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Home My WebLink About2001-01-08 - Minutespis TO: Parks and Recreation Advisory Board FROM: Connie Edmonston, Parks 8t Recreation Superintendent DATE: January 3, 2001 RE: PRAB Meeting Monday, January 8, 2001 5:30 p.m. in City Hall Room 326 FAYETTEVILLE PARKS 8 RECREATION AGENDA 1. Nominating Committee Report: Wade Colwell PRAB Election of Officers Motion: 2. Approval of PRAB meeting minutes December 4, 2000 PRAB Motion: 3. Skate Park Design Presentation: Purkiss-Rose Consultants Steve Rose and Frank Hirata from consulting firm Purkiss-Rose will present a final design concept to PRAB and the public. Citizens attending the skate park workshops were mailed a flyer about this meeting. Discussion on funding will follow the design presentation for the project. PRAB Design Approval Motion: 4. Park Land Dedication Ordinance Development: Shiloh West Apartments Engineer: Jorgenson and Associates, Dave Jorgenson Owner: Lindsey and Associates Location: South of Hwy 16 on Shiloh Drive and West of Hwy 540 Park District: SW Units: 264 Multi Family Units Acres: 18.25 acres Land Dedication Requirement: 5.28 acres Money in Lieu: $99,000 Existing Park Land: Ozark View Park (3.2 acres), Davis Park (9 acres), Wildwood Park (13.95 acres), Red Oak Park (8.07 acres) Staff Recommendation: Staff recommends taking partial money and land for a trail to connect to the city wide trail. Staff recommendations were based upon the following reasons: A. The Sidewalk and Trails Coordinator recommends a trail on the east and south border of this property. These trails are on the current master trails plan being created by the Sidewalk and Trails Sub -Committee. B. The apartment complex currently has planned the following amenities for their renters: tennis courts, swimming pool, clubhouse, playground, and a lake. C. Proximity to the highway bypass limits functionality for entire land dedication to be used as a park. Note: Because Shiloh West Apartments is over 100 units, Ordinance 3793 regulates the Parks Division to accept a land dedication. The ordinance states as follows: However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or retum the subdivision plat to the Parks Board with instructions or for further study. PRAB Motion: • • • 4. Park Land Dedication Fund Proposal: Park staff recommends to spend up to $50,000 from the Northwest Park Land Dedication Fund for the development of Bundrick Park. Before the 2001 CIP was amended to included funding for the Fayetteville Boys and Girls Club, there was $55,000 appropriated for Bundrick Park. Currently the 2001 CIP has contributed $5,000 to this project. This additional funding would provide the original funding level for the park. PRAB Motion: 5. 2000 Slide Show Presentation: 6. Other Business 7. Adjournment Attachments: PRAB Meeting Minutes - December 4, 2000 Shiloh West Apartment Plat Shiloh West Apartment Location Map CIP Update Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD JANUARY 8, 2001 A meeting of the Fayetteville Parks and Recreation Advisory Board was held on January 8, 2001 at 5:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. PRESENT: Parks and Recreation Advisory Board members Ackerman, Shoulders, Dufour, Colwell, Hill, Eads, and Nickell; City staff Edmonston, Schuldt, Nelson, Press, and Audience. AGENDA I. Nominating Committee Report: Wade Colwell The Nominating Committee Chairman proposed the following nominations for 2001: Chairman, Wade Colwell Vice Chairman, Bill Ackerman MOTION: Ms. Eads moved to approve the recommendations of the Nominating Committee. Ms. Nickell seconded the motion. Upon roll call, the motion was approved unanimously 6-0-0 (Mr. Shoulders arrived later). Parks and Recreation Advisory Board Chairman, Wade Colwell introduced new board member Rex Dufour and announced an open position remained on the board. Ms. Edmonston announced Purkiss-Rose consultants' flight from Dallas had been delayed. The airlines estimated the time of arrival at 5:47 p.m., and she apologized for the inconvenience. II Approval of PRAB December 4, 2000 meeting minutes. MOTION: Mr. Ackerman moved to approve the Parks and Recreation Advisory Board December 4, 2000 meeting minutes. Mr. Hill seconded the motion. January 8, 2001 / Page 1 PRAB Regular Meering The motion was approved 6-0-0. III. Park Land Dedication Ordinance: Development: Shiloh West Apartments Engineer: Jorgensen and Associates, Dave Jorgensen Owner: Lindsey and Associates Location: South of Hwy 16 on Shiloh Drive and West of Hwy 540 Park District: SW Units: 264 Multi Family Units Acres. 