HomeMy WebLinkAbout2000-08-28 - Minutes•
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TO: Parks and Recreation Advisory Board
FROM: Connie Edmonston, Parks 81 Recreation Superint
DATE: August 24. 2000
RE: PRAB Special Budget Meeting
Monday, August 28, 2000
12 Noon at the Parks Office
FAYETTEVILLE
PARKS & RECREATION
NOTE: Lunch will be provided!
AGENDA
I. Welcome:
Charlie Venable: Public Works Director
Billy Austin: Athletic Program Specialist
Lindsay Waxler: Soccer and Event Specialist
[I. Steve Davis, City of Fayetteville Budget Manager: City Budget Process
III. Connie Edmonston, Parks & Recreation Superintendent: Budget Overview
IV. Terry Gulley, Turf & Facility Coordinator: New Personnel Requests and Park
Maintenance Overview
V. David Wright, Program Coordinator: 2001 Programs
VI. Eric Schuldt, Parks Development Coordinator: Capital Improvement Program 2001
VII. Questions:
VIII. PRAB Motion on Proposed 2001 Parks and Recreation Division Budget
IX. Adjournment
Attachments:
Budget
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MINUTES OF A SPECIAL MEETING
OF THE
PARKS & RECREATION ADVISORY BOARD
AUGUST 28, 2000
A special Parks and Recreation Advisory Board meeting was held at the Parks and Recreation
Division located at 1455 Happy Hollow Road in Fayetteville, Arkansas. The purpose of the meeting
was for staff to present the 2001 proposed budget and answer questions relating to the budget
proposal. The lunch meeting began at 12:00 noon.
Members Present: Ackerman, Colwell, Eads, Nickell, Shoulders, Stockland, Thiel
Staff Present:
Edmonston, Gulley, Nelson, Rogers, Schuldt, Wright, Budget
Coordinator, Steve Davis, Financial Analyst, Kevin Springer, and
Public Works Director, Charlie Venable
Parks and Recreation Superintendent Connie Edmonston introduced City of Fayetteville Parks and
• Recreation staff Billy Austin, Lindsay Waxier, Public Works Director, Charlie Venable, Budget
Coordinator, Steve Davis, and Financial Analyst, Kevin Springer. Mr. Davis distributed an annual
budget flow chart which illustrates the courses taken throughout preparation. The Annual Budget and
Work Program is a fiscal plan which presents the services which will be provided to the community
and the funds needed to perform these services. The proposed budget will be presented to the Mayor
in November. The Mayor will then present the proposed budget to City Council for consideration.
Mr. Davis said he is projecting flat revenue for the general fund. A nine percent growth is projected
for Parks Development.
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Ms. Edmonston said the target budget does not include capital or fees received from park land
dedication. For the calendar year 2001, expenditures will increase in salaries, motor pool, and utilities.
The City also contributes a total of $233,535 to the Fayetteville Boys and Girls Club.
Mr. Davis explained cost allocation as the cost incurred from the City of Fayetteville as a whole that
is distributed to other programs, divisions, and operations. These are General Fund costs of operating
the central services divisions, such as purchasing, personnel, accounting, and building maintenance.
The proposed 2001 Budget amount of $31,728 increased 100% from the 2000 Budget amount
because the amount was based on an overall 5% variance limit that was first initiated in 1998 to
reduce major fluctuations in cost allocation.
Turf and Facility Coordinator, Terry Gulley, presented new personnel requests. With the increase in
August 28, 2000 / 1
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operations and facilities, additional maintenance must be addressed. With the opening of Hampton
Softball Complex and more programming, additional personnel is required for operations. Mr Gulley
explained how better equipment has increased the efficiency of the division, and a goal for 2001 is
to continue to increase the efficiency of maintenance staff.
Parks and Recreation Program Coordinator, David Wright, presented a projected budget for the
swimming pool and athletics programs for 2001. Mr. Wright said pool salaries need to increase to
remain competitive with newer facilities in the area. Mr. Wright said an emphasis would be placed
on improving the quality of existing programs.
Parks Development Coordinator, Eric Schuldt briefly reviewed the 2000-2001 Capital Improvements
Program. Sales Tax Capital Improvements scheduled for 2001 include the continuation of Lake
Fayetteville/Sequoyah Improvements, Gulley Park Pavilion and Parking Lot, Concession/Restroom
Improvements, and Other Park Improvements. Parks Development Fund projects for 2001 include
Lake Fayetteville Softball Complex Improvements, Bundrick Park Development, Park Trail
Development, and Park Land Acquisition.
MOTION:
Ms. Nickell moved to approve the proposed 2001 Parks and Recreation Division Operating
Budget as presented.
Mr. Ackerman seconded the motion.
Upon roll call, the motion was approved 7-0-0.
THE PARKS AND RECREATION ADVISORY BOARD REGULAR SEPTEMBER
MEETING WILL BE HELD MONDAY, SEPTEMBER 11, 2000.
The meeting adjourned at 1:40 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
SEP 11 2000
August 28, 2000 / 2
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PARKS & RECREATION DIVISION
2001 Proposed Budget
Funding Levels
The Parks and Recreation Division Budget includes two funding sources with a total
of 6 programs. Administration, Swimming Pool, Athletics/Recreation Transfers,
Lake Maintenance and Park Maintenance are within the Sales Tax fund. Park
Development is within the Park Development Fund (HMR)
Fund 2000 Funding 2001 Target Increase
Gienerak Sakes—Taw. $ 1,434,800 $ 1,434,800 $ -0-
HMR: $ 617,008 $ 657,300 $ 40,292
(6.5%)
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Total Operational Budget: $ 2,051,808 $ 2,092,100
Sales Tax Capital: $ 340,000 $ 454,000
I-IlvlR Capital: $ 772,000 $ 740,000
Total Capital Budget:
$ 1,112,000 $ 1,194,000
TOTAL 2001 PROPOSED PARKS & RECREATION BUDGET: $ 3,286,100
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City of Fayetteville
Parks and Recreation Division
1
FAYETTEVI LLE
PARKS & RECREATION
Operating Budget
2001 Proposed
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Goals and Objectives
(BUDFORM GOAL)
Department: Public Works
Division: Parks and Recreation
Program:
Administration, Swimming Pool,
Athletic/ Recreation Transfer,
Park Maintenance, Parks
Development and Maintenance
(1) To establish and update the policies and procedures of the
Parks and Recreation Division.
(2) To develop a playground and facility mapping system to
incorporate safety/ replacement/ renovation programs.
(3) To focus on a turf management program in city parks
including athletic fields and park turf.
(4) To provide assistance, guidance and develop agreements with
associations operating programs on park facilities to ensure
quality programs are being offered. (E.g. Fayetteville
Soccer Association, Fayetteville Youth Baseball Association,
White River Baseball Association, F.Y.C., Horseshoe Club,
Ozark Volleyball Club, Ozark Model Airplane Club, Botanical
Gardens Society, BMX, Ultimate Frisbee, 16 year old
Competitive Baseball, Horseback Riding Clubs, etc.)
(5) To develop a computerized scheduled maintenance program for
all city parks including mowing and facility upkeep.
(6) To develop and maintain a schedule for C.I.P. projects.
(7) Continue implementing five year program of revitalizing the
trees, drainage, and turf at Wilson Park.
(8) To develop a public relations program for City Parks by
means of videos, public meetings, publications, brochures,
news releases, and opening ceremonies.
