The URL can be used to link to this page

Home My WebLink About2002-03-04 - MinutesTO: Parks and Recreation Advisory Board FROM: Connie Edmonston, Parks Si Recreation Superintendent • DATE: February 26, 2002 RE: PRAB Meeting Monday, March 4, 2002 5:30 p.m. in City Hall Room 326 • FAYETTEVI I J .F PARKS & RECREATION AGENDA 1. Approval of PRAB February 4, 2002 Meeting Minutes PRAB Motion: 2. Leverett PTO Playground Request: Jeannie Davis and Joe Euculano Leverett PTO and the Fayetteville Public Schools request permission to move the Bates Elementary School playground to Leverett Elementary School due to the fact Bates was closed this school year. The project was funded in 1998 by Bates PTO, Fayetteville Public School Maintenance Division private donations, and Fayetteville Parks and Recreation Division. Park Land Dedication Ordinance Funds contributed $29,000 for the equipment. (See attached PRAB meeting minutes January 5, 1998 and April 23, 1998.) The Ordinance requires funds to be spent within the park district in which it is collected. Both Leverett and Bates Schools are in the Southwest Park District. PRAB Motion: 3. Park Land Dedication Ordinance Development: Legacy Pointe Subdivision Engineer: Jorgensen & Associates, Chris Brackett Owner: Charles W. Sloan Location: East of Double Springs Road Park District: SW Units: Single 108 Multi 24 Acres: 49.80 acres Land Dedication Requirement: 3.18 acres Money in Lieu: $59,760 Existing Park Land: Bundrick Park (4.25 acres) Developer's Request: Land Dedication Staff Recommendation: 1. Park staff has brought this development back to the Parks and Recreation Advisory Board for review. The Park Land Dedication has significantly changed since the original proposal. 2. Park staff recommends a land dedication in conjunction with parking facilities provided by the developer. A copy of the plan will be available for your review at the meeting. PRAB Motion: 1 • • • 4. Park Land Dedication Ordinance Development: Engineer: Owner: Location: Park District. Units: Acres: Land Dedication Requirement: Money in Lieu: Existing Park Land: Developer's Request: Staff Recommendation: 1. Money in lieu of land 2. Mt. Sequoyah Gardens is across the street serving this area 3. The acreage requirement is a very small amount Dandy/Schmitt Carter Consulting, Glenn Carter Hometown Development & Brian Dandy Lighton Trail and Rodgers Drive SE 9 Multi 1.01 acres 0.18 acres $3,375 Mt. Sequoyah Gardens (2.42 acres) Money in lieu of land PRAB Motion: 5. Park Land Dedication Ordinance Fund Request: Park staff requests expenditures up to $20,000 from the Northeast Park District to extend the stage area of the Gulley Park gazebo in order to better accommodate the Summer Concert Series. PRAB Motion: 6. Annual Report Review: City Ordinance 1526 establishing the Parks and Recreation Advisory Board states: the Board " ..shall prepare an annual progress report on parks and recreation activities." Park staff has prepared an annual summary of 2001 park and recreation accomplishments, CIP projects, donations, volunteers in the parks, expenditures, WAR report, Park Land Dedicaf on Fund report, park revenues, and guests at PRAB meetings. This report will be distributed at the meeting on Monday This report will be forwarded to the City Council. PRAB Motion: 7. Other Business: 8. Adjournment Attachments: PRAB Meeting Minutes - Feb 4, 2002 PRAB Meeting Minutes - January 5, 1998 and April 23, 1998 (Bates Playground Project) Leveret( Playground Request Home Town Plan CIP Update Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report 2 • • • PRAB Regular Meeting MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD March 4, 2002 A meeting of the Fayetteville Parks and Recreation Advisory Board was held on March 4, 2002 at 5:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Parks and Recreation Advisory Board members Colwell, Hill, Cook, Mauritson, Marley, Eads, and Pawlik-Holmes; City Staff Edmonston, Gulley, Hatfield, Schuldt, Nelson and Audience. ABSENT: Shoulders AGENDA I. Approval of PRAB February 4, 2002 meeting minutes. MOTION: Mr. Hill moved to approve the Parks and Recreation Advisory Board February 4, 2002 meeting minutes as distributed. Mr. Mauritson seconded the motion. The motion was approved, 6-0-0 with Colwell, Hill, Cook, Mauritson, Marley, and Pawlik- Holmes voting 'yes' and Eads absent for the vote. II Leverett PTO Playground Request: Jeannie Davis and Joe Euculano Leverett PTO and the Fayetteville Public Schools request permission to move the Bates Elementary School playground to Leverett Elementary School due to the fact