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HomeMy WebLinkAbout2001-09-18 - Minutes• • • Special PRAB Meeting September 18, 2001 Agenda I. 2002 Budget Presentation a Overview - Edmonston b Maintenance - Gulley c Programs - Schuldt d Trail - Hatfield e Discussion: f. PRAB Motion: II CIP Proposed Revisions a. CIP Process - Steve Davis, Budget Coordinator b. CIP Changes - Edmonston c. Discussion: d. PRAB Motion: • III Adjournment MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD September 18, 2001 A meeting of the Fayetteville Parks and Recreation Advisory Board was held on September 18, 2001 at 11:30 a.m. at the Parks and Recreation Division located at 1455 Happy Hollow Road, Fayetteville, Arkansas. PRESENT: Parks and Recreation Advisory Board members Ackerman, Colwell, Cook, Hill, Mauritson, Nickell and Shoulders; City Staff Davis, Earnest, Edmonston, Gulley, Hatfield, Schuldt, and Nelson. ABSENT: Eads AGENDA I. 2002 Budget Presentation a. Overview - Edmonston Superintendent Connie Edmonston presented an overview of the proposed 2002 operating budget beginning with goals and objectives for the Parks and Recreation Division for the upcoming calendar year. The goals and objectives are contained in the presentation materials attached hereto and made a part hereof as Exhibit "A". Mr. Ackerman asked if the preliminary Parks and Recreation Master Plan had been incorporated into these goals. Ms. Edmonston said yes and explained the plan will be resubmitted to the Planning Commission with formatting changes. The Administration Program is responsible for planning, monitoring and eyaluating the Parks and Recreation Division programs including Swimming Pool, Athletics/Recreation Transfers, Lake Maintenance, Parks Maintenance, and Parks Development. Staff and expenditures budgeted for each program for 2002 were presented. Target overruns, a prioritized request for funds in addition to the prescribed target budget, were presented. These items are considered necessary to maintain operations and cannot be funded within the target budget. Among these requests is a Park Planning Supervisor. Ms. Edmonston said one of the division's goals is to accomplish capital improvements, and the new personnel would focus primarily on CIP projects. Summarizing the 2002 proposed budget, Ms. Edmonston requested transferring $69,923 from capital HMR to operational funding. The proposed 2002 parks capital and operation budget is $3,892,509. b. Maintenance - Gulley Turf and Facility Coordinator, Terry Gulley said parks maintenance personnel consists of nineteen full-time and two part-time employees who provide a wide range of high-level maintenance. When time allocations permit, capital improvement program projects are completed in-house such as playground installation, fence installation, sidewalks, and renovation projects. Mr. Gulley said continued upgrades of equipment had greatly improved the mowing program. Backup equipment has prevented down time for employees. Mr. Gulley said all parks are mowed weekly, weather permitting, in approximately 4-4%days which allows % day for equipment maintenance. September 18, 2001 / Page 1 PRAB Budget Meeting Herbicide applications has greatly reduced manual trimming in parks and contributes to the increase in mowing efficiency. Mr. Gulley said the turf maintenance program acquires maximum results with minimal amount of chemical applications. The highest percentage of park land sprayed peaked in 2000 at 1.48% resulting in 98.52% of herbicide -free parks. Mr. Gulley presented a listing of herbicide -free parks and welcomed anyone to attend the Environmental Concerns Committee meeting Wednesday, September 19 at 5:30 p.m. Mr. Gulley said the division's responsibilities continue to expand and urged advisory board members to consider maintenance when looking at new park land because it greatly impacts the ability to maintain existing acreage at current levels. Mr. Schuldt suggested designating some parks as greenspace or natural areas, advertising them as such, and provide no maintenance. c. Programs - Schuldt Parks Development Coordinator, Eric Schuldt presented a brief overview of programs and special events. Revenues are generated by registration fees, sponsorships, sport facility rentals, et al. Discussion of examining fee structures for services offered to outside groups followed Mr. Schuldt said David Wright was currently preparing recommendations which would be presented to the advisory board. Operating expenses associated with the swimming pool invoked concerns. Mr. Ackerman said it was time to seriously look at every program provided. "If revenues will not offset the operating costs," said Mr. Ackerman. Then we have to adjust reasonably and accordingly." d. Trails - Hatfield Mr. Hatfield gave a brief background of his involvement with trails and greenways. Although all priorities have not been lined out, Mr. Hatfield said he would like to focus on the trails master plan as well as getting some immediate trails on the ground. e. Discussion: Advisory board members discussed past staffing deficiencies and levels of services and maintenance provided. Mr. Ackerman said more dollars needed to continue to be budgeted for the appropriate personnel to carry on the level of services the citizens demand. Mr. Ackerman questioned the overall (City) budgeting process. Urban Development Director, Hugh Ernest said health insurance increases and a decision whether to create a new position in the engineering department to manage all capital improvement projects would be addressed. Budget Coordinator, Steve Davis said the advisory board's approval would move the budget to the next step in the overall process. He said everything would have to be looked at very carefully in the city's budget this year. MOTION: Mr. Hill moved to approve the Parks and Recreation Division 2002 Operating Budget as presented by Staff. Ms. Nickell seconded the motion. Upon roll call, the motion was approved 7-0-0. September 18, 2001 / Page 2 PRAB Budget Meeting II. CIP Proposed Revisions a. CIP Process - Steve Davis, Budget Coordinator Mr. Davis distributed a 2002-2006 Capital Improvements Program Comprehensive Detail and reference materials. The presentation materials are attached hereto and made a part hereof as Exhibit "B". A five year summary of capital improvements city-wide, assuming the 1% city sales tax is re -authorized in November, is approximately $215 million. Parks and Recreation improvements is 2.9% of that total. Mr. Davis explained various factors which may impact revenues. b. CIP Changes - Edmonston Ms. Edmonston said changes were due to a revision in the projection of park development funds, to recognize a transfer of capital funds into the general operating budget, and because of City Council's resolution to support the Fayetteville Boys and Girls Club. Suggested changes are outlined in Exhibit "A" attached hereto and made a part hereof. The University of Arkansas has expressed an interest in utilizing the Lewis Soccer Complex for married student housing. Because the university wants to end its lease before 2017, the City has decided against building a paved parking lot which was scheduled for construction later this year. CIP funds appropriated for this project have been transferred to the Fayetteville Boys and Girls Club in 2002. c. Discussion: Community park development, the proposed waste water treatment plant, and the Fayetteville Boys and Girls Club expansion project were discussed briefly. Mr. Hill provided an update of the Boys and Girls Club efforts to raise funds required by the Reynolds Foundation. MOTION: Mr. Ackerman moved to approve the revised 2002-2006 Capital Improvements Program as presented by Staff. Mr. Mauritson seconded the motion. Upon roll call, the motion was approved 7-0-0. III. Adjournment The meeting adjoumed at 2:20 p.m. MINUTES APPROVED: OCT 8 2001 MINUTES TAKEN BY: John Nelson „/-fr September 18, 2001 / Page 3 • City of Fayetteville Parks and Recreation Division • FAYETTEVILLE PARKS & RECREATION Operating Budget 2002 Proposed September 18, 2001 / Exhibit "A" Goals and Objectives (BUDFORM GOAL) Department: Urban Development Division: Parks and Recreation Program: Administration, Swimming Pool, Athletic/ Recreation Transfer, Parks Maintenance, Parks Development and Maintenance (1) Develop a progressive approach to the development of trails and greenways within the city. (2) Initiate the new work orders system into the parks system. (3) Develop a web page for park and recreation programs and facilities to meet the needs of the citizens. (4) Improve coordination with neighborhood associations in development of neighborhood parks and park watch program. (5) Research opportunities for new special events. (6) GIS map all park facilities and trails to incorporate development, safety, replacement, and renovation programs. (7) Continue focus on a turf management program for city park athletic fields and open greenspace park areas. (8) Continue to establish and update policies and procedures. (9) Initiate working agreements with associations. (10) Develop and monitor C.I.P. projects. (11) Continue implementing the five year program at Wilson Park to revitalizing the trees, drainage, and turf. (12) Develop a public relations program with videos, public meetings, publications, news releases, brochures, and opening ceremonies. • September 18, 2001 / Exhibit "A" • • • (13) Expand the park volunteer programs including Adopt -A -Park, Neighborhood Park Watch, donations, and Adopt -A -Tree. Develop a volunteer recognition program. (14) Seek grants and donations for assistance in funding park facilities, improvements and programs. (15) Devise a plan to incorporate the Parks and Recreation Master Plan recommendations into the parks system. (16) Continue researching and introducing new concepts for environmental concerns such as wetlands, natural habitats, recycling, and tree inventories. Page 2 Goals September 18, 2001 / Exhibit "A" Urban Development Department Parks & Recreation Division Administration Program Fund 1010 - General program Description. Objectives. and Analysis - This program is responsible for planning, scheduling, monitoring, and evaluatingthe six Parks and Recreation Division programs including Swimming Pool, Athletic/Recreation Transfers, Aministration, Lake Maintenance, Park Development, and Parks Maintenance in the most efficient and cost-effective manner to meet public needs for leisure services, facilities, and programs. This program provides support to the Parks and Recreation Advisory Board (PRAB); performs all necessary record keeping tasks and schedules for operations; formulates policies for park staff, facilities, and programs; promotes educational staff training; and responds to citizens concerning all park issues. Program 5200 Program Staff Full -Time Equivalent Positions Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 1.30 1.30 1.30 1.30 Program Expenditures Personnel Services $ 49,392 $ 51,715 $ 52,946 $ 54,230 Materials and Supplies 4,509 9,200 8,700 9,850 Services and Charges 39,739 22,447 22,276 26,099 Maintenance 651 1,150 950 950 Capital 690 591 500 400 94981 $ 85 103 $ _ 85 372 $ 91 529 Performance Measures Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 Demand/Workload 1 Total Budget Managed $3,406,235 $3,402,317 $3,402,317 $3,480,512 2 Safe, Clean Parks 55 54 57 58 3 PRAB Meetings 19 24 18 18 4 Capital Projects Scheduled 17 10 15 15 Results 1. Capital Projects Completed 8 9 15 15 2. Groups Adopting Parks 15 24 20 20 3. Park Reservations 352 300 360 375 September 18, 2001 / Exhibit "A" Urban Development Department Parks & Reaeadm Division Administration Program Fund 1010 - General Personnel Services 5100 00 5102 00 5103 00 510500 5107 00 5108 00 5108 01 5108 02 5109 06 Salaries and Wages E,dra Services Overtime Sodal Security Taxes Insurance - life Insurance - Health Insurance - LTD Insurance - ADD Retirement Savings Plan Total Personnel Services Materials and Supplies 5200 00 Office Supplies & Printing 5200 01 Copler Supplies & Lease 5209 00 Software Expense Total Materials and Supplies Services and Charges 5301 00 Public Notification 5303 00 Publications and Dues 5304 00 Travel and Training 5310 01 Telephone Expense 5311 00 Insurance -Vehicles & Buildings 5314 03 Architectural Services 5331 00 Motor Pool Charges 5331 01 Replacement Charges Total Services and Charges Maintenance 5401 00 Office Machine Maint. 