HomeMy WebLinkAbout1999-09-13 - Minutes•
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MONDAY, SEPTEMBER 13, 1999 REGULAR PRAB MEETING
NAME
GROUP
REPRESENTING
(Please Print)
Clem Johnson
Ozark Volleyball Club
Bradley Edwards
University Heights Neighborhood Assoc
Richard Doyle
Bridgeport Sul -division
Mike Marie
Engineering Design Associates
Press
TO: Parks and Recreation Advisory Board
• FROM: Co ribie dmonston, Parks 81 Recreation Superintendent
DATE: September 8, 1999
RE: PRAB Meeting Monday, September 13, 1999
5:30 p.m. meet at City Hall Room 326
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AGENDA
FAYETTEVIJ d ,F
PARKS & RECREATION
1. Approval of PRAB July 14, 1999 monthly meeting minutes.
Approval of PRAB August 2, 1999 monthly meeting minutes.
Approval of PRAB August 26, 1999 special meeting minutes - Greathouse Park
Approval of PRAB September 8, 1999 special meeting minutes -Park Land Tour
2. Mt. Sequoyah Gardens Park Request by Ron Austin, City Alderman Ward I:
Ron Austin, Edith Adams, Rev. Hall, and Jamie Jones attended the August 2, 1999 PRAB
meeting to present a proposal to raise $15,000 to $20,000 in donations to construct an
overlook structure at Mr. Sequoyah Gardens Park to be named the "Ray Adams Memorial
Overlook" or a name similar with Ray Adam's name included. (Refer to August 2, 1999
PRAB Meeting Minutes and the request letter attached from Ron Austin.) There was not a
quorum present at the August 2, 1999 meeting for action to be taken. Mr. Austin is
requesting approval from PRAB for this project as outlined.
PRAB Motion:
3. Ozark Volleyball Club Proposal:
The Ozark Volleyball Club has requested to light two sand volleyball courts at Veterans
Memorial Park. (Refer to August 2, 1999 PRAB Minutes.) There was not a quorum present
at the August 2, 1999 meeting for action to be taken. Parks staff recommends for the Ozark
Volleyball Club to solicit donations for the poles and lights. The Parks Division would be
responsible for building a gate estimated at $1,000, the electrical work estimated at $2,500,
and the monthly electrical bill. We propose this project to be funded out of the Northeast
Park District Green Space Fund.
PRAB Motion:
4. Hotz Park Bridge Donation Proposal - Bradley Edwards, University Heights
Neighborhood Association:
The University Heights Neighborhood Association has requested to donate and construct a
bridge in memory of Elizabeth Coleman at Palmer Street into Hotz Park. (See attached letter.)
They would provide all materials and labor to complete the bridge. This bridge would cross
a low water drainage area and provide easy access to the park. No permit is required
PRAB Motion:
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• 5. Fayetteville Chamber of Commerce Contractor's Committee Pavilion Donation at
Lake Fayetteville: O.E. Luttrell
The Fayetteville Chamber of Commerce Contractors Committee has selected Lake
Fayetteville as their building project. The Committee will solicit donations and build a
pavilion at the boatdock area starting possibly in October. This project has been on our CII'
and we are very honored that our project was selected. Park staff will work with the
committee on the design and location of the pavilion.
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6. Approval of Proposed 2000 Parks and Recreation Division Budget:
Please note there have been a couple of changes in the proposed 2000 budget. The Youth
Center transfer has been increased to accommodate the salaries and benefits transferred from
the City to the Youth Center per agreement. The major decreases in the line items were
placed on the target over -run list as follows: #4. Utilities - $17,000; #12. Concession cash
registers, hot dog and popcorn machines - $4,500; #21. Swimming Pool concession
tables/umbrellas and cashier stool $1,650; #22. Electrical checks/repairs $4,200;
#36. Motor pool/replacement costs $21,220. Funding was shifted from the general Parks
Maintenance program to HMR in the Landscape Maintenance line item to obtain the target
budgets.
