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Home My WebLink About2002-01-07 - MinutesTO: FROM: DATE: RE: Parks and Recreation Advisory Board Eric J. Schuldt, Parks Development Coordinator December 28, 2001 PRAB Meeting Monday, January 7, 2002 5:30 PRAB Meeting, City Hall Room 326 FAYETTEVII 1,F PARKS B RECREATION AGENDA Welcome to new PRAB members Trey Marley and Kristin Pawlik-Holmes 1. Election of Officers: Nominating Committee 2. Approval of December 3, 2001 PRAB meeting minutes 3. Botanical Garden Society of the Ozarks Board Member Appointment: In accordance with the Land Lease Agreement, at least one member of the Society's Board of Directors must be a current member of the Parks and Recreation Advisory Board. PRAB Motion: 4. Park Land Dedication Ordinance: Development Name. Engineer/Surveyor: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: CCP 02-1.00: Concurrent Plat (Ulrich) Blew Land Surveying Susan Todd Intersection of W. Tackett Dr. and Genevieve Ave. SW I Single Family 7.95 acres 0.25 acres Money in Lieu Requirement: $470 **This fee is based upon the present park land formula in accordance with U.D.O. /66.03K. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore, the actual park land fee will be determined on the date of Final Planning Commission approval, unless it is approved at the Final Subdivision Committee level. Existing Parks: Additional Information: Staff Recommendation: Developer's Recommendation: Justification: PRAB Motion: Bundrick Park (4 25 acres) Due to previous lot splits, the addition of one new housing unit defines this development as a subdivision. Thus, a recommendation by the Parks and Recreation Advisory Board is needed. Money in lieu Money in lieu Land dedication requirement is only .25 acres. • • • 5. Park Land Dedication Ordinance: Development Name: Engineer: Owner: Location: Park District: Units: Double Springs Subdivision Jorgensen & Associates Charles W. Sloan East of Double Springs Rd. SW 125 Units Total Acres: 50.64 acres Land Dedication Requirement: 3.125 acres Money in Lieu Requirement: $58,750 based on single family **This fee is based upon the present park land formula in accordance with U.D.O. 166.03K. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore, the actual park land fee will be determined on the date of Final Planning Commission approval, unless it is approved at the Final Subdivision Committee level. Existing Parks: Staff Recommendation: Developer's Recommendation: Justification: PRAB Motion: 6. Park Land Dedication Ordinance: Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Bundrick Park (4.25 acres) Site visit Land Dedication Park staff recommends that the Parks and Recreation Advisory Board visit the site during a special noon meeting. The developer is interested in donating more land than required by ordinance. Meadowlands Phase III Jorgensen & Associates Hayden Mcllroy West of Rupple Road Extended SW 87 Units 42.32 acres Land Dedication Requirement. 2.175 acres Money in Lieu Requirement: $40,890 based on single family **This fee is based upon the present park land formula in accordance with U.D.O. 166.03K. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore, the actual park land fee will be determined on the date of Final Planning Commission approval, unless it is approved at the Final Subdivision Committee level. Existing Parks: Staff Recommendation: Developer's Recommendation: Justification: PRAB Motion: Ozark View Park (8± acres), Red Oak Park (8.07 acres), and Davis Park (9.2 acres) Money in Lieu - Banked Money in Lieu - Banked Ozark View Park and the Fayetteville Boys and Girls Club will be located in this area • 7. Park Land Dedication Ordinance: Development Name. Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: $94,040 based on single family **This fee is based upon the present park land formula in accordance with U.D.O. 166.03K. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore, the actual park land fee will be determined on the date of Final Planning Commission approval, unless it is approved at the Final Subdivision Committee level. Conners Property Jorgensen & Associates Bill Conners South of Hyland Park & East of Hwy. 265 SE 202 Units 157 acres 5 05 acres Existing Parks: Staff Recommendation: Developer's Recommendation: Justification: PRAB Motion: Bayyari Park (7.05 acres) Site Visit Land Dedication Park staff recommends that the Parks and Recreation Advisory Board visit the site during a special noon meeting. Park staff is interested in a land dedication. 