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(9) To provide recreation programs including, softball,
baseball, soccer, BMX, Ultimate Frisbee, summer concerts,
water safety programs, sporting events, and other
recreational activities to meet the needs of the citizens.
(10) To add and expand park volunteer programs including Adopt -A -
Park, Park Watch, volunteers working in the park, civic club
donations/ assistance, Adopt -A -Tree, etc.
(11) To seek grants for assistance in funding park facilities and
improvements.
(12) Devise a plan to incorporate the recommendations of the
Parks Master Plan made by the consulting team Lose and
Associates into our Parks and Recreation system.
(13) Continue Capital improvements to Lake Fayetteville and Lake
Sequoyah.
(14) Continue researching and introducing new concepts for
environmental concerns in the park system. Items to be
researched include wetlands, natural habitats and tree
inventories.
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Public Works Department
Parks & Recreation Division
Administration Program
Fund 1010 - General
Program Description, Objectives. and Analysis:
The Administration Program is responsible for planning, scheduling, monitoring, and evaluating the six Parks and
Recreation Division programs including Swimming Pool, Athletic/Recreation Transfers, Administration,
Lake Maintenance, Park Development, and Parks Maintenance in the most efficient and cost-effective manner that
that meets public needs for leisure services, facilities, and programs.
This program provides support to the Parks & Recreation Advisory Board (PRAB); cooperates and coordinates
facilities and programs with special interest groups; manages expanded programs and special events with limited
resources; performs all necessary record keeping tasks and schedules for operations; formulates policies for park
staff', facilities, and programs; and responds to citizens concerning all park matters.
The Parks and Recreation Division is responsible for 3,275 acres of park land.
Program Staff
Full -Time Equivalent Positions
Program 5200
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
3.00 1.30
1.30 1.30
Program Expenditures
Personnel Services $ 154,143 $ 49,396 $ 49,396 $ 51,715
Materials and Supplies 4,030 6,800 6,800 8,000
Services and Charges 17,264 39,473 39,673 25,031
Maintenance 894 1,250 1,050 1,150
Capital 2,500 700 690 300
$ 178,831 $ 97,619 $ 97,609 $ 86,196
Performance Measures
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
Demand/Workload
Programs Supervised/Total Budget 6/$2,174,661 6/$1,852,598 6/$1,852,598 6/$2,832,100
Safe, Clean Parks 53 54 54 54
PRAB Meetings 24 22 24 24
N Park Reservations 262 275 275 300
# of Capital Projects Scheduled 12 16 11 10
Results
# Capital Projects Completed 14 14 13 9
# Groups Adopting Parks 24 24 24 24
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Public Works Department
Parks & Recreation Division
Administration Program
Fund 1010 - General Program 5200
Personnel Services
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
510000 Salaries and Wages $ 121,836 $ 37,264 $ 37,264 $ 39,281
5102 00 Extra Services 783 900 900 900
5103 00 Overtime 0 0 0 0
5105 00 Social Security Taxes 9,163 2,870 2,870 3,025
5107 00 Insurance - Life 854 254 254 184
5108 00 Insurance - Health 10,268 3,407 3,407 3,407
5108 01 Insurance - LTD 542 171 171 181
5108 02 Insurance - ADD 169 58 58 23
5109 06 Retirement Savings Plan 10528 4.472 4,472 4,714
Total Personnel Services 154,143 49 396 49,396 51,715
Materials and Supplies
5200 00 Office Supplies & Printing 3,088 5,600 5,780 5,800
520001 Copier Supplies & Lease 863 1,000 1,020 2.000
5209 00 Software Expense 79 200 0 200
Total Materials and Supplies
4,030 6,800 6,800 8,000
Services and Charges
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5301 00 Public Notification 97 700 600 500
530300 Publications and Dues 623 805 805 805
5304 00 Travel and Training 4,145 4,500 3,800 4,500
5310 01 Telephone Expense 5,879 5.000 6,000 11.886
5311 00 Insurance -Vehicles 8 Buildings 319 261 261 0
531403 Architectural Services 0 21,896 21.896 0
5331 00 Motor Pool Charges 3,633 2.921 2,921 3,574
5331 01 Replacement Charges 2,568 3,390 3,390 3,766
Total Services and Charges 17,264 39,473 39,673 25,031
Maintenance
5401 00 Office Machine Maint.
5403 00 Vehicle 8 Machine Maint.
Total Maintenance
Total Operations Before
Capital and Depreciation
Capital
5801 00 Fixed Assets
5890 00 Minor Equipment
Total Capital
Total
0 50 50 50
894 1,200 1 000 1,100
894 1.250 1,050
1,150
176,331 96,919 96,919 85,896
0
2,500
2,500
0
700
700
$ 178,831 $ 97,619 $
0
690
690
300
300
97 609 $ 86,196
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Public Works Department
Parks & Recreation Division
Swimming Pool Program
Fund 1010 - General
Program Description, Objectives, and Analysis:
This program provides recreational and instructional swimming opportunities in a controlled and safe environment
for citizens of all ages at Wilson Park City Pool during the summer season.
Program 5210
'Provides a diversified program consisting of recreation, lap swim swimming instruction, water aerobics, and party rentals to
attract interested citizens.
*Offers a quality instructional swimming program during morning and evening hours for all ages and skill levels.
*Schedules pool to meet the needs of special interest groups such as daycamps, daycares, scouts, lap swimmers, swim
teams, parties, and social gatherings.
*Provides maintenance to operate the pool in a safe, clean and efficient manner.
'Trains and supervises pool staff to operate the pool in a safe, sanitary environment for the public to enjoy.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
4.36 5.10
4.77 4.77
Personnel Services $ 82,751 $ 73,234 $ 73,234 $ 81,991
Materials and Supplies 17,350 13,850 13,550 13,850
Services and Charges 35,600 28,139 26,715 30,351
Maintenance 5,113 4,200 4,200 4,200
Capital 3,681 2,700 2,700 1,850
$ 144,495 $ 122 123 $ 120,399 $ 132,242
Performance Measures
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
Demand/Workload
Days of Swimming 97 100 100 100
Hours Open to Public 843 840 800 800
Staff Hours to Operate Pool 11,027 9,800 11,000 11,050
Swimming Lessons Enrollment 520 500 500 500
Highest Daily Attendance 663 600 600 600
Total Attendance 26,220 29,000 23,500 24,000
Average Daily Attendance 270 275 260 260
Results
Cost/Participant $5.51 $4.46 $5.12
• Cost/Hour of Operation $171.40 $154.07 $ 150.50
Cost/Participant Aller Revenues $3.4 1 $2.57 $3.63
Revenues Produced $55,159 $55,000 $35,000
$5.51
$165.30
$4.05
$35,000
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Fund 1010 - General
Personnel Services
5100 00
5103 00
5105 00
5107 00
5108 00
5108 01
5108 02
5109 06
Salaries & Wages
Overtime
Social Security Taxes
Insurance - Life
Insurance - Health
Insurance - LTD
Insurance - ADD
Retirement Savings Plan
Total Personnel Services
Materials and Su lies
5200 00 Office Supplies & Printing
5200 02 Medical Supplies
5203 00 Cleaning Supplies
5204 00 Chemicals
5208 00 Concession Supplies
521200 Signs
521700 Safety Devices
Total Materials and Supplies
Services and Charges
5301 00 Public Notification
5302 00 Uniforms & Personal Equipment
5303 00 Publications and Dues
5304 00 Travel & Training
531000 Utilities
5310 01 Telephone Expense
5311 00 Insurance -Vehicles & Buildings
531400 Professional Services
5315 00 Contract Services
Total Services and Charges
Maintenance
5400 00 Buildings & Ground Maint.
