 6 p.m. July 19 to participate in a refresher course on plotting a course and general racing rules. At 8 p.m., the course maps will be distributed, and racers will be given a protractor to plot the main part of the course outline with numbers on a grid system, Jackson said. The race will begin at 11 p.m. and will continue into the early hours of July 20. A system of 19 checkpoints will be scattered throughout the course, with transition stations to change gear and resupplying areas with the teams' Search Get Sunday! Edition Like a Photo tig MARKETPLI f Online Auctions e? FREE Listings • Registertoda wv4w.beesold Shopping for your favorite bride and groom made easy. WeddingLinks arE NWAonline.net excl itfl Upcoming show ticekts now on sale. Early Garag Sales. them 1 they a in The Mornir News Ham, t and ev treats! ams, salsa and more! tr Great Gifts! • • • PARTNERS Walton Arts Center Arts Center of the Ozarks support crews. As teams pass through the checkpoints, the crews will radio in their positions to the headquarters at the store. Each team will have to go through all the checkpoints while staying within 100 feet of their teammates, Jackson said. Time penalties will be given for breaking the distance rule, as well as various other rules Imposed by the sponsor. At the end of the race, if a team has time penalties against It, the members will have to wait out their time penalties In an area just before the finish line, adding to the drama of the race, Jackson said. Most of the teams will be able to finish the course around 6 a.m., he said, and the Lewis and Clark team will complete the course the weekend before the race to make sure the course Is feasible and clear of any obstacles. "Many people competing in these things are In their 40s," said Wade Colwell, chairman of the parks advisory board. "As they get older, people lose their speed, not their endurance. They're looking for something different in this area, and I think this is It." ® Email this story a Print this story ® 2002 1 The contents of this site, unless otherwise specs led, are copYright The Stephens Media Group. Nothing herein may be used or reprodu without the express written consent of The Morning News and The Stephens Media Group. Questions or Comments? Email Hostmaster 1 Privacy Statement