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HomeMy WebLinkAbout2000-10-02 - Minutes• TO: Parks and Recreation Advisory Board FROM: Connie Edmonston, Parks 8t Recreation Superintendent DATE: September 27, 2000 RE: PRAB Meeting Monday, October 2, 2000 5:30 p.m. in City Hall Room 326 FAYETTEVII d F PARKS & RECREATION AGENDA 1. Approval of PRAB September 11, 2000 meeting minutes 2. Approval of PRAB September 20, 2000 special meeting minutes 3. Park Land Dedication Ordinance Funds Request: Park staff recommends the expenditure of $1,650 from the southeast park district to purchase a freeze -proof water fountain for White River Baseball Complex. The water fountain would be attached to the new concession/restroom facility. According to the Park Land Dedication Funds, $986 must be spent in the southeast park district before December 31, 2000. All other funds have been expended in the remaining three park districts during the year 2000 as stipulated by ordinance. PRAB Motion: • 4. CIP Proposed Changes: Park staff requests two changes in the 2001 CIP. (See attached 2001-2004 CIP List.) • Park Development Fund (HMR). 2001: Add Davis Wetland Project for $20,000 and decrease Park Land Acquisition from $55 000 to $35,000 2002: Decrease Davis Park Improvements $20,000 to $100,000 and increase Park Land Acquisition $20,000 to $114,000 Justification: There is $120,000 planned in 2002 to improve Davis Park. Included in these funds were plans to improve the pond area. There has been several concerns from the neighborhood about the safety and aesthetics of the old pond area in regards to attracting insects and snakes. This is a wetland area and a delineation study and plan needs to be implemented soon. This would result in a change of project funds from 2001 to 2002. Sales Tax Fund: Move Lewis Parking Lot Project from 2002 to 2001 for $314,000 and exchange Gulley Park Pavilion/Parking Lot from 2001 to 2002 for $249,000 Justification: Parking has always been a problem at the Asbell and Lewis Soccer Complex, but it has compounded this year with the increase of 200 more participants. Park staff is concerned about the safety aspect as well as the inability to provide parking for the participants. A parking lot on the south east side of the Lewis Soccer Complex has become a higher priority than the Gulley Park pavilion and parking lot project. The City Engineer and Street Division have agreed to assist with this project as they did the Hampton Complex parking lot. These changes would be submitted to the City Council for approval with the 2001 budget • proposal. Note the 2002-2005 CIP will be reviewed and revised in the spring of 2001. PRAB Motion: 5. Budget Adjustment: (Informational) 6. Public Meetings: The Skate Park Public Meeting will be held on Tuesday, October 3, 2000 from 6:00 until 8:00 p.m. at the Engineering Research Center in the Bell Room. Purkiss Rose -RSI Project Architect Steve Rose will conduct the meeting along with skateboard pro Frank Hirata. Red Oak Public Meeting will be held on Tuesday, October 17 at 5:30 p.m. at the Willow Springs entrance located on Lonesome Dove and Cheyenne Way. This meeting is held to solicit input from the neighborhood on the development of the park. Currently there is $45,000 in our CIP for the park. There will be two more public meetings for the Park Master Plan. The meetings will be held as follows: Monday, October 23 from 7 p.m. until 9 p.m. (location TBA) Tuesday, October 24 from noon until 2 p.m. at City Hall, Room 219 7. Lisa Paschal, Park Horticulturist Report: 8. Other Business • 9. Adjournment Attachments: PRAB Meeting Minutes - September 11 & 20, 2000 2001-2004 Capital Improvements Program CIP Update Park Land Dedication Ordinance Fund Monthly Report HMR Monthly Report List of Current PRAB Members Steering Committee Workshop Notes • • Addendum to the October 2, 2000 Parks and Recreation Advisory Board Agenda Development: Engineer: Owner: Location: Park District: Priority: Units: Acres: Land Dedication Requirement: Money in Lieu: 1990 Needs: 2010 Needs: Existing: Bridgeport Subdivision Phases IV - VI Engineering Design Associates (EDA), Mike Marie Creekwood Hills, Bill Helmer - Project Manager West of Hwy 540, South of Mt. Comfort Rd. NW No Priority Assigned 98 Single Family Units 36.24 acres 1.745 (2.45 is required, but the developer has already banked an additional.705 acres in previous phases) $36,750 7.5 - 15 acres 18 - 36 acres Bridgeport (Red Oak Park) 3.73 acres, Bundrick Park 4.25 acres, Meadowlands (Ozark View Park) 3.08 