5401 00 Office Machine Maint.
Total Maintenance
Total Operations Before
Capital and Depreciation
Capital
5890 00 Minor Equipment
Total Capital
Parks & Recreation Division
Swimming Pool Program
Actual
1999
$ 76,081
0
5,817
26
354
18
7
448
82,751
228
0
899
8,469
7,549
17
188
--_---17,350
0
348
1,534
636
21,636
1,151
242
1,749
8,304
35,600
5,054
59
5,113
140,814
3,681
3,681
Budgeted
2000
$ 68,346
0
4,888
0
0
0
0
0
_--_-73,234
Total $ 144,495 $
850
200
1,200
11,000
0
400
200
13,850
0
550
2,350
750
20,000
1,200
139
1,400
1,750
28,139
4,200
0
4,200
119,423
2,700
2,700
Estimated
2000
$ 68,346
0
4,888
0
0
0
0
0
73,234
750
200
1,200
11,000
0
200
200
13,550
26
450
2,450
750
20,100
1,200
139
900
700
26,715
4,200
0
4,200
117,699
2,700
2,700
Program 5210
Budgeted
2001
$ 76,129
0
5,862
0
0
0
0
0
81,991
850
0
1,200
11,300
0
200
300
13,850
MriMi
100
500
2450
1,750
22.000
1,200
401
1,000
950
30,351
4.200
0
4,200
130,392
1 850
1,850
122,123 $ 120,399 $ 132,242
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Public Works Department
Parks & Recreation Division
Athletic/Recreation Transfers Program
Fund 1010 - General
program Description, Objectives and Analysis:
This program provides recreational opportunities for the public through sport leagues, clinics, and athletic field
scheduling. Expansion of services offered to outside groups is being incorporated to better serve the citizens such
as cooperating with hobby groups to meet their needs for programs and facilities.
Secondary funding for the Fayetteville Boys & Girls Club and Adult centers is also contained in this program. Each
agency has a volunteer board of directors and generates a large portion of their operating funds. The Parks and
Recreation Division in conjunction with the Fayetteville Boys & Girls Club offers the girls slowpitch recreation program.
In addition, Parks offers girl's competitive slowpitch and fastpitch leagues, adult slowpitch for men, women, and co-rec
during the spring and fall; hosts/rents tournaments; adult flag football; youth and adult soccer leagues; Gulley Park
Summer Concert Series; and tennis lessons. A new recreational soccer program was started in the fall of 2000 adding
one full-time position to staff.
Program 5220
Program Staff Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
Full -Time Equivalent Positions 6.01 5.85 7.22
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Recreation Transfers
Capital
Demand/Workload
Teams/Participants Soccer
Teams/Participants Adult Softball
Teams/Participants Girls Softball
FYC Youth Memberships
FYC Adult/Family Memberships
FYC Attendance
Adult Center Memberships/Attendance
Elderly Nutrition Sites
Number of Concession Stands Operated
Results
Youth Center CostNisit
Adult Center Cost/Visit
Elderly Meals Served
Concession Revenues
$ 181,326 $
43,392
51,554
236,036
350
$ 512,658 $
239,021 $
28,336
91,077
150,715
6,400
515,549 $
Performance Measures
Actual
1999
Budgeted
2000
0 0
230/3,910
34/450
2,583
733
275,000
331/45,000
10
4
$0.75
$0.69
156,000
$45,651
230/4,600
60/840
3,500
500
300,000
500/47,000
10
4
$0.61
$0.75
219,450
$80,000
239,021 $
28,336
91,077
150,715
6,400
515,549 $
Estimated
2000
55/700
220/4,400
59/767
3,200
700
300,000
500/50,000
10
4
$0.62
$0.62
156,000
$14,000
3.90
214,718
30,590
97,840
126,278
2,360
471,786
Budgeted
2001
65/800
230/4,600
70/910
2,800
800
315,000
800/53,000
10
4
$0.59
$0.58
156,000
$14,000
Parks & Recreation Division
Athletic/Recreation Transfers Program
Fund 1010 • General
Personnel Services
510000 Salaries and Wages
5102 00 Extra Services
5103 00 Overtime
5105 00 Social Security Taxes
5107 00 Insurance - Life
5108 00 Insurance - Health
5108 01 Insurance - LTD
5108 02 Insurance - ADD
5109 06 Retirement Savings Plan
Total Personnel Services
Materials and Supplies
5200 00 Office Supplies 8 Printing
5200 05 Tournament Supplies/Awards
5208 00 Concession Supplies
5209 00 Software Expense
521700 Safety Devices
Total Materials and Supplies
Services and Charges
5302 00
5303 00
5304 00
531000
5310 01
5311 00
5311 01
531500
5331 01
Uniforms/Personal Equipment
Publications 8 Dues
Travel 8 Training
Utilities
Telephone Expense
Insurance -Vehicle 8 Bldg
Insurance - Self
Contract Services
Replacement Charges
Total Service and Charges
Transfer Youth/Adult Center
571800 Transfers Youth/Adult Center
Total Transfers
Capital
5890 00 Minor Equipment
Total Capital
Total
Actual
1999
$ 97.841
61,854
47
7,204
750
9,517
483
128
3,502
181 326
285
18,279
24,828
0
0
43,392
395
3,145
1,723
19,713
896
324
42
0
25,316
51,554
236,036
236,036
350
350
Budgeted
2000
$ 94,330
125,394
0
6,272
288
7,398
194
89
5,056
239,021
3,231
23,005
0
2,100
0
28,336
5,175
11,125
4,250
48,000
1,266
247
0
1,400
19,614
-T•_•-91,077
150,715
150,715
6.400
6,400
$ 512,658 $ 515,549 $
Program 5220
Estimated
2000
$ 94,330
125,394
0
6,272
288
7,398
194
89
5,056
_-` 239,021
3,231
23,005
0
1,500
600
28,336
5,175
11,125
4,250
48,000
1266
247
0
1,400
19,614
-�•_ 91,077
150,715
150,715
6,400
6,400
515,549 $
Budgeted
2001
$ 79,473
115,255
0
6,119
268
6.431
263
43
6,866
---214,718
3,231
26.909
0
200
250
--.-_- 30.590
825
13,442
4,250
58,000
0
469
0
1,240
19,614
--•_. 97,840
126,278
126,278
2,360
2,360
471,786
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Public Works Department
Parks & Recreation Division
Lake Maintenance Program
Fund 1010 - General
Program Description. Objectives. and Analysis:
This program is responsible for operating, managing, and maintaining Lake Fayetteville, Lake Sequoyah, and
Lake Wilson to meet the needs of the public. The City awards annual contracts to boat dock operators at Lake
Fayetteville and Lake Sequoyah for management in accordance with City Ordinances. Managing boat dock
operations consist of monitoring stall rentals, boat storage, and fishing/boating permits.
In addition, this program provides for the maintenance of the lake parks, which includes mowing and general
repairs to enhance the parks and keep them safe for public use.