Bates was closed this school year. The project was funded in 1998 by Bates PTO, Fayetteville Public School Maintenance Division, private donations, and Fayetteville Parks and Recreation Division. Park Land Dedication Ordinance Funds contributed $29,000 for the equipment. The Ordinance requires funds to be spent within the park district in which it is collected. Both Leverett and Bates Schools are in the Southwest Park District. Jennie Davis and Joe Euculano, co -Presidents of Leverett Elementary Parent Teacher Organization, proposed existing playground equipment located at the former Bates Elementary School on the comer of Garland and Sixth Street be moved to the Leverett school location. Continued renovations March 4, 2002 / 1 • • • PRAB Regular Meeting to improve campus facilities are ongoing to conform with the anticipated widening of Garland Avenue. A parcel of land adjacent to the school on Cleveland Avenue and Hall Avenue was recently purchased and will serve as an ideal site for the playground equipment. Fayetteville Public Schools and the Leverett Elementary School PTO will bear all costs for removing the playground equipment from the Bates site and relocating it to the Leverett site. East Campus students have been observed using the playground for a gathering place. This creates a potential for misuse and damage since the equipment is rated for play for the weight and height for school-age children. MOTION: Mr. Mauritson moved to approve the Leverett Elementary PTO and Fayetteville Public Schools request to move existing playground equipment at Bates Elementary to Leverett Elementary and that all costs associated with removing and relocating the equipment will not be the responsibility of the Fayetteville Parks and Recreation Division. Mr. Hill seconded the motion. Upon roll call, the motion was approved 7-0-0. III Park Land Dedication Ordinance: Development: Engineer: Owner: Location: Park District: Units: Acres: Land Dedication Requirement: Money in Lieu: Existing Park Land: Developer's Request: Staff Recommendation: 1. Park staff has brought this development back to the Parks and Recreation Advisory Board for review. The Park Land Dedication has significantly changed since the original proposal. 2. Park staff recommends a land dedication in conjunction with parking facilities provided by the developer. Legacy Pointe Subdivision Jorgensen & Associates, Chris Brackett Charles W. Sloan East of Double Springs Road SW Single 108 Multi 24 49.80 acres 3.18 acres $59,760 Bundrick Park (4.25 acres) Land Dedication Chris Brackett, of Jorgensen & Associates, said the proposed park area remains much the same with the exception of the addition of a detention pond required by the city. A lot has been cut out for the detention pond and is not included in the proposed park land. Instead of having a street that dead ends at the park, Mr. Brackett proposed a 20 -foot paved entry with a 53 -foot access with a March 4, 2002 / 2 • • • PRAB Regular Meeting minimum of five parking spaces (located between lots 11 and 12). This will be provided by the developer and the acreage will be applied to the Park Land Dedication requirements. Mr. Hill commented the detention pond could be used for additional open space when not holding water. Mr. Colwell remarked any land development north of this site would provide an opportunity for a trail along Owl Creek. Owl Creek extends to the east and connects to the new Boys and Girls Club. Ms. Pawlik-Holmes asked the owner if he was still interested in providing facilities. Charles Sloan said the POA would provide mowing for two years. Mr. Schuldt said he would like the minutes to reflect that the concrete drainage channel is to be privately owned and not part of the park land dedication property. Mr. Brackett requested additional acreage dedicated be banked for future development. Mr. Sloan said he would require the POA to mow the slope area of the park if a need arises. MOTION: Mr. Hill moved to accept a land dedication with excess acreage banked for future development in the SW park district to satisfy the Park Land Dedication Ordinance requirements for the proposed Legacy Pointe Subdivision. The concrete drainage channel is to be privately owned and not part of the park dedication property. Changes will be made to access as discussed. Mr. Mauritson seconded the motion. Upon roll call, the motion was approved 7-0-0. IV. Park Land Dedication Ordinance: Development: Engineer: Owner: Location: Park District. Units: Acres: Land Dedication Requirement: Money in Lieu: Existing Park Land: Developer's Request: Staff Recommendation: Dandy/Schmitt Carter Consulting, Glenn Carter Hometown Development & Brian Dandy Lighton Trail and Rodgers Drive SE Multi 9 1.01 acres 0.18 acres $3,375 Mt. Sequoyah Gardens (2.42 acres) Money in lieu of land March 4, 2002 / 3 • • • PRAB Regular Meeting 1. Money in lieu of land 2. Mt. Sequoyah Gardens is across the street serving this area 3. The acreage requirement is a very small amount Glenn Carter, of Carter Consulting, stated the development had been changed several times. He said it was now lower density, condominium -designed, and more environmentally conscious. With Mt. Sequoyah Gardens across the street and the required acreage such a small amount, the developer requests a money contribution in lieu of a land dedication. MOTION: Ms. Pawlik-Holmes moved to accept money in lieu of a land dedication to satisfy the Park Land Dedication Ordinance for the proposed Dandy/Schmitt development. Mr. Mauritson seconded the motion. Upon roll call, the motion was approved 7-0-0. V. Park Land Dedication Ordinance Fund Request: Park staff requests expenditures up to $20,000 from the Northeast Park District to extend the stage area of the Gulley Park gazebo in order to better accommodate the Summer Concert Series. Steve Hatfield has designed a patio which will fan out from the gazebo 35 -feet. It will be a combination of field stone and concrete and will include an 18 -inch seating wall. Dolores Parker, an intern, helped with the 1300 -square -foot patio project. Park staff intends to have this project completed prior to the first summer concert. MOTION: Mr. Colwell moved to expend up to Twenty Thousand Dollars ($20,000) from the Northeast Park District to extend the stage area of the Gulley Park gazebo. Mr. Marley seconded the motion. Upon roll call, the motion was approved 7-0-0. VI. Annual Report Review: City Ordinance 1526 establishing the Parks and Recreation Advisory Board state: [the Board] "...shall prepare an annual progress report on parks and recreation activities." Park staff has prepared an annual summary of 2001 park and recreation accomplishments, CIP projects, donations, volunteers in the parks, expenditures, HMR report, Park Land Dedication Fund report, park revenues, and guests at PRAB meetings. This report will be forwarded to the City Council. March 4, 2002 / 4 • • • PRAB Regular Meeting This report will be discussed at the next regular Parks and Recreation Advisory Board meeting. VII. Other Business: Hugh Earnest, Urban Development Director, addressed recent speculations regarding soccer facilities at the Research & Business Technology Park. Mr. Earnest said it was premature to say this facility is going to be dedicated for such use. Ultimately City Council will decide whether any of this land will be used for recreation. Mr. Earnest said a $150,000 environmental study was currently in progress, and a formal presentation will be made to City Council once the environmental study is complete. VIII. Adjournment The meeting adjourned at 6:13 p.m. MINUTES APPROVED: APR 1 M MINUTES TAKEN BY: John Nelson March 4, 2002 / 5 THir Fayetteville Public schools • nm CELEBRATING THE PAST WHILE EMBRACING THE FUTURE February 22, 2002 Mrs. Connie Edmonston Director Parks and Recreation City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Connie: This letter is'to let you and the Parks and Recreation Board know that I support Leverett's PTO request to move the existing Bates playground equipment to Leverett Elementary. The playground is not being fully utilized because we know longer have an elementary school at that site. When Bates closed, many of Bates students were transferred to Leverett. I have noticed lately, that East Campus students are using the playground for a gathering place. I have also notice that the equipment is getting some abuse by the high school students. • Moving the playground equipment to Leverett will insure that it will be used by the appropriate age group children during and after. school. It would also enhance the looks of the school and neighborhood. If the Parks Board supports Leverett's request, the school maintenance department will pick up the cost of moving and setting up the playground equipment. Respectfully, Roy L; Karr, Associate Superintendent 1000 WEST STONE STREET PO 'Box 849 FAYETTEVILLE, ARKANSAS 72702 (501) 444-3000 • LEVERETT le ELEMENTARY Parent Teacher Organization 1124 W. Cleveland Fayetteville, AR 72701 (479) 444 3077) February 21, 2002 Ms. Connie Edmonston Superintendent Parks and Recreation City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Connie, Thank you for meeting with us