PRAB Motion:
7. Bridgeport Subdivision (See attached letter.)
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Units:
Land Dedication Requirement:
Money in Lieu:
1990 Needs:
2010 Needs
Existing:
Staff Recommendation:
PRAB Motion:
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Bridgeport Subdivision Phases IV - VI
Engineering Design Associates (EDA), Mike Marie
Richard Doyle
West of Hwy 540, South of Mt. Comfort Rd
Northwest
No Priority Assigned
98 Single Family Units on 36.24 acres
1.745 (2.45 is required, but the developer has already banked
an additional .705 acres in previous phases).
$36,750
7.5 - 15 Acres
18 - 36 Acres
Bridgeport (Red Oak 3.73), Bundrick 4.25 acres,
Meadowlands 3.08 acres, Davis Park 9.2 acres
Park staff recommends taking a combination of money in lieu
and land dedication. The developer has agreed to donate .69
acres of land located between two existing park areas. This
new land will improved our existing park and make both areas
more accessible for the citizens. In addition, the developer
will provide $15, 825 to complete his requirements of the Park
Land Ordinance.
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8. Other Business:
* A report of the Greathouse Park bridge project is scheduled to be on the October 4, 1999
City Council meeting.
*An amendment to CEI Engineers for additional work and study of the Greathouse bridge
project will be at the September 21 City Council meeting.
*The waiver of the Park Land Dedication Ordinance for the Silverthorne Subdivision will be
on the September 21 City Council meeting.
* At the September 8 Special PRAB meeting, PRAB voted on the Park Land Dedication
Ordinance requirements of Butterfield Trail Village, Gary Brandon Subdivision, and
Silverthorne Subdivision. Please refer to attached meeting minutes.
9. Adjournment:
Attachments:
PRAB Meeting Minutes - July 14, 1999
PRAB Meeting Minutes - August 2, 1999
PRAB Special Meeting Minutes - August 26, 1999
• PRAB Special Meeting Minutes - September 8, 1999
Mt. Sequoyah Gardens Park Request by Ron Austin
University Height Neighborhood Association Request by Bradley Edwards
Bridgeport Subdivision letter by Michael B. Marie
2000 Budget Proposal - Revised
CIP Update
Green Space Monthly Report
HMR Monthly Report
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PRAB
REGULAR MEETING
SEPTEMBER 13,1999
The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 326 of the City Administration Building.
Members Present:
Staff Present:
Guests Present:
Media Present:
Ackerman, Alexander, Colwell, Eads, Luttrell, Shoulders, Stockland, Thiel
Edmonston, Gulley, Nelson, Schuldt
Clem Johnson, Ozark Volleyball Club; Bradley Edwards, University Heights
Neighborhood Association; Richard Doyle, Bridgeport Subdivision; Mike Marie,
Engineering Design Associates
Morning News
Matt Wagner, Northwest Arkansas Times
Angela Presley, KIX 104
1. Approval of PRAB July 14,1999 meeting minutes
Approval of PRAB August 2, 1999 meeting minutes
Approval of PRAB August 26, 1999 special meeting minutes - Greathouse Park
Approval of PRAB September 8, 1999 special meeting minutes - Park Land Tour
MOTION:
Mr. Ackerman moved to approve the July 14, 1999 meeting minutes, the August 12, 1999 meeting
minutes, the August 26, 1999 special meeting minutes, and the September 8, 1999 special meeting
minutes.
Ms. Eads seconded the motion.
The motion was approved 8-0-0.
2. Mt. Sequoyah Gardens Park Request by Ron Austin, City Alderman Ward 1:
Alderman Ron Austin, Edythe Adams, Rev. Andrew Hall, and Jamie Jones attended the August 2, 1999 Parks
and Recreation Advisory Board meeting to present a proposal to raise $15,000 to $20,000 in donations to
construct an overlook structure at Mt. Sequoyah Gardens Park to be named the "Ray Adams Memorial
September 13, 1999 / Page 1
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PRAB Regular Meeting
Overlook" or a name similar with Ray Adam's name included.
MOTION:
Mr. Alexander moved to accept the proposal from Ron Austin and associated parties to raise $15,000
to $20,000 in donations to construct an overlook structure at Mt. Sequoyah Gardens Park to be
named the "Ray Adams Memorial Overlook" or a name similar with Ray Adam's name included.
Mr. Colwell seconded the motion.
Mr. Shoulders asked if any feed back had been received from the neighborhood. Chairwoman Thiel said the
Facilities Committee needs to look at the proposed designs from the neighborhood. Mr. Ackennan said the
design work was being finalized and a meeting date should be set within two to three weeks.
A timetable presented by Mr. Austin was questioned by Mr. Ackerman. Ms. Edmonton reminded the group
that the park land needed to settle for at least a year before any construction could begin. Mr. Ackerman said
the presented timetable would be in advance of construction.
The motion carried unanimously, 8-0-0.
3. Ozark Volleyball Club Proposal: Clem Johnson
The Ozark Volleyball Club has requested to light two sand volleyball courts at Veterans Memorial Park.
Parks staff recommends for the Ozark Volleyball Club to solicit donations for the poles and lights The Parks
Division would be responsible for building a gate estimated at $1,000, the electrical work estimated at
$2,500, and the monthly electrical bill. Staff proposes this project be funded out of the Northeast Park District
Green Space Fund.
Clem Johnson said the Ozark Volleyball Club raised funds for the lights and Ozarks Electric donated the
poles and the labor to install the poles.
MOTION:
Mr. Colwell moved to accept Ozark Volleyball Club's request to solicit donations for the poles and
lights. The Parks Division would be responsible for building a gate estimated at $1,000, the electrical
work estimated at $2,500, and the monthly electrical bill. The $3,500 project expense will be funded
from the Northeast Park District Green Space Fund.
Mr. Luttrell seconded the motion.
Mr. Stockland asked if a user fee would be imposed. Ms. Edmonston said the Ozark Volleyball Club did not
require daily preparation or maintenance of the volleyball courts. User fees are primarily imposed on
organizations which require daily assistance. Mr. Schuldt said the majority of the work performed was
accomplished by the Ozark Volleyball Club on a volunteer basis.
September 13, 1999 / Page 2
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PRAB Regular Meeting
Mr. Colwell inquired as to whether timers would be used on the lights like the tennis courts at Wilson Park.
Ms. Edmonston said the group would be responsible for turning the lights on and off. The electrical costs
associated with lighting the volleyball courts would be minimal. Other groups might possibly utilize the lights
as well.
Mr. Alexander and Mr. Ackerman thanked Ozarks Electric for their generous donation.
The motion was approved 8-0-0.
4. Hotz Park Bridge Donation Proposal - Bradley Edwards, University Heights Neighborhood
Association:
The University Heights Neighborhood Association has requested to donate and construct a bridge in memory
of Elizabeth Coleman at Palmer Street into Hotz Park. They would provide all materials and labor to
complete the bridge. This bridge would cross a low water drainage area and provide easy access to the park.
No permit is required.
Bradley Edwards, chairman of the University Heights Neighborhood Association, presented a drawing of the
proposed bridge. Donations for the twenty foot pedestrian bridge have been received, and a fund raising
campaign will soon get underway. A building team is being organized utilizing neighborhood residents and
others. The wood structure with concrete supports will be engineer approved, will meet ADA regulations, and
will have minimal impact on the existing terrain. No trees or shrubs will need to be removed or altered in the
construction of this bridge. The bridge will be named in memory of Elizabeth Coleman.
MOTION:
Mr. Ackerman moved to enter into an agreement to work with the University Heights Neighborhood
Association on a pedestrian bridge for Hotz Park. The University Heights Neighborhood Association
will fund the bridge and construct the bridge in conjunction with City staff to ensure all requirements
are met. The structure will be named in memory of Elizabeth Coleman.