5403 00 Vehicle & Machine Maroc Total Maintenance Total Operations Before Capital and Depredation Capital 5801 00 Fixed Assets 5890 00 Minor Equipment Total Capital Total Actual 2000 S 37,035 S 594 0 2,721 312 3,977 210 38 4.505 49,392 3,710 765 34 4,509 0 734 3,647 7,678 0 21,896 3,103 2,681 39.739 0 651 651 94,291 0 690 690 Budgeted 2001 39,281 S 1 900 0 3,025 184 3,407 181 23 4,714 51,715 7,000 2,000 200 9,200 500 900 4.500 11 886 0 0 2,884 1,777 22,447 50 1,100 1150 84,512 0 591 591 Program 5200 Estimated 2001 40.204 S 900 0 3.096 188 3,526 185 23 4,824 52,946 7,000 1.500 200 8,700 400 815 4,500 11,900 0 0 2,884 1,777 22,276 50 900 950 84,872 • 0 500 500 Budgeted 2002 41,268 900 0 3,178 193 3,526 190 23 4,952 54,230 8,000 1,500 350 9.850 1,000 915 6,500 12,200 0 0 3,609 1,875 26.099 50 900 950 91,129 0 400 400 S 94,981 S 85,103 S 85.372 S 91,529 September 18, 2001 / Exhibit "A" • • • Urban Development Department Parks & Recreation Division Swimming Pool Program Fund 1010 - General Program Description. Objectives. and Analysis - This program provides recreational and instructional swimming opportunities in a controlled and safe environment for citizens of all ages at Wilson Park City Pool during the summer season. Program 5210 Wilson Pool provides diversified swimming programs that include recreational and lap swim, morning and afternoon swimming instruction for participants of all skill levels, water aerobics and party rentals. This program also trains and supervises staff that operate the pool in a safe and sanitary method. Program Staff Full -Time Equivalent Positions Actual Budgeted. Estimated Budgeted 2000 2001 2001 2002 5.10 4.77 4.77 4.77 Program Expenditures Personnel Services $ 69,016 $ 81,991 $ 70,005 $ 81,991 Materials and Supplies 12,191 13,850 13,750 13,600 Services and Charges 35,099 44,351 40,067 42,746 Maintenance 2,738 4,200 4,200 4,200 Capital 1,043 3,450 3,450 1,850 $ 120,087 S 147,842 S 131,472 $ 144,387 Performance Measures Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 Demand/Workload I. Days of Swimming 98 100 100 101 2. Hours Open to Public 858 800 800 810 3. Staff Hours to Operate Pool 9,674 11,050 11,050 11,161 4. Swimming Lessons Enrollment 520 500 520 520 5. Highest Daily Attendance 536 600 600 600 6. Total Attendance 22,943 24,000 - 24,000 25,000 7. Average Daily Attendance 234 240 240 248 Results I. Cost/Hour of Operation S139.96 5184.80 $164.34 5178.26 2. Cost/Participant $5.23 56.16 $5.48 55.78 3. Revenues Produced 538,054 537,000 538,600 539,000 4. Cost/Participant After Revenues 53.58 54.62 $3.87 $4.22 September 18, 2001 / Exhibit "A" Urban Development Department Parks & Recreation Division Swimming Pool Program Fund 1010 - General Personnel SeMces 5100 00 5105 00 5107 00 5108 00 5108 01 5108 02 5109 06 Salaries & Wages Social Security Taxes Insurance - Ufe Insurance - Health Insurance - LTD Insurance - ADD Retirement Savings Plan Total Personnel SeMces Materials and Supplies 5200 00 Office Supplies & Printing 5200 02 Medical Supplies 5203 00 Cleaning Supplies 5204 00 Chemicals 5208 00 Concession Supplies 521200 Signs . 5217 00 Safety Devices Total Materials and Supplies Services and Charges 5301 00 Public Notification 5302 00 Uniforms & Personal Equipment 5303 00 Publications and Dues 5304 00 Travel & Training 531000 Utilities 5310 01 Telephone Expense 5311 00 Insurance -Vehicles & Buildings 5314 00 Professional Services 5315 00 Contract Services Total Services and Charges Maintenance 5400 00 Buildings & Ground Maint Total Maintenance Total Operations Before Capital and Depredation Capital 5890 00 Minor Equipment Total Capital Total Actual 2000 E 64,077 4,902 2 32 2 1 0 Budgeted 2001 E 76,129 5,862 0 0 0 0 0 69,016 ' 797 63 513 10,790 0 0 28 12,191 26 468 1,477 549 29,946 1,108 398 600 527 35,099 2,738 2,738 119,044 1,043 1.043 81 991 850 0 1 200 11,300 0 200 300 13,850 100 500 2,450 1,750 36,000 1,200 401 1,000 950 44,351 4,200 4,200 144,392 3,450 3,450 Estimated 2001 Program 5210 Budgeted 2002 $ 65,000 E 76,129 5.00 5.862 0 0 0 0 0 E 120,087 E 147,842 E 70,00 850 0 1,200 11,300 0 200 200 13,750 100 266 2,450 1,750 32,000 1,200 401 1,000 900 40,067 4,200 4,200 81.991 500 0 1 200 11,500 0 200 200 13,600 100 500 2,450 2,050 34,000 1,200 396 1.100 950 42,746 4,200 4,200 128,022 142,537 3,450 3,450 1.850 1,850 131,472 $ 144,387 September 18, 2001 / Exhibit "A" Urban Development Department Parks & Recreation Division Athletic/Recreation Transfers Program Fund. 1010 - General Program Description Objectives and Analysis' This program provides recreational opportunities for the public through sport leagues, clinics and athletic field scheduling. Expansion of services offered to outside groups is being incorporated to better serve the citizens such as assisting sport associations to meet their needs for programs and facilities. Program 5220 The Athletics/Recreation Transfers Program is responsible for youth programs such as softball and soccer in both the fall and the spring. During the summer, Wilson Park plays home to tennis lessons. Adult programs include spring and fall softball, flag football and soccer. Fayetteville currently has the largest soccer and softball programs in the State of Arkansas. A portion of the funds allocated to the Fayetteville Boys and Girls Club are in this program to provide recreational services including buses to the public as outlined in the working agreement. Funds are also transferred to the Adult Center for recreational services and a bus. Program Staff Full -Time Equivalent Positions Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 6.65 3.90 3.90 3.90 Program Expenditures Personnel Services $ 181,467 $ 204,718 $ 204,718 $ 221,145 Materials and Supplies 16,529 38,726 38,045 31,259 Services and Charges 235,048 284,970 253,316 242,342 Capital 7,170 2,360 2,360 1,200 $ 440,214 $ 530,774 $ 498,439 $ 495,946 Performance Measures Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 Demand/Workload 1. Teams/Participants Soccer 76 / 948 65 / 800 192/2,200 210/2,800 2. Teams/Participants Adult Softball 219 /3,517 230 / 4,600 224/4,480 245 / 4,900 3. Teams/Participants Girls Softball 66 / 917 70 / 910 70 / 910 93 / 1,209 4. FBGC Memberships 3,341 3,600 3,350 3,500 5. Adult Ctr Memberships • . 280 300 252 302 6. # of Concession Stands Operated 5 5 5 5 Results I. Program Income $162,702 $235,015 $215,115 $287,981 2 Concession Revenues $13,848 $12,000 $14,000 $16,000 3 FBGC Cost per Membership $54.52 $51.77 $55.63 $53.25 4 Adult Center Cost per Membership $125 $153.33 $182.84 $102.65 September 18, 2001 / Exhibit "A" • • • • Urban Development Department Parks & Recreation Division Athletic/Recreation Transfers Program Fund 1010 - General Program 5220 Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 Personnel SeMces 5100 00 Salades and Wages $ 77,294 $ 79.473 $ 79,473 $ 84,599 5102 00 Extra SeMces 87,737 105,255 105,255 115,255 5103 00 Overtime 327 0 0 0 5105 00 Soda! Security Taxes 5 817 6,119 6,119 6.514 5107 00 Insurance - Life 458 268 268 292 5108 00 Insurance - Health 6.113 6,431. 6,431 6,669 5108 01 Insurance - LTD 275 263 263 287 5108 02 Insurance - ADD 50 43 43 43 5109 06 Retirement Savings Plan 3,396 6,866 6,866 7 486 Total Personnel SeMces Materials and Supplies 181,467 204,718 204,718 221,145 5200 00 Office Supplies & Printing 2.445 3,936 3,936 3,900 5200 05 Tournament Supplies/Awards 13,253 33,909 33,909 26,909 5208 00 Concession Supplies 0 0 0 0 5209 00 Software Expense 308 200 200 250 521700 Safety Devices 523 681 0 200 Total Materials and Supplies SeMces and Charges 16,529 38.726 38.045 31 259 5301 00 Public Notification 38 0 61 100 5302 00 Uniforms/Personal Equipment 10,543 825 600 440 5303 00 Publications & Dues 12,628 16,442 16,442 13,442 5304 00 Travel & Training 4.170 4 250 3.500 4,250 5310 00 Utilities 35,490 58.000 28,000 36.000 5310 01 Telephone Expense 2585 0 0 0 5311 00 Insurance -Vehicle & Bldg 477 469 469 463 5311 01 Insurance - Self 0 0 0 0 531500 Contract SeMces 0 1,240 500 1.000 5331 00 Motor Pod 0 22 152 22,152 22 152 5331 01 Replacement Charges 19,614 40,314 40,314 40,314 5718 00 Transfers Youth/Adult Center 149,503 141,278 141,278 124,181 Total Service and Charges Capital 5890 00 Minor Equipment Total Capital 235,048 284,970 253,316 242,342 7,170 2,360 2,360 1200 7,170 2,360 2,360 1,200 Total $ 440,214 $ 530,774 $ 498,439 $ 495,946 September 18, 2001 / Exhibit "A" • • Urban Development Department Parks & Recreation Division Lake Maintenance Program Fund 1010 - General Program Description. Objectives. and Analysis. This program is responsible for operating, managing, and maintaining Lake Fayetteville, Lake Sequoyah, and Lake Wilson to meet the needs of the public. The City awards annual contracts to boat dock operators at Lake Fayetteville and Lake Sequoyah for management in accordance with City Ordinances. Managing boat dock operations consists of monitoring stall rentals, boat storage, and fishing/boating permits. In addition, this program provides for maintenance and capital improvements to enhance and keep the lake parks safe for public use. The Arkansas Game and Fish Commission annually stocks the lakes and reinforces their regulations. Program 5250 Program Staff Full -Time Equivalent Positions Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 0.75 0.00 0.00 0.00 Program Expenditures Materials and Supplies 1,157 900 900 1,200 Services and Charges 57,182 58,270 57,990 60,395 Maintenance 1,674 1,850 2,200 2,200 Capital 713 1,934 1,934 300 $ 60,726 $ 62,954 $ 63,024 $ 64,095 • Performance Measures Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 Demand/Workload 1. Daily Fishing Permits Lake Fay 4,504 5,000 4,700 4,800 2. Daily Fishing Permits Lake Seq 4,036 4,400 4,200 _ 4,250 3. Season Fishing Permits Lake Fay 289 300 300 300 4. Season Fishing Permits Lake Seq 275 300 - 300 300 5. Boat Stalls Rented Lake Fay 45 45 53 53 6. Boat Stalls Rented Lake Seq 71 70 66 70 Results 1 Lake Fayetteville Income $27,735 $30,350 $30,350 $31,000 2. Lake Sequoyah Income $22,235 $25,000 $24,000 $24,500 3. Lake Fayetteville Total Permits 4,793 5,300 5,000 5,100 4. Lake Sequoyah Total Permits 4,311 4,700 4,500 4,550 September 18, 2001 / Exhibit "A" Urban Development Department Parks & Recreation Division Lake Maintenance Program Fund 1010 - General Program 5250 Materials and Supplies 5200 00 Office Supplies & Printing 521200 Signs Total Materials and Supplies Services and Charges Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 818 300 300 600 339 600 600 600 1,157 900 900 1,200 5301 00 Public Notification 57 0 0 0 531000 Utilities 5,197 4,800 5,000 5,406 5310 01 Telephone Expense 1,584 1,677 1,677 1,677 5311 00 Insurance -Vehicles & Buildings 494 498 498 492 531500 Contract Services 49,850 51 295 50,815 52,820 Total Services and Charges Maintenance 57,182 58,270 57,990 60,395 5400 00 Buildings & Ground Maint. 