18.25 acres Land Dedication Requirement: 5.28 acres Money in Lieu: $99,000 Existing Park Land: Ozark View Park (3.2 acres), Davis Park (9 acres), Wildwood Park (13.95 acres), Red Oak Park (8.07 acres) Staff Recommendation: Staff recommends taking partial money and land for a trail to connect to the city-wide trail. Staff recommendations are based upon the following: A. The Sidewalk and Trails Coordinator recommends a trail on the east and south border of this property. These trails are on the current master trails plan being created by the Sidewalk and Trails Sub -Committee. B. The apartment complex currently has planned the following amenities: tennis courts, swimming pool, clubhouse, playground, and a lake. C. Proximity to the highway bypass limits functionality for entire land dedication to be used as a park. Note: Because Shiloh West Apartments is over 100 units, Ordinance 3793 regulates the Parks Division to accept a land dedication. The ordinance states as follows: However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or for further study. David Jorgensen presented plans for the proposed Shiloh West Apartments. Mr. Schuldt said this development had been presented to the Parks and Recreation Advisory Board last year, and the board had recommended money in lieu of a land dedication and City Council had approved a waiver of the park land dedication ordinance. The developer at that time has withdrawn his request, and Lindsey and Associates is now requesting the same. Mr. Schuldt said ordinance requires a six-foot sidewalk be constructed. The recommendation is to take additional land so that a future 10-12 foot trail could be implemented. Details of the request have not been finalized with Mr. Jorgensen but would most likely include land from the floodway line to the right of way of Shiloh Drive. A trail dedication would also be requested along the southern portion of the property. The trail would allow citizens residing in this and neighboring subdivisions access to the future Boys and Girls Club as well as other residential areas. Mr. Schuldt stated both parcels being requested are included on the master trails plan being created by the Sidewalk and Trails Sub - January 8, 2001 / Page 2 • • PRAB Regular Meeting Committee. Mr. Jorgensen stated in concept the parameters mentioned were agreeable. MOTION: Mr. Ackerman moved to accept a combination of land and money in lieu to satisfy the park land dedication requirement for the proposed Shiloh West Apartments subject to ongoing negotiations and agreement between the developer and Parks & Recreation staff and recommend a waiver of the Park Land Dedication Ordinance from City Council. Ms. Nickell seconded the motion. Upon roll call, the motion was approved 6-0-1 with Ackerman, Dufour, Colwell, Hill, Eads, and Nickell voting 'yes' and Shoulders abstaining. IV. Park Land Dedication Fund Proposal: Park staff recommends to spend up to $50,000 from the Northwest Park Land Dedication Fund for the development of Bundrick Park. Before the 2001 CIP was amended to include funding for the Fayetteville Boys and Girls Club, there was $55,000 appropriated for Bundrick Park. Currently the 2001 CIP has contributed $5,000 to this project. The additional funding would provide the original funding level for the park. Ms. Edmonston said several residents had expressed concem about the reduced funding. She stated the quadrant had just received an additional $45,000 from the Cornerstone development. MOTION: Mr. Hill moved to appropriate Fifty Thousand Dollars ($50,000) from the Northwest Park Land Dedication Fund for development of Bundrick Park. Ms. Eads seconded the motion. Upon roll call, the motion carried 6-0-1 with Ackerman, Shoulders, Colwell, Hill, Eads, and Nickell voting `yes' and Dufour abstaining. V. 2000 Slide Show Presentation Ms. Edmonston presented slides of projects completed during 2000: • Park Maintenance Complex Improvements Carpeting/Fumiture Roof Replacement • White River Baseball Complex Improvements Paving Bleachers/Pad Replacement January 8, 2001 / Page 3 • • Concession/Restroom Building Sidewalk Fencing • Combs Park • Walker Park Chamber of Commerce Contractor's Committee Pavilion BMX Track Neighborwood Tree