acres, Davis Park 9.2 acres Staff Recommendation: • • Park staff recommends taking a combination of money in lieu and land dedication. The developer has agreed to donate .67 acres of land located between two existing park areas. This new land will improve our existing park and make both areas more acccessible for the citizens. In addition, the developer will provide $33,464 to complete the Park Land Ordinance requirements. This new acreage amount allows a 10' access off Trillium Drive then changing to a 20' access to be deeded to the Parks Division to allow several trees to be saved along the access area. MINUTES OF A MEETING OF THE PARKS AND RECREATION ADVISORY BOARD OCTOBER 2, 2000 PRESENT: Parks and Recreation Advisory Board members Ackerman, Colwell, Eads, Hill, Stockland, and Thiel; City staff Edmonton, Schuldt, Nelson. Paschal; Press, and Audience. Parks and Recreation Advisory Board Chairperson, Brenda Thiel. introduced Mike Hill to the board Mr. Hill replaces O.E. Luttrell as a representative of the Fayetteville Boys and Girls Club. AGENDA L Approval of PRAB September 11, 2000 meeting minutes. MOTION: Mr. Stockland moved to approve the Parks and Recreation Advisory Board September 11, 2000 meeting minutes. Mr. Ackerman seconded the motion. The motion was approved 5-0-0 (Ms. Eads arrived later). II. Approval of PRAB September 20, 2000 Special Meeting Minutes. Mr. Stockland moved to approve the Parks and Recreation Advisory Board September 20, 2000 special meeting minutes. Mr. Colwell seconded the motion. The motion was approved 5-0-0. 111. Park Land Dedication Ordinance Funds Request: Park staff recommends the expenditure of $1,650 from the southeast park district to purchase a freeze -proof water fountain for White River Baseball Complex. The water fountain will be attached to the new concession/restroom facility. According to the Park Land Dedication Ordinance Funds, $986 must be spent in the southeast park district before December 3l, 2000. All other funds have been expended in the remaining three park districts during the year 2000 as stipulated by ordinance. October 2, 2000 / Page 1 • • • PRAB Regular Meeting MOTION: Mr. Ackerman moved to appropriate up to One Thousand Six Hundred Fifty Dollars ($1,650) from the Southeast Park Land Dedication Fund for a freeze -proof water fountain for the White River Baseball Complex. Mr. Stockland seconded the motion. Upon roll call, the motion was approved 5-0-0. IV. Park Land Dedication Development: Engineer: Owner: Location: Park District: Priority: Units: Acres: Land Dedication Requirement: Money in Lieu: 1990 Needs: 2010 Needs: Existing: Staff Recommendation Ordinance Bridgeport Subdivision Phases IV - VI Engineering Design Associates (EDA). Mike Marie Creekwood Hills, Bill Helmer - Project Manager West of I-540, South of Mt. Comfort Rd. NW No Priority Assigned 98 Single Family Units 36.24 acres 1.745 (2.45 is required, but the developer has already banked an additional .705 acres in previous phases) $46,060 7.5 - 15 acres 18 - 36 acres Bridgeport (Red Oak Park) 3.73 acres, Bundrick Park 4.25 acres, Meadowlands (Ozark View Park) 3.08 acres, Davis Park 9.2 acres Park staff recommends taking a combination of money in lieu and land dedication. The developer has agreed to donate .67 acres of land located between two existing park areas. This new land will improve the existing park and make both areas more accessible for the citizens. In addition, the developer will provide $20,210 to complete the Park Land Dedication Ordinance requirements. This new acreage amount allows a 10 -foot access for 72 -feet off Trillium Drive then changing to a 20 -foot access to be deeded to the Parks Division to allow several trees to be saved along the access area. Because the Bridgeport Subdivision Phases IV - VI development continues to evolve, the Parks and Recreation Advisory Board revisited the issue. Previously a 20 -foot access was agreed upon. As the development progressed, construction infringed upon the access. A l0 -foot easement was decided upon. However, several trees would need to be removed within this easement. Staff reconunends a 10 -foot access off Trillium Drive changing to a 20 -foot access to allow several trees to be saved. This would only reduce the original .69 acres by .02 acres. October 2, 2000 / Page 2 • • PRAB Regular Meeting Ms. Edmonston said this would be a win-win situation accommodating both the developer and the Parks Division. The concrete driveway would remain, and the developer has agreed to put in a curb cut for access. MOTION: Mr. Stockland moved to take a combination of money in lieu and land dedication to satisfy the Park Land Dedication Ordinance for Bridgeport Subdivision Phases IV - VI. Mr. Ackerman seconded the motion. Upon roll call, the motion was approved 5-0-0. V. CIP Proposed Changes: Park staff requests two changes to the 2001 Capital Improvements Program. Park Development Fund (HMR): 2001 Add $20,000 for Davis Wetlands Project and decrease Park Land Acquisition from $55,000 to $35,000. 