HomeMy WebLinkAbout2002-06-03 - Minutes• • • TO: FROM: DATE: RE: AGENDA Parks and Recreation Advisory Board 'n Connie Edmonston, Parks & Recreation SuperinteMd nt May 29, 2002 PRAB Meeting Monday, June 3, 2002 5:30 p.m. in City Hall Room 326 FAYETTEVIJ.i.F PARKS & RECREATION 1. Approval of May 6, 2002 PRAB Meeting Minutes PRAB Motion: 2. Skate Park Project Update and Funding Request: Eric Schuldt PRAB Motion: 3. Washington County USTA Report: Jerry Patton and Pat Malone 4. Lewis & Clark Urban Challenge: Eric Jackson Eric Jackson will present information on the first annual Lewis and Clark Urban Challenge. Four -person teams will navigate through a series of checkpoints and hidden obstacles located throughout the City of Fayetteville. Disciplines required for all teams include mountain biking, trekking, paddling, repelling, orienteering, and route finding. The event will be held July 20, 2002. 5. Bayyari Park Public Meeting Capital funding in the amount of $50,000 was appropriated for improvements to Bayyari Park. A public meeting will be held on Wednesday, June 19, 2002 at 5:30 on park site to receive input from the neighborhood as to the development of Bayyari Park. 6. Informational Items: Connie Edmonston The following items are on the City Council's June 4, 2002 agenda: a. Resolution to waive Ordinance 3793 to accept money in lieu ($102,000) as the park land requirement of the Bristol Park Large Scale Development This development is located north of Joyce Street and west of the NW AR Mall. b. Resolution to approve the Offer and Acceptance Contract with Hollybrooke Estates Phase III for lots 6 and 7 in the amount of $36,000 plus closing costs. These lots contain one half acre and will give access to Lake Sequoyah Park on the southeast side of the lake. c. Award of bid and approval of contract with Mobley Contractors in the amount of $108,394 plus a project contingency of $10,000 for a total cost of $118,394, for large scale development requirements of Salem Road at the Gary Hampton Softball Complex. The project will widen the existing street in front of the softball complex over a distance of 675 feet. It will also provide concrete curb and gutter, a 6 feet wide sidewalk, and closed ditches. • 7. Wilson Park Funding Request Park and Recreation staff request funding in the amount of $100,000 for renovations at Wilson Park from the Southwest Park Land Dedication Fund. This project would include renovating the basketball court ($30,000), new picnic tables/pads ($25,000), and to sod and irrigate the northern slope ($45,000) from Freeman Wood Memorial west to Wilson Street and from Prospect Street south to the center drive within the park. Wilson Park has been referred to as our flagship park and these improvements are needed to upgrade this very popular park. • • PRAB Motion: 8. Walker Park Tennis Court Funding Request Park and Recreation staff request funding in the amount of $25,682 for renovations of the Walker Park tennis and basketball court from the Southeast Park Land Dedication Fund. This project consists of renovating two tennis courts and one basketball court. The renovation of Wilson Park tennis court was higher than anticipated, therefore decreasing the funds needed for Walker Park courts. These funds would supplement current funding for this project. PRAB Motion: 9. Ridgeview Park Follow-up: Terry Gulley 10. Other Business 11. Adjournment Attachments: PRAB May 6, 2002 Meeting Minutes PRAB May 1, 2002 Park Tour Bayyari Park Public Meeting Notice Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report PRAB Regular Meeting MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD June 3, 2002 A meeting of the Fayetteville Parks and Recreation Advisory Board was held on June 3, 2002 at 5:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Parks and Recreation Advisory Board members Colwell, Eads, Cook, Hill, Shoulders, and Mauritson; City Staff Edmonston, Hatfield, Schuldt, Nelson and Audience. ABSENT: Marley, Pawlik-Holmes AGENDA • I. Approval of PRAB May 6, 2002 meeting minutes. MOTION: • Mr. Hill moved to approve the Parks and Recreation Advisory Board May 6, 