Plantings New Soccer Goals/Nets Mulching • Greathouse Park Bridge Paved Parking Lot Basketball Goal • Asbell Park New Soccer Goals/Nets • Lewis Soccer Complex Field Renovations Restroom Retrofitting • Hampton Softball Complex Parking Lot Addition • Red Oak Park Playground & Surfacing Ordered City Engineering Trail • Bundrick Park Public Meeting Forthcoming • Davis Park Swing Set • Wilson Park Asphalt Pool Service Drive Pool Water Slides Backstop Fencing Castle Fountain Treatment and Benches Pool Renovations Scheduled • Lake Fayetteville Athletic Complex Restroom Retrofitting Lighting improvements Scheduled Playground Replacement Scheduled • Lake Fayetteville Boat Dock Boat Dock Improvements Bait Shop Expansion Scheduled • Veterans Memorial Park Entrance Resurfaced Volleyball Court Lighting Donated Flag Poles Trail Improvements Planned January 8, 2001 / Page 4 PRAB Regular Meeting • • • PRAB Regular Meeting Horseshoe Pits • Sweetbriar Parks Picnic Tables/Benches • Gulley Park Playground Addition • Root School Park Playground Addition VI. Other Business: Mr. Colwell addressed recent opposition to constructing a greenhouse in Wilson Park. Benefits of a greenhouse in a central location include cost savings on plants and enhancement of volunteer programs. Ms. Edmonston stated high usage of the park would also deter possible vandalism of the structure. The issue will be further addressed by the Planning Commission. Mr. Colwell announced July 4 is being considered for the Cow Paddy Festival at Gulley Park. He said a children's bicycle race may be included and suggested a noon concert be implemented into the event. Mr. Shoulders expressed safety concerns with sledding at Mt. Sequoyah Gardens. Mr. Schuldt reported signs had been requested by the boat dock operators and installed warning patrons not to walk on ice covered lakes. Ms. Edmonston said the recent ice storm had damaged a number of tree limbs. She also stated staff was looking at attachments for four -wheelers to help clear walking trails during inclement weather. AFTER A BRIEF RECESS, THE MEETING RESUMED AT 6:45 P.M. AND WAS CALLED TO ORDER BY VICE CHAIRMAN, BILL ACKERMAN. VII. Skate Park Design Presentation: Purkiss-Rose Consultants Steve Rose and Mike Taylor from consulting firm Purkiss-Rose presented a final design concept to the Parks and Recreation Advisory Board and the public. The proposed skate park at Walker Park would be 100 ft. by 140 ft. (14,000 sq. ft.). Mr. Taylor presented a blueprint of the proposed design which featured half- and quarter -pipe skate ways, railings, decks and other skate challenges. Suggestions for minor changes were exchanged between audience members and Mr. Taylor. Mr. Rose also presented additional designs for a walkway, bleachers, entrance plaza, and additional deck space. Rose said costs will likely be around $22 per square foot. Morty Newmark said tremendous effort has gone into the process which atypically involved the youth in the actual design of the facility. He remarked the park was guaranteed success because the people who will be using it are those who helped design it. Mustin expressed safety concerns and lighting was briefly discussed. Ms. Edmonston said the consensus was January 8, 2001 / Page 5 PRAB Regular Meeting to get the maximum design possible and lighting could be addressed at a later time. Self -policing and user etiquette was encouraged. Mr. Ackerman said citizen complaints of skaters abusing private property had been received and reports of graffiti. He encouraged skaters to discourage this type of activity and help by reporting problems. Mr. Ackerman asked the audience to consider fund raising efforts to help with some of the fringe benefits of the project such as bleachers, walkways, and lighting. MOTION: Mr. Hill moved to accept the concept of the design as presented with modifications made and submitted to Parks staff for final approval. Ms. Nickell seconded the motion. Upon roll call, the motion was approved 6-0-0. Park staff recommends appropriating $150,000 from the southeast park land dedication fund for development of the skate park. MOTION: Mr. Hill moved to dedicate One Hundred Fifty Thousand Dollars ($150,000) from the Southeast Park Land Dedication Fund for development of the skate park. Ms. Nickell seconded the motion. Upon roll call, the motion was approved 6-0-0. VIII. Adjournment Mr Ackerman adjoumed the meeting at 7:30 p.m. MINUTES APPROVED: MINUTES TAKEN BY: FEB 5 2001 Z� John els� on January 8, 2001 / Page 6 • MONDAY, JANUARY 8, 2001 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING (2 /�" 5 �yy.Er �C--e— p / 7 LA Sklk-F E6oNswea_S r 1.)s -\---“\ Cornwell Witt H'✓f ckclefs Ma4-J- i f ; sin a ShN sL1e / �o�r%- fl1 Jr ,6-er5 sKA� K_ am Sharp 5!Wel- �% L c o6714 l91V iA/t f 6f SX-A-T�7r S1 f vii -it h to 9 a._ 5kcdnslo °tuner s ii\U C_Ocitl/ 1!0,,7t$ 1.1 moo).