to discuss the need for playground equipment at Leverett Elementary School. Attached is a proposal requesting approval to move existing playground equipment at the former Bates Elementary School to Leverett Elementary School. We understand this proposal will be considered by the Parks and Recreation Board at their March 4 meeting. We will be happy to be present at the meeting to answer any further questions and to present additional site illustrations and plans if needed. We have obtained approval of the Fayetteville Public Schools administration for this plan and we greatly appreciate your support of the project. We believe that all will benefit from this proposal and we look forward to a favorable decision by the Board. Thank you again for your consideration and support. If there is any further information you may need, please don't hesitate to call us. Sincerely, Jennie Davis, co -President Joe Euculano, co -President Leverett PTO . LEVERETT Oa ELEMENTARY Parent Teacher Organization Proposal for Leverett Elementary School Playground Equipment Objective The Leverett Elementary School Parent Teacher Organization (PTO) wishes to provide playground equipment on the Leverett Elementary School grounds located at the corner of Garland Avenue and Cleveland Avenue. Proposal The Leverett PTO proposes that existing playground equipment located at the former Bates Elementary School on the corner of Garland and Sixth Street be moved to the Leverett school location Rationale • We have learned that the playground equipment at the former Bates site was purchased under a joint agreement with the City of Fayetteville, Parks and Recreation and the Fayetteville School District. The Leverett school location lies within the same Parks and Recreation boundaries for such equipment as did the former Bates Elementary School site, and is in fact the only other school within these boundaries • The closing of Bates Elementary School has relocated children to other schools within the district with more than one third of the Bates children now in attendance at Leverett Elementary School. The current use of the playground equipment in its present location has been greatly diminished since the closing of Bates Elementary School. It has also been noted that if the equipment remains in its present location, it may have the potential for misuse and damage by older high school children in the area since the equipment is rated for play for the weight and height limits of grades K-5 age children. Costs All of the costs for removing equipment from the Bates site and relocating it to the Leverett site will be born by the Fayetteville Public Schools with shared financial assistance provided by the Leverett Elementary School PTO. • • • Proposal for Leverett Elementary School Playground Equipment (cont) Benefits In the coming months, the Leverett Elementary School will undergo continued school renovations to improve campus facilities. A parcel of land adjacent to the school on Cleveland Avenue and Hall Avenue was recently purchased and will serve as an ideal site for the playground equipment The site preserves many trees and features what we have been told to be one of the oldest Hackberry trees in the Northwest Arkansas Area as part of the landscape. r?- t �i` q �i 11 ;F;y :a is .,;rri0 e •-==I- RI View from corner across from Hall & Cleveland Oldest Hackberry Tree Fayetteville Public School officials have worked diligently with us through numerous planning meetings to accommodate the anticipated widening of Garland Avenue to create a boulevard. This has challenged us to rethink and change the campus plans for parking, bus and other vehicular traffic, to create safe areas for children's play toys and play facilities. As part of these plans, we intend to create an attractive park -like setting for our children to include picnic tables and benches, aesthetically pleasing upgrades to safety fencing around The property, as well as additional landscaping. The current plans for these changes have been coordinated and presented to us by Mr. Roy Karr, Associate Superintendent for Operations, Fayetteville Public Schools. We are deeply grateful for his tireless work on the project and we will be happy to share these overall plans with the Parks and Recreation Board. The excavation work will begin in the next few months with new parking and traffic lanes expected to be completed by the re -opening of school in Fall 2002. A favorable decision to relocate the playground equipment at this time will allow us to take advantage of the excavation work and perhaps permit the equipment to be useable as early as this summer. • • • PRAB Regular Meeting January 5. 1998 February 16 deadline has been established for applicants. The search will be extended if the caliber of applicants is unsatisfactory. The position will be advertised in local newspapers multiple times, and it will be advertised in the National Recreation and Park Association job bulletin a minimum of two times. An individual is expected to be on the job during the first quarter of 1998. Ms. Dugwyler has accepted interim duties until the position has been filled. III. Bates Elementary Green Space fund proposal - Faye Jones, Principal and Fred Turrentine, Maintenance Director Ms. Jones announced Bates Elementary School's partnership with the University of Arkansas, the Cherokee Nation, the City of Fayetteville, and the Walton Family Foundation. She presented a design for the park which will join the Trail of Tears Marker Park located on land provided by the University of Arkansas. The design includes playground equipment (including handicap accessible pieces such as parallel bars and a tic-tac-toe panel), picnic tables, and benches. Mr. Turrentine presented an overview of estimated costs associated with the proposed project. Turrentine said poured in place fall media required a concrete footprint. The $26,000 cost for poured in place fall media is for the purchase of material. Turrentine said school maintenance personnel will be trained to do their own poured in place as opposed to contracting that undertaking. Fencing would be unobtrusive and used to prevent children from dashing into the street. Steel, vinyl covered picnic tables and benches are also included in the proposal. Installation would be done by the Fayetteville School system. The total estimated cost for the project is $56,857. Mr. Ackerman said the project would enhance the area, and suggested the Facilities Committee visit the site. Ms. Dugwyler asked if the costs included an accessible route from the school to the playground. Turrentine said the 44 cubic yards of concrete included meeting ADA requirements on an incline on a sidewalk. Dugwyler said the area was quite steep, and Turrentine said they would have to do some switchbacks. Ms. Jones said the sidewalk in front of the gymnasium could possibly be used because it comes out at a more level slope. Mr. Ackerman also stated that the area is adjacent to the parking lot on the top side, so people can drive up and park and not have to negotiate Page 2 PRAB Regular Meeting January 5. 1998 from the street level if desired. Mr. Ackerman has received some recommendations from the neighborhood regarding Hotz Park. A Facilities Committee meeting was arranged for Thursday, January 8 at 4:00 p.m. to visit both Bates and Hotz Park. Iv. Old Water Treatment Facility on Mt. Sequoyah - Dan Coody Coody: I basically wanted to see, after you have had a chance to view the property after your tour there, what your ideas may be. We [the neighbors] would like for you to endorse the concept of a simple, low -impact, low expense, neighborhood park. I think the neighborhood certainly supports that idea. Thiel: I certainly think it is a good idea. We need to see what we are going to do with the one building and for what it may be used. Dugwyler: The City has not yet offered this area to us for a park. We're a little premature because this decision has not been made; we're just gathering ideas for ourselves and the City at this point. Ms. Judy invited neighbors of the area to speak their ideas. Paul Bynum: I write a newsletter four times a year for the approximate 788 people on Mt. Sequoyah. The last issue I wrote an article mentioning the idea of a park and received no negative feedback. I think a park in the area is a wonderful idea. Michael Baker: I live on Fletcher Street at the base of Mt. Sequoyah. I walk every day. We do not currently have a park in which to walk. Crossing College Avenue is pretty much out of the question if you have a dog and children involved. A simple, low - impact neighborhood park would be wonderful for a family oriented neighborhood. I also think it would be a great tie-in with the Yvonne Richardson Center because I walk there. Jim Whitfield: I think it would be a great park site for the neighborhood. There is a spectacular view from there. I'm the curator of the entomology museum on campus, and I've taken classes to this site because it's a wonderful place for butterflies and bees. It's a highly visible, natural site. Louise Montgomery: I own property on Summit which adjoins the city property. I would love for it to be a park. I would like to Page 3 • • 1 PRAB Special Meeting • Ms. Thiel moved to accept money in lieu of land and request a variance from City Council regarding Owl Creek Subdivision. • The motion carried 5-0-0. The Parks and Recreation Advisory Board felt their decision was justified because the proposed park land is located in a Flood Way and Flood Plain area, is not on a trail or greenway route and would create a costly maintenance situation, and felt the amount of undeveloped land in the area would provide future opportunities to acquire more appropriate park land. II. WALKER PARK FIELDS #6 & #8 BLEACHERS Ms. Edmonston reported that the bleachers on field #6 at Walker Park are board bleachers which are unsafe as far as structure and splintering of wood, and they are not aesthetically pleasing. The bleachers ordered for field #8 were not the correct size. That is why the cement bleacher pads are substantially larger than the existing bleachers. Staff proposes to move the small bleachers on field #8 to field #6. There is not much room between the fields. To have proper seating capacities, one additional bleacher is needed at field #6. Two new bleachers would be installed on field #8. Ms. Edmonston said there was green space money for the bleachers. MOTION• THIEL/JUDY Ms. Thiel moved to allocate up to $9,000 of green space funds for the purchase of bleachers for field #6 and field #8 at Walker Park. The motion carried 5-0-0. III. BATES PARK PLAYGROUND REQUEST FOR MATCHING FUNDS Ms. Edmonston said Bates Elementary School principal, Fay Jones, has partnered with the University of Arkansas, the Cherokee Nation, and the Walton Family Foundation on a playground. Bates School is requesting matching funds. MOTION• THIEL/JUDY Ms. Thiel moved to allocate up to $29,000 of green space • April 23, 1998 / Page 3 matching funds for the construction of a School Park, of which the playground will school system and will be ADA accessible the park. The motion carried 5-0-0. IV. REQUEST FOR BATTING CAGES AT WALKER PARK PRAB Special Meeting playground at Bates be installed by the from the school to Rex McGill reported at the April 6, 1998 Regular PRAB Meeting that both the fall and the spring baseball leagues had voted unanimously to build batting cages at Walker Park. This vote came after the PRAB had declined to participate in a cost share proposal. The league has requested PRAB approval to construct the batting cages. Ms. Edmonston said that a University of Arkansas graduate level class had taken this as a project regarding location and design. NOTION: STAGGS/THIEZ Mr. Staggs moved to grant permission to the baseball leagues at Walker Park to construct batting cages with the provision they work with staff on aesthetics and location and with the understanding the leagues are expected to provide upkeep and maintenance of the batting cages to park standards. The motion carried 5-0-0. V. BMX PROPOSAL PRAB members and staff visited a portion of Combs Park on Pump Station Road that is being considered for lease to the BMX group for the construction of a bicycle motocross track. However, several questions were raised regarding the group's development plans and lease restrictions on the land in question. These are questions staff are actively working to pursue answers. VI. GREEN SPACE Development: Engineer: Owner: Location: Easton Park Jorgenson TAJJMMK FARM, INC. North of Hwy. 45, East of Crossover Park and April 23, 1998 / Page 4 • • • MONDAY, MARCH 4, 2002 REGULAR PRAB MEETING NAME '(PPease Prtht) , sGROB*0 REPRESENTING Jennie Davis Leverett PTO Joe Euculano Leverett PTO Chris Brackett Jorgensen & Assoc Charles Sloan Owner, Legacy Pointe Subdv Glenn Carter Carter Consulting Hugh Earnest Urban Development Director • • To: Parks & Recreation Advisory Board From: Connie Edmonston, Parks & Recreation Supenntendent Subject: February Monthly Report - 2002 Date: March 1, 2002 Part 1: Evaluation of February Goals 1. Parks and Recreation Advisory Board Meetings: February 4, 2002 2. Work Order Summary: Trash/Litter Hours. General Maintenance Flours: Landscape Maintenance Hours: Ballfield Maintenance Hours: Soccer Field Preparation Hours: Playground Installation Hours: Tree Maintenance Hours: Mowing Hours: Turf Maintenance Hours: Trails Maintenance Hours: Number of Park Reservations: 3. Revenues: Lake Fayetteville: Lake Sequoyah: Softball Leagues: Soccer Fees: Player Fees: Miscellaneous Revenue: 117 permits/ $ 213 permits/ $ February 2002 Monthly Report Hours 225 905 368 397 150 55 287 33 43 17 6 5,061.00 4,686.00 9,555.00 1,535.00 572.00 33.00 4. Donations: Mr. Joe Finney donated $300 for a park bench at Wilson Park and for a bench at Gulley Park. $180 was donated for the skate park during the month of February. 