2002 meeting minutes as distributed. Ms. Eads seconded the motion. The motion was approved 5-0-0 with Colwell, Eads, Cook, Hill, and Shoulders voting `yes' and Mauritson absent for the vote. Mr. Colwell introduced Boy Scouts Brady Long and Joey Weishoer who are working to achieve Citizenship in the Community Merit Badges. II. Skate Park Project Update and Funding Request: Eric Schuldt Before an audience of approximately 25 skaters and skate park supporters, Parks Development Coordinator, Eric Schuldt, summarized the history of the skate park project. Bom in 1998, the concept grew during public design meetings and skater input. Fund raising efforts became a focus during the past two years. A grant from Arkansas Parks and Tourism for $100,000, a grant from the Tony Hawk Foundation for $5,000, community June 3, 2002 / 1 PRAB Regular Meeting fund-raising, and city capital improvement and park land ordinance funds have generated $335,005 for the project. Mr. Schuldt said he felt efforts to seek alternative funding had been exhausted. He articulated that generally Arkansas Outdoor Recreation Grants expected movement with funded projects. The project could be scaled back, resulting in redesign, or by utilizing park land dedication funds for constructed. Mr. Schuldt requested $125,000 from the southwest park quadrant to allow this project to move forward. Based on current figures, 25% of the project expenses will be covered by contributions from grants and fund-raising efforts. Mayor Dan Coody addressed the audience and the Parks and Recreation Advisory Board and expressed his support of the project. MOTION: Mr. Hill moved to allocate One Hundred Twenty -Five Thousand Dollars ($125,000) from the Southeast Park District for the skate park project. Mr. Cook seconded the motion. Upon roll call, the motion was approved 5-0-0 with Colwell, Eads, Cook, Hill, and Shoulders voting 'yes' and Mauritson absent for the vote. Mayor Coody addressed the skaters and asked them to police their park and encouraged safety practices. III. Washington County USTA Report: Jerry Patton and Pat Malone Jerry Patton, Community Tennis Association President, said the Washington County Chapter of the United States Tennis Association is interested in utilizing the newly renovated tennis courts at Wilson Park to encourage more people to participate in the sport. By offering youth, .junior, and adult programs at the facilities, Mr. Patton said the courts would be used widely and effectively. He asked for the endorsement of running these programs at Wilson Park. Pat Malone, Community Tennis Association Executive Director, said the USTA's goal of adding one million new members in five years was surpassed in three years. He provided background information on past tennis programs affiliated with the Arkansas Tennis Association and the United States Tennis Association designed to boost participation and promote the sport. Parks and Recreation Superintendent, Connie Edmonston, said she felt fortunate that this organization was willing to step up to the plate and help with the tennis program. In the June 3, 2002 / 2 • PRAB Regular Meeting • past, a tennis instructor has been hired during summer months for lessons but participation • • numbers have declined. Mr. Colwell asked the number of public tennis courts. There are four lighted and two unlighted courts at Wilson Park, and two unlighted courts at Walker Park. Mr. Patton said his organization was also interested in using apartment complex courts and privately courts as well if possible. Ms. Edmonston said she anticipated the renovation of the Wilson Park courts to be completed in about two weeks. Mr. Malone said a 15 -member committee was willing to organize a grand opening with local pros providing free instruction. Mr. Shoulders expressed concern about limiting public use of the courts by allowing the organization to schedule lessons, leagues, and tournaments. Ms. Edmonston said if a usage agreement was reached, league play times would be posted and schedules would allow for public use too. Larry Long, Community Tennis Association Vice President, said he wanted