\ 4\-6am c I35e c iA\cQ 1 ice.k4e 6U �r riC Janet Davi S rHs\ shop e✓eciiIgN% 7/ 17,2,-,52,,,,%/,,, 2 an,,,„;, p_I--2)ti.,;.ni) l�3,-bA5s0 R. famaIc 5ketal-fess! 00 F as S4 C.,k G. ,c; l .- ck�.kdbo. �A4 naL o 2 L0,4G � �(:". c& ''' n5 S \/� cZ,,...f�i/�y .f/(/� . s\Ke ScnV16 5corl ey j PA( r • Ni6k. ANS rew niter C�( kz O,cwus xbutt o sic cpiL Rol Ie ryas 4l -e 5tCA& g)A& 5k2 • • MONDAY, JANUARY 8, 2001 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING tact dy rr61k- e A Sleg lehc✓, s La an. fLot,N9 S 4%er AN Mu aAr S k,41 -e_ bcarkv Zvi-er Cab -IBJ len in SeaTehv_ 5 tc&ii+e✓ c gOv`tAgt%07 - Adv1eM PQctl 041 5Y) odeAr JOffl (gin roil cN n 51(61 r -hr c2--1 1e pia(L13 1 ?IDE A c4 -061"E (-4--510F. d220(n, (, r�?-fer Fro 7L'hor Jcr ----1/v 1/-N Sic-- C1 J. relic er in Pi 0\ri S r I I 7Z„“e1( ci)4 cic Snit0!O. 111,11i ev,.,l PSych q (11- Ap,r, ,,,/ �� I Cu« 4/Qir kb, J e7 6V ^1 (C?CV (=Qr;raAr V\ -A-Sr/ avisien i // 5 k ct boar's! ,i2, -,,,kr / ' I�GLJs C ki w C/or,,.. Qa t\' - �% a vt 6,-A- pa -(r C, ve �(�L 5 GREEN SPACE RECOMMENDATION 2001 MOTIONS SOURCE. KIM J. ROGERS fi J ] i@Lf4i �A= r4 r!�xta. atui;r G_.YUn Shiloh West Apartments (Shiloh -Lindsey bought this parcel from Summit Development which previously came before PRAB in the year 2000) Bridgeport Subdivision Ph IV Park Apartments (formerly Lakeshore Apts. 1988) Elder Apartments (Lewis Avenue) Elder Apartments 2 (Curtis Avenue) Cross Creek Development (now Fairfield Subdivision) Cross Creek Development (now Fairfield Subdivision) Hometown Development on Mt. Sequoyah Noble Oaks Phase II Apartments on Leverett Cliffs Apartments Phase III Lewis Street Town Homes Ph II Heritage East Phase II (by American Legion ) David Lyle Duplex Addition (next to Bayyart Park) Ash Acres Sage Meadows ( was 51st Street)" ( accept banking from Fairfield ) Point West Addition Clabber Creek ( was Comfort Hill ) 02/06/02 SW 01/08/01 NW 02/05/01 Lindsey Developer Jorgensen - Engineer Bill Helmer NE 03/28/01 Grafton, Tull 8 Associates by Chris Parton Jim Lindsey - Developer NW 05/07/01 ESI - Brian Moore/Mike Weir Owner-Tom&Jeannine Vernon 6-0-1 (Shoulders abstaining) Money and Land for the city wide trail 5-0 Accept .0228 more acreage to keep access to the existing nature trail 6-0 Accept money in lieu contribution and no land 5-1 (Caldwell) SE 05/07/01 ESI - Brian Moore/Mike 6-0 Weir Owner -Neil Johnson Enterprises NW NW 05/07/01 ESI - Phil Humbard Owner -TMC 8 Associates 05/16/01 ESI - Phil Humbard Owner - TMC 8 Associates SE 06/04/01 Carter 8 Associates - Glenn Carter Developer - Rob Schmitt NW 06/04/01 Jorgenen & Associates - Chris Brackett Developer -Mike Sweetser SE 07/09/01 Grafton Tull - Jerry Kelso and Chris Parton Owners: Bill 8 Craig Underwood NW SE SE NW NW NW NW 09/10/01 WBR, Bill Rudasill Owner -Dale Shultz 10/08/01 Landtech Engineering. Inc. Charm Home, Inc. 11/13/01 Northstar Engineering Owner -Fadi) Bayyad 12/03/01 WBR Engineering -Bill Rudasill Owner -Rob Stanley 12/03/01 Jorgensen Engineering Omer -Mark Foster 12/03/01 Northstar Engineemlg Owner - Fedi! Bayyari 12/03/01 Northstar Engineering Owner -Mathias Properties. Inc. n/a Money in Lieu Money in Lieu Will discuss further since more land will be added 7-0 Land depending on the purchase, annexation. 8 rezoning of the adjoining property they are going to dedicate to the parks N/A Item pulled since it is not a large scale development Discussed with Kitt Williams 8-0 Money in lieu of land 8-0 Money in lieu of land (Phase 3 came thru PRAB again due to owners bought additional land that had not been seen by PRAB) 5-0 Money In lieu of land 7-0 Money in lieu of land 7-0 Accepted previous DONATION ' of land from Bayyad Park but cannot fuller oblige the park .donated acreage as any other banking 6-0 Money In lieu of land 6-0 Money in lieu or equivalent of Fairfield Subdivision banking Removed from the Agenda by the developer 6-0 Money & Land combination for troll purposes Waiver from City Council will be required P.