The City works with the Arkansas Game and Fish Commission in stocking the lakes and abiding by their
regulations.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Actual
1999
Program 5250
Budgeted Estimated Budgeted
2000 2000 2001
0.75 0.00 0.00 0.00
Materials and Supplies 499 1,100 1,418 900
Services and Charges 57,907 57,910 55,877 58,270
Maintenance 549 1,750 1,750 1,850
Capital 596 700 700 200
$ 59,551 $ 61,460 $ 59,745 $ 61,220
Performance Measures
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
Demand/Workload
Daily Fishing Permits Lake Fay 4,935 5,600 4,900 5,000
Daily Fishing Permits Lake Seq 4,252 6,100 4,200 4,400
Season Fishing Permits Lake Fay 297 400 300 300
Season Fishing Permits Lake Seq 274 400 275 300
Boat Stalls Rented Lake Fay 44 58 45 45
Boat Stalls Rented Lake Seq 74 65 70 70
Results
Lake Fay Income $28,897 $37,000 $29,000 $30,350
Lake Seq Income $22,549 $26,500 $22,500 $25,000
Lake Fay Total Permits 3,833 6,000 3,800 4,000
Lake Seq Total Permits 4,614 6,500 4,600 4,600
Public Works Department
Parks & Recreation Division
Lake Maintenance Program
Fund 1010 - General Program 5250
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
Materials and Supplies
5200 00 Office Supplies & Printing 499 500 818 300
5212 00 Signs 0 600 600 600
Total Materials and Supplies 499 1,100 1,418 900
Services and Charges
5310 00 Utilities 5,977 4,800 4,800 4,800
5310 01 Telephone Expense 1,677 1,400 1,400 1,677
5311 00 Insurance -Vehicles & Buildings 304 342 342 498
5315 00 Contract Services 49,949 51,368 49,335 51,295
Total Services and Charges 57,907 57,910 55,877 58,270
Maintenance
5400 00 Buildings & Ground Maint. 549 1,750 1,750 1.650
5407 00 Small Equipment Maint. 0 0 0 200
Total Maintenance
Total Operations Before
Capital and Depreciation
549 1,750 1,750 1,850
58,955 60,760 59,045 61,020
Capital
5890 00 Minor Equipment 596 700 700 200
Total Capital 596 700 700 200
Total $ 59,551 $ 61 460 $ 59,745 $ 61.220
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Public Works Department
Parks & Recreation Division
Parks Maintenance Program
Fund 1010 - General
Program Description, Objectives, and Analysis:
This program provides maintenance for all park acreage and facilities to ensure safe, clean parks for public use.
Maintenance includes mowing, trimming, litter control, irrigation, facility maintenance, facility construction,
horticultural and special projects. In addition, new facilities for parks are planned based upon public demand.
This program coordinates and supervises park maintenance and special projects with volunteer groups such as
the Adopt -A -Park Program, Fayetteville Youth Baseball Association, White River Baseball, American Legion,
Fayetteville Soccer Association, park volunteer program, public service program, Youth Bridge, DTPA,
service and civic clubs, Boy/Girl Scouts, BMX, Ultimate Frisbee, Northwest Arkansas Horseshoe Pitching
Club, Ozark Flyers - Model Airplane Club, and Sororities/Fratemities.
Program 5260
The Parks Maintenance Program maintains, repairs, and renovates all athletic fields within the City to ensure safe
and high-quality facilities that meet the needs of the softball, baseball, and soccer leagues. Staff provides daily
maintenance and Geld preparation for 20 softball/baseball fields and 11 sorter fields. In the fall of 2000, Parks will
begin administering the recreational soccer program.
Actual Budgeted Estimated Budgeted
Program Staff 1999 2000 2000 2001
Full -Time Equivalent Positions
Program Expenditures
14.59 11.21
11.21 16.33
Personnel Services $ 303,824 $ 372,175 $ 372,175 $ 382,450
Materials and Supplies 9,692 30,241 30,241 30,791
Services and Charges 167,238 178,572 178,572 179,668
Maintenance 46,376 77,933 77,933 77,047
Capital 8,483 13,400 13,400 13,400
$ 535,613 $ 672,321 $ 672,321 $ 683,356
Performance Measures
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
Demand/Workload
Park Sites/Acreage Maintained 53/3,280 54 / 3,254 54/3,285 54/3,285
Restrooms Maintained 12 12 12 12
Tennis Courts/Soccer Fields 8/25 8 / 11 8/24 8/24
Softball/Bambino Baseball Fields 6/8 10 / 8 10/8 10/8
Babe Ruth/American Legion 2/1 2/ 1 2/ I 2/ 1
Results
Acres Mowed/Year 3,286 3,500 4,000 4,000
Litter & Restroom Hours/Year 3,806 4,200 3,800 4,000
Playground & Gen Maint Hours/Year 12,784 10,500 12,500 13,000
Ballfield Maintenance Hours/Year 4,869 7,500 4,800 5,000
•
•
•
Fund 1010 - General
Personnel Services
5100 00 Salaries and Wages
5102 00 Extra Services
5103 00 Overtime
5105 00 Social Security Taxes
5107 00 Insurance - Life
5108 00 Insurance - Health
5108 01 Insurance - LTD
5108 02 Insurance - ADD
5109 06 Retirement Savings Plan
Total Personnel Services
Materials and Supplies
5200 00 Office Supplies 8 Printing
5203 00 Cleaning Supplies
5204 00 Chemicals
521200 Signs
521700 Safety Devices
Total Materials and Supplies
Services and Charges
5302 00 Uniforms 8 Personal Eq
5303 00 Publications and Dues
5304 00 Travel and Training
5308 03 Equipment Rental
5309 00 Lease Expense
5310 00 Utilities
531001 Telephone Expense
5311 00 Insurance -Vehicles 8 Buildings
5311 01 Self Insurance
5315 00 Contract Services
5331 00 Motor Pool Charges
5331 01 Replacement Charges
Total Services and Charges
Maintenance
5400 00 Buildings 8 Ground Maint.
5402 00 Radio Maintenance
5403 00 Vehicle 8 Machine Maint.
5407 00 Maint of Small Equip
5412 00 Turf Maintenance
541500 Landscape Maintenance
Total Maintenance
Total Operations Before
Capital and Depreciation
Parks & Recreation Division
Parks Maintenance Program
Actual
1999
$ 235,274 $
0
7,399
18 486
1,344
19,584
884
387
20 466
303,824
370
7,569
63
527
1,163
______9,692
4,531
265
5,506
0
122
43266
1,672
895
4,826
4,452
55,330
46,373
167,238
20,025
2,047
7,252
1,878
0
15,174
46,376
Budgeted
2000
291,430 $
0
7 298
22,774
1,462
26,095
982
433
21,701
372,175
0
9,116
18,500
550
2,075
•_--30,241
2,690
790
4,120
0
400
34,133
2,875
907
2,000
5,190
74,995
50,472
178,572
40,817
2,067
8,500
4,200
22,349
0
77 933
527,130 658,921
Estimated
2000
291,430
0
7.298
22 774
1,462
26,095
982
433
21,701
-_--- 372,175
0
9,116
18,500
550
2,075
_---_30,241
2,690
790
4,000
326
295
32,133
2,875
907
3,899
5,190
74,995
50,472
--_-_178,572
40,817
2,067
8,500
4,200
22,349
0
------ 77,933
658,921
Program 5260
Budgeted
2001
$ 279.646
21 330
8,139
22,159
994
23,563
977
162
25 480
-_.382.450
0
9,116
18,500
550
2,625
�-_- 30,791
2,570
900
4,170
500
400
20,000
0
1,132
4,000
5485
88.845
51,666
179,668
40,817
2,074
9,000
4,200
20.956
0
- - 77,047
669,956
•
•
Parks 8 Recreation Division
Parks Maintenance Program
Fund 1010 - General Program 5260
Actual Budgeted Estimated Budgeted
1999 2000 2000 2001
Capital
._._.—.---_---_ ......... _.._-----_-----_-.
5801 00 Fixed Assets 0 0 0 0
58.90 00 Minor Equipment 8,483 13,400 13 400 13,400
Total Capital 8 483 13,400 13,400 13,400
Total E 535,613 $ 672,321 5 672,321 5 683,356
•
•
•
Public Works Department
Parks & Recreation Division
Parks Development & Maintenance Program
Fund 2250 - Parks Development
Program Description,_Objectives, and Analysis:
This program plans, schedules, budgets, and executes the expenditure of a 1% Hotel, Motel, & Restaurant (FAIR)
tax. This tax is expended on the acquisition, promotion, development, and redevelopment of City parks and
recreation facilities. In addition, this program plans for new facilities for the City's park system based upon public
demand and also provides for the summer concert series.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Capital
Demand/Workload
Park Sites/Acreage
Restrooms Maintained
Tennis Courts/Soccer Fields
SoftballBambino Baseball Fields
Babe Ruth/American Legion
Summer Concerts/Attendance
Park Land Ordinance Planning Meetings
Results
Acres Mowed/Year
Litter & Restroom Hours/Year
Playground & Gen Maint Hours/Year
Ballfteld Maintenance Hours/Year
Park Land Ordinance Revenues
Park Land Ordinance Acreage Deeded
Actual
1999
9.30
$ 255,476
20,902
105,844
51,153
1,187,280
$ 1620,655
Budgeted
2000
12.10
$ 392,707 $
19,709
85,389
28,119
1,796,184
$ 2,322,108 $
Performance Measures
Actual
1999
53/3,280
12
8/25
6/8
2/1
8/19,040
70
3,286
3,806
12,784
4,869
$213,780
2.25
Budgeted
2000
54 / 3,254
14
8/11
10/8
2/I
8 / 21,000
70
3,500
4,200
10,500
7,500
$100,000
5
Estimated
2000
12.10
392,707
19,709
91,225
29,241
1,726,171
Program 9250
Budgeted
2001
12.30
$ 457,713
12,182
150,873
36,532
740,000
2,259,053 $ 1,397,300
Estimated
2000
54/3 285
12
8/24
10/8
2/1
8/22,000
70
4,000
3,800
12,500
4,800
$80,000
5
Budgeted
2001
54/3,285
12
8/24
10/8
2/1
8/25,000
73
4,000
4,000
13,000
5,000
$100,000
5
Public Works Department
Parks 8 Recreation Division
Parks Development 8 Maintenance Program
Fund 2250 - Parks Development
Personnel Services
510000 Salaries and Wages
5100 01 Salary Contingency
5103 00 Overtime
5105 00 Social Security Taxes
5107 00 Insurance - Life
5108 00 Insurance - Health
5108 01 Insurance - LTD
5108 02 Insurance - ADD
5109 06 Retirement Savings Plan
5111 00 Workers Compensation Insurance
Total Personnel Services
Materials and Supplies
--------------------------------------
5200 00 Office Supplies & Printing
5200 05 Tournament Supplies/Awards
5204 00 Chemicals
5209 00 Software
521200 Signs
521700 Safety Devices
Total Materials and Supplies
Services and Charges
5301 00
5302 00
530400
5307 00
531000
5310 01
5311 01
531400
531500
5331 00
5331 01
5333 00
5399 00
Public Notification
Uniforms 8 Personal Equipment
Travel 8 Training
Audit Expense
Utilities
Telephone
Insurance - self
Professional Services
Contract Services
Motor Pool Charges
Replacement Charges
Collection Expense
Cost Allocation
Total Services and Charges
Maintenance
5400 00 Buildings 8 Ground Maint.
5403 00 Vehicle 8 Machine Maint.
5407 00 Maint of Small Equip
5412 00 Turf Maintenance
541500 Landscape Maintenance
Total Maintenance
571800 Trans. to Youth Cener
Total Operations Before
Capital and Depreciation
Capital
Actual
1999
$ 204,269
0
4,316
15,771
894
15,068
584
268
11,170
3,136
255,476
10,200
0
10,304
17
0
381
20,902
1,243
3,708
0
500
11,527
160
37
0
16,693
16,147
17,247
23,402
15,180
105,844
42,180
4,480
388
4,105
0
51,153
0
0
Budgeted
2000
$ 295,718
3,496
2,615
21,575
1,847
27,984
1243
463
30,024
7,742
-----_392,707
0
17,659
0
0
2,050
0
19,709
0
8,805
0
500
0
0
0
150
12,300
13,437
11,261
23,000
15,936
85,389
0
2000
0
6,519
19,600
28,119
91,084
91,084
433,375 525,924
Estimated
2000
$ 295,718
3,496
2,615
21,575
1,847
27,984
1,243
463
30,024
7,742
392,707
0
17,659
0
0
2,050
0
19,709
59
8,805
0
500
77
0
0
5,850
12,300
13,437
11,261
23,000
15,936
91,225
1,122
5,000
0
3.519
19,600
29,241
91,084
91,084
532,882
Program 9250
Budgeted
2001
$ 342,510
10,700
2,462
26,563
1 603
30,977
1,576
221
41,101
0
----- 457,713
0
10,132
0
0
2,050
0
12,182
0
8,975
0
1,200
0
0
0
0
12,300
37 528
32,602
26,540
31,728
150.873
0
10.000
0
6,932
19,600
36.532
91,084
91,084
657,300
•
•
•
Fund 2250 - Parks Development
5801 00 Fixed Assets
5804 00 Building Costs
5805 00 Land Acquisition
5806 00 Park Improvements
581400 Trailways & Sidewalks
581700 Bridge & Drainage Improvements
581900 Parking Lot Improvements
5890 00 Minor Equipment
Total Capital
Public Works Department
Parks & Recreation Division
Parks Development & Maintenance Program
Actual
1999
1,396
0
0
1,145,616
5,352
9,253
0
25,663
1,187,280
Budgeted
2000
0
250,000
103,000
917,781
140,013
32,833
350,557
2,000
1,796,184
Estimated
.._2o __
0
250,000
103,000
917,781
70,000
32,833
350,557
2,000
1,726,171
Program 9250
Budgeted
200
_--_1___
0
0
55,000
305,000
380,000
0
0
0
740,000
Total $ 1,620,655 $ 2,413,192 $ 2.259,053 $ 1 397 300
•
•
•
The City of Fayetteville
Parks and Recreation
Personnel Priority Request
isret
h..
,7r "1141
+teld$M "`T' nr%ee Worker II (General)
VP. .. ate.
r • i "aintea" ce W,orkey Prkzaeve ement)
NC :r,'
aint`enance,WorJZer,� gu k(General)
•
...:..:..., .
4. Sal gelclagai tenance
dyn, nients= P4r.k •Development)
P�ar�tc ictiatenanee
P,ar 4)evelopment)
Rank ;Mnigtenance VJ✓orle'rr'T M(Pai
•
,•:
•
Wopment, :Part -Time)
amtel}_anp
•
;General; 'Part=Wife)
Landscape"'Nlaintenance Orke tr: e,ark' Development)
9: Park Operations Coordinator t'jA10 (Park Development)
Parks and Recreation Division
• Budget 2001 - Target Overruns
01 Ballfield Maintenance Worker II (General)' $20,170
02 Building Maintenance Worker IV (Park Development) $23,578
03 B&G Maintenance Supplies $5,000
04 Portable Radios $15,900
05 Storage Building For Gary Hampton $3,500
06 Park Maintenance Worker III (General) $20,212
07 Field Grooming Machine $7,500
08 Drainage At Red Oak $4,500
09 Chain-link Fencing For Lake Fayetteville $5,000
10 Ballfield Maintenance III (Tournaments - Park Development) $21,472
11 Wilson Pool Staff Increases $7,000
12 Lake Wilson Demo $2,500
13 Electric Defibulator $3,000
14 Park Maintenance Worker III (Park Development) $22,057
• 15 Tree Inventory $5,000
16 Chain Link Fence At Asbell $5,000
17 Funding For Concert Series Workers To Park Cars $1,040
18 Restroom Renovations At Lake Fayetteville $7,000
19 Park Maintenance Worker II (Park Development, Part -Time) $11,366
20 Ballfield Maintenance Worker II (General, 2 Part -Time) $26,874
21 Landscape Maintenance Worker II (Park Development) $20,839
22 Park Operations Coordinator NA10 (Park Development) $27,287
23 Replacement Charges for FYC $27,889
24 Transfer to Boys and Girls Club $6,745
25 Transfer to Adult Center $4,000
26 Cell Phones $708
27 Water Fountains At Lake Fayetteville $1,700
28 Lake Sequoyah Survey $6,000
29 Tools For Volunteer Groups $1,500
30 Gulley Park Pond $5,000
31 Two Rail Fence At Asbell $3,250
• 32 Safety Fence For Gary Hampton $1,500
33 Athletic Field Supplies $2,000
34 Asphalt Walkway At Gary Hampton $9,000
35 Ballfieid Timers At Lake Fayetteville $6,600
36 Electric Check/Repairs $4,200
37 Laptop Computer $2,500
38 National Urban Forestry Conference $1,400
39 Porta-A•CoolFan $2,300
40 Scoreboard Installation At Walker $12,000
41 Bins for Dirt/Clay/Sand $4,000
42 Hydraulic Iron Working Machines $12,500
43 Outfield Screens at White River $5,000
44 Park Signs $1,000
45 Gary Hampton Bleachers $24,000
46 Sod Renovator $6,500
47 Turf Maintenance Supplies $2,000
48 Portable Sandblaster $4,350
49 Aqua -King $3,500
50 Playground Software $5,000
51 Picnic Table Supplies $6,000
52 Landscape Maintenance Irrigation Supplies $5,000
53 Rock Work $2,500
54 Staff Shirts $150
55 Small Equipment Maintenance $3,000
56 Portable P.A. System $2,100
57 Baby Changing Table $400
58 Straw Bale Chopper $6,500
59 Picnic Tables For Gary Hampton $3,000
60 Picnic Table At Lake Fayetteville $2,000
61 Picnic Tables At Asbell $3,000
62 Additional Funding For Concert Series $2,000
63 Gulley Park Payphone $390
64 Yellow Poly Cap For Fence At White River $2,500
65 Lily Pads at Lake Fayetteville $1,000
'within target budget
•
•
•
City of Fayetteville
Application Form
REQUEST FOR PUBLIC FUNDS
FOR CALENDAR YEAR 2001
1. Organization: Name, Address, Telephone & Fax (include street and mailing address if different)
fA y e 0 v.JJ n t 7270/
p4 So/-y('3-3S/a. FA/4 f`.3-o39SM.
A. Is this a non-profit organization? V' Yes _ No (If "No," please explain request on separate sheet)
B. Tax-exempt status and Federal ID Number: 1C.4- t D 71-0 37 O a 3 .
2. Project Director: Name, Address, Telephone & Fax (include street and mailing address if different)
-GAS.ier
AIdrP<< ?e/Py k its e- .l- Pix Ssa&r AS A604e'-
3. Title, Date(s), Goals and Brief Description of Project (Use separate sheet to describe project fully)
SP P tttuC.10 s€ L S/SC ca -1-
rfOL[JP1T OF��D�j)2�;
TEAM. O C I yY OS.tFA+ r 2111. r•T �n4 , t�
Value of Cash and In-kind Match from Other Sources: + $ 31, 000
Total Project Cost: $ 6 8,00 0
5. Proposed Funding Period (from) / ( - at 1 (to) /A -3»- a tom' /
A. Will project cross calendar years? t Yes _ No
6. Describe the mission & history of your organization, including current funding sources
(attach separate sheet if necessary)
Ses A71"Ach&d
•
COUNCIL ON AGING, INC.
GOALS AND OBJECTIVES
Ver: 11/26/99
The next five year plan for the Council on Aging, Incorporated
(COA) included the following goals and objectives
GOAL
Our goal is to serve Washington County senior citizens through
three programs the Council on Aging, Inc. administers; the
Community Adult Center, the Elderly Services and Nutrition
Program, and the Adult Day Care Program.
OBJECTIVES
1. To maintain a responsive and efficient administrative
system.
2. To continue to comply with all regulations (federal, state,
and local) applicable to the operation of our program.
3. To continue a Staff Development Plan that includes training
• for both staff and volunteers so that they will become more
expert, proficient and more enthusiastic in the performance
of their duties.
4. To provide continuing community education about services
available to seniors through COA programs.
5. To continue to broaden financial support for the three
programs administered by COA.
Community Adult Center
1. To continue to provide services which offer fellowship,
creative activities and educational opportunities for the
enrichment of life of aged persons.
2. To work with other organizations serving the same age group
in order to provide the best possible range of services.
3. To increase COA support in the area of senior transportation
and health care.
Elderly Services and Nutrition Program
1 To continue to provide the ten Washington County Senior
Center Programs with a quality service they expect and
deserve.
2. To help the Elkins community obtain an appropriate senior
center facility.
• 3. To bring the new Fayetteville senior complex to completion.
4. To improve the meal program at senior centers by offering
•
•
•
additional choices on the menu.
5. To work toward providing a breakfast for HDM clients.
6. To improve activity programs at senior centers tkrough the
creation of a special committee within the board of
directors.
Adult Day Care
1. To continue efforts to keep the Adult Day Care program on a
sound financial basis.
2. To expand services to the rural areas in Washington County.
3. To keep the two Adult Day Care Centers fully utilized.
•
•
COUNCIL ON AGING, INC.
AGENCY ORGANIZATION AND STRUCTURE
The Council on Aging, Incorporated (COA) of Washington County was
formed in 1960 at the request of the Governor of Arkansas and was
incorporated as a non-profit organization in 1961. It was organized
for the purpose of identifying the needs of area senior citizens and
for developing ways of satisfying those needs.
The purpose of the Council on Aging as stated in our by-laws is:
1. To provide service which will offer fellowship, creative activity
and educational opportunities for the enrichment of the life of the
aging person.
2. To work with other community organizations serving the same age
group in order to provide a wide range of services.
3. To maintain a responsive and efficient administrative system.
On the completion in 1972 of the Hillcrest Towers building, a low -rent,
HUD financed, Fayetteville Housing Authority building, COA was provided
• space for offices and activities and charged by the City with providing
a program of activities for seniors, through the Community Adult
Center. Funding was provided from the Fayetteville Parks and
Recreation Program, the United Way, the Quorum Court and donations.
•
January 1, 1991, the Council On Aging, Inc., through a contract with
the Area Connection, assumed the responsibility of managing the Elderly
Services and Nutrition Program in Washington County.
July 1, 1993, a third program for serving the elderly, the Adult Day
Care Program in Washington County was added.
The Council On Aging, Inc. is governed by an 18 member board of
directors which is responsible for administering the affairs of the
Corporation. The Board has the authority to do and perform all acts
and functions necessary to carry out the purpose of the Council On
Aging, Inc. not inconsistent with the Articles of Incorporation and the
By-laws.
The normal term of membership on the Board is three years. Members may
serve two consecutive terms and then are not eligible for re-election
again until after waiting one year. There are five standing committees
of the Board: Executive, Program, Finance, Personnel and Nominating.
The Executive Committee is made up of the officers of the Board, plus
two Board members elected by the entire Board of Directors. Each board
member serves on one or more of the Program, Finance, or Personnel
Committees.
The By -Laws require that the Council on Aging Board meet at least
quarterly. Usually it meets monthly on the sTEEdhd Wednesday at 10:00
• a.m. at the 901 South College Avenue office in Fayetteville. Board
members are contacted before each meeting as a reminder.
•
•
All Board members have special qualifications which enable them to
effectively govern the activities of the Council on Aging, Inc. Their
respective backgrounds include expertise in the fields of: Recreation,
Personnel, Business, Social Services, Finance, Education, Public
Relations and City/County Government.
The Executive Director functions under such policies and contracts as
the Board may authorize. Responsibilities include: organizing and
supervising the overall operation of the Council on Aging's program of
services for senior citizens. This includes monitoring the staffs
practices on hiring, firing, training, supervising, fund development
and financial management as -well -as the quality of services being
provided. Additionally, the Executive Director must network with other
community service providers and promote through speaking engagements
and so forth a greater public awareness of the services for seniors
that are provided by COA.
The Council on Aging, Inc. is not a minority agency.
•
•
•
Page 1 #3
See enclosed information
Page 1, #6
The Council On Aging operates three separate programs. With
reach program funding comes from different sources.
The Community Adult Center is the program we have had for the
past 40 years. The City of Fayetteville, under the umbrella of
the Parks and Recreation Department, helps this program.
Money is received from:
City of Fayetteville
United Way of Washington County
Self Help such as memberships, rummage sales, do
nations, classes,etc.
There are many volunteers who help make sure the activities are
carried out.
Funding sources for our other programs', Elderly Services and
Nutrition Program, and Adult Day Care are enclosed.
Page 2 - f30dgor
Sec eMcLo.sea
1
•
•
•
City of Fayetteville
Parks and Recreation
The Community Adult Center, located in Hillcrest Towers has been very busy this year with classes,
activities, trips, programs, music shows etc.
Membership for the year to date is 350. Membership is not necessary to take part in the programs we
offer.
Trips 2000
Tunica, Mississippi
Springfest, Branson, Mo.
Passion Play - Eureka Springs, AR.
Native American Pow Wow, Eureka, Springs.
Las Vegas, NV.
Clarksville, AR Peach Festival
Tahlequah, OK,University Play House, Toe Tappin,'Country
44 people
62people
33people
53people
22peopte
26peopte
26pwoplw
See attached sheets of information about the Elderly Services and Nutrition Program and Adult Day Care.
At the present time we are averaging over 600 meals each day, all cooked at the Sang Senior Center.
•
•
•
Salaries - Community Adult Center
Betty Turner Executive Director
Paid from Community Adult Center Budget
salary from COA's other two programs
Total Salary
22,000.00
11,468.00
3i 8.00
Stacie Bowen Secretary 15,600.00
Janitor 20 hours per week
China ptg. Instructor 1 I hours per week
Art Instructor 3 hours per week.
•
•
•
•
•
City of Fayetteville
Parks and Recreation
The Community Adult Center, located in Hillcrest Towers has been very busy this year with classes,
activities, trips, programs, music shows etc.
Membership for the year to date is 350. Membership is not necessary to take part in the programs we
offer.
Trips 2000
Tunica, Mississippi 44 people
Springiest, Branson, Mo. 62people
Passion Play - Eureka Springs, Alt 33people
Native American Pow Wow, Eureka, Springs. 53people
Las Vegas, NV. 22people
Clarksville, AR Peach Festival 26people
Tahlequah, OK,University Play House, Toe Tappin,'Country 26pwoplw
See attached sheets of information about the Elderly Services and Nutrition Program and Adult Day Care.
At the present time we are averaging over 600 meals each day, all cooked at the Sang Senior Center.
. ,. UG -.15.-• i 05:44 P11 FATE: ILV1LLE YUIJIH ct.rrlk
1
•
•
7N144}:p19a:
City of Fayetteville
Application Form
REQUEST FOR PUBLIC FUNDS
FOR CALENDAR YEAR 2001
1. 0 anizatlon: Name Address Telephone : a t:nclud streetana.naiiing
u /
4
4,.
is.
Le (Ce t
1.
•
r
ess if diere114.
•
4... Loot (taie4le A -R 7z 03
�Z- 4i.(t4•
,X e/¢z-& t2
A. Is this a non-profit organization? "Yes No (If Vo," please explain request on separate sheer)
B. Tax-exempt status and Federal ID Number: 7r 02 s4 2 97
2.
Project D'jcgctor: Name, Address, Te+e.phottg_& Fax (include street and mailing address tfdifferent)
J oiMei hem -ibex/ Err ieel°o✓
3. Tide, Date(s), Goals and Brief Description of Protect /we separate shrr r describe project Ally)
..HF..
Q9rat A4f ♦♦..c(s — totciesw
//sr �, St est t. p,..g e,..
dc✓otS #41 eNT/ eH Cr„INeiSt�
AMOUNT QF FUNDS REQUESTED FROM CITY OF FAi .1 iLVILLE:.,,$ 2b7ith,
Value of Cash and In•kind Match from Other Sources:
Total Protect Cost: 4101044 84 e, — tat
Set
MittAkes1
+ $ Ace}
irppr.te $ 1•t writie.
5. Proposed Funding Period (from) 1 it / 0I (to) / x- / 31/6 4 I
A. Will project cross calendar year? __ Yes .. No
6. Describe the mission & history of your organization, including, current funding sources
(attach separate skeet (Fneeessary) I P biall ae, I F tl /01,6 a< c pfi • Y t
Ayi S 1YM .D •
' •inerl Mt l'e�.�'�=rte.=i r • ... r... • 4 ._• ... r
.• •'v
•
e
• • % . 11
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N 03:44 I'n Fh'ElIEVILLE YOUTH '_ENTk SII144
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7. Describe the persons or groups who will benefit from your project, including
etImated number of people servqd t✓e/ 3060 ye3th Armvisaxlsi
11un4/eel A -•f f.f jc Sr � solved
8. Desc be o our p
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AMM Rai ✓i1 b J7 g /O..ip t
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plistantaimmosessarmani
Costs
Materials/Supplies $
Personnel (Describefully $
on separate sheet)
Rent/Utilities $
Printing/Postage $
Advertising $
Other (Describe fully) $
Total Costs
s Ij Jotsieo
Revenue Source
Cash from Applicant
In -Kind (Describe filly
on separate sheer)
Cash from Other Sources $
(Describe/ally on separate sheet)
CITY OF FAYETTEVILLE
FUNDING REQUEST $
$
!iso
Zr 1�es0 sten
( i? Lt o c o 00r4.1 Gila
Total Funding ems. $ it /001,000
• Applicant agrees to comply with alt State & City purchasing policies & procedures (available
from City Purchasing Office)
• Applicant certifies that project will comply with cli nondiscrimination statutes and will be fully
handicapped accessible
Name of Applicant ,� n GH �y Date 1 /f r o 0
SignatureofApplicant
Title CXtt.y4^i✓t ;pec Organization Elk el�esne��(
Id1 C14
L si ipdal:C Ausust 7, :000
• 1 I
•
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,Iii.- 15-t
U5:4b rrl
I -i— El It'J1LLL Y UIIIH CtNil-. iJ14619
51ayetteutlie loutk center
BOYS & GIRLS CLUBS
915 California Drive
Fayette%ille. Arkansas 72701 • Phone 142-9242
Funds Received from City of Fayetteville -2000
Parks & Recreation Department (PRA)
-from PRD fleet budget
-from PRD general budget
fleet Division (FD)
Total Obligated
3207, 442
5185,680 6Cixrt' Yll 08`V
$ 46.229 ''' 6 /a)()3;
5253, 671
. N4
Funds Requested from City of Fayetteville -2001
Parks & Recreation Department (PRD)
-from PRD fleet budget
-from PRD general budget
Fleet Division (FD)
Tot& Requested
••
S 23, 938"
5193,107"
$217,045
$ 50, 851+
$267, 896
estimated Increase on costs for fleet (gas. etc) is 10%
estimated Increase on costs for gcnerai expenses is 4%
se
• Year Division
7
•
City of Fayetteville, Arkansas
2000 - 2004 Capital Improvements Program
Recommended Ranking by Project Category by Year
Project
Seleslax_CapitaLlmprOvements Fund: Parks & Recreation Improvements
2000
2000
2000
2000
2000
2001
2001 •
2001
2001
2002
2002
2002
2002
2002
2002
2003
2003
2003
2003
2003
2004
2004
2004
2004
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
• Parks & Recreation
• Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
• Parks & Recitation
• Parks & Recreation
• Parks & Recreation
Parks & Recreation
Parks & Recreation
• Parks & Recreation
• Parks & Recreation
Parks & Recreation
Parks & Recreation
Park Master Plan - City Wide
Babe Ruth Ballpark Improvements
Other Park Improvements
Lake Fayetteville/Sequoyah Improvements
Gulley Park Tot Lot Playground
Other Park Improvements
Lake Fayetteville/Sequoyah Improvements
Gulley Park Pavilion and Parking Lot
Concession/Restroom Improvements
Other Park Improvements
Lake Fayetteville/Sequoyah Improvements
Lewis/Asbell Athletic Complex Development
Veterans Memorial Park Playground Replacement
Finger Park Improvements
Family Water Park
Other Park Improvements
Lake Fayetteville/Sequoyah Improvements
Family Water Park
Athletic Complex Lighting Improvements
Parking Lot Improvements
t
Other Park Improvements
Lake Fayetteville/Sequoyah Improvements
Walker Park North Playground Replacement
Park Regulation Signs
•
• Denotes Continuing Project From Previous Year
58
Amount Priority
75,000
107,000
33,000
75,000
50,000
340,000
25,000
75,000
314,000
40,000
454,000
25,000
100,000
249,000
60,000
75,000
25 000
534,000
25,000
75,000
1,105,000
410,000
100,000
1,715,000
25,000
200,000
100,000
25,000
350,000
1
2
3
4
5
1
2
3
4
1
2
3
4
5
6
1
2
3
4
5
1
2
3
4
•
J
J
3
3
3
3
1
Year
Division
City of Fayetteville, Arkansas
2000 - 2004 Capital Improvements Program
Recommended Ranking by Project Category by Year
Project
Parks Development Fund• Parks R Recreation Improvements
2000
2000
2000
2000
2000
2000
2001
2001
2001
2001
2002
2002
2002
2002
2002
2003
2003
2003
2003
2003
2004
2004
2004
2004
2004
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
• Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
• Parks & Recreation
' Parks & Recreation
' Parks & Recreation
Parks & Recreation
Parks & Recreation
' Parks & Recreation
• Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
• Parks & Recreation
• Parks & Recreation
Parks & Recreation
Parks & Recreation
Parks & Recreation
Tennis/Basketball Surface Renovation
Wilson Park Improvements
Red Oak Park Development
Skate Park
Park Land Acquisition
Gary Hampton Softball Complex
Park Land Acquisition
Lake Fay Softball Complex Improvements
Bundrick Park Development
Park Trail Development
Wilson Park Improvements
Park Land Acquisition
Park Trail Development
Lewis/Asbell Athletic Complex Development
Davis Park Improvements
Park Land Acquisition
Park Trail Development
Family Water Park
Bayard Park Development
Wildwood Park Development
Park Land Acquisition
Park Trail Development
Gordon Long Park Bridges
Crossover Park Development
Friendship Park Development
• Denotes Continuing Project From Previous Year
18
Amount Priority
260,000
244,000
45,000
75,000
53,000
95,000
772,000
55,000
250,000
55,000
380,000
740,000
60,000
94,000
40,000
241,000
120,000
555,000
50,000
100,000
395,000
50,000
50,000
645,000
95,000
175,000
100,000
345,000
30,000
745,000
1
2
3
4
5
6
1
2
3
4
1
2
3
4
5
1
2
3
4
5
1
2
3
4
5
•
•
•
Fund - 2250
Beginning Fund Balance
Revenues
0925-4101 00 HMR Taxes
0925-4101 01 Prior Years HMR Taxes
0925-4302 00 State Grants
0925-4708 00 Interest - Investments
0925-4809 00 Donations
Total Revenues
Expenditures
Parks Development Program
Park Improvements
Total Expenditures
Revenues Over (Under) Expenditures
Ending Fund Balance
Assumptions:
Revenue will grow at 5% annually.
Expenditures will grow at 5% annually.
H:\BUDGETUssuebudA2001 \2250PRJ. W K4
City of Fayetteville, Arkansas
Parks Development Fund
Fund Balance - Projection
Actual Estimated Projected
1999 2000 2001
$ 1,539,953 $ 1,193,026 $ 130,834
1,148,732
21,382
30,000
72,547
1,067
1,273,728
433,375
1,187,280
1,620,655
1,256,000
26,000
0
75,000
0
1 357 000
625,008
1,794,184
2,419,192
(346,927) (1,062,192)
1,306,000
21,000
0
75,000
0
1,402,000
665,000
740,000
Projected Projected
2002 2003
$ 417,096 $ 631,096
1,371,000 1,440,000
21,000 21,000
0 0
75,000 75,000
0 0
1,467,000 1,536,000
698,000 733,000
555,000 645,000
1,405,000 1,253,000 1,378,000
(3,000) 214,000 158,000
$ 1,193,026 $ 130 834 $ 127,834 $ 631,096 $ 789 096
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