HomeMy WebLinkAbout2001-11-05 - Minutes•
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TO:
FROM:
Parks and Recreation Advisory Board
Connie Edmonston, Parks 8i Recreation Supe rii tendent
DATE: October 31, 2001
RE: PRAB Meeting Monday, November 5, 2001
5:15 p.m. at Genesis Technology Incubator -
Engineering Research Center
700 Research Center Boulevard
FAYETTEVILLE
PARKS 8 RECREATION
AGENDA
1. Approval of October 8, 2001 PRAB meeting minutes
2. Park Master Plan Guiding Policies and Implementation Strategies:
Attached is a copy of the Master Plan Guiding Policies and Implementation Strategies to
be presented to the City Planning Commission and City Council. The master plan
information is devised in a new format to match the City's 2020 Plan Guidelines as
requested by the City Planning Commission. No formal action is needed.
3. Botanical Garden Society of the Ozarks, Inc Annual Report: Donna Porter
4. Community Park Work Day: Kyle Cook
5. Community Development Block Grant Funds:
Community Development has awarded Parks and Recreation with $40,000 this year for
replacement of the playground by the baseball field #8 at Walker Park North.
6. Other Business
7. Adjournment
NOTE: There will be a joint meeting of PRAB, Tree and Trails Task Force, Sidewalks and
Trails Advisory Committee, Tree and Landscape Advisory Committee, and Planning
Commission following our meeting at 6 p.m. Sandwiches will be provided.
Attachments:
PRAB Meeting Minutes - October 8, 2001
Park Master Plan Guiding Policies and Implementation Strategies
Botanical Garden Society of the Ozarks, Inc. Annual Report
Botanical Garden Contract
CIP Update
Park Land Dedication Ordinance Fund Monthly Report
HMR Monthly Report
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MINUTES OF A MEETING
OF THE
PARKS AND RECREATION ADVISORY BOARD
November 5, 2001
A meeting of the Fayetteville Parks and Recreation Advisory Board was held on November 5, 2001 at 5:15
p.m. at Genesis Technology Incubator - Engineering Research Center, 700 Research Center Boulevard,
Fayetteville, Arkansas.
PRESENT: Parks and Recreation Advisory Board members Colwell, Cook, Hill, Nickell, Shoulders
and Mauritson; City Staff Edmonston, Hatfield, Schuldt, Nelson; Press; and Audience.
ABSENT: Eads
• AGENDA
I. Approval of PRAB October 8, 2001 meeting minutes.
MOTION:
Mr. Ackerman moved to approve the Parks and Recreation Advisory Board October 8,
2001 meeting minutes as distributed.
Mr. Cook seconded the motion.
The motion was approved 5-0-0 (Shoulders and Mauritson arrived later).
II. Park Master Plan Guiding Policies and Implementation Strategies:
A copy of the Parks and Recreation Master Plan Guiding Policies and Implementation Strategies was
included in the agenda packet. The master plan information is devised in a new format to match the
City's 2020 Plan Guidelines as requested by the Planning Commission.
MOTION:
November 5, 2001 / Page 1
PRAB Regular Meeting
Mr. Hill moved to approve the Parks and Recreation Master Plan Guiding Policies and
Implementation Strategies.
Mr. Ackerman seconded the motion.
Upon roll call, the motion was approved 5-0-0
III. Botanical Garden Society of the Ozarks, Inc. Annual Report: Donna Porter
Botanical Garden Society of the Ozarks, Inc. Executive Director Donna Porter presented an annual
report as required by the land lease agreement.
Master Planning
The Master Plan for the Botanical Garden Society of the Ozarks is completed as of October, 2001.