2002: Decrease Davis Park Improvements $20,000 (to $100,000) and increase Park Land Acquisition $20,000 (to $114,000). Justification: There is $120,000 planned in 2002 to improve Davis Park. Included in these funds were plans to improve the pond area There has been several concems from the neighborhood about the safety and aesthetics of the old pond area in regards to attracting insects and snakes. This is a wetlands area and a delineation study and plan needs to be implemented soon. This would result in a change of project funds from 2001 to 2002. MOTION: Mr. Stockland moved to accept staff recommendation to add $20,000 in Park Development Fund Capital Improvement Program in 2001 for Davis Wetlands Project and decrease Park Land Acquisition from $55,000 to $35,000 and in 2002 decrease Davis Park Improvements $20,000 (to $100,000) and increase Park Land Acquisition $20,000 (to $114,000). Mr. Colwell seconded the motion. Mr. Ackerman asked if the area had been officially declared wetlands. Park Horticulturist, Lisa Paschal said she had studied the area and found indicators associated with wetlands. A delineation study would determine if the area was in fact wetlands and the type of wetlands. Mr. Ackerman expressed frustration of allocating funds for a study to determine whether the land could be developed. He said development in the area had resulted in the deterioration of the pond. Ms. Edmonston said this has served as a lesson to watch development around parks in the future to help October 2, 2000 / Page 3 • PRAB Regular Meeting prevent adversely affecting park land. She said in order to address neighborhood complaints, it must be determined if the area is a wetlands. Mr. Ackerman said he wasn't sure if it would best serve the neighborhood as a wetlands. A study would detennine what could and could not be done. Upon roll call, the motion was approved 6-0-0. Sales Tax Fund: Move Lewis Parking Lot Project from 2002 to 2001 ($314,000) and exchange Gulley Park Pavilion/Parking Lot from 2001 to 2002 ($249,000). Justification: Parking has always been a problem at the Asbell and Lewis Soccer Complex, but it has compounded this year with the increase of 200 more participants. Park staff is concerned about the safety aspect as well as the inability to provide parking for the participants. A parking lot on the south east side of the Lewis Soccer Complex has become a higher priority than the Gulley Park pavilion and parking lot project. The City Engineer and Street Division have agreed to assist with this project as they did with the Hampton Softball Complex parking lot. Ms. Thiel referred to a letter from Ann Chitwood requesting a new parking lot at the Lewis Soccer Complex. Ms. Edmonston said there is currently a 25 year lease with the University of Arkansas. Any development would have to be approved by the University. The number of parking spots is to be determined. Mr. Stockland expressed concern shifting projects. He said parking conditions during the sununer concerts at Gulley Park is dangerous. Mr. Schuldt said staff determined Lewis to be a higher priority duc to frequency of events. Mr. Schuldt said additional parking at Gulley isn't really going to be provided but current parking areas would be improved Mr. Ackerman suggested extending the current lease with the University of Arkansas before spending a great deal of money in improvements to land the city doesn't own. Mr. Colwell expressed concern of losing valuable green space by paving over land at Gulley Park. He favored continuing parking cars on the grass and suggested providing an incentive for people to not use their cars. Ms. Thiel said shifting priorities would allow more time to examine parking needs and options for Gulley Park. MOTION: Mr. Ackerman moved to accept staff recommendation to move Lewis Parking Lot Project from 2002 to 2001 for S314,000 and exchange Gulley Park Pavilion/Parking Lot from 2001 to 2002 for $249,000 with the Lewis parking lot being evaluated based on extending the current lease with the University of Arkansas. October 2, 2000 / Page 4 • PRAB Regular Meeting Mr. Stockland seconded the motion. Mr. Colwell suggested checking into an existing lot near the Lewis Soccer Complex being used for parking for permission to continue to do so. Upon roll call, the motion was approved 6-0-0. These changes will be submitted to the City Council for approval with the 2001 budget proposal. The 2002- . 