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HomeMy WebLinkAbout2001-07-09 - Minutes• • • TO: FROM: DATE: RE: Parks and Recreation Advisory Board //�� Connie Edmonston, Parks at Recreation Supering nt June 27, 2001 PRAB Meeting Monday, July 9, 2001 5:30 p.m. in City Hall Room 326 FAYETTEVILLE PARKS 8 RECREATION AGENDA 1. Approval of PRAB meeting minutes June 4, 2001. PRAB Motion: 2. Park Land Dedication Fund Request: Parks and Recreation Staff requests $491.97 from the Southeast Park District for a bronze plaque for the new Walker Park pavilion in acknowledgment of the Chamber of Commerce Contractors Committee for building the pavilion. PRAB Motion: Parks and Recreation Staff requests up to $12,000 from the Southwest Park District to purchase a playground for Greathouse Park. Currently there is approximately $16,000 in the capital fund designated for this playground. Playground cost and installation is estimated at $28,000. PRAB Motion: 3. Discussion on Greenway Tract: Kyle Cook Discussion of a 30.5 acre tract of land located south of Township for a greenway area. See attached map. 4. Other Business: The Park Master Plan will be presented to City Council and Planning Commission on Monday, July 16, 2001 at 6 p.m., University of Arkansas Genesis. Hope you can attend. The Parks and Recreation Advisory Board will take a fifteen minute recess and will reconvene at the Cliffs Apartments proposed development west of Highway 265 to review the land. 5. Park Land Dedication Ordinance: Development Name: Cliffs Apartments Phase 1II Engineer: Crafton, Tull and Associates, Inc, ( Jerry Kelso ) Owner: Bill Underwood Location: North of Wyman Road, west of Hwy 265 Park District: SE Units: 348 multi units Total Acres: 147.5 acres Land Dedication Requirement: 6.96 acres Money in Lieu Requirement: $130,500 Existing Parks: Happy Hollow School Park (5 acres) Ridgeway View Park (6 acres) Developer Recommendation: Money in lieu of land. See attached letter. 1 • • Staff Recommendation: Money in lieu of land thus requiring a wavier of the ordinance to City Council for the following reasons: 1. The development provides lakes, swimming pool, basketball court, trail and picnic facilities for their residents. See attached letter. 2. Happy Hollow School Park & Ridgeway View Park are located in this area. 3. There would be confusion between the City Park and the residential park features the development is providing. 4. Park land acquisition to the north of the development is preferred in the future. The ordinance states: "...However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or further study." ( Unified Development Ordinance No. I66.03K ) PRAB Motion: 5. Adjournment Attachments: PRAB Meeting Minutes - June 4, 2001 The Cliffs Platt The Cliffs Developer's Letter - Craig Underwood The Cliffs Letter of Facilities - Chris Parton, E.1.., Crofton, Tull & Associates Township Land Map CIP Update Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report 2 • • • MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD JULY 9, 2001 A meeting of the Fayetteville Parks and Recreation Advisory Board was held on July 9, 2001 at 5:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Parks and Recreation Advisory Board members Ackerman, Colwell, Cook, Eads; Hill,.Nickell, Mauritson and Shoulders; City staff Edmonston, Gulley, Schuldt, Nelson; Press; and Audience. AGENDA I. Approval of PRAB June 4, 2001 meeting minutes. MOTION: Mr. Ackerman moved to approve the Parks and Recreation Advisory Board June 4, 2001 meeting minutes. Ms. Eads seconded the motion. The motion was approved 8-0-0. II. Park Land Dedication Fund Request: Parks and Recreation Staff requests $491.97 from the Southeast Park District for a bronze plaque for the new Walker Park pavilion acknowledging the Fayetteville Chamber of Commerce's Construction & Developers Committee for building the pavilion. MOTION: Ms. Nickell moved to appropriate Four Hundred Ninety -One Dollars and 97 Cents ($491.97) from the Southeast Park District for a bronze plaque for the new Walker Park pavilion acknowledging the Fayetteville Chamber of Commerce's Construction & Developers Committee for building the pavilion. Mr. Hill seconded the motion. Upon roll call, the motion was approved unanimously 8-0-0. July 9, 2001 / Page 1 • • • PRAB Regular Meeting Parks and Recreation Staff requests up to $12,000 from the Southwest Park District to purchase a playground for Greathouse Park. Currently there is approximately $16,000 in the capital fund designated for this playground. Playground cost and installation is estimated at $28,000. Mr. Colwell inquired about existing playground equipment at the park. Ms. Edmonston said a climbing apparatus and slide had been removed for safety purposes, but