The Plan includes:
History, Location, Geological and Climatic Conditions, Site Analysis
- Mission and Goals
- Interpretive Theme
Plant Collections (Collections Planning and Development, Native Plant, Core Collections)
Master Plan (Design Goals, Visitor Experience Narrative, Architectural Elements,
Garden Descriptions)
Garden Implementation Strategies (Cost Estimates, Phasing Strategies)
Market and Financial Analysis (Feasibility Report)
• Illustrated Site Plan, Core Collections Plan, Site Analysis, Circulations Plan, Land Use
Plan, Cross -Sections and other illustrations
Next Step - Design Committee
Goals & Objectives:
to determine the best approach for Phase One design
to produce a list of potential firms or design teams to contact for Request for Proposals
submission for Design One features
to review all proposals submitted and short list
to interview short-listed firms
- to select the firm or team for Phase One design of the botanical garden
to assist in the design process by offering ideas and helping to resolve Phase One design
issues
Design work will correlate with funding availability. Plans are to begin design work by spring of2002.
November 5, 2001 / Page 2
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PRAB Regular Meeting
BGSO will continue to consult with Corp of Engineers and City Planning throughout the design
process and stay in compliance with appropriate regulations.
BGSO Site
With the hiring of a part-time Site Manager (24 hrs/week) in February 2001 the following has been
accomplished:
maintenance shed completed
bay area being added to the shed
a new trail (Skyler Trail) has been constructed, marked, and manicured
smaller path with a bench near the lake has been constructed
maintenance of overall site has improved
flowerbed around "Future Home of..." sign enlarged
additional signs added to site entrance and shed
fields hayed twice a year
Site Manager has been assisted regularly by:
Youth Bridge
Washington County Juvenile Court
Washington County Master Gardeners
Botanical Garden Volunteers
Northwest Arkansas Community College
New site projects for 2002:
- to introduce electric on-site
- to construct and install comfort facility with two composting toilet units
Ms. Porter stated although meetings with bicyclist groups indicated a desire for a multi -use trail, the
consulting firm recommended diverting the public trail around the perimeter of the gardens.
Mr. Ackerman said issues regarding trail routes will have to be addressed by the Trails Committee
and urged Ms. Porter to involve other user groups in the finalization of the master plan.
Ms. Edmonston reminded the Parks and Recreation Advisory Board that plans will be submitted for
review by both the Parks and Recreation Advisory Board and City Council.
Ms. Porter said the Botanical Garden is working with other concerned parties to regain and maintain
the health of Lake Fayetteville.
Mr. Colwell said a current Parks & Recreation Advisory Board member is required to serve on the
Society's Board of Directors. An appointment will be made at the December 3, 2001 regular
meeting.
November 5, 2001 / Page 3
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PRAB Regular Meeting
IV. Community Park Work Day:
Prairie/Center trail cleanup in conjunction with the Bicycle Coalition of the Ozarks is tentatively
scheduled for December 8. Mr. Hatfield said volunteers would clear brush and rails would be
salvaged. Money from salvaged materials would be put into an escrow account for future use toward
trail construction.
Mr. Mauritson commented on the City of Gravette's efforts to raise money for construction of an
overpass by selling railroad spikes.
V. Community Development Block Grant Funds:
Community Development has awarded Parks and Recreation with $40,000 this year for replacement
of the playground by baseball field #8 at Walker Park North. An additional $50,000 will also be
awarded in 2002.
Ms. Edmonston said a small playground would replace the one by field #8 and a larger one would
replace the existing apparatus by the north pavilion to serve the BMX and Skate Park areas.
VI. Other Business:
The possibility of relocating the playground at Bates Park was discussed. There are many variables
connected with this Park Land Dedication funded project which will need to be addressed.
A special Parks and Recreation Advisory Board meeting was scheduled for Tuesday, November 13,
2001 at 12:00 noon at the Parks Office to discuss Park Land Dedication requirements for the David
Lyle Duplex Addition.
VII. Adjournment
The meeting adjourned at 5:55 p.m.
MINUTES APPROVED:
DEC 3 2001
MINUTES TAKEN BY: John Nelson
November 5, 2001 / Page 4
LOSE
&ASSOCIATES, INC.
LANDSCAPE ARCHITECTURE ARCHITECTURE • ENGINEERING
October 25, 2001
Ms. Connie Edmonston, Director
Fayetteville Parks and Recreation Department
113 West Mountain
Fayetteville, AR 72701
Re: Parks and Recreation Master Plan
Guiding Policies and Implementation Strategies
LA# 00004
Dear Connie:
Enclosed please find an outline of the guiding policies and implementation strategies as
recommended within the master plan report. These policies and strategies provide a
brief synopsis of our recommendations for improving park and recreation services in
Fayetteville.