1,674 1,650 2,000 2000 5407 00 Small Equipment Maint. 0 200 200 200 Total Maintenance Total Operations Before Capital and Depredation Capital 5890 00 Minor Equipment • Total Capital Total 1,674 1 850 2,200 2,200 60,013 61,020 61,090 63 795 713 1,934 1,934 300 713 1934 1,934 300 $ 60,726 $ 62,954 $ 63,024 $ 64,095 September 18, 2001 / Exhibit "A" Urban Development Department Parks & Recreation Division Parks Maintenance Program • Fund 1010 - General Program 5260 Program Descri tp ion Objectives and Analysis - This program provides maintenance for all park acreage and facilities to ensure safe, clean parks for public use. Maintenance includes mowing, trimming, litter control, irrigation, facility maintenance, facility construction, horticultural, and special projects. In addition, new facilities for parks are planned based upon public demand. This program coordinates and supervises park maintenance and special projects with volunteer groups such as the Adopt -A -Park Program, Fayetteville Youth Baseball Association, White River Baseball, American Legion, park volunteer program, public service program, service and civic clubs, Boy/Girl Scouts, BMX, Ultimate Frisbee, Fayetteville Disc Golf Club, Arkansas Comets, Northwest Arkansas Horseshoe Pitching Club, and Ozark FII The program maintains, repairs, and renovates all athletic fields within the City to ensure safe and high quality facilities that meet the needs of the softball, baseball, and soccer leagues. Staff provides daily maintenance and field preparation for 20 softbalUbaseball fields and 26 soccer fields. The maintenance of trails was added to this program from the Sidewalk & Trails Division. Program Staff • Full -Time Equivalent Positions • Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Demand/Workload 1. Park Sites/Acreage Maintained 2. Restrooms Maintained 3. Tennis Courts/Soccer Fields 4. Softball/Walker Baseball Fields 5. White River/American Legion Actual 2000 Budgeted 2001 17.85 18.08 $ 402,073 $ 21,546 184,120 67,028 15,352 381,350 $ 30,791 171,478 86,469 21,250 $ 690,119 $ 691,338 $ Results 1. Total Maintenance Hours per Year 2. Litter & Restroom Hours per Year 3 Ballfield Maintenance Hours per Year Performance Actual 2000 55 / 3,293 12 8/25 20 /8 2/1 49,827 6,079 5,864 Measures Budgeted 2001 Estimated 2001 Budgeted 2002 18.08 17.27 381,350 $ 386,148 25,791 30,975 199,491 176,880 90,195 105,127 21,250 18,300 718,077 $ 717 430 Estimated 2001 Budgeted 2002 54 / 3,293 57 / 3,305 58/ 3,317 12 12 12 8/24 8/24 8/26 10/8 10/8 10/8 2/1 2/I 2/1 52,000 4,000 5,000 52,000 4,630 9,000 52,000 4,700 9,000 September 18, 2001 / Exhibit "A" Urban Development Department Parks & Recreation Division Parks Maintenance Program Fund 1010 - General Program 5260 Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 Personnel Services 5100 00 Salaries and Wages $ 344,858 $ 294,795 $ 294,795 $ 302,200 5103 00 Overtime 7,942 8,139 8,139 8 139 5105 00 Social Security Taxes 26.523 23.325 23,325 23,896 5107 00 Insurance - Life 1,502 1.065 1,065 1,207 510800 Insurance -Health 24,571 27.319 27,319 26,323 5108 01 Insurance - LTD 1,014 1,047 1,047 1,187 5108 02 Insurance - ADD 197 180 180 206 5109 06 Retirement Savings Plan 26,143 25.480 25,480 22,990 5120 00 Personnel sen -contra (30,677) 0 0 0 Total Personnel Services Materials and Supplies 402,073 381,350 381.350 386.148 5203 00 Cleaning Supplies 8,492 9,116 9,116 9,300 5204 00 Chemicals 10,451 18,500 13,500 18500 5212 00 Signs 561 550 550 550 521700 Safety Devices 2,042 2,625 2,625 2525 Total Materials and Supplies Services and Charges 21.546 30,791 25,791 30,975 5302 00 Uniforms & Personal Eq 1.936 3.670 3,670 2,430 5303 00 Publications and Dues 644 900 2,000 1.095 5304 00 Travel and Training 4,277 4,170 4,170 3.970 5308 00 Rent 571 0 0 0 5308 03 Equipment Rental 326 500 513 500 5309 00 Lease Expense 137 400 300 300 5310 00 Utilities 49,825 20,000 50,000 56,000 531001 Telephone Expense 1,419 0 0 0 5311 00 Insurance -Vehicles & Buildings 1,517 1,132 1.132 1,119 5311 01 Self Insurance 4,551 4,000 1,000 1,000 531500 Contract Services 3,033 5,485 5,485 5,485 5331 00 Moto Pool Charges 66,816 81,539 81,539 55.335 5331 01 Replacement Charges 52,791 49,682 49,682 49,646 5331 99 Motor Pool -Contra (3,723) 0 0 0 Total Services and Charges Maintenance 184,120 171.478 199,491 176,880 5400 00 Buildings & Ground Maint 38,853 47 239 47,239 53,800 5402 00 Radio Maintenance 2,259 2,074 2,000 1,127 5403 00 Vehicle & Machine Maint 9,125 9,000 _ - 9.000 9,200 5407 00 Maint of Small Equip 3,605 7,200 6,000 6,000 5412 00 Turf Maintenance 13,186 20,956 25,956 35,000 Total Maintenance Total Operations Before Capital and Depredation 67,028 86,469 90,195 105,127 674,767 670,088 696,827 699,130 September 18, 2001 / Exhibit "A" Urban Development Department Parks 8 Recreation Division Parks Maintenance Program Fund 1010 - General Program 5260 Capital 5801 00 Fixed Assets 5890 00 Minor Equipment Total Capital Total Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 0 0 0 0 15,352 21,250 21,250 18,300 15,352 21,250 21,250 18,300 3 690,119 $ 691,338 $ 718,077 $ 717,430 September 18, 2001 / Exhibit "A" Urban Development Department Parks & Recreation Division Parks Development Program Fund 2250 - Parks Development Program Description. Obiectives, and Analysis - This program plans, schedules, budgets, and executes the expenditure of a 1% Hotel, Motel, & Restaurant (HMR) tax The tax is expended on the acquisition, promotion, and development of City parks and recreation facilities. This program plans for new facilities for the City's park system based upon public demand and also provides for the summer concert series. A portion of the funds allocated to the Fayetteville Boys and Girls Club are included in this program to provide recreational services to the public as outlined in the working agreement. Program 9250 Actual 2000 Program Staff Full -Time Equivalent Positions 10.35 Program Expenditures Personnel Services Materials and Supplies Services and Charges Maintenance Capital Demand/Workload 1. Park Sites/Acreage 2. Summer Concerts 3. Park Land Ord. Planning Meetings 4. Capital Projects Scheduled 5. # of Tournaments Results 1. Park Land Ordinance Revenues 2. Park Land Ord. Acreage Deeded 3. Summer Concerts Attendance 4. Capital Projects Completed 5. Projected Economic Impact Budgeted 2001 12.30 $ 383,808 $ 487,863 11,849 12,282 181,607 231,067 35,752 36,532 275,092 2,175,546 Estimated 2001 13.30 $ 487,863 12,282 231,944 32,532 1,924,831 $ 888,108 $ 2,943,290 $ Performance Measures Actual 2000 55 / 3,293 8 69 17 16 $132,483 0 22,300 8 $1,000,125 Budgeted 2001 54 / 3,293 8 73 10 18 $100,000 5 25,000 9 $1,000,000 Budgeted 2002 13.85 $ 559,237 13,925 252,501 35,846 7,600 2,689,452 $ 869,109 Estimated 2001 57 / 3,305 8 69 15 18 $160,000 12 19,000 15 ti ,200,000 Budgeted 2002 58 /3,317 8 69 15 16 $150,000 5 25,000 15 $800,000 September 18, 2001 / Exhibit "A" Urban Development Department Parks & Recreation Division Parks Development & Maintenance Program Fund 2250 - Parks Development Program 9250 Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 Personnel Services 5100 00 Salaries and Wages $ 306,733 $ 360,972 $ 360,972 $ 402.392 5100 01 Salary Contingency 0 10.700 10,700 10,700 5102 00 Extra Services 0 0 0 29.815 5103 00 Overtime 1,835 2.462 2,462 2,000 5105 00 Social Security Taxes 22,915 27.975 27,975 31,138 5107 00 Insurance - Life 1 939 1,689 1,689 1,883 5108 00 Insurance - Health 27,703 32,641 32.641 37,819 5108 01 Insurance - LTD 1,275 1.661 1,661 1,851 5108 02 Insurance - ADD 213 239 239 249 5109 06 Retirement Savings Plan 31,104 41,101 41,101 41,390 5111 00 Workers Compensation Insurance 4,746 8,423 8,423 0 5120 00 Personnel Services Contra (14,655) 0 0 0 Total Personnel Services Materials and Supplies 383,808 487,863 487,863 559,237 5200 00 Office Supplies & Printing 0 100 100 925 5200 05 Tournament Supplies/Awards 11,019 10,132 10,132 10,500 5209 00 Software Expense 0 0 0 500 5212 00 Signs 830 2,050 2,050 2,000 Total Materials and Supplies Services and Charges 11.849 12,282 12,282 13,925 5301 00 Public Notification 254 0 877 0 5302 00 Uniforms & Personal Equipment 8,112 8,975 8.975 11.240 5303 00 Publications & Dues0 0 0 640 5304 00 Travel & Training 0 0 0 3,400 5307 00 Audit Expense 500 1,200 1.200 1,200 531000 Utilities 77 0 0 0 5310 01 Telephone Expense 0 0 0 737 5314 00 Professional Services 50 0 0 0 531500 Contract Services 15,954 12,300 12,300 16000 5331 00 Motor Pool Charges 14,410 31,243 31,243 36.440 5331 01 Replacement Charges 12,836 27,997 27,997 32,251 5331 99 Motor Pool Contra (2,692) 0 0 0 5333 00 Collection Expense 25.086 26,540 26,540 25,100 5399 00 Cost Allocation ' ' 15,936 31,728 31,728 33,312 5718 00 Transfer to Fayetteville YC 91,084 91,084 91,084 93,181 Total Services and Charges Maintenance 181,607 231,067 231,944 252,501 5400 00 Buildings & Ground Maint. 9,140 0 0 0 5403 00 Vehicle & Machine Maint. 5,470 10,000 6,000 6,000 541200 Turf Maintenance 2,727 6.932 6,932 6,846 541500 Landscape Maintenance 18,415 19,600 19,600 23.000 Total Maintenance Total Operations Before Capital and Depreciation 35,752 36.532 32532 35,846 613.016 767,744 764,621 861,509 September 18, 2001 / Exhibit "A" • • • Urban Development Department Parks & Recreation Division Parks Development & Maintenance Program Fund 2250 - Parks Development Program 9250 Actual Budgeted Estimated Budgeted 2000 2001 2001 2002 Capital 5801 00 Fixed Assets 21,455 0 0 5804 00 Building Costs 0 811,595 811,595 5805 00 Land Acquisition 0 60,283 10.000 5806 00 Park Improvements 89,721 865,432 665.000 5814 00 Trailways 8 Sidewalks 0 75,886 75,886 581700 Bridge & Drainage Improvements 32,621 .0 581900 Parking Lot Improvements 107,338 360,050 360,050 5890 00 Minor Egufpment 23.957 2.300 2,300 Total Capital 7,600 275,092 2,175,546 1,924,831 7,600 Total $ 888,108 3. 2,943,290 $ 2,689,452 $ 869.109 September 18, 2001 / Exhibit "A" • • • Parks and Recreation Division Budget 2002 - Target Overruns 01 Athletics Extra Services* 02 Athletics Supplies and Awards* 03 Athletics Publications and Dues* 04 Park Planning Supervisor"` 05 Parks Operations Assistant 06 Skid Steer Loader Replacement & Motor Pool Charges 07 Cell Phones 08 FBGC Replacement & Motor Pool Charges 09 Park/Trail Maintenance Worker III 10 Building Maintenance Worker IV 11 Porta -A -Cool 12 Gulley Pond Drainage & Repair 13 Lake Wilson House Demolition 14 Lake Fayetteville Water Fountains 15 Volunteer Appreciation 16 Recycle Bins 17 Landscape Maintenance Irrigation Supplies 18 National Recreation and Park Association Conference 19 Wilson Pool Safe 20 Two Park Maintenance Workers II (Part-time) 21 Landscape Maintenance Worker III 22 Gary Hampton Storage Building 23 Gary Hampton Concourse Landscaping 24 Lake Building and Grounds Maintenance 25 Backhoe Forks 26 B&6 Maintenance Supplies 27 Lake Signs 28 Gary Hampton Picnic Tables 29 Gary Hampton & Wilson Pool Shade Structures 30 Lake Sequoyah Survey 31 Gary Hampton Asphalt Walkway 32 Electric Check/Repairs 33 Portable Sandblaster $5,256 $18,901 $9,113 $23,754 $19,161 $4,609 $1,416 $7,613 $16,228 $17, 579 $2,300 $5,000 $9,000 $4,750 $1,200 $2,000 $5,000 $1,300 $225 $10,173 each $16,228 $3,500 $5,000 $2,500 $2,000 $5,000 $500 $3,000 $10,000 $6.000 $9,000 $4,200 $4,350 September 18, 2001 / Exhibit "A" 34 Laptop Computer $2,500 35 Picnic Table & Bench Supplies $6,000 36 Portable P.A. System $2,100 37 Wilson Pool Baby Changing Table 1 $400 38 Straw Mulching Bale Chopper $6,500 39 Special Event $5,000 40 Lake Fayetteville Picnic Tables $2,000 41 Rock Work $2,500 42 Athletic Field Supplies $2,000 43 National Urban Forestry Conference $1,400 44 Wilson Pool Electric Defibulator $3,000 45 Fayetteville Boys and Girls Club Allocation Increase $3,000 46 Lake Fayetteville Bonfield Timers $6,600 47 Bins for Dirt/Clay/Sand $4.000 48 Park Signs $1,000 49 Wilson Pool Aqua -King $3,500 50 Asbell Picnic Tables $3,000 51 Lake Fayetteville Boatdock Landscaping $500 52 Lake Fayetteville Drainage, , $5,000 53 Tools For Volunteers $1,500 54 Gary Hampton Safety Fence $3.500 55 Gary Hampton Bleachers (8) $24,000 56 Small Equipment Maintenance $3.000 57 Gulley Payphone $390 58 Lewis Payphone $3.90 59 White River Outfield Screens $5,000 60 White River Yellow Poly Cap $2,500 61 Lake Wilson Fertilizer $3,000 62 Lake Fayetteville Screen Fencing $1.000 *cost covered by increased revenue **within target budget September 18, 2001 / Exhibit "A" • Summary 2002 Proposed Budget GENERAL FTE Budget Budget 2002 2001 Administration 1.3 $ 91,542 $ 85,103 Swimming Pool 4.77 $144,387 $147,842 Athletics/Rec Transfers 3.9 $495,946 $530,774 Lake Recreation $ 64,095 $ 62,954 Park Maintenance 17.27 $717,430 $691,338 TOTAL 27.24 $1,513,400 $1,518,011 • PARKS DEVELOPMENT FTE Budget Budget 2002 2001 • Parks Development 13.85 $869,109 $770,044 TOTAL TOTAL FTE TARGET HMR BUDGET OVER BUDGET 13.85 $869,109 $770,044 41.09 $799,186 $ 69,923 Total Proposed 2002 Parks Operational Budget: $2,382,509 Sales Tax & HMR 2002 Proposed CIP Budget: $1,510.000 2002 PARKS CAPITAL & OPERATION BUDGET : $3,892,509 Park Land Dedication Fund Unencumbered 2001-2004 $ 304,508 (Funds as of August 2001) September 18, 2001 / Exhibit "A" • 2001 Parks & Recreation Division Employees • • Parks & Recreation Superintendent 1. Connie Edmonston Parks Development Coordinator 1. Eric Schuldt Parks Landscape Architect 1. Steve Hatfield Operations Coordinator 1. Kim Rogers Operations Assistant 1. John Nelson Secretary 1. Tracie Evans Turf & Facility Coordinator 1. Terry Gulley Parks Maintenance Supervisor 1. Jeff Coles Athletic Field Crew Leader 1. Bud Cook Grounds Maintenance Crew Leader 1. Charles Williams Program Coordinator 1. David Wright Athletic Program Specialist 1. Billy Austin Soccer & Events Specialist 1. Lindsay Waxier Maintenance Worker II 1. Eric Larson MW 11 2. Gary Smith MW II 3. Anthony Thielen MW II 4. Joey Tortorello MW II 5. Jason Henry MW III 6. Martin Smith MW III 7. Joshua Bowen MW III 8. Ryan Lerz MW III 9. Nathan Lowery MW IV 10. James Skordal MW IV 11. Chris Allen MW IV 12. Dewey Morris MW IV Parks Facilities M.W. 1. AJ Allen 2. Leroy Cartwright Horticulturist 1. Lisa Pasd,al Landscape Maintenance Worker 1. Cathy Sampselle MW 11 Groundskeepers (Part-time) 1. 7 08 FTE Positions Cashiers (Part-time) 1 0.67 FTE Positions Pool Manager (Part-time) 1. 0.35 FTE Positions Assistant Pool Manager (Part-time) 1. 0.60 FTE Positions Lifeguard/Instructor (Part-time) 1. 3.15 FTE Positions Site Supervisors (Part-time) 1. 1.42 FTE Positions Tennis Instructor (Part-time) 1. 0 08 FTE Positions 2001 Employees Total = 40.35 FTE Positions September 18, 2001 September 18, 2001 / Exhibit "A" 2002 PROPOSED OPERATIONAL BUDGET DISTRIBUTION Materials Services Personnel and and Maintenance Capital Total Supplies Charges Administration 54,230 9,850 26,099 950 400 91,529 Swimming Pool 81,991 13,600 42,746 4,200 1,850 144,387 Athletics/Rec Transfers 221 145 31,259 242,342 0 1,200 495,946 Lake Maintenance 0 1,200 60,395 2,200 300 64,095 Parks Maintenance 386,148 30,975 176,880 105,127 18,300 717,430 Parks Development 559,237 13,925 252,501 35,846 7,600 889,109 1,302,751 100,809 800,963 148,323 29,650 2,382,496 Percent of Budget CfS k 6% 34% Percent of Budget 55% 94b September 18, 2001 / Exhibit "A" • • • RECAP OF PRINCIPAL EXPENDITURES Total Percent of Budget Personnel Services $1,302,750 55% Motor Pool $179,156 8% Utilities $147,220 6% Lake Contracts $52,340 2% Fay Boys & Girls Club Transfer $186,362 10% Fay Boys & Girls Club Motor Pool (10) 63.167 Total $249,529 Adult Center Transfer $31,000 1% Adult Center Motor Pool (1) 6.912 Total $37,912 September 18, 2001 / Exhibit "A" • w • dc U t • ea a CL (500 c a :: o 4- • • c:lc o 2 mo 'o d M m 4S c c 0�U Y o CD C. oa September 18, 2001 / Exhibit "A" $/Day /Person o r .068 o r 0 0)r 0 .14 I .08 col 0 Acres/ Person .004 CD O g 01 O O 04Cal O 0 .007 .018 07 G .018 .016 .005 0 O £ OD li- O a �3 Vii- C t Si- Q a(/) COOI 183.2 18.4 I CD 1- 26.25 N 44.5 81.6 I 28.4 h vj fV ai CND .- a 0 Q O N 3298 277 100 210 920 n r 980 CN D N I150 I 813 CO EL O N h 20 M r r r 01 N 34 I20 CD N f` 1 13 r N C to 'q E u) N r 18 1f) r MO r �f r N O co r to r W (1) 10 N tt 20 Orf - N 70 CO fesI a -CG C7 01 40 N $ per/ Person M 1A r r Ye O O �7 1 w o O I[1 N w h CD r C7 w v If) 10r.. 111 CR 0 0 N w a CD Of CO w N N r N In 1 1'- r N w r N C P) w 0 1A CV r w 10 ID st 01 w dr 1A O 7 CON m $519,000 I O re tri N N w OO 0 0 of r r w $1,726,225 I $1,350,000 $4,178,978 O 0 16 0 w $1,966,451 O v c 0 r w O 0 0 0 w I$1,637,162 o 0r N w City Population 45,000 INA 84,000 35,644 30,000 0 00 N 0 CO 52,000 38,000 40,000 40,000 N CO 0) a Conway Fayetteville E to LL N 0 N Z Jacksonville Jonesboro N. Little Rock Pine Bluff Ropers CO v o C 1O N IWest Memphis 0)) i September 18, 2001 / Exhibit "A" • • • Applications of herbicides on Park land: Area treated % of Park Land % of Park Land (acres) (treated) (herbicide free) 1999 24 .96 99.04 2000 37 1.48 98.52 2001 8 .32 99.68 All percent figures are base land areas of Park land only, and does not include 739 acres of lake surface area. The areas to be treated are evaluated each year, thus explaining the differences between acreage over the three years. Due to the control obtained through last years treatments, and the incorporation of applicable cultural practices, usage was greatly reduced in 2001. This however does not preclude the possible need of increased usage in the future to provide similar results. September 18, 2001 / Exhibit "A" • • • Herbicide Free Parks Lake Sequoyah Bayani Eagle Combs Lake Wilson Trammel Mt. Sequoyah Ridgeway View Crossover Braden Mudcreek Boxwood (part of Gulley Trail) Rocky Branch Gregory Ozark View Gordon Long Wildwood Bundrick Salem Village Friendship Botanical Garden Environmental Study Center Mudcreek Trail Frisco Lake Fayetteville Hobby Use area Lake Fayetteville Boat Dock 1284 7.05 1.95 80.87 270 .7 2.42 6. 20 2.25 19.92 3.16 5.7 19.38 3.08 6.62 13.95 4.25 3.59 .37 98.6 200 10.53 .57 40. 8. Total Acreage 2112.96 Herbicide Usage Parks Veterans 40 North Shore 50 Lake Fayetteville Softball Field 21.26 Sweetbriar 4. Routh 1.64 Gulley 26.66 Craft 4.75 White River Baseball Complex 49. Walker Greathouse Finger Hayes, Buddy Wilson Hotz Lewis/ Asbell Soccer Davis Hampton Red Oak 64.34 6. 19. .4 22.74 .6 37. 9.2 15.45 9.39 Total Acreage 381.43 Percent of Park Land treated as related to the above herbicide usage parks. 1999 2000 2001 .063 .097 .021 September 18, 2001 / Exhibit "A" • • • PROGRAM Parks and Recreation Programs and Special Events 2002 Totals for Summer and Fall INCOME EXPENSES REVENUE Summer and Fall Totals Registration Fees 242,003 Sponsorships 16,250 Concessions 16,000 Sport Facility Rentals 6,000 Softball Sales 1,728 $5 Player Fee 6,000 Extra Services 120,511 Tournament Supplies/Awards 56,310 Publications and Dues 22,555 Total 287,981 199,376 88,605 September 18, 2001 / Exhibit "A" Park Development CIP 2002-2006 Changes • Lake Fayetteville Improvements $286,000 In 2002, deducted $79,000 to be transferred to HMR Operational Funds in support of the new Trails and Greenway position, a new position called Park Planner for capital projects, and to provide additional funds for the development and promotion of the new park acreage and traiVgreenway areas. • Fayetteville Boys & Girls Club Expansion In 2003, added $430,000 per resolution as approved by City Council. $430,000 • Community Park Development In 2003, $500,000 was deducted from the Community Park Development to support the Fayetteville Boys & Girls Club Expansion for $430,000 and $70,000 was transferred to assist HMR Operational Funds. Note there is $130,000 requested in Sales Tax for the Community Park Development plans in 2003. Funds were transferred from HMR Capital Funds in 2004 through 2006 to assist HMR Operational Funds and to reflect the revised projection of the HMR Capital Funds as follows: 2003: 2004: 2005: 2006: Transferred to' HMR Operational Fund $ 70,000 $ 79,000 $ 83,000 $ 88,000 HMR Capital CIP Change Fund Revision $430,000 $200,000 $ 89,000 $100,000 $ 0 $666,000 $562,000 $557,000 • White River Baseball Complex $41,000 In 2003, $4,000 was deducted from this project to assist HMR Operational Funds In addition, a revision in the HMR Capital projections reflected a deduction of $100,000, therefore splitting this project between HMR in the amount of $41,000 and Sales Tax at $100,000. September 18, 2001 / Exhibit "A" Sales Tax 2002-2006 CIP Changes • Fayetteville Boys & Girls Club Expansion $250,000 Transfer 2001 Sales Tax Fund from Lewis/Asbell Athletic Complex. This project has been canceled. The University of Arkansas has expressed their intent to utilize the Lewis Soccer Complex in approximately five years for expanded housing. • Trail Development Funds 2002-2006 $900,000 With the addition of the Trails position to the Parks and Recreation Division, Sales Tax Capital Funds were transferred from the Sidewalk and Trails Division as follows: 2002: $250,000 2003: $200,000 2004: $150,000 2005: $150,000 2006: $150,000 • Gulley Park Development $100,000 The Gulley Park parking lot was deducted. An option might be to fund this project through Park Land Dedication Funds. • White River Baseball Improvements $100,000 Partial funding for this project was added to the Sales Tax Fund. Total project is $141,000. September 18, 2001 / Exhibit "A" City of Fayetteville Parks and Recreation Division Proposed Capital Improvement Projects for 2002-2006 2002 CAPITAL IMPROVEMENTS BUDGET $1,510,074 HMR $476,074 Sales Tax $1,034,000 HMR Priority Project Costs #1 #2 #4 Community Park Development Baseball, Soccer, Tennis, Trails, and Special Interest Groups Lake Fayetteville/Sequoyah Improvements Trail Bridge (Spillway Study), Lake Sequoyah Boatdock Improvements, and Lake Fayetteville Pavilion/Restrooms $90,000 $286,074 White River Baseball Complex Improvements $25,000 Fencing Field #1 Park Beautification Landscaping, Turf Improvements, Tree Planting and Signage $75,000 Sales Tax Priority Proiect Costs #1 Fayetteville Boys & Girls Club Expansion $250,000 (*Transfer 2001 Sales Tax Funds from Lewis Parking Lot) #2 TraiUGreenway/Park Land Acquisition/Development $500,000 Land Purchase, Surveys, Fencing, Boundary Signage, Trail Development of Raven, Gulley, Mud Creek, Joyce -East and CMN 113 Trail and Drainage Improvements $155,000 Red Oak and Gordon Long Park Page 1 of 6 September 18, 2001 / Exhibit "A" Miscellaneous Park and Safety Improvements $54,000 Park Emergencies and Hazardous Tree Removal #5 Playground and Picnic Improvements Play Surfacing, Sidewalks, and A.D.A. compliance • $25,000 Neighborhood Park Development $50,000 Bayarri Park NOTE: The University of Arkansas has expressed their intent to utilize the Lewis Soccer Complex in approximately five years for expanded housing. Therefore, the parking lot project has been canceled and transferred to the Fayetteville Boys and Girls Club Expansion in 2002. Page 2 of 6 September 18, 2001 / Exhibit "A" 2003 CAPITAL IMPROVEMENTS BUDGET $1,115,000 HMR Sales Tax $471,000 $644,000 HMR Priority Project Costs #1 Fayetteville Boys & Girls Club Expansion $430,000 #2 White River Baseball Complex Improvements $41,000 Ballfield Lights Sales Tax Priority Project Costs #1 TraiUGreenway/Park Land Acquisition/Development $300,000 Land Purchase, Surveys, Fencing, Boundary Signage, Trail Development of Raven, Gulley, Mud Creek, Joyce -East and CMN #2 #3 #4 White River Baseball Complex Improvements $100,000 Ballfield Lights Community Park Development $130,000 Baseball, Soccer, Tennis, Trails, Special Interest Groups Miscellaneous Park and Safety Improvements $50,000 Park Emergencies and Hazardous Tree Removal #5 Playground and Picnic Improvements Play Surfacing, Sidewalks, and A.D.A. compliance #6 Park Beautification Landscaping, Turf Improvements, Tree Planting and Signage #7 Neighborhood Park Development Gregory Park Parking and Access Improvements Page 3 of 6 $20,000 $34,000 $10,000 September 18, 2001 / Exhibit "A" • • • 2004 CAPITAL IMPROVEMENTS BUDGET $960,000 HMR Sales Tax $466,000 $494,000 HMR Prionty Project Costs #1 Community Park Development $466,000 Sales Tax Priority Proiect Costs #1 #2 #3 #4 Trail/Greenway/Park Land Acquisition/Development $250,000 Land Purchase, Surveys, Fencing, Boundary Signage, Trail Development of Raven, Gulley, Mud Creek, Joyce -East and CMN Playground and Picnic Improvements $20,000 Play Surfacing, Sidewalks, and A.D.A. compliance Park Beautification Landscaping, Turf Improvements, Tree Planting and Signage $34,000 Wilson Park Improvements $150,000 Bridges, Lights, Picnic Areas, Drainage, Irrigation #5 Neighborhood Park Development Braden Park $40,000 Page 4 of 6 September 18, 2001 / Exhibit "A" 2005 CAPITAL IMPROVEMENTS BUDGET $1,307,000 HMR Sales Tax $473,000 $834,000 HMR Priority Project Costs #1 Community Park Development Baseball, Soccer, Tennis, Trails, and Special Interest Groups $473,000 Sales Tax Priority Project Costs #1 #2 #3 #4 #5 Trail/Greenway/Park Land Acquisition/Development $350,000 Land Purchase, Surveys, Fencing, Boundary Signage, Trail Development of Raven, Gulley, Mud Creek, Joyce -East and CMN Community Park Development Baseball, Soccer, Tennis, Trails, and Special Interest Groups $200,000 Playground and Picnic Improvements $25,000 Play Surfacing, Sidewalks, and A.D.A. compliance Park Beautification Landscaping, Turf Improvements, Tree Planting and Signage $34,000 North Shore Park Improvements $150,000 Playground and Parking Lot #6 Neighborhood Park Development Finger Park Playground/Picnic Replacement and Clarence Craft Greenway $75,000 Page 5 of 6 September 18, 2001 / Exhibit "A" 2006 CAPITAL IMPROVEMENTS BUDGET $1,291,000 HMR Sales Tax $457,000 $799,000 HMR Priority Project Costs #1 Community Park Development Baseball, Soccer, Tennis, Trails, and Special Interest Groups $457,000 Sales Tax Priority Project Costs #1 #2 TraiUGreenway/Park Land Acquisition/Development $310,000 Land Purchase, Surveys, Fencing, Boundary Signage, Trail Development of Raven, Gulley, Mud Creek, Joyce -East and CMN Community Park Development Baseball, Soccer, Tennis, Trails, and Special Interest Groups #3 Playground and Picnic Improvements Play Surfacing, Sidewalks, and A.D.A. compliance #4 Park Beautification Landscaping, Turf Improvements, Tree Planting and Signage #5 Gulley Park Improvements 'Pavilion #6 Neighborhood Park Development Mt. Sequoyah Gardens and Wildwood Greenway Page 6 of 6 $275,000 $25,000 $34,000 $75,000 $80,000 September 18, 2001 / Exhibit "A" 1 • • a C t0 T O CO N N N 0 O U 0 00 0 K 0H 0 O N E cn I`C O O `O N a` c • m CC = a a .0., > a) O > j a'y N E c T� co N o. `o U Eo 'C CD 0 c- (94 •N 0 0 N • d a Source/Division 0 0 0 0 0 0 0 0 0 0 0 0 (0 (prn N 0)0 t0 O N Q 00000 to o000 00000 0c0 co tco CO ri • N O r O O O N O O O ta co 0 Q tit 0 0 0 0 0 0 0 0 O co N N O1 m N T N L« N CI Q N f O T CD O) c C C C omen`` .m -at Daa C m m m commaro xoaaa W N N N 0. Jo 03 a CO 3 a1))3 Utter- C C > > )3 3 U � Z Z COW m m (0 Ip (Dco co co m OCO. ce6.. «.... c ,tin (13 cm aa))w a) aa)) E•c m `o o 0 • • o`atta)a>)EEEE o EI` a)CDE a) =>> 'Lr SI. i6 it it it C� UJdli d dda 0 1, 0 0 in N m CL' Parks & Rec. s1uawanoidwi-uoileaJoagg ssued O 0 0 O 0 0 O O N 0) r Q 000000000000 0 0 0 0 0 0 0 0 0 0 0 0 o ouiotri tri olrie o 6ti 10r in 0 1.000 tin NN n- 01 I- 0 0 N 0 ni 0 0 0 0 0 0 0 o o o O O O O 6 N r Q t CO7 n CO M N r o O 0 0 0 0 O o o o 0 0p 0 0 0 N 1 r O t 7 N co N 0 0 00 0 0 O 0 0 0 to6 66 0)LO N 0 0 0 0 0 0 0 0 0 0 0 0 0 .or 0 6 100 N- O CO0CO M r r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Otri Q 100 00'10 DIt0 N N r N CO Qt0O 1- r0O)O.-' C E 0. 0 > a) « C 0 d o Nf o E m m C m O co > m « O CO a O. H a c C E m .0 5r«▪ EEmxE c Ola E.a-)a.2Ea =a)CO CO C a) 1a a a) p C > C 'EDo�E00— Eom ,b—p=> 0.E al mEir c-6apc0E> m 2 >,T ma a a.. 0 ira 0.m a. o >•0)la al .ati EaE a)133 c'a ao)-0cwDS292t a) LaEoreomaco tT T\ -T 01"=E i' 0-C ") m N IU N m'y L 0 m— 0 la_t=i—$aTz Oo. Z0 Parks & Rec. September 18, 2001 / Exhibit "B" • • Project Area Capital Improvement Projects By Project Area - All Sources 2002 - 2006 (12.7%) Other (12.0%) Street (3.3%) Shop (2.3%) Airpon (1.6%) Public Safety (2.2%) Bridge, Drainage, & Transportatio (2.9%) Parks & Recreation (63.0%) Water & Sewer City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program By Project Area - All Sources Five Year Summary 2002 2003 2004 2005 2006 Total Airport $ 3,030,300 $ 970,700 $ 205,300 $ 510200 $ 293,100 $ 5,009,600 Bridge, Drainage, & Transportation 1,303,000 809,000 685,000 886,000 1,036,000 4,719,000 Parks & Recreation 1,510,000 1,115,000 960,000 1,307,000 1,256,000 6,148,000 Public Safety 808,000 927,000 650,000 612,000 464,400 3,461,400 Shop 1,973,000 627,000 1,846,000 1,532,000 1,112,000 7,090,000 Street 5,552,000 4,280,000 7,967,000 3,631,500 4,248,500 25,679,000 Water & Sewer 30,485,000 37,692,000 32,275,000 32,401,000 2,275,000 135,128,000 Other 14 420 000 10,085,000 733,000 967 000 1,152,000 27 357 000 • $ 59 081 300 $ 56 505 700 $ 45 321 300 $ 41 846 700 $ 11 837 000 $ 214 592 000 September 18, 2001 / Exhibit "B" Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Amount (2001 Dollars) Airport Improvements Executive Hangar Complex Individual Hangars Industrial Hangars T -Hangar Unit Expansion A complex of executive hangars having additional amenities and direct landside access from Ernest Lancaster Drive. Potentially eight units approximately 60' x 60' will be situated east of the existing T -hangar area and along the newly built Lancaster Drive extension. Actual planning and construction of the units will be based on a commitment to lease from potential tenants. The project will increase aircraft based at the field, increase fuel sales, and stimulate additional development including avionics -related business. The two 60' x 60' hangars would be constructed to accommodate individual planes and would be adjoining the general aviation ramp on the east side of the airport. The units will satisfy the demand for aircraft owners who wish to have their own hanger but do not have aircraft large enough to justify the cost of an industrial or commercial hangar. Three industrial hangars approximately 200' x 200' for construction along the east -side taxiway is proposed in the most recent draft of the Airport's Conceptual Land Use Plan and figures prominently in a strategy for economic development at Drake Field. The Airport may offer a low-cost, long -tern land lease and partial financing up to one half of the construction cost to the potential tenant as incentive to locate at Drake Field. Four hangars of this size are identified in the Airport's Land Use Plan. Private investment by the tenant or a third party developer will be necessary before a project can proceed. 500,000 200,000 1,794,500 Three additional 8 -bay T -hangar units located on the approximately 894,500 4.4 acres north of the existing T -hangar area. Bridge and Drainage Improvements Miscellaneous Drainage Improvements This project will allow for the construction of miscellaneous 1,350,000 drainage improvements where needed. Library Material Purchases & Improvements Library Materials Purchases This request is to fund library materials at the national average for public libraries in cities of 50,000 to 90,000 population. The materials budget was $3.50 per capita in 2000 --under the national average of $4.19 (Public Library Association, Statistical Report 2000) by 17% for cities 50,000-99,999 in population. Funding for materials is 70% from City of Fayetteville CIP and 30% from the Washington County library millage. 187,000 September 18, 2001 / Exhibit "B" Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Other Capital Improvements Geographic Information System Heated Vehicle Storage Parks & Recreation Improvements Gulley Park Improvements Park Improvements - Northeast Quadrant Park Improvements - Northwest Quadrant Park Improvements - Southeast Quadrant Park Improvements - Southwest Quadrant Trail/Greenway/Park Land Acquisition & Development Geographic Information systems (GIS) are organized collections of computer hardware, software, geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze, and display all forms of geographically referenced information. This system provides necessary information for planning, engineering, and public utility projects. Additionally, GIS provides applications to assist many other City divisions including Police, Fire, Street, Traffic, and Parks & Recreation. This project is to upgrade and expand the City's base GIS computer hardware, software, and data collection systems to accommodate growth in the sytem's applications and user base. A heated storage building/awning is needed for Public Works equipment, supplies, and vehicles. The awning will allow equipment to be plugged in during the winter months for easier starting and longer service life. The Street Division has moved into a newer facility and Jost the awning with power for plugging in diesel equipment. This building/awning will also allow the Street Division to move all vehicles away from the staging line for vehicles in for repair. Due to the popularity of Gulley Park, the parking lot on Township Street will be extended to the east to accommodate approximately fifty more parking spaces for park users This will also assist in parking for the Gulley Park Concert Series. A large pavilion is scheduled in the year 2006 for large groups, family gatherings, and company picnics. The existing small gazebo is regularly booked and will not accommodate large groups. Park improvements Park Master Plan. Park improvements Park Master Plan. Park improvements Park Master Plan. Park improvements Park Master Plan. for the northeast quadrant as identified in the for the northwest quadrant as identified in the for the southeast quadrant as identified in the for the southwest quadrant as identified in the This project is to purchase land for greenways, trails, and parks as determined the the Parks & Recreation Advisory Board. It will also survey park boundaries and provide signs and fencing for park properties. This project provides for the construction of a multi -use trail network throughout the City for pedestrians/bicyclists and allows matching funds for cost sharing of Federal Enhancement Funds. Amount (2001 Dollars) • 315,000 350,000 100,000 • 4,026,000 3,296,000 11,401,000 14,367,000 350,000 • Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Amount (2001 Dollars) Police Safety Improvements Police Department Expansion Solid Waste Improvements Composting Site Improvements Street Improvements Block Avenue Enhancements • Sidewalk Replacement - Mountain Street & the Square Township Street ROW West View Drive Reconstruction Transportation improvements M.U.T.C.D. Sign Material Vehicles & Equipment Back Hoe/Loaders - Repl / Exp To evaluate existing City buildings for expansion such as the current Police/Court building or lnterium City Hall. If it is feasible to use an existing building, a contract will be issued for an architect and then construction. The City's composting facility is permitted by ADPC&E. Under this permit, the City must meet all regulations for a type Y (green waste only) facility. The existing composting pad was constructed ten years ago and is beginning to show signs of ponding water which is a violation of the composting permit. This project will include grading and drainage upgrades and compost pad repairs to provide a surface for efficient run-off of excessive rain water. This project is for proposed sidewalk, landscaping and traffic enhancements to generally match Dickson Street on Block Avenue from Dickson Street to Center Street. The estimates are street and landscaping improvements at $1,200,000, engineering at $200,000, easements and rights-of-way at $125,000, underground utility relocations/replacements at $250,000, and water and sewer replacements/improvements at $400,000. This project is for replacement sidewalks around the City Square and west on Mountain Street to the new Library. The estimate is based upon $10/square yard for removal and disposal, $38/square yard for replacement, $10/1inear foot for special curbing, and $15/linear foot for brick treatment. This project is to widen Township Street (Highway 180) from North College Avenue to Gregg Street from two to four lanes. The Arkansas Highway and Transportation Department will perform the work with the City providing the rights-of-way and the water and sewer relocations. This project is to reconstruct West View Drive from Jimmie Avenue to Karyn Avenue. The existing street has experienced sub - grade failures and it may require off-site drainage improvements. Material to make standard M.U.T.C.D. and special signs. Making our own signs is more cost efficient than outside purchases. In addition, this project also involves purchasing aluminum blanks used to make street markers and other standard signs. The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular line service. In addition, this project will place additional units into service which will provide efficient and cost effective work tools for the expanding needs of the requesting divisions. 550,000 35,000 2,175,000 558,000 500,000 250,000 26,000 419,000 September 18, 2001 / Exhibit "B" City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Project Description Amount (2001 Dollars) Vehicles & Equipment Construction Equipment - Repl / Exp Fire Vehicles/Equipment - Replacement The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular line service. In addition, this project will place additional units into service which will provide efficient and cost effective work tools for the expanding needs of the requesting divisions. The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular line service. In addition, this project will place additional units into service which will provide efficient and cost effective work tools for the expanding need of the requesting division. Light/Medium Utility Vehicles - Repl / Exp The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular line service. In addition, this project will place additional units into service which will provide efficient and cost effective work tools for the expanding needs of the requesting divisions. Medium/Heavy Utility Vehicles - Repl / Exp The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular line service. In addition, this project will place additional units into service which will provide efficient and cost effective work tools for the expanding needs of the requesting divisions. Other Vehicles/Equipment - Repl / Exp The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular line service. In addition, this project will place additional units into service which will provide efficient and cost effective work tools for the expanding needs of the requesting divisions. Police/Passenger Vehicles - Repl / Exp To replace obsolete or high maintenance vehicles which are no longer suited for police service. This will allow recycling of units to various other locations, eliminating the need to purchase standard passenger cars. Sanitation Vehicles/Equipment - Repl / Exp The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular line service. In addition, this project will place additional units into service which will provide efficient and cost effective work tools for the expanding needs of the requesting divisions. Tractor/Mower - Repl / Exp The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular line service. In addition, this project will place additional units into service which will provide efficient and cost effective work tools for the expanding needs of the requesting divisions. 259,000 263,000 271,000 1,002,000 • 418,000 • 358,000 1,720,000 84,000 • • Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Amount (2001 Dollars) Water & Sewer Improvements 6th Street Water Line - Sang Avenue to Razorback Road Baxter Water Tanks Cato Springs Sewer Line Installation Install approximately 1,500' of 18" water line on 6th Street between Sang and Lewis Avenues and 800' of 8" between Arbuckle Lane and Razorback Road. This line is required to improve the transmission capacity in the area and to complete the loops servicing several restaurants. The project cost is based on a construction cost of $100 per foot, an engineering cost of 15%, and an easement cost of 8%. Construction cost: $230,000; Engineering cost: $35,000; Easement cost: $19,000. This project is to paint the five million and one million gallon water storage tanks on Baxter Lane to eliminate internal and external corrosion. The cost of engineering and paint sampling is included. Install 6,500' of 16" to 18" of new sewer line in parallel to Cato Springs Road from Greenland to the 24" transmission line south of 15th Street. This project will need to be fully evaluated after the west side WWTP is constructed. The cost is based on Garver and Garver's estimate as part of the WWTP Master Plan dated December 2000. The cost is $103 per foot of pipe with engineering and easements included. The project will include eliminating the sewer pump station at Cato Springs Road in Greenland. Crossover Road W/S Relocation - Mission to Replace and relocate the existing water and sewer lines on •ity Limits Crossover Road from Mission Boulevard to the north city limits as a requirement to widen Crossover Road to four or five lanes. This project involves intermittent sections of both water and sewer main from 6" to 36" in diameter. The water line should include a main on both sides of the road in some areas to minimize road crossings. It is recommended that no taps be made on the 36" transmission line. The cost estimate for 25,500' of water line and 3,200' of sewer line is $125 per foot of pipe and does not include the easements and engineering. Crossover Sewer Line - Cliffs to Stonebridge Replacement of 7,300' of sewer line which runs parallel to Lift Sta. Crossover Road from Cliffs Drive to the Stonebridge sewer lift station. The cost is based on Garver and Garver's estimate as part of the Wastewater Treatment Plant Master Plan dated December 2000. The per foot of pipe cost is estimated at 5110 and includes the engineering and easements. Elkins Sewer Line Replacement • Due to increased capacity needs, the sewer line that serves as the gravity outfall from the Elkins sewer force main needs to be replaced. The line should be replaced to the Mally Wagnon Road sewer pump station. The cost is based on Garver and Garver's estimate as part of the Wastewater Treatment Plant Master Plan dated December 2000. The per foot price is $147 and includes the engineering and easements. 284,000 390,000 424,000 4,553,000 1,069,000 1,082,000 September 18, 2001 / Exhibit "B" Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Amount (2001 Dollars) Water & Sewer Improvements Goshen Water Tank Evaluation and repair or replacement of the existing 300,000 gallon water tank in Goshen. The tank has significant internal corrosion problems. The tank is leaking through the floor as of April 2001. If the tank is replaced, the overflow elevation will be raised to match the City of Fayetteville's primary pressure plane at 1,578 feet above sea level and the volume will be re-evaluated. The cost estimate is based on $0.70 per gallon of water stored for construction. If the tank is not replaced the interior will have to be repaired and repainted/recoated. The estimate to repaintlrecoat is $15,000 for external painting, $35,000 for all interior work, and $20,000 for specifications, disinfection and other associated work items. Gregg Avenue 18" Water Line - Township to Installation of approximately 9,000' of 18" water line on Gregg Sycamore Avenue between Township Street and Sycamore Street. This project will increase the needed transmission capacity, replace the existing 8" line which is over 100 years old, and increase fire flow conditions. This line will complete the 18" loop from Sycamore Street to Van Asche. The project cost is based on a constructions cost of $75 per foot or $675,000, engineering at 15% or $102,000, and easement costs at 5% or $34,000. Gregg Avenue Water Relocation - Township This project is associated with the state widening of Gregg Avenue. to Bypass The water line will be an 18" pipe to increase transmission capability in the area and increase fire flows. The cost is estimated for approximately 15,000' at $75 per foot. The easement and engineering costs are not included in the unit price. Happy Hollow Rd Sewer Line - 4th Street to Replace the 36" gravity transmission sewer line in Happy Hollow Lift Station Road from 4th Street to the Happy Hollow sewer lift station. The cost is based on Garver and Garver's estimate as part of the Wastewater Treatment Plant Master Plan dated December 2000. The per foot of pipe cost is estimated at $166 and includes the engineering and easements. Highway 16 E. Water Line - Crossover to Van Hoose Install approximately 19,000' of 12" water line on Highway 16 between Crossover Road and Van Hoose Drive. This project is required for several reasons: 1) The soil is corrosive and the existing 8" line experiences numerous major breaks; 2) An increase in capacity served by this line is needed; 3) Some of the higher elevation areas experience low pressure during high water usage and a larger line will increase the pressure under these conditions; and 4) A larger line will increase the fire protection available in the area. The project cost is based on a construction cost of $60 per foot, an engineering cost of 15%, and an easement cost of 8%. Construction cost: $1,140,000; Engineering cost: $171,000; Easement cost: $91,000. 70,000 1,199,000 1,339,000 902,000 1,402,000 • • • • Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Water & Sewer Improvements Highway 62 West - Water Line Replacement Install approximately 2,500' of 12" water line and 5,700' of 18" water line on Highway 62 West. The 12" will be on the north side of US 62 from One Mile Road to Dinsmore Trail and the 18" section will extend to Barbara Street. The soil is corrosive and the existing 12" line experiences numerous major breaks which creates significant water and traffic dangers. The area needs the increased capacity and the higher elevation areas experience low pressure during medium to high usage and a larger line will alleviate these pressure problems. Hillcrest and North Street Water System Upgrade Holland Drive Water Line • Huntsville Road - Water Line Replacements Hyland Park Elevated Water Storage Tank • Replace the existing 2" water lines in the vicinity of Hillcrest Avenue and North Street with 6" lines and extend the high pressure plane area to all locations with an elevation above 1,480'. The cost estimate is based on 13,370' of pipe at $120 per foot for construction. The easements are not included but most of the line will be built in the street or in existing easements. This is a fully developed area with numerous utilities. All services will need to be replaced and many need to be rerouted. This area is currently fed by in intermixed system of high and low pressure pipes, all 2" diameter. Many houses have insufficient pressure (less than 40 psi static) and all fire hydrants above 1,500' have insufficient flow. Install a new 8" water main adjacent to the roadway on Holland Drive in Farmington between Old Farmington Road and Wolfdale Road. The line will also run up Rallston Drive to the dead end to the east and down Old Farmington Road both east and west to tie to existing mains. The project includes roughly 4,200'. The existing service lines and meters should all be relocated to the right -of- way line to meet current codes. The cost estimate is at $90 per foot and easements and engineering are additional. The existing water system in this area consists of numerous small dead end lines which need to be abandoned. Most service lines run across multiple properties without proper easements. The 6" main on Wolfdale is too long and unlooped and needs reinforcement via looping. Install approximately 9,500' of 12" water line on Huntsville Road between Mill Avenue and Crossover Road. The soil is corrosive and the existing 8" line has experienced numerous major breaks. Capacity needs to be increased for this area as well as the pressure to the higher elevation areas. Replacement of the smaller line will also increase the fire protection. The project cost is based on a construction cost of $65 per foot, an engineering cost of 15%, and an easement cost of 8%. Construction cost: $618,000; Engineering cost: $93,000; Easement cost: $50,000. This project will provide for an elevated tank to serve the high elevation area east of Highway 265 between Highways 45 and 16. The project is needed to stabilize the pressure during peak demands during the summer, to provide consistent fire flows under all conditions, and to provide emergency storage. Amount (2001 Dollars) 796,000 1,929,400 463,000 761,000 831,000 September 18, 2001 / Exhibit "B" Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Water & Sewer Improvements Lafayette Street Water Line Replacement Replace and relocate the existing 4" water main on Lafayette Street between West Avenue and North College Avenue. The new line will be an 8" water main approximately 2,700' long. The existing service lines are a mix of copper and galvanized and should all be replaced. The meter loops and boxes will be replaced unless they meet the current specifications and are located at the right -of- way line. The cost estimate is based on 2,700' of pipe at $100 per foot. The engineering and easements are not included. Service line work should be done via right of entry forms rather than easements. The existing 4" main, which was installed prior to 1915, cannot support fire hydrants and causes pressure problems in the higher elevations providing the area with inadequate fire protection. Maple Street W/S Relocation - Razorback to Replace and relocate the existing 12" water lines on Maple Street Garland from Razorback Road to Garland Avenue as required to widen Maple to four lanes. The water main should be placed on the north side of the road with intermittent road crossings as needed. This water line has experienced several corrosion leaks. The construction cost is estimate based on 1,700' of water line at $110 per foot. The easements and engineering are not included in the unit price. Amount (2001 Dollars) 334,000 234,000 Mini -System 18 Sewer Line Replacement Replace 13,444 feet of sewer line in parallel to Town Branch with 2,496,000 8" to 30" pipe from Dickson Street to the 30" transmission line south of 15th Street. The scope of this project will need to be fully evaluated after the west side Wastewater Treatment Plant (WWTP) is constructed. The cost is based on Garver and Garver's estimate as part of the WWTP Master Plan dated December 2000. The cost estimate is $139 per foot of pipe including engineering and easements. Mission Boulevard W/S Relocations Mount Sequoyah Elevated Water Storage Tank Replace and relocate the existing water and sewer lines on Mission 4,790,000 Boulevard (Highway 45) from North Street to the city limits, as required to widen Mission to four or five lanes. This will involve intermittent sections of both water and sewer mains from 6" to 36" diameter. The water will include a main on both sides of the road to minimize road crossings. The construction cost estimate is based on 18,000' of water line and 7,500' of sewer line at $150 per foot. The easements and engineering are not included in this unit price. Replace the existing 250,000 gallon water tank with a 750,000 gallon water tank on the top of Mount Sequoyah. The City owns sufficient land at the site. This project will improve water pressure, flow, and fire protection to the high areas in the center part of the City. 1,100,000 • • • Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Amount (2001 Dollars) Water & Sewer Improvements North College Water Line - Millsap to Rolling Hills North College Water Line - Rolling Hills to Township Install approximately 5,000' of 12" water line on North College Avenue between Millsap Road and Rolling Hills Drive. This project is recommended by the water study to increase our transmission and fire flows in this area. Additionally, the east side of College Avenue is inadequately served by the existing lines. This line will replace sections of the 16" and 20" line which has been abandoned. The project cost is based on a construction cost of $100 per foot, an engineering cost of 15%, and an easement cost of 8%. Construction cost: $500,000; Engineering cost: $75,000; Easement cost: $40,000. Install approximately 10,000' of 12" water line on North College between Rolling Hills Drive and Township Street. This project is recommended by the water study to increase the transmission and fire flows in this area Additionally, the east side of College Avenue is inadequately served by the existing lines. This line will replace sections of the 16" and 20" line which has been abandoned. The project cost is based on a construction cost of $100 per foot, an engineering cost of 15%, and an easement cost of 8%. Construction cost: $1,000,000; Engineering cost: $150,000; Easement cost: $ 80,000. 