8. Swimming Pool Fee Proposal: David Wright, Program Coordinator PRAB Motion: 9. Parks and Recreation Accomplishments Slideshow 10. Other Business 11. Adjournment Attachments: PRAB Meeting Minutes - December 3, 2001 Plat - Double Springs Subdivision Plat - Meadowlands Phase III Plat - Conners Property Swimming Pool Fee Proposal CIP Update Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report • MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD January 7, 2002 A meeting of the Fayetteville Parks and Recreation Advisory Board was held on January 7, 2002 at 5:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Parks and Recreation Advisory Board members Marley, Colwell, Hill, Mauritson, Shoulders, Cook, Eads, and Pawlik-Holmes; City Staff Edmonston, Gulley, Hatfield, Schuldt, Nelson, Wright; Press and Audience. AGENDA Trey Marley and Kristin Pawlik-Holmes were introduced and welcomed as new Parks and Recreation Advisory Board members. I. Election of Officers: Nominating Committee MOTION: Mr. Shoulders nominated Wade Colwell for Parks and Recreation Advisory Board Chairman. Mr. Hill seconded the nomination. Upon roll call, the nomination was approved 7-0-0 with Marley, Colwell, Hill, Mauritson, Shoulders, Cook, and Eads voting 'yes' and Pawlik-Holmes absent for the vote. MOTION: Mr. Colwell nominated Gail Eads for Parks and Recreation Advisory Board Vice Chairman. Mr. Mauritson seconded the nomination. Upon roll call, the nomination was approved 8-0-0. January 7, 2002 / Page 1 • • • PRAB Regular Meeting II Approval of PRAB December 3, 2001 meeting minutes. MOTION: Mr. Hill moved to approve the Parks and Recreation Advisory Board December 3, 2001 meeting minutes as distributed. Ms. Eads seconded the motion. The motion was approved 8-0-0. III. Botanical Garden Society of the Ozarks Board Member Appointment: In accordance with Resolution No. 83-97 approving a land lease agreement with the Botanical Garden Society of the Ozarks, Inc., at least one member of the Society's Board of Directors must be a current member of the Parks and Recreation Advisory Board. Craig Mauritson was recommended an appointee. MOTION: Ms. Eads moved to approve the appointment of Craig Mauritson to serve on the Botanical Garden Society of the Ozarks Board of Directors. Mr. Colwell seconded the motion. The motion was approved 8-0-0. IV. Park Land Dedication Ordinance: Development Name Engineer/Surveyor: Owner. Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement. CCP 02-1.00: Concurrent Plat (Ulrich) Blew Land Surveying Susan Todd Intersection of W. Tackett Dr. and Genevieve Ave. SW 1 Single Family 7.95 acres 0.25 acres $470 **This fee is based upon the present park land formula in accordance with U.D.O. 166.03K. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore, the actual park land fee will be determined on the date of Final Planning Commission approval, unless it is approved at the Final Subdivision Committee level. Existing Parks: Bundrick Park (4.25 acres) January 7, 2002 / Page 2 • • • PRAB Regular Meeting Additional Information: Due to previous lot splits, the addition of one new housing unit defines this development as a subdivision. Thus, a recommendation by the Parks and Recreation Advisory Board is needed. Staff Recommendation: Money in lieu Developer's Recommendation: Money in lieu Justification: Land dedication requirement is only .25 acres Mr. Schuldt explained that previous lot splits and the potential addition of a new housing unit has changed the definition of this development to a subdivision and requires a Park Land Dedication Ordinance recommendation by the Parks and Recreation Advisory Board. Mr. Schuldt said he and Mr. Hatfield had looked at the land and could see no trail opportunities. MOTION: Mr. Hill moved to accept money in lieu of a land dedication to satisfy the park land dedication requirement for the Richard Ulrich property located on Tackett Drive. Mr. Cook seconded the motion. Upon roll call, the motion was approved 8-0-0. V. Park Land Dedication Ordinance: Development Name: Double Springs Subdivision Engineer: Jorgensen & Associates Owner: Charles W. Sloan Location: East of Double Springs Rd. Park District: SW Units: 125 Units Total Acres: 50.64 acres Land Dedication Requirement: 3.125 acres Money In Lieu Requirement: $58,750 based on single family **This fee is based upon the present park land formula in accordance with U.D.O. 166.03K. Also, Ordinance 4068 requires theformula base to be updated every two years to the current average market price. Therefore, the actual park land fee will be determined on the date of Final Planning Commission approval, unless it is approved at the Final Subdivision Committee