Policies and strategies were developed based on the input received through the various
public forums conducted during the master planning process. The mission statement,
which was derived by the master plan steering committee, represents the focus for
parks and recreation over the coming years. Please let us know if there is anything else
we can provide for you.
Sincerely,
LOSE & ASSOCIATES, INC.
hn Lavender
Land Planner
00004/letters/edmonstonPolcies10.25.01 /JL/ab
Corporate Office: 40 Rutledge Street • Nashville, Tennessee 37210 • Phone 615-242-0040 • Fax 615-242-1405
Georgia Office: 162 East Crogan Street, Suite F • Lawrenceville, Georgia 30045 • Phone 770-338-0017 • Fax 770-338-03'
www.LoseAssoc.com
Parks and Recreation
Guiding Policies and Implementation Strategies
Mission Statement: To meet the parks and recreational needs of all by providing a safe and
diversified park system that encourages community pride, visionary
planning and operations, and environmental stewardship.
Guiding Policy: Develop a citywide trails and greenways network.
Implementation Strategies:
A. Hire a coordinator for trails and greenways.
B. Coordinate and administer current and future trail projects.
C. Develop and adopt a trails and greenways master plan within one year of
adoption of the Parks and Recreation Master Plan.
D. Seek a wide variety of funding sources for enhancements to a trails and
greenways network.
E. Utilize the Park Land Dedication Ordinance for development of a trails and
greenways network.
F. Provide adequate ongoing management and maintenance resources for a trails
and greenways network.
Guiding Policy: Increase park safety and accessibility.
Implementation Strategies::
A. Enhance and expand park patrol.
B. Incorporate current ADA standards for all renovated and new park facilities.
C. Develop design standards that address ADA and safety issues.
D. Improve parking and pedestrian facilities.
E. Provide improved security and sports lighting at appropriate park locations.
Guiding Policy: Upgrade existing and provide additional community and
neighborhood parks.
Implementation Strategies:
A. Implement detailed recommendations of the Parks and Recreation Master Plan.
B. Provide neighborhood parks within I/ mile radius of all residential areas.
C. Provide community parks within 2 mile radius of all residential areas.
D. Utilize the Park Land Dedication Ordinance for adding new community and
neighborhood parks.
E. Use existing funding and seek alternative funding sources for land acquisition
and park upgrades.
F. Provide adequate management and maintenance resources for a continuous
commitment to the highest level of quality service for community and
neighborhood parks.
G. Develop design standards that address safety, maintenance, signage and
aesthetic issues.
Guiding Policy: Provide a multi -sports complex.
Implementation Strategies:
A. Actively seek land for development of a multi -sports complex.
B. Provide multiple recreational activities at one site.
C. Partner with various user groups to develop a multi -sports complex.
D. Seek various funding sources to acquire land and develop a multi -sports
complex.
Guiding Policy: Preserve open space.
Implementation Strategies:
A. Utilize the Park Land Dedication Ordinance for preservation of open space.
B. Evaluate existing and future open space needs.
C. Provide adequate ongoing management and maintenance resources for open
space preservation.
D. Coordinate with Planning Division and develop strategies to preserve open
space.
E. Encourage developers to preserve open space.
F. Use existing funding and seek alternative funding sources for land acquisition.
G. Review opportunities for conservation easements.
Guiding Policy: Increase program diversity.
Implementation Strategies:
A. Improve and clarify partnership agreements with other agencies and
associations.
B. Anticipate future program needs.
C. Seek various funding sources to expand existing programs and initiate new
programs.
Guiding Policy: Eliminate duplication.
Implementation Strategies:
A. Address program areas where duplication exists.
B. Improve and clarify partnership agreements with other agencies and
associations.
Member American Society of Landscape Architects
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MONDAY, NOVEMBER 5, 2001 REGULAR PRAB MEETING
NAME (Please Print)
GROUP REPRESENTING
Donna IPori-e.r
[BGS O