the swings were still in place. Finding a suitable playground has been challenging due to Federal Emergency Management System (FEMA) regulations regarding floodways. A neighborhood meeting will be conducted to present the playground design for approval. Addressing a question regarding fall safe material, Mr. Schuldt said the depth of the material depends on the type of surfacing used and the height of equipment. MOTION: Mr. Ackerman moved to appropriate up to Twelve Thousand Dollars ($12,000.00) from the Southwest Park District for playground development at Greathouse Park. Mr. Mauritson seconded the motion. Upon roll call, the motion was approved unanimously 8-0-0. III. Discussion on Greenway Tract: Kyle Cook Mr. Cook presented a 30.5 acre tract of land located south of Township Street for discussion as a possible greenway area Describing the hillside as an asset to the city, Mr. Cook proposed setting up a trust fund or asking developers to purchase the property and set aside as a bank for future development. Zoned as a residential area, the $915,000 tract was envisioned as a nature area with walking trails. Ms. Edmonston said if developers were to bank the land based upon future development, it would have to be in that park quadrant. Mr. Cook said he had considered conservation easements and had discussed the issue with Ozark Regional Land Trust' and explored other possibilities such as The Nature Conservancy' and the Tree & Trails Task Force Committee. Mr. Ackerman suggested Mr. Cook pursue other avenues because the expense for the Parks and Recreation budget was not realistic in light of a declining tax base and the number of facilities to maintain. Mr. Schuldt said an additional funding mechanism was needed in order for the city to be able to purchase pieces of property for open space. IV. Other Business: 'www.orlt.org 'www.nature.org July 9, 2001 / Page 2 • • • PRAB Regular Meeting The Park Master Plan will be presented to City Council and Planning Commission on Monday, July 16, 2001 at 6:00 p.m., University of Arkansas Genesis. Ms. Edmonston announced the appointment of Bill Ackerman to a seven-year term on the Arkansas Game and Fish Commission by Governor Mike Huckabee. Ms. Edmonston announced that Steve Hatfield, a landscape architect from Tulsa, Oklahoma, will be Joining the Parks and Recreation Division as Trails & Greenways Coordinator. Mr. Colwell reported the annual Gulley Park Cow Paddy Run was held July 4, 2001. The fund-raising event for Boy Scout Troop 116, included an adult four -kilometer race, kids' runs, and bike races. Additionally, a Bike Safety Rodeo coordinated by the Bicycle Coalition of the Ozarks, skydivers, and lunch were part of the event. Approximately 150 adults and 100 kids participated. Mr. Schuldt announced the USSSA 8 & Under World Tournament July 12-15. Twenty-four teams from around the country will participate. Ms. Edmonston reminded the audience of the Fifth Annual Gulley Park Summer Concert Series. Cherry Brooks and TLC will be appearing Thursday, July 12 and Ultra Suede will play Thursday, July 19. V. Park Land Dedication Ordinance: Development Name: Cliffs Apartments Phase III Engineer: Crafton, Tull and Associates, Inc. (Jerry Kelso) Owner: Bill Underwood Location: North of Wyman Road and west of Hwy. 265 Park District: SE Units: 348 multi units Total Acres: 147.5 acres Land Dedication Requirement: 6.96 acres Money in Lieu Requirement: $130,500 Existing Parks: Happy Hollow School Park (5 acres) Ridgeway View Park (6 acres) Developer Recommendation: Money in lieu of land. Staff Recommendation: Money in lieu of land thus requiring a waiver of the ordinance to City Council for the following reasons: 1. The development provides lakes, swimming pool, basketball court, trail and picnic facilities for its residents. 2. Happy Hollow School Park and Ridgeway View Park are located in this area. 3. There would be confusion between the City Park and the residential park features the development is providing. 4. Park land acquisition north of the development is preferred in the future. July 9, 2001 / Page 3 PRAB Regular Meeting "...However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks and Recreation Advisory Board with instructions or for further study." (Unified Development Ordinance § 166.03K) Jerry Kelso, an engineer with Crafton, Tull and Associates, gave an overview of the Cliffs Apartments project which began in 1993. Because 288 units are planned for development outside the original 1993 plan, this addition requires a park land dedication recommendation. Phase III of the development includes 348 multi units on 147.5 acres. Like the first two phases, Mr. Kelso said recreational amenities such as a swimming pool, fishing lakes, tennis court, basketball goals, benches, grills, and a clubhouse would be provided for the residents. Additionally, a walking/jogging trail is planned for the complex. Although developers are not required to provide such amenities for their residents, Ms. Edmonston said she encouraged them to do so. Ms. Edmonston said land acquisition north of the development is preferred in the future. Mr. Ackerman requested a list of amenities planned for the complex be filed with the Parks Office. MOTION: Mr. Hill moved to accept money in lieu of a land dedication to satisfy the park land dedication requirement for the proposed Cliffs Apartments Phase III and recommend a waiver of the Park Land Dedication Ordinance from City Council. Ms. Nickell seconded the motion. Upon roll call, the motion was approved unanimously 8-0-0. VI. Adjournment Mr. Colwell adjourned the meeting at 6:15 p.m. MINUTES APPROVED: AUG 062001 MINUTES TAKEN BY: John Nelson July 9, 2001 / Page 4 JUN -26-2001 1651 CRRFTON TULL FRYETTEVILLE Principals Denny L. Brown. P.E. Robert M. (Han) Crane& P.E. Thomas E. Hopper, P.E. Kurtis J. Jones. P.E. Citric L. Mansur. P.E.. R.L.S. R.E. (Gene) Reez, P.E. °mid Swearingen. AJ A. James L. Tull, C.D.A. Principal Emeritus Lemuel H. TNI, P.E. Boo H. Crafen, P.E. Ms. Connie Edmonston Parks Superintendent City of Fayetteville 113 W. Mountain Fayetteville, AR 72703 Re: The Cliffs Phase 3 Existing Amenities CTA No, 93033.06 Dear Ms. Edmonston: Crofton, Tull & Associates, Inc. Architects. Engineers & Surveyors 501 442 6966 F.O1/O Associates Eversn L Balk, P.E. James 9. Geunn. P.E. A' Harris. R.LS. James W. Koolstra, Al A [Awry J. Kelso, P.E. Kennetn R. Kuras, P.1_.5 Tom Mansur, P.E. Pcbert C. Reece. P.E. R ck G. Rase. P.L.S. George G. Strella. P.E„ D.E.E. James P. Swearingen, ALA. Richard Wright, R.LS. Harty G. Gray. P.E. (1341-1997) June 26, 2001 As you requested, we have located the existing amenities within the Cliffs Apartment Complex on Highway 265. There are 6 charcoal grill & picnic table combinations and one gazebo that exist within the complex at this time. There are also 3 existing lakes that are stocked with fish and can used by all residents for fishing. Swimming is not allowed in these lakes, but a swimming pool does exist in Phase 1 for that purpose. A sketch that shows the location of these existing amenities is attached for your use. With the planned additions to the Cliffs in the 3r° phase of the development, the same paftem will be followed with picnic tables and charcoal grills placed throughout the addition. Precisely how many table/grill combinations will be added is yet to be determined. Two new lakes will be constructed and will be stocked with fish. Also, several basketball goals will be erected throughout both the existing and proposed complexes. An Olympic -sized pool along with a very large clubhouse will also be constructed, and will be available for use by residents of the complex. A jogging/walking trail is planned for the entire development, and will be constructed along with the proposed 24 units in Phase 3. Should you have any questions regarding this information or require any additional information, please feel free to contact us at your earliest convenience. Sincerely, Chns Parton, E.I. Project Engineer Cc: Craig Underwood Fax: 521-8296 2345 N. Green Acres Rd. / Fayetteville, Arkansas 72703 1 (501) 443-4535 / FAX (501) 442-6966 TOT F.01 June 18, 2001 FINE JEWELERS Parks & Recreation 113 W Mountain Fayetteville AR 72701 ATTN: Kim Rogers CERTIFIED GEMOLOCIST APPRAISER AMERICAN GEM SOCIETY We as the developers prefer to give money in leu of land for a city park for the development of The Cliffs Phase III. Cordially, (•I 1 \\ESI. 1CKSON P.O. DRAWER 1223 FAVE TEV 1116, ARKANSAS 72701 AREA SOI -521-2X01 l'AX 301-521-8296 • too pp a'1 Cliffs Apts Ph 3 —. nip Iwfr7 RIDGEWAY VIEW PARK Cliffs Phase 3 Crossover Rd/Hwy 265 HAPPY HOLLOW SCHOOL/PARK le1411 4, • 4111 S • • JUN -26-01 08143 FROM:TDS INC. ID: FAYETTEVILLE, AR, 72703, US PAGE 4/5 1 ` EEverYraen Ln W:AuaustaOr; a-. . _ ti:'-- • Wforsythia bl1 ` ia' ';a .! `.>Ll ,Vdago lnW Dr r:--1: : . ! Jac _.�. .. a _J____. S.3tIr.Itriiiila Ori r' I "fcr``.'no• t d a .. i�. /.. 7 • n J; GAodb4dLn: ti0g cr; E kf Yhaaa L.2 til ,.,... oIg'31/0gm. Pi N Daryl Axe: tor _. Y Y S 2001 h9sC▪ 1LOU mm. Iro.. 02001 C1DT. Ino. 6t e E+Mn*ashh Lq�.. a ,E Ar[f0M D. aj EDebre Dr , ON i a , d1�r�'g—z' EMb St-, �°. �a . n E Ash St ll� i f I 1 E CarnPra . a.; f I k w2 i o s i 1 • • • MONDAY, JULY 9, 2001 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING Bill Underwood Cliffs Apartments Craig Underwood Cliffs Apartments Chris Parton Crafton, Tull & Assoc. Jerry Kelso Crafton, Tull & Assoc. Hugh Earnest Urban Development Director David Johnson Re/Max Associates