level. Existing Parks: Bundrick Park (4.25 acres) January 7, 2002 / Page 3 • • • Staff Recommendation: Developer's Recommendation: Justification: PRAB Regular Meeting Site visit Land Dedication Park staff recommends that the Parks and Recreation Advisory Board visit the site during a special noon meeting. The developer is interested in donating more land than required by ordinance. Charles Sloan of Charles W. Sloan and Associates proposed offering land next to Owl Creek for the Park Land Dedication Ordinance requirement for the proposed Double Springs Subdivision. Mr. Sloan said the property owners were interested in having a park and naming it Tipton Park after their grandfather. Mr. Sloan stated he was willing to dedicate the park land and provide $20,000 to $25,000 worth of improvements during construction of the subdivision as well as keeping the area brush hogged, cleaned, and maintained during the construction phase. Basketball courts and a pavilion were amenities Mr. Sloan suggested as possibilities to be provided by the developer. A site visit was scheduled for Tuesday, January 15, 2002 at 12:00 p.m. VI. Park Land Dedication Ordinance: Development Name. Engineer. Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Meadowlands Phase III Jorgensen & Associates Hayden Mcllroy West of Rupple Road Extended SW 87 Units 42.32 acres 2.175 acres $40,890 based on single family **This fee is based upon the present park land formula in accordance with U.D.O. 166.03K. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore the actual park land fee will be determined on the date of Final Planning Commission approval, unless it is approved at the Final Subdivision Committee level. Existing Parks: Staff Recommendation: Developer's Recommendation: Justification: Ozark View Park (±8 acres), Red Oak Park (8.07 acres), and Davis Park (9.2 acres) Money in Lieu - Banked Money in Lieu - Banked Ozark View Park and the Fayetteville Boys and Girls Club will be located in this area January 7, 2002 / Page 4 • • • PRAB Regular Meeting Mr. Jorgensen said the Meadowlands developers have requested using banked land to satisfy the Park Land Dedication Ordinance requirement for Phase III of this development. MOTION: Mr. Mauritson moved to follow the Staff recommendation to accept land previously banked to satisfy the Park Land Dedication Ordinance requirement for Meadowlands Phase III. Mr. Cook seconded the motion. Upon roll call, the motion was approved 8-0-0. VII. Park Land Dedication Ordinance: Development Name Conners Property Engineer: Jorgensen & Associates Owner. • Bill Conners Location: South of Hyland Park & East of Hwy. 265 Park District: SE Units: 202 Units Total Acres: 157 acres Land Dedication Requirement: 5.05 acres Money in Lieu Requirement: $94,040 based on single family **This fee is based upon the present park land formula in accordance with U.D.O. / 66.03K. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore the actual park land fee will be determined on the date of Final Planning Commission approval, unless it is approved at the Final Subdivision Committee level. Existing Parks: Bayyari Park (7.05 acres) Staff Recommendation: Site Visit Developer's Recommendation: Land Dedication Justification: Park staff recommends that the Parks and Recreation Advisory Board visit the site during a special noon meeting. Park staff is interested in a land dedication. Mr. Jorgensen said approximately nine acres had been set aside in the northeast corner of the property for the purpose of a land dedication. A site visit was scheduled for Tuesday, January 15, 2002. January 7, 2002 / Page 5 • • • PRAB Regular Meeting VIII. Swimming Pool Fee Proposal: David Wright, Program Coordinator Program Coordinator, David Wright presented a proposal to raise admission fees to the Wilson Park swimming pool. Fees are currently set by City Ordinance. M 2001, pool revenues were $38,915. Mr. Wright said the pool required approximately $120,000 to operate. Mr. Wright said he felt the pool helped improve the quality of life in the community. More than 24,000 people visited the pool in 2001. In the fall of 1999, Parks and Recreation conducted a regional swimming pool survey to compare admission fees with other communities. Parks and Recreation Staff recommends a fee increase that will serve two purposes. The proposed fees will simplify the current price categories and will raise fees to the regional average. Current Fees Proposed 2002 Preschool $ .50 $1.00 Elementary $1.00 $1.00 Jr. High/High School $1.00 $1.00 Adult $1.50 $ 2.00 Group Pass* $ .75 Season Pass for Child $20.00 $35.00 Season Pass for