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HomeMy WebLinkAbout2001-02-05 - Minutes• • TO: FROM: DATE: RE: Parks and Recreation Advisory Board ��pp Connie Edmonston, Parks 8L Recreation`4uperintendent February 1, 2001 PRAB Meeting Monday, February 5, 2001 5:30 p.m. in City Hall Room 326 AGENDA FAYETTEVILLE PARKS & RECREATION 1. Approval of PRAB meeting minutes January 8, 2001 2. Walker Park Baseball Request: Donnie Pitts, President Youth Baseball Assoc. The Youth Baseball Association at Walker Park requests funding in the amount of $3,850 for installation of six new scoreboards that were donated by Pepsi. Park staff recommends funds from the Southeast Park District Park Dedication Funds be utilized for this project. PRAB Motion: 3. Park Land Dedication Ordinance: Development: Bridgeport Subdivision Phases IV - VI Engineer: Engineering Design Associates (EDA), Mike Marie Owner: Creekwood Hills, Bill Helmer - Project Manager Location: West of Hwy 540, South of Mt. Comfort Rd. Park District: NW Units: 96 Single Family Units Acres: 36.24 acres Land Dedication Requirement: Money in Lieu: Existing: 1.695 acres (2.4 is required, but the developer has already banked an additional.705 acres in previous phases) $45,120 Bridgeport (Red Oak Park) 3.73 acres, Bundrick Park 4 25 acres, Meadowlands (Ozark View Park) 3.08 acres, Davis Park 9.2 acres Staff Recommendation: P.R.A.B. has previously recommended accepting a combination of money and land contribution. However, after Bill Helmer had Phase IV surveyed, it came to his attention that lots 129 and 130 extend into and across the existing park trail. Bill Helmer is proposing a property line adjustment of lots 129 & 130 and to give the Parks Division sufficient land for trail usage in the amount of .0228 acres. Park staff recommends an amendment to the previous motion to increase the park land dedication by .0228 acres to a total of 7 acres and accept $18,841 for money in lieu. See attached map. PRAB Motion: 4. Trails Advisory Committee: Rex Dufour was appointed to serve on the Trails Advisory Committee. Park staff recommends your approval. PRAB Motion: 5. Other Business: 6. Adjournment: Attachments: PRAB Meeting Minutes - January 8, 2001 Red Oak Park Map • Red Oak Park Letter - Bill Helmer CIP Update Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report • MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD FEBRUARY 5, 2001 A meeting of the Fayetteville Parks and Recreation Advisory Board was held on February 5, 2001 at 5:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Parks and Recreation Advisory Board members Hill, Colwell, Shoulders, Dufour, and Nickell; City staff Edmonton, Gulley, Schuldt, Nelson, Press, and Audience. ABSENT: Ackerman, Eads Mr. Colwell recognized several Boy Scouts attending the meeting in order to achieve their communications merit badge. Craig Mauritson was introduced as an imminent Parks and Recreation Advisory Board member. AGENDA • I. Approval of PRAB January 8, 2001 meeting minutes. • MOTION: Ms. Nickell moved to approve the Parks and Recreation Advisory Board January 8, 2001 meeting minutes. Mr. Hill seconded the motion. The motion was approved 5-0-0. II. Walker Park Baseball Request: Donnie Pitts, President Youth Baseball Assoc. The Youth Baseball Association at Walker Park requests funding in the amount of $3,850 for installation of six new scoreboards donated by Pepsi. Staff recommends funds from the Southeast Park District Park Dedication Funds be utilized for this project. Donnie Pitts, president of the Fayetteville Youth Baseball Association board, said a contract with Pepsi had been renegotiated to supply new scoreboards for all the baseball fields. He requested assistance with the installation of six new scoreboards. Mr. Pitts said because of dated facilities and growth of the program, a determination needs to be made as to whether Walker Park could continue to serve the needs of the community. Inadequate lighting, costly repairs, continued growth of participants, parking, and safety issues were mentioned as items for February 5, 2001 / Page 1 • • • PRAB Regular Meeting consideration. Mr. Pitts questioned the feasibility of putting money into renovating the current facilities as opposed to moving the program to another location and suggested forming a committee to review these issues and determine what is best for youth baseball. Ms. Edmonston agreed with the lighting concerns and said design of the facilities needed to be reviewed. She commended the youth'baseball association board members for their volunteer efforts and agreed a committee needed to be formed. Youth baseball board member Dennis Kelly said adding new fields was one point but renovating existing fields was quite another. He said he had major concerns with the electrical lines throughout the complex. Randy Keen reiterated the need of determining whether to renovate existing fields or to