2005 CIP will be reviewed and revised in the spring of 2001. VI. Budget Adjustment: Ms. Edmonston informed the board of a pending budget adjustment resulting from the White River Baseball Complex project. Parks staff completed the project after volunteers had started it, and the unexpected labor and equipment charges have resulted in the project being over budget. VII. Public Meetings: The Skate Park Public Meeting will be held on Tuesday, October 3, 2000 from 6:00 until 8:00 p.m. at the Engineering Research Center in the Bell Room. Purkiss Rose -RSI Project Architect Steve Rose will conduct the meeting along with skateboard pro Frank Hirata. Red Oak Public Meeting will be held on Tuesday, October 17 at 5:30 p.m. at the Willow Springs entrance located on Lonesome Dove and Cheyenne Way. This meeting is held to solicit input from the neighborhood on the development of the park. Currently there is $45,000 in the Capital Improvements Program for the park. Two more public meetings for the Park Master Plan will be conducted Monday, October 23 from 7-9 p.m. at the Fayetteville High School Cafeteria and Tuesday, October 24 from 12 noon until 2 p.m. at City Hall, Room 219. VIII. Lisa Paschal, Park Horticulturist Report: Ms. Paschal updated the board on current horticultural projects including converting Routh Park into a wildflower area, tree inventory and planting throughout the parks, and information on meetings with various user groups of the Lake Fayetteville trail. With cooperation from Information Technology, Ms. Paschal has prepared a GIS map of the trail. The map has been distributed to different user groups for input, and a master map will be completed. Public hearings will also be held at a later date. IX. Other Business Mr. Schuldt distributed a study prepared by the Program Coordinator reflecting the economic impact softball tournaments have had on the community. Ms. Thiel encouraged the board to support a purchase agreement with Burlington Northern and Santa Fe October 2, 2000 / Page 5 • PRAB Regular Meeting Railway Company for a proposed trail. City Council will consider the purchase agreement at its October 3, 2000 meeting. Ms. Edmonston announced that Billy Austin was one of eight umpires invited to officiate at the Softball World Series held in Orlando, Florida. X. Adjournment The meeting adjourned at 6:45 p.m. MINUTES APPROVED: MINUTES TAKEN BY: NAY 6 2.000 VAgAton John Nelson October 2, 2000 / Page 6 09/29/2000 11:38 FAX 501 756 2129 ENGINEERING DESIGN ASSOC ®O02 R-7 - ..l l nits • • • • o>. Nl 0=. O,A. _` ,-1,A At 11 1 70' 1 Call M M 06970 /a UY ants to -as -a0 IOUS 1" el a SEA m, Ali MISS alxurmo PARKS LAND DEDICATION BRIDGEPORT SUBDIVISION FAYETTEVILLE. ARKANSAS leDASully Otelletlitel+M :...:emo ._ 3095 swam RD Fayetteville AR 72703 Ladies aid Gentlemen: Subject Lewis .Soccer Compiux Parking I an writing to you today to ask you to start work on buildng a new parking lot for the Lewis Soccer Complex immediately. Parting has been inadequate from day one. We cannot wait another year. Please visit the fields on Thursday at 5.30pm and see for yourself. r specify Thursday because this is the day I am at Lewis with my daughter. I an sure any other day that we have a full group playing you will see the same. You will see cars double parked, parked in the entry and exits, on the sidewalk on the grass, anywhere they can drive their car into or over. Not only is this frustrating fa parents' trying to get their children to a game it is very dangerous Parents drop off their child In the parking Id and have them go to their fled while they hunt fa a place to park This year we have well over one thousand kids playing soccer in Fayetteville Just in the recreational program. These numbers will continue to grow. The Parks and Rea Staff are doing a great tobl Without enough parking frustrations will also gray. There is an accident waiting to happen. Respectfully, Ann Cndwood Mom of two rec. players and one amateur player Arkansas State Soccer Assoc. VP District 1 and Risk Management Coordinator • TOTAL P.02 • • • MONDAY, OCTOBER 2, 2000 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING