HomeMy WebLinkAbout2001-05-07 - MinutesTO:
FROM:
DATE:
RE: PRAB Meeting Monday, May 7, 2001
5:30 p.m. in City Hall Room 326 (Two Site Visits)
Parks and Recreation Advisory Board
Connie Edmonston, Parks 8i Recreation Superintendent
May 2, 2001
FAYETTEVJJ.J.F
PARKS 8 RECREATION
AGENDA
1. Approval of PRAB meeting minutes for March 5, March 28, and April 26, 2001.
PRAB Motion:
2. Appointment of PRAB member to Sidewalk and Trails Committee:
Nominations for a representative to replace Rex Dufour on the committee.
PRAB Motion:
3. Veterans Memorial Park
Lake Fayetteville trail. volunteer bike patrol report - David Justice.
Discussion on park boundary fencing.
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4. Park Land Dedication Fund Requests:
Park Staff has three recommendations for capital park improvements in the Northeast
Park District Fund as follows. By December 31. 2001. $33.537 must be spent in the
Northeast Park District Fund according to ordinance.
Park Staff requests $5,500 from the Northeast Park District Fund to purchase and install a
2 -rail fence at Routh Park to protect the wildflower garden.
PRAB Motion:
Park Staff requests $50,000 from the Northeast Park District Fund to purchase and install
a new playground at Veterans Memorial Park at Lake Fayetteville.
PRAB Motion:
Park Staff requests $6.500 from the Northeast Park District Fund to purchase and install a
2 -rail fence at North Shore Park at Lake Fayetteville.
PRAB Motion:
5. CIP Meeting:
Discussion on potential dates for Capital Improvement Program meeting.
6. Park Land Dedication Ordinance
Development Name.
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Elder Apartments 2
ESI - Brian Moore
Neil Johnson Enterprises. Inc.
South of Huntsville Road. North of Hwy 16. Curtis Ave.
SE
16 multi units
1.26 acres
0.32 acres
$6,000
Walker (64 acres), Bayyari (7.05 acres). Combs (87
acres). Hayes (0.5 acres). Happy Hollow School/Park
(5 acres). White River Baseball Complex (49 acres). and
Jefferson School/Park (3 acres)
Staff Recommendation:
This development would not provide a large enough area for a feasible park.
2. The development is on a busy thoroughfare which would eliminate the
possibility of on street parking.
3. Staff recommends money in lieu.
PRAB Motion:
The Parks and Recreation Advisory Board will take a fifteen minute recess and will reconvene
at the proposed Elder Apartments on Lewis Avenue. After this site visit. the PRAB will go to the
proposed Cross Creek Development on Sunshine Road.
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Staff Recommendation:
Elder Apartments
ESI - Brian Moore
Thomas G. Vernon Jeannine Vemon
West of Lewis Avenue and North of Lawson Street
NW
64 multi units
3 97 acres
1.28 acres
$24,000
Asbell (10 acres). Lewis (27 acres )
I . This development is adjacent to Asbell School Park and across the street from
the Lewis Soccer Complex.
2. A tree buffer should be maintained between the development and park facilities.
PRAB Motion:
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Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Staff Recommendation:
Cross Creek Development
ESI - Brian Moore
TMC & Associates
East of Sunshine Road and North of Hwy 16
NW
126 single units
40 acres
3.15 acres
$59,220
Bundrick (4.25 acres). Red Oak (9 acres)
This development will be required to construct sidewalks which will provide
access to Red Oak Park.
This subdivision will be within the service area of Red Oak Park and near the
service area of Bundrick Park as shown in the proposed parks master plan.
Staff recommends money in lieu.
This development will have 126 units on 40 acres of land. Therefore. ordinance
3793 requires the Parks Division to accept a land dedication. The ordinance
states as follows:
However. if the Parks and Recreation Advisory Board determines that a neighborhood park is not
feasible or advisable. it may recommend to the City Council that a cash contribution pursuant to our
ordinance be accepted in lieu of land dedication. The City Council will either accept the
recommendation for a cash contribution or return the subdivision plat to the Parks Board with
instructions or further study.
PRAB Motion:
7. Other Business
8. Adjournment
Attachments:
PRAB Meeting Minutes
UP Update
Park Land Dedication Ordinance Fund Monthly Report
HMR Monthly Report
Recommendation Letters from Developers
Plats
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MINUTES OF A MEETING
OF THE
PARKS AND RECREATION ADVISORY BOARD
MAY 7, 2001
A meeting of the Fayetteville Parks and Recreation Advisory Board was held on May 7, 2001 at 5:30 p.m. in Room
326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas.
PRESENT: Parks and Recreation Advisory Board members Colwell, Ackerman, Mauritson, Cook, Nickell and Eads;
City staff Edmonston, Gulley, Schuldt, Nelson; Press; and Audience.
ABSENT: Shoulders, Hill
AGENDA
I. Approval of PRAB March 5, March 28, and April 26, 2001 meeting minutes.
MOTION:
Mr. Ackerman moved to approve the Parks and Recreation Advisory Board March 5, March 28, and
• April 26, 2001 meeting minutes.
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Ms. Eads seconded the motion.
The motion was approved 6-0-0.
II. Appointment of PRAB member to Sidewalk and Trails Committee:
The Sidewalk and Trails Committee meets the second Wednesday of each month at 4:00 p.m.
MOTION:
Mr. Cook moved to volunteer for the Sidewalk and Trails Committee.
Ms. Eads seconded the motion.
Upon roll call, the motion was approved unanimously 6-0-0.
HI. Veterans Memorial Park at Lake Fayetteville:
David Justice, a volunteer bike patrol, reported on Ozark Mountain Bike Patrol trail activities at Lake
Fayetteville, Devil's Den and Lake Leatherwood State Parks. Ozark Mountain Bike Patrol is part of the
International Mountain Bicycling Association (IMBA) which works to keep trails open for bikers by
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May 7, 2001 / Page 1
PRAB Regular Meeting
encouraging responsible riding and supporting volunteer trail work.' Mr. Justice said the bike patrol assists,
educates, and informs trail users and partnerships with Ozark Off -Road Cyclists and other organizations to
improve trails.' Providing first aid, assisting with mechanical problems and locating lost persons are also
practiced by IMBA patrols. Rules of the trail are distributed to bikers to improve interaction between bikers,
hikers, and runners. These rules include: ride on open trails only, control bicycle, always yield to the trail,
never scare animals, leave no trace, and plan ahead. Mr. Justice said he patrolled the Lake Fayetteville trail
4-5 times per week and met monthly with a safety committee consisting of area residents, police, and park
staff.
Mr. Colwell and Ms. Edmonston commended Mr. Justice for his dedication and efforts to improve the safety
of trail users.
Ms. Edmonston discussed park boundary fencing requested by Mr. Jim Moler, a Zion Road resident, to deter
trespassing onto his property [Ref. December 4, 2000 PRAB Minutes; March 28, 2001 PRAB Park Tour
Minutes]. The estimated cost for fencing is $10,000. There have been frequent instances where people have
been locked in the park and have requested use of Mr. Moler's telephone. Ms. Edmonston said a pay phone
is being installed near the Veterans Memorial Park restrooms with instructions to call police dispatch in the
event a park patron is locked inside the park after sundown. Mr. Ackerman said there is continual abuse of
park closing regulations. He suggested issuing citations for nuisance -type problems and asserted enforcing
regulations and penalizing offenders. "If we're not going to enforce the hours of the park," Mr. Ackerman
said. Then let's not close the gate." He said he did not see fencing as a solution to the problem.
Ms. Edmonston suggested discussing Mr. Ackerman's recommendation at the next park safety committee
meeting. Mr. Mauritson said installation of the payphone could help as well.
IV. Park Land Dedication Fund Requests:
Park staff has three recommendations for capital park improvements in the Northeast Park District. $33,537
must be spent in the Northeast Park District by December 31, 2001 according to ordinance.
Park staff requests $5,500 from the Northeast Park District Fund to purchase and install a 2 -rail fence
at Routh Park to protect the wildflower garden.
Mr. Gulley said Lisa Paschal, Park Horticulturist, has spent a great deal of time, effort, and money
establishing a wildflower garden at Routh Park. She is frustrated by utility companies and others driving
through the park and compromising the wildflower project.
Mr. Ackerman said he would be very hard pressed to Justify spending $5,500 for fencing at the seldom used
location. He said he understood and applauded Ms. Paschal's efforts, but park needs at other locations were
greater.
Mr. Schuldt said master planners recommended uniform signage and suggested replacing the old sign with
'International Mountain Bicycling Association; www.imba.com
'Arkansas Bicycling Clubs; www.bikearkansas.com
May 7, 2001 / Page 2
PRAB Regular Meeting
one indicating the park as a sensitive area or habitat for wildlife. Parks and Recreation Advisory Board
members recommended contacting utility companies in an effort to attain a workable solution.
Park staff requests $50,000 from the Northeast Park District Fund to purchase and install a new
playground at Veterans Memorial Park at Lake Fayetteville.
Mr. Ackerman expounded on the development at Veterans Memorial Park over the past several
years: construction of a new pavilion, restrooms, fishing pier, parking, et al. He said the north side of Lake
Fayetteville needed public restrooms and picnic shelters as public usage continues to increase dramatically.
Although he said he understood the need for a children's playground at Veterans Memorial Park, Mr.
Ackerman said he felt at this point a larger problem should be addressed on the north side.
Mr. Schuldt explained reasoning behind staff recommendation was to conclude the Veterans Memorial Park
project by replacing dated equipment and attracting alternate uses for families. There is a great demand for
use of the pavilion for reunions and gatherings, but there is not adequate playground equipment. Ms. Nickell
said she liked the idea of completing a project.
Ms. Edmonston offered a compromise: complete a playground for Veterans Memorial Park now and address
the need for a restroom and pavilion for North Shore Site at Lake Fayetteville in the 2002 Capital
Improvement Program. Mr. Gulley recommended opening the restrooms at the ballfield to help alleviate
some of the problems. Mr. Ackerman also requested improving conditions of the existing restrooms at Lake
Fayetteville.
MOTION:
Ms. Nickell moved to appropriate up to Fifty Thousand Dollars ($50,000) from the Northeast Park
District Fund for the purchase and installation of playground equipment at Veterans Memorial Park
at Lake Fayetteville.
Mr. Mauritson seconded the motion.
Upon roll call, the motion was approved 6-0-0.
Park staff requests $6,500 from the Northeast Park District Fund to purchase and install a 2 -rail fence
at North Shore Park at Lake Fayetteville.
Removing the chain link fence and making the park look more inviting was an observance during a recent
park tour [Ref. March 28, 2001 PRAB Park Tour Minutes[. Mr. Gulley said he planned to remove the
fencing, clear the area, and begin mowing it in a manner to appear more park -like from the road down to the
lake.
MOTION:
Mr. Ackerman moved to appropriate up to Six Thousand Five Hundred Dollars ($6,500) from the
May 7, 2001 / Page 3
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PRAB Regular Meeting
Northeast Park District Fund for the purchase and installation of a 2 -rail fence at North Shore Park
at Lake Fayetteville.
Ms. Eads seconded the motion.
Upon roll call, the motion was approved 6-0-0.
V. CIP Meeting:
A meeting was scheduled for Wednesday, May 16, 2001 at 4:30 p.m.
[NOTE: The PRAB CIP Meeting will be held in Room 219 of the City Administration Building
Ms. Edmonston announced that Frank Thorpe had passed away Tuesday, May 1.
VI. Park Land Dedication Ordinance
Development Name: Elder Apartments 2
Engineer: ESI - Brian Moore
Owner: Neil Johnson Enterprises, Inc.
Location: South of Huntsville Road, North of 15th Street, Curtis Ave.
Park District: SE
Units: 16 multi units
Total Acres: 1.26 acres
Land Dedication Requirement: 0.32 acres
Money in Lieu Requirement: $6,000
Existing Parks: Walker (64 acres), Bayyari (7.05 acres), Combs (87 acres).
Hayes (0.5 acres), Happy Hollow School/Park (5 acres), White
River Baseball Complex (49 acres), and Jefferson School/Park
(3 acres)
Staff Recommendation:
1. This development would not provide a large enough area for a feasible park.
2. The development is on a busy thoroughfare which would eliminate the possibility of on -
street parking.
3. Staff recommends money in lieu.
Michael Weir, Project Engineer for Engineering Services, Inc., discussed preliminary plans for a proposed
large scale development on Curtis Avenue. Due to the location of the development near a busy thoroughfare
and the small land dedication requirement, staff recommends money in lieu.
MOTION:
Mr. Ackerman moved to recommend money in lieu of land dedication to satisfy the Park Land
Dedication Ordinance for the proposed Elder Apartments 2 development.
Ms. Eads seconded the motion.
May 7, 2001 / Page 4
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PRAB Regular Meeting
Upon roll call, the motion was approved unanimously 6-0-0.
After a briefrecess, the Parks and Recreation Advisory Board reconvened at the proposed Elder Apartments
development site on Lewis Avenue. The meeting resumed at 6:50 p.m.
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Elder Apartments
ESI - Brian Moore
Thomas G. Vernon, Jeannine Vemon
West of Lewis Avenue and North of Lawson Street
NW
64 multi units
3 97 acres
1.28 acres
$24,000
Asbell (10 acres) Lewis (27 acres)
Staff Recommendation:
1. This development is adjacent to Asbell School Park and across the street from the Lewis
Soccer Complex.
2. A tree buffer should be maintained between the development and park facilities.
Project Engineer Michael Weir, Phillip Humbard, and developer Lynn Williamson were on site to answer
questions related to the proposed development. Park staff recommends a tree buffer between the
development and park facilities. Preliminary plans indicate a 20 -foot buffer around the development. Parks
and Recreation Advisory Board members suggested exploring the possibility of increasing the buffer on the
south side. Because of the proximity of Lewis and Asbell parks, Mr. Ackerman said if the buffer was
adequate then land would not be desirable in his opinion.
MOTION:
Mr. Mauritson moved to recommend money in lieu of land dedication to satisfy the Park Land
Dedication Ordinance for the proposed Elder Apartments development and recommend to the
Planning Commission that construction be shifted to the north if possible to increase the south buffer
zone.
Ms. Nickell seconded the motion.
Upon roll call, the motion was approved 5-1-0 with Parks and Recreation Advisory Board members
Ackerman, Mauritsou, Cook, Nickell and Eads voting 'Yes' and Colwell voting 'No'.
After a brief recess, the Parks and Recreation Advisory Board reconvened at the proposed Cross Creek
development site located east of Sunshine Road and north of Hwy. 16. The meeting resumed at 7:20 p.m.
May 7, 2001 / Page 5
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
PRAB Regular Meeting
Cross Creek Development
ESI - Brian Moore
TMC & Associates
East of Sunshine Road and North of Hwy. 16
NW
126 single units
40 acres
3.15 acres
$59,220
Bundrick (4.25 acres), Red Oak (9 acres)
Staff Recommendation:
1. This development will be required to construct sidewalks which will provide access to Red
Oak Park.
2. This subdivision will be within the service area of Red Oak Park and near the service area
of Bundrick Park as shown in the proposed parks master plan.
3. Staff recommends money in lieu.
4. This development will have 126 units on 40 acres of land. Therefore, ordinance 3793
requires the Parks Division to accept a land dedication. The ordinance states:
"...However, if the Parks and Recreation Advisory Board determines that a neighborhood
park is not feasible or advisable, it may recommend to the City Council that a cash
contribution pursuant to our ordinance be accepted in lieu of land dedication. The City
Council will either accept the recommendation for a cash contribution or return the
subdivision plat to the Parks Board with instructions or further study."
(Ord. No. 3793, § 1, 5-17-94)
Parks and Recreation Advisory Board members and Park staff visited the potential site of a 54.47 acres, 150
lots development west of Red Oak Park.. Originally, the development was 40 acres and 126 single units and
staff recommended money in lieu. However, with the revision of plans, members delayed a vote until further
questions could be answered. Among the questions to be answered are whether the land is included on the
proposed city-wide trails map, how much of the land the city already owns, and floodplain information since
Hamstring Creek flows through a portion of the property. Parks Development Coordinator, Eric Schuldt said
he would like to visit with Sidewalk and Trails Coordinator, Chuck Rutherford about the possible corridor.
VII. Other Business:
VIII Adjournment
Mr. Colwell adjourned the meeting at 7:50 p.m.
MINUTES APPROVED -
JUN 4 2001
MINUTES TAKEN BY: John Nelson 1
May 7, 2001 / Page 6
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MONDAY, MAY 7, 2001 REGULAR PRAB MEETING
NAME (Please Print)
GROUP REPRESENTING
David Justice
Michael Weir
ESI
Phillip Humbard
ESI
Lynn Williamson