Adult $35.00 $50.00 Season Pass for Family $50.00 $75.00 Hourly Rental Fees will be evaluated and determined on a yearly basis, by the mayor or his designee. The fee will be based on the operational expenses for the duration of the rental period. *Group Discounts are for licensed day cares centers. Discounts are only available to day care centers who are approved by the Parks and Recreation Superintendent and schedule their pool visit with Wilson Pool Staff. January 7, 2002 / Page 6 • • • PRAB Regular Meeting Reducing operating hours and shortening the swimming season were discussed as other possible methods to reduce costs. Various alternatives were debated. Staff feels it is important to provide a quality program at an affordable price for the participants. MOTION: Mr. Shoulders moved to recommend to City Council a raise in admission fees to the Wilson Park swimming pool as presented by Parks Staff. Mr. Marley seconded the motion. Upon roll call, the motion was approved 8-0-0. IX. Parks and Recreation Accomplishments Slideshow Eric Schuldt, Terry Gulley, and David Wright presented a summary of 2001 accomplishments. A written summary will appear in the 2001 Annual Report. X. Other Business Mr. Schuldt announced that a 70 -foot trail corridor along the northern boundary of the Comfort Hill development had been obtained. Mr. Shoulders asked about the status of Mt. Sequoyah Gardens Park. Ms. Edmonston stated the land was still settling. Mr. Cook commented on the Sierra Club trail design. XI Adjournment The meeting adjourned at 7:05 p.m. MINUTES APPROVED: FEB 2002 MINUTES TAKEN BY: John Nelson January 7, 2002 / Page 7 • PEC -26-01 09:06 AM CHARLES SLORN & ASSOC. 15014440404 City Of Fayetteville Parks & Recreation 113 West Mountain Fayetteville AR 72701 Eric Schuldt CSA Charles W. Sloan and Associates, Inc. (335 Masonic Or. - PO 9or 9180 --Fqb evme, k r sat 72703 Phan (801) 4444404 - Few (501) 4444281 Date: 12/24/01 PROJECT: Double Springs Rom; Suhdivicinn Double Springs Road Fayetteville, AR Dear Mr. Schuldt: We would Iikc to propose offering land next to Owl Creek for our required parks panicipatioa fee to the City of Fayetteville. The present owners of this property, having grown up on this land feel this would be a great asset to the City and would Iikc to offer it as Tipton Park, after their grandfather. Thank you for your assistance and Happy New Year as we utl move forward in 2002. d I Charles W. S1O n & Associates P.01 • • JORGENSEN & ASSOCIATES CIVIL ENGINEERS • SURVEYORS 124 WEST SUNBRIDGE. SUITE 5 • FAYETTEVILLE. ARKANSAS 72703 • (501) 442-9127 • FAX (501) 582-4807 DAVID L JORGENSEN, P.E., P.L.S. THOMAS KENNELLY, P.E. City of Fayetteville 113 W. Mountain Fayetteville, AP. 72703 Att: Eric Schultz Re: Meadowland? Phase 3 & Conners Pmperty 12-26-01 Dear Eric; On behalf of the owners of the above referenced projects, I am submitting the preliminary sketch/plats of the above referenced projects for review by the Parks Department for acceptance of Parks Land. As you know, Meadowlands developers have set aside property in the SE Comer of their propetty for future land dedication Naturally this is the area where they would like to utilize for their dedication. Concerning the Conners property, they have set aside the NE Corner of their property for this purpose. Please call concerning any questions you may have. Thank you. Sincerely; David L. o rgensen, P.E. • Fayetteville Parks and Recreation Wilson Park Swimming Pool • 2002 Wilson Pool Fee Increase Proposal • • Admission Fees for Wilson Park Swimming Pool are set by City Ordinance. In 1999, Parks and Recreation Staff conducted a survey that showed Wilson Park Fees are lower than average (please see next page). Parks and Recreation Staff recommends a fee increase that will serve two purposes. The proposed fees will simplify the current price categories and will raise fees to the regional average. Current Fees Proposed 2002 Preschool $ .50 $1.00 Elementary $1.00 $1.00 Jr. High/High School $1.00 $1.00 Adult $1.50 $ 2.00 Group Pass* $ .75 Season Pass for Child $20.00 $35.00 Season Pass for Adult $35.00 $50.00 Season Pass for Family $50.00 $75.00 Hourly Rental Fees will be evaluated and determined on a yearly basis, by the mayor or his designee. The fee will be based on the operational expenses for the duration of the rental period. *Group Discounts are for licensed day cares centers. Discounts are only available to day care centers who are approved by the Parks and Recreation Superintendent and schedule their pool visit with Wilson Pool Staff. • 1999 WILSON POOL ADMISSION FEE STUDY ANALYSIS In October 1999, the Fayetteville Parks and Recreation Division conducted a survey to determine the admission fees charged at other Municipal Outdoor Swimming Pools. The enclosed survey was sent to 34 cities in the states of Arkansas, Kansas, Oklahoma and Missouri. 20 surveys were returned providing us with a 59 percent return rate. Average Daily Attendence Daily Admission for Preschool Age Patrons Season Pass for Preschool Patrons Daily Admission for Elementary Age Patrons Season Pass for Elementary Patrons Daily Admission for Jr. High and • High School Age Patrons • Average Wilson Pool 185 270 1.00 .50 27.29 20.00 1.60 1.00 36.10 20.00 1.70 1.00 Season Pass for Jr. High and High 38.00 20.00 School Age Patrons Daily Admission for Adult Patrons 2.00 1.50 Season Pass for Adult Patrons 42.00 35.00 Season Pass for Family 75.00 50.00 Pool Rental per Hour 66.68 60.00 Study conducted by Mali Shroyer and David Wright. 24,451 101 242 935 759 877 o ____ 10,685 Cr 12.70 o 28 378 126 c 106 181 672 20 33.60 0 0 m m 0)0 N _ 163 108 CN 0 m LL) N N N LO O O r W ' r MI O O 31 322 453 N 301 517 O O) 3478 267 CO l+] n 0 V M 8,525 I 01 284 308 263 180 493 518 CM 2826 O O V N CD 1A co O 69 535 fD C O) O N 265 O 0)O bt 747 0) in • • To: From: Subject: December Monthly Report - 2001 Parks & Recreation Advisory Board Connie Edmonston, Parks & Recreation Superintendent Date: January 4, 2002 Part 1: Evaluation of December Goals 1. Parks and Recreation Advisory Board Meetings: 2. Work Order Summary: Trash/Litter Hours: General Maintenance Hours: Landscape Maintenance Hours: Ballfield Maintenance Hours Swimming Pool Maintenance Hours: Trail Maintenance Hours: Playground Installation Hours: Christmas Lights Hours: Tree Maintenance Hours: Number of Park Reservations: 3. Revenuer Lake Fayetteville: Lake Sequoyah: Softball Leagues: Athletic Field Rentals: Soccer Fees: Soccer Sponsorships: Lake Sequoyah Land Lease: Miscellaneous Revenue: December 2001 Monthly Report December 3, 2001 27 permits/ $ 387 permits/ $ Hours 222 785 132 275 40 47 199 134 353 0 144.00 937.00 325.00 50.00 1,255.00 250.00 2,600.00 56.00 4. Donations: More than 40 people participated in the Center Prairie Trail community project December 8. Mayor Dan Coody, City Council members, city employees, local Boy Scouts, and members of the community pulled old railroad ties and cleared brush from the trail. Stephanie Parsons donated $150 for a park bench at Wilson Park and purchased a dogwood tree to be planted in the park. 5. Volunteers in the Parks: Date Group Park Project # Volunteers Hours 12/8 Citizens, PRAB, Center Prairie Trail Clear trail, remove 40 224 Boy Scouts railroad ties TOTAL 40 224 6. Park Braden Lake Fay N. Shores Lake Sequoyah Greathouse Bundrick Walker Hampton Lake Fay Gulley Wilson Center Prairie Trail 7. City Council: Dec. 4 Project Completed Cleared brush/deadwooded Installed vinyl fencing Cleared fence row along Lakview Drive Installed awning Continued installation of playground equipment Cleared brush/deadwooded Began preparing site for playground installation Renovated baseball infields Received playground equipment [CD Funds] Renovated softball infields Renovated softball infields Installed two donated park benches Installed donated park bench Continued tennis court renovation Removed rails and ties A resolution awarding a contract to Richard Utley in the amount of $23,700 for the operation of the Lake Sequoyah boat dock. 8. Recreational Programs: Distributed marketing materials and registration forms for Spring Soccer to local Elementary Schools. Completed the schedule for the 2002 Summer Concert Series. Completed the 2002 Softball Toumament Schedule. 9. Capital Projects: See attached project status. Part 11: Goals for Park White River Walker N Sweetbriar Lake Sequoyah Lake Fay Boatdock Greathouse Veterans Memorial Walker N Downtown Square January. 2002 Project Complete rock installation of entry signs (2) Install water fountain Renovate playground safety surface Build boatdock ramp area Install picnic tables Install playground equipment Install playground equipment Install playground equipment Remove and store Christmas Lights Recreation Programs Begin recruiting sponsors for Youth Softball and Gulley Park Summer Concert Series. Complete the registration period for the 2002 Spring Soccer Program. Begin organizing teams, uniform orders and schedules for the 2002 Spring Soccer Program. Complete the bid process for the 2002 Youth Softball Uniforms. 2 ■ • • • MONDAY, JANUARY 7, 2002 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING David Jorgensen Jorgensen el- A550G. Chanes `Moan Charles Sloan cu Assoc..