consider relocating. Mr. Pitts said Walker Park has been a good facility, and the youth baseball association has made it work. But he said it was time to look at the future. He also said the baseball and soccer season overlap had been resolved and youths will have the opportunity to participate in both programs. Mr. Shoulders asked if the master planners have addressed this issue. Ms. Edmonston said they have visited the park and have concerns over the configuration of the design. She said a class from the University of Arkansas will be evaluating the cost of a new facilities as compared to the cost of renovating the existing facilities. Mr. Schuldt said currently Capital Improvements Program funds of $410,000 for athletic field lighting are appropriated for 2003. Parks and Recreation Advisory Board member Mike Hill volunteered to serve on the committee. Mr. Schuldt recommended 2-3 Parks and Recreation Advisory Board members to sit on a formal committee. A meeting date will be set and announced at a later date. MOTION: Mr. Shoulders moved to appropriate up to Four Thousand Dollars ($4,000) from the Southeast Park Land Dedication Fund for installation of six scoreboards donated by Pepsi for Walker Park. Ms. Nickell seconded the motion. Upon roll call, the motion was approved unanimously 5-0-0. Ms. Edmonston thanked the many volunteers which make the youth baseball program a success and announced improvements to fields #4, #5, and #8 were in process. Irrigation is being added to fields #4 and #5. III. Park Land Dedication Ordinance: Development: Engineer: Owner: Location: Bridgeport Subdivision Phases IV - VI Engineering Design Associates (EDA), Mike Marie Creekwood Hills, Bill Helmer - Project Manager West of Hwy 540, South of Mt. Comfort Rd. February 5, 2001 / Page 2 • • • Park District: Units: Acres: Land Dedication Requirement: Money in Lieu: Existing Park Land: Staff Recommendation: MOTION: PRAB Regular Meeting NW 96 Single Family Units 36.24 acres 1.695 acres (2.4 is required, but the developer has already banked an additional .705 acres in previous phases) S45,120 Bridgeport (Red Oak Park) 3.73 acres, Bundrick Park 4.25 acres, Meadowlands (Ozark View Park) 3.08 acres, Davis Park 9.2 acres The Parks and Recreation Advisory Board has previously recommended accepting a combination of money and land contribution. However, after Bill Helmer had Phase IV surveyed, it came to his attention that lots 129 and 130 extend into and across the existing park trail. Bill Helmer is proposing a property line adjustment of lots 129 and 130 and to give the Parks Division sufficient land for trail usage in the amount of .0228 acres. Park staff recommends an amendment to the previous motion to increase the park land dedication by .0228 acres to a total of .7 acres and accept $18,841 for money in lieu. Mr. Hill moved to accept a property line adjustment of lots 129 and 130 by a combination of land and money in lieu to satisfy the park land dedication requirement for Bridgeport Subdivision Phases IV - VI. Mr. Shoulders seconded the motion. Upon roll call, the motion was approved 5-0-0. IV. Trails Advisory Committee: Rex Dufour was appointed to serve on the Trails Advisory Committee Recreation Advisory Board approval. Park Staff recommends Parks and MOTION: Mr. Hill moved to approve the appointment of Rex Dufour to serve on the Trails Advisory Committee. Ms. Nickell seconded the motion. Upon roll call, the motion carried 5-0-0. V. Other Business: Softball and soccer registrations have been received. The soccer program continues to grow, and the first February 5, 2001 / Page 3 • • • PRAB Regular Meeting game is scheduled for March 10, 2001. The new parking lot at Lewis is currently in the design phase with city engineers and conversations with the University of Arkansas continues. Mr. Colwell expressed a need for a sidewalk along Mt. Comfort Road. Wilson pool renovation continues. Ms. Edmonston announced the playground for Red Oak Park was scheduled to arrive this week. A playground design for Greathouse Park is still in the process due to floodway restrictions. Problems with the poured -in-place surfacing at Wilson Park was discussed. Mr. Schuldt mentioned the tiles at Hotz Park as possibly being utilized more in the future. Ms. Nickell commented on the darkness of the restroom paint. Mr. Gulley said it was used to deter graffiti, and he would look at upgrading lighting inside the restrooms. Wildflowers are being planted at Routh Park along with perennial plugs. Trail progress and the Wilson Park greenhouse were also mentioned. VI. Adjournment Mr. Colwell adjourned the meeting at 6:20 p.m. MINUTES APPROVED: MAR 5 1001 MINUTES TAKEN BY: (J�1/A977 Jo Nelson February 5, 2001 / Page 4 • • • MONDAY, FEBRUARY 5, 2001 REGULAR PRAB MEETING NAME (P/lease Print) GROUP REPRESENTING iKitt IIy' � 70 'ui-k L ,c_zVic` i...), \e„....._ �nn:S 2a,1 Ye.ene_ 13itI E-ielma_A-__ Bcl3epor-E iV - V1