tennis to be a major part of the community. He said many courts in the area are not suitable for play and the number of available courts pales in comparison to cities of similar size. Mr. Patton cited cooperative working agreements with baseball groups and asked for similar consideration. He said his group would like to shape, mold, focus, and develop the sport of tennis in Fayetteville. ITEM REMOVED FROM AGENDA V. Bayyari Park Public Meeting Capital funding in the amount of $50,000 has been appropriated for improvements to Bayyari Park. A public meeting will be held on Wednesday, June 19, 2002 at 5:30pm at the park to receive input from the neighborhood as to its development. VI. Informational Items: Connie Edmonston The following items are on the City Council's June 4, 2002 agenda: a. Resolution to waive Ordinance 3793 to accept money in lieu ($102,000) as the park land requirement of the Bristol Park Large Scale Development. This development is located north of Joyce Street and west of the Northwest Arkansas Mall. b. Resolution to approve the Offer and Acceptance Contract with Hollybrooke Estates June 3, 2002 / 3 • PRAB Regular Meeting Phase 11I for lots 6 and 7 in the amount of $36,000 plus closing costs. These lots contain one-half acre and will provide access to Lake Sequoyah Park on the southeast side of the lake. Ms. Edmonston said this item had been pulled from the City Council agenda after concerns had been received from residents regarding potential traffic in the subdivision. This valid concern has caused staff to re -think purchasing these lots for a community park as opposed to a neighborhood park. Some board members favored obtaining several access points as neighborhoods develop. It was also suggested to conduct a public meeting through the City of Elkins Planning Commission. Alternate access points and parking were also discussed. MOTION: Mr. Hill moved to withdraw the Offer and Acceptance Contract with Hollybrooke Estates Phase III for lots 6 and 7 and request staff to pursue alternative site recommendations for access to the southeast side of Lake Sequoyah Park. Mr. Mauritson seconded the motion. Upon roll call, the motion was approved 6-0-0. c. Award bid and approve contract with Mobley Contractors in the amount of $108,394 plus a project contingency of $10,000 for a total cost of $118,394 for large scale development requirements on Salem Road at the Gary Hampton Softball Complex. The project will widen the existing street in front of the softball complex over a distance of 675 feet. It will also provide concrete curb and gutter, a 6 -feet wide sidewalk, and closed ditches. VII. Wilson Park Funding Request Park and Recreation staff request funding in the amount of $100,000 for renovations at Wilson Park from the Southwest Park Land Dedication Fund. This project would include renovating the basketball court ($30,000), new picnic tables/pads ($25,000), and to sod and irrigate the northern slope ($45,000) from Freeman Wood Memorial west to Wilson Street and from Prospect Street south to the center drive within the park. Wilson Park has been referred to as a flagship park, and these improvements are needed to upgrade this very popular place. June 3, 2002 / 4 • • • • • • PRAB Regular Meeting MOTION: Ms. Eads moved to appropriate One Hundred Thousand Dollars ($100,000) from the Southwest Park District for renovations at Wilson Park. Mr. Cook seconded the motion. Upon roll call, the motion was approved 6-0-0. VIII. Walker Park Tennis Court Funding Request Park and Recreation staff request funding in the amount of $25,682 for renovations of the Walker Park tennis and basketball court from the Southeast Park Land Dedication Fund. This project consists of renovating two tennis courts and one basketball court. The renovation of Wilson Park tennis court was higher than anticipated, therefore decreasing the funds needed for the Walker Park courts. These funds would supplement current funding for this project. IX. MOTION: Mr. Colwell moved to appropriate Twenty -Five Thousand Six Hundred Eighty -Two Dollars ($25,682) from the Southeast Park District for renovations of the Walker Park tennis and basketball court. Mr. Mauritson seconded the motion. Upon roll call, the motion was approved 6-0-0. ITEM REMOVED FROM AGENDA X. Other Business XI. Adjournment The meeting adjourned at 6:52pm MINUTES APPROVED: JUL 0 8 MINUTES TAKEN BY: John Nelson June 3, 2002 / 5 • FAYETTEVILLE SKATEPARK • PROJECT INCOME YEAR SOURCE AMOUNT 2000 Capital Improvement Budget $75,000 2001 Park Land Ordinance $150,000 2001 Arkansas Outdoor Recreation Grant $100,000 2002 (Ongoing) Skater/Community Fund Raising $5,005 2002 (Pending) Tony Hawk Grant $5,000 TOTAL $335,005 PROJECT EXPENSES Professional Services $43,885 Purluss-Rose Construction Cost Estimate $384 845 TOTAL $428,730 PROJECT DIFFERENCE DETAILS Estimated Funds Needed $93,725 Based on current figures, 25% of the project expenses will be covered by • contributions from grants & fund-raising efforts. • • To: Parks & Recreation Advisory Board From: Connie Edmonston, Parks & Recreation Superintendent Subject: •May Monthly Report — 2002 Date: June 3, 2002 Part 1: Evaluation of May Goals 1. Parks and Recreation Advisory Board Meetings: May I, 2002 (Spring Park Tour); May 6, 2002 (Regular Meeting) May 2002 Monthly Report 2. Work Order Summary: Trash/Litter Hours: General Maintenance Hours: Landscape Maintenance Hours: Ballfield Maintenance Hours Soccer Field Maintenance Hours: Swimming Pool Maintenance Hours: Playground Installation/Maint. Hours: Turf Maintenance Hours: Tree Maintenance Hours: Mowing Hours: Number of Park Reservations: 3. Revenues: Lake Fayetteville Lake Sequoyah Adult softball: Youth softball: Athletic rentals: Swimming lessons: Soccer fees: Skate park donations: Hours 241 440 373 1,013 198 467 22 104 30 665 115 642 permits/ $ 750 permits/ $ 3,333.00 2,765.00 1,515.00 1,075.00 825.00 250.00 2,910.00 1,085.00 4. Donations: Bicycle Coalition of the Ozarks (BCO), Park staff, and citizens participated in a trail corridor tree planting on May 1 at the Gulley Trail Extension ribbon cutting ceremony. Thirteen trees were planted. The University Heights Neighborhood Association began construction of a pedestrian bridge at Hotz Park in memory of Elizabeth Coleman. The Association is donating all materials and labor. During the month of May, $1,085 was donated for the skate park. 1 ■ • • • 5. Volunteers in the Parks: Date Group Park 5/03 Master Gardener Wilson 5/08 09 Wood Jr. High Vital Links Wilson 5/10 Master Gardener Wilson 5/11 David Justice Lk Fay Trail 5/21-22 Ramay Jr. High Vital Links Wilson 5/24 JB Hunt Gulley 5/26 David Justice Lk Fay Trail 6. Park Gulley Asbell Lewis Walker Wilson Bundrick Animal Services Dog Park American Legion Field Adopt -A -Spot (N. College) 7. City Council: May 7, 2002 May 14, 2002 Protect # Volunteers Hours Greenhouse 1 3 Horticulture work Greenhouse Mow and clip north and east trails Horticulture/office work Parked cars during summer Ultra Suede concert Mow and clip north, east, and south trails 2 1 1 1 6 10 3 3 5 2 1 5 TOTAL 31.0 Project Completed Continued gazebo terrace expansion Sodded area around terrace expansion Relocated disc golf baskets Sodded soccer field with fescue Prepped soccer field for ASSA tournament Sodded soccer field with fescue Prepped soccer field for ASSA tournament Sodded soccer field with fescue Prepped soccer field for ASSA tournament Replaced two barbecue grills Replaced Castle fountain pump Prepared swimming pool for season. Installed playground equipment Added sand for playground fall safe material Mowed Park for Pets and People Mowed baseball field Mowed median area Approval of resolution expressing support from the City Council to the AMID for a trails project at Lake Fayetteville that authorizes city's 20 percent share of the project's cost. Lisa Paschal, Parks Horticulturist, presented America in Bloom program in which the city is participating. America in Bloom is a national program that serves to uniform community beautification efforts. 