5. Volunteers in the Parks: Date Group Park 2/16 Alpha Phi Omega Gulley 2/22 Alpha Phi Omega Gulley 2/23 Master Gardener Wilson Park 2/23 St Josephs Wilson Park 6. Park Asbell Greathouse Red Oak Protect Mulched donated trees Mulched Misc. Ground maintenance # Volunteers 10 21 16 TOTAL 48 Project Completed Repaired storage building Completed rock installation of entry sign Began trail design ■ Hours 1.5 1.25 2 1.5 6.25 Ridgeway Wilson Lewis Asbell Hampton Gulley White River Walker N Routh Red Oak Bundrick Research & Tech Cleared brush Mulched trees Prepared soccer fields for play Prepared soccer fields for play Repaired irrigation system Planted trees (parking lot) Planted 14 trees Completed rock installation of entry sign Removed outfield fencing field #1 Installed french drain field #1 Removed old storage building Began installation of water fountain Installed black vinyl post & cable barrier fence Completed rock installation of entry sign Installed drainage for playground site Brushhogged 7. City Council Feb 19 Approved resolution showing support for the Mud Creek Trail Project and giving the authority to the Mayor to enter into a contractual agreement with AHTD. Feb 19 Approved ordinance amending Section 97.017 of the Code of Fayetteville to allow the Mayor or his designee to establish fees for the city swimming pool. Feb 19 Approved resolution approving the Parks and Recreation Ten -Year Master Plan with guiding policies and implementation strategies. Feb 19 Approved ordinance waiving the requirement of formal competitive bidding and approving a contract between the City of Fayetteville and Boys and Girls Club to provide public recreation. Feb 19 Approved ordinance waiving the requirements of formal competitive bidding and approving a contract between the City of Fayetteville and Council on Aging in the amount of $30,999.96 to provide public recreations for the senior citizens of Fayetteville for 2002. 8. Recreational Programs: Distributed marketing materials, and began registration for spring/summer youth slowpitch, youth fast pitch and adult softball programs. Recruited sponsors for youth softball and Gulley Park Summer Concert Series. Held Adult Softball Advisory Board Meeting on February 13. On February 19, held the Youth Soccer Coach's Meeting at Asbell. At this meeting, uniforms and schedules were distributed to coaches. Hosted 49 teams at the 8`s Annual Arctic Softball Classic on February 23-24. This tournament was held at Gary Hampton and Lake Fayetteville Softball Complexes and included teams from Little Rock, Conway, Russellville, Fort Smith, Joplin, and Tulsa. Held special scheduling meetings with U12 Boys and Girls Coaches on February 26 & 27. 2 ■ • • • • • • 9. Meetings Held: Internal Oversight Committee meetings on February 4 and 11. Irrigation classes on February 13, 2002. Storm water meeting in Tulsa on February 14, 2002. City Wide Training Session on February 14, 2002. Municipal Management System Steering Committee, Department Advocates, Hansen Team, and Student Team Leaders meeting on February 19,2002. Hansen Version 7.5 training on February 21 and 22, 2002. Trails & Sidewalk meeting on February 13, 2002. Tree & Trail Task Force meeting on February 15, 2002. Night Mock Search at Lake Fayetteville was held on February 16 - 17, 2002 by the Washington County Search Committee. Race for Cure meeting on February 21, 2002. 10. Capital Projects: See attached project status. Part 11: Goals for March 2002 Park Walker N Sweetbriar Lake Fay Boatdock Greathouse Veterans Memorial Walker N Bundrick Gregory Hampton Walker Project Complete installation of water fountain Renovate playground safety surface Install picnic tables Complete playground surface & night light installation Ground preparation for playground equipment Install playground equipment Install playground equipment Install playground equipment Install entry sign Install grills and picnic tables Install entry sign Install dumpster pad Complete installation of baseball field irrigation systems Renovate batting cages drainage Recreation Programs Begin Youth Soccer practice on March 2 and Youth Soccer Games on March 9. Complete registration periods for youth slowpitch, youth fast pitch and adult softball programs. Complete uniform bid for youth softball and complete order for team jerseys. Interview and hire for Assistant Pool Manager Positions and begin recruiting lifeguards for the 2002 Swimming Season. Host Adult Softball Advisory Board Meeting on March 27`s. 3 ■