811,000 1,230,000 North College Water Line - Township to Replace approximately 7,900' of 6", 8", and 20" water line on North 949,000 • Sycamore College Avenue between Sycamore and Township streets. The existing line experiences numerous major breaks and transmission capacity needs to be increased. Some of the service areas experience marginal flows under fire flow conditions and additional fire hydrants are needed to improve the fire protection. The current line is under the street surface. These lines service numerous restaurants and other major water customers with significant public impact for each water break. The project cost is based on a construction cost of $100 per foot. Old Wire Road W/S Relocation Razorback Road W/S - 6th Street to 15th Street Replace and relocate the existing water and sewer lines on Old Wire Road from Mission Boulevard (Hwy 45) to Township Street, as required to widen Old Wire Road to three or four lanes. This will involve intermittent sections of both water and sewer main from 6" to 36" in diameter. The water will include a main on both sides of the road to minimize road crossings. The cost estimate is based on 13,700' of water line and 4,000' of sewer line at $150 per foot and easements and engineering are not included in this unit price. The 36" water transmission line installed in 1969 runs under the edge of Old Wire Road along this entire section. This project is to relocate the water and sewer lines on Razorback Road from 6th Street to 15th Street. The relocations include 9,350' of water main and 6,400' of sewer main. 3,245,000 1,672,000 September 18, 2001 / Exhibit "B" Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Amount (2001 Dollars) Water & Sewer Improvements Razorback Road W/S Relocation - 6th Street Replace and relocate the existing 12" water and 8" sewer lines on to Maple Razorback Road (Highway 112) from 6th Street to Maple Street to widen Razorback Road to four or five lanes. The water will include a main on the west side of the road with intermittent road crossings as needed. The cost estimate is based on 5,830' of water line and 5,860' of sewer line and is $110 per foot. The easements and engineering are not included in the unit price. For water lines the estimate includes 200' of pipe going south, east, and west at the intersection of 6th Street and 100' of pipe in each direction at Maple Street. For sewer lines the estimate includes replacing the full pipe segment for each line entering the line on Razorback. Research & Technology Park - W/S Improvements Water and sewer extensions and improvements necessary within the development to serve only phase I of the Arkansas Research and Technology Park development. Rolling Hills Drive Water Line Replacement Replace the existing water line on Rolling Hills Drive from Old Missouri Road to College Avenue as the existing line has experienced a number of major leaks and replace approximately 4,000' of pipe on roads in the same area which have experienced similar corrosion leaks. These roads include Loxley Avenue south of Rolling Hills Drive and Hilldale Drive east of Loxley Avenue. Other lines will be defined as the project approaches final design. Service lines will be replaced to each meter loop with polyethylene, as the corrosion is from external soil corrosiveness. The cost is estimated at $100 per foot. The easements and engineering are not included in this unit price. Sang Avenue Water Line - Deane to Lawson Install approximately 1,000' of 12" water line on Sang Avenue between Deane and Lawson streets. This project is recommended by the water study to complete a loop and increase the transmission and fire flows in this area. The project cost is based on a construction cost of $60 per foot, an engineering cost of 15%, and an easement cost of 2%. Construction cost: $60,000; Engineering cost: $9,000; Easement cost: $1,000. Sanitary Sewer Rehabilitation Rehabilitation of the City's existing sewer collection system. Improvements are necessary to reduce storm and ground water flows into the system which cause sewer overflows at several locations in the City. The project is required to meet state and federal laws. Until 1996, the project was mandated by an EPA Administrative Order which is no longer in force. The City has been told that they did not receive another order because of the progress made to date and the work planned for the future. Projects include replacing and lining existing sewer mains, rehabilitating manholes, upgrading lift stations, building relief sewers, and (possibly) constructing a sewage detention basin. This project is funded in both Sales Tax Capital Improvement and Water & Sewer Funds in 2002. 15,656,000 894,000 960,000 70,000 4,085,000 • • • Project City of Fayetteville, Arkansas 2002 - 2006 Capital Improvements Program Unfunded Projects Project Description Amount (2001 Dollars) Water & Sewer Improvements Township W/S Relocations - Gregg to Replace and relocate the existing water and sewer lines on College Township Street from Gregg Avenue to College Avenue to widen Township Street to three or five lanes. The water plan will include a main on both sides of the road to minimize road crossings and the sewer system will be rerouted to provide better service to lots which do not currently have legal access to sewer. The water line is located in the street and has experienced some external corrosion leaks. The cost estimate is based on 2,400' of water line and 2,200' of sewer line at $150 per foot. The easements and engineering are not included in this price. Water and Sewer Cost Sharing West Custer Water Line Replacement Wilson Park Area - Water Relocations • This will provide funding for projects to be cost shared by the City and developers or individuals. Each project will be approved on a case by case basis. Replacement of 2,000' of existing 24" water main on West Custer Lane south of 18th Street. The existing line has experienced a number of major leaks due to external corrosion and presents a risk of flooding homes. The per foot of pipe cost is estimated at $100 and easements and engineering are not included in the unit price. Replace and relocate approximately 5,000' of water line in the area south and west of Wilson Park. These lines pass under several homes and need to be relocated. The lines are part of the original system installed prior to 1906. The project cost is estimated at $100 per foot. Total Unfunded Projects 864,200 19,000 245,000 500,000 105,667,600 September 18, 2001 / Exhibit "B" NEW! Weather 1 Sports 1 Business 1 Classifieds 1 Jobs 1 Real Estate 1 Auto 1 Coupons 1 Outdoors 1 wholehogsports.com 1 Business Matt What's Up jeL;amoThrc tette Cou t• -Sac Northwest Arkansas M1PJ rww� isswvi:e� tete slpartl'ifitbi ..1 -�.:'NWws:com rt�rrsmtQattt, FFA drswim.thui, mil Valk Arkansas Democrat -Gazette 1 Northwest Arkansas Times 1 Benton County Daily Record Siloam Springs Herald Leader 1 Ro 0 (1' rs Hometown News 1 Bella Vista Weekly Vista Search the Web: I.__--1 t e I e c o rn NWANews.com: Northwest Arkansas Democrat -Gazette: News Inside Today's Northwest Arkansas Democrat -Gazette NWA.News $tate_News Nat''IM(orld_News Business Sports Opinion Health $r -Fitness Home_& Garden Food MovieStyle Outdoors Obituaries Births Weddings, Engagements, Anniversaries Business_Matters Whats_Up Classifieds Democrat -Gazette Search 1 int Agvanced Search Click Here To Sign Up For Newroads Service From the Wednesday, September 19, 2001 Arkansas Democrat -Gazette I NWANews.com 1 NWASho! Fayetteville: UA has designs on city soccer site BY ROBERT J. SMITH -ARKANSAS DEMOCRAT -GAZETTE FAYETTEVILLE -- University of Arkansas officials want to put buildings where Fayetteville children play soccer. UA finance chief Don Pederson said Tuesday that married and graduate student housing may be built on university -owned land on Lewis Avenue. The land, which the city leases for its youth soccer leagues, is east of Asbell Elementary School. "That's an ideal site [for married student housing], being next to an elementary scho ol," Pederson said. The university has a contract that leases the land to the city through 2017. But the university is interested in getting the land within a few years if possible, said Pederson, vice chancellor for finance and administration. Knowing the university wants to end its lease before 2017, Fayetteville budget manager Steve Davis said the city has decided against building a paved parking lot at the Lewis Soccer Complex. That lot, which was expected to cost $311,000, was scheduled to be built later this year. Eric Schuldt, the city's parks development coordinator, said the university has indicated a willingness to work with the city as it tries to find land to replace the soccer fields. All of the city's 1,000 youth soccer participants play on the four fields that are part of the Lewis Soccer Complex or the Asbell Soccer Complex fields on the west side of Lewis Avenue. Members of the Fayetteville Parks and Recreation Advisory Board learned about the matter of the university land Tuesday at a Parks and Recreation Division budget meeting. "[Park board members] recognize that we need to start considering some options about where we need to go and what we need to do," Schuldt said. "Fayetteville is a tough place to find flat open space for sports facilities." MIKE HATHORN CONCH ESS HERE Palter ' ksneto Cory*not, Orbs lino% Ter From the Democra Gazette Northwest Arkansz News • Soringdale: Revise' road plan approved Tyson • Fayetteville; UA ha: desgns on city socc site • Springdale Van Bebber retains seat election's only conte National and Worlc News • Little chance anvon alive Giuliani says • Prepare for hoN wa Taliban tell all Muslii • Bush rallies nation throttle terrorism State News • Worm has broad tastes in Arkansas • Tim Hutchinson tell Club U S. can win w, • • Hugh Earnest, the city's urban development director, said the city will start looking for new soccer sites soon. "We've got to start worrying about it right away," Earnest said. "We'll look at that in the next six month to a year. We need to increase our number of fields. We need to sit down with the university and hammer out an agreement, but we haven't done that. It's both parties willing to work toward a common solution." Pederson said the university hasn't decided how many married student housing units it will build on the Lewis property. There are 3,021 students in dormitories on campus. Another 428 students live in Carlson Terrace and Terrace Manor, the university's apartment complexes. "I wasn't pressuring them to give it up any earlier than 2017, but I said we could use it sooner," he said. "We don't think this is going to happen for four or five years at the earliest, and it might not happen for 16 years." -Hutchinson names Keet to head his offi in state From the NWA Tim • Fayetteville school board polls see larg! tumout • Council amends ordinance hears fro those opposed • Defendants: 'Coma sense' should have prevailed before alderman's terminati From the Daily Record • Day of prayer • Benton County turn low • Rivalry provides tradition NWAShop.com: Classifieds 1 Business Directory 1 Coupons NWANews.com: Contact Us 'Advertising Copyright ©1997- 2001 Community Publishers, Inc./ Arkansas -Democrat Gazette. All Rights Reserved. No part of this publication can reproduced, republished or rebroadcast without the express written permission of Community Publishers, Inc./ Arkansas -Democrat Gaz Have a nice day.