8. Recreational Programs: Completed staff training and opened the Wilson Park Swimming Pool on May 25. Played 247 Adult Softball Games, 49 Youth Fast Pitch Games, 62 Youth Slow Pitch Games at Gary Hampton Softball Complex, Lake Fayetteville Softball Complex, Wilson and Asbell Parks. Hosted 41 teams at Fayetteville Rotary Club's FayRo Classic, on May 4-5. Teams from Arkansas, Oklahoma, Kansas and Missouri participated in this event. 2 ■ • • On May 13, the Youth Soccer Advisory Board met to evaluate the Spring Soccer Season and to begin planning for the 2003 Fall Season. Hosted 56 teams at the Don Glass Charity National Invitational Tournament on May 18-19. Teams from Arkansas, Missouri and Oklahoma participated in this event. Hosted Chevrolet President's Cup, an Arkansas State Soccer Association State Cup for Classic Teams ages U11 -U19, at Asbell, Lewis, and Walker soccer fields May 18-19, 2002. Registered 90 children for the 2003 Fall Soccer Program. Finalized sponsorships and began marketing the 6'" Annual Gulley Park Summer Concert Series. The first concert was on May 23. Ultra Suede performed for an estimated 3,800 people. This was the largest opening night crowd in Gulley Park History. First annual Lewis and Clark Frontier Challenge Off-road Duathlon and 10K was held on the trails of Lake Fayetteville on May 18, 2002. Sixty-six bike riders participated in the event. A portion of proceeds benefited Lake Fayetteville improvements. Sixth annual Dan Gabor Memorial Savage 7 Ultimate Tournament was held at the Lewis Soccer Complex on Saturday, May 25, 2002. • 9. Meetings Held: Microsoft Office XP training at University of Arkansas Division of Continuing Education. Gulley Trail Extension Grand Opening May 1, 2002. Equestrian trails meeting on May 7 with a follow-up ride of Combs Park Trail and trails blazed in Industrial Park area on May 15, 2002. Lights of the Ozark meeting was held on May 8, 2002. Fayetteville Tennis Association meeting with park staff was held on May 8, 2002. Parks & Recreation Division presented May Brown Bag Luncheon at Walker Park on May 9. CVB meetings was held on May 9 and May 28, 2002. Skate Park fund raising meeting was held on May 10, 2002. Attended meeting hosted by Dr. Pete Heinzleman about preserving land on May 16, 2002. Tele -Works update meeting on May 15, 2002. Tree and Trails Task Force meeting on May 17, 2002. If World meeting on May 20 and May 30 (Kids Page). Park staff met with the Police Department on May 13, 2002. Wilson Park Swimming Pool orientation and training session was held the week of May 20- 24, 2002. Hansen Work Order Management training on May 23, 2002. Lion's Club presentation of May 29, 2002 about the skate park. Internal Oversight Committee on May 30, 2002. Happy Hollow Elementary School presentation on May 31, 2002. • 10. Capital Projects: See attached project status. 3 ■ • • • • • Part 11: Goals for June 2002 Park Lake Fay Boatdock Greathouse Veterans Memorial Walker N Bundrick Lake Sequoyah Gary Hampton Wilson Park Soccer Fields Recreation Programs Project Install picnic tables Complete playground surface Complete playground equipment Install playground equipment Install entry sign Install grills and picnic tables Install 12 foot gate and walk-thru gate Begin large scale development of Salem Road Complete tennis court Move soccer goals Complete the hiring process for Wilson Park Swimming Pool. Host the following June 2-3 June 2-3 June 15-16 June 28-29 Host the following June 6 June 20 June 27 tournaments: Gary Hampton Memorial Youth National Invitational Tournament Snickers Cup Soccer Championships 9th Annual Hooters Classic Don Glass Charity National Invitational Tournament Gulley Park Summer Concerts: Patrice Pike and -the Black Box Rebellion Trout Fishing in America Earl's Garage Continue registering participants for the Fall Youth Soccer Program. Begin sponsorship drive for youth soccer sponsors. Hold public meeting on June 19, 2002 at 5:30 p.m. to discuss the development of Bayyari Park. 4 ■ • • MONDAY, JUNE 3, 2002 REGULAR PRAB MEETING tri 424 / 4 tuDeaiut, Acct(qDf/a- n S�HT� SEQf;vim .�r GROUP REPRESENTING NAME Please Print) c7-)4 7e„t..�5 6,-P,�T,n` amt, t;%) lc S AIAIt ceSrrEt3 14"-C V Wal,,„ mr�ra/,,� , S K a, f e_ ©n,.,1\,d ChcnnL;e Dl'� Pc'Sr, l? 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