Mr. Alexander seconded the motion.
The motion was approved 8-0-0.
5. Fayetteville Chamber of Commerce Contractor's Committee Pavilion Donation at Lake Fayetteville:
O.E. Luttrell
Mr. Luttrell reported each year the Fayetteville Chamber of Commerce Contractors Committee selects a
building project in the community. Eric Schuldt, Parks Development Coordinator, presented a project for a
pavilion at Lake Fayetteville. A meeting this afternoon has changed the scope of the project from a twelve
foot by twenty-four foot pavilion to a larger structure. Ms. Edmonston said the proposed pavilion was
September 13, 1999 / Page 3
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PRAB Regular Meeting
approximately thirty foot by sixty foot and would somewhat echo in nature the pavilion at the University of
Arkansas Agri Park with possibly a kitchen and restroom facilities. The proposal was submitted by the
American Fishing Association. Ms. Edmonston said it was yet to be determined whether the Fayetteville
Chamber of Commerce Contractor's Committee would be interested in participating in a cooperative project
for a larger structure or more interested in a turnkey operation. Walker Park North and Lewis Soccer Complex
were other locations given for consideration if the committee was interested in a turnkey operation as opposed
to a cooperative project.
Ms. Thiel expressed parking concerns if the pavilion was constructed at Lake Fayetteville. Mr. Ackerman said
there was sufficient parking and overflow, if necessary, could utilize the parking lot at the softball complex.
Mr. Colwell suggested a pavilion would get more use if located closer to the softball complex. Mr. Ackerman
said there was a need for a nice pavilion at Lake Fayetteville to complement the amenities existing. Ms.
Edmonton said if kitchen facilities were included in a pavilion, locating it near the boat dock would allow
supervision from the boat dock operator.
Mr. Luttrell requested that a plaque of recognition also be included recognizing the Chamber of Commerce
and the various donators and contributors associated with the project.
MOTION:
Mr. Stockland moved to authorize Parks staff to work with the Chamber of Commerce Contractor's
Committee in the design and construction of a pavilion at a park in Fayetteville and further authorize
staff if a larger pavilion is determined to be constructed at Lake Fayetteville, to work with the
Chamber of Commerce Contractor's Committee in a cost sharing arrangement. The Chamber of
Commerce will be recognized with a name plate as well as contributors to the project.
Mr. Luttrell seconded the motion.
The motion was unanimously approved, 8-0-0.
6. Approval of Proposed 2000 Parks and Recreation Division Budget:
Changes in the proposed 2000 budget included increasing the Fayetteville Youth Center transfer to
accommodate the salaries and benefits transferred from the City to the Youth Center per agreement. Major
decreases in the line items were placed on the target overrun list. Funding was shifted from the general Parks
Maintenance program to the Parks Maintenance and Development program in the Landscape Maintenance
line item to obtain the target budgets.
MOTION:
Mr. Stockland moved to approve the revised proposed 2000 budget as presented.
Mr. Alexander seconded the motion.
September 13, 1999 / Page 4
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PRAB Regular Meeting
The motion was approved 8-0-0.
7. Bridgeport Subdivision
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Units:
Land Dedication
Requirement:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing:
Staff Recommendation
Bridgeport Subdivision Phases IV - VI
Engineering Design Associates (EDA), Mike Marie
Richard Doyle
West of Hwy. 540, South of Mt. Comfort Rd.
Northwest
No Priority Assigned
98 Single Family Units on 36.24 acres
1.745 (2.45 is required, but the developer has already banked an additional .705
acres in previous phases)
$36,750
7.5 - 15 Acres
18 - 36 Acres
Bridgeport (Red Oak Park 3.73), Bundrick Park 4.25 acres, Meadowlands 3.08
acres, Davis Park 9.2 acres
Park staffrecommends taking a combination of money in lieu and land dedication.
The developer has agreed to donate .69 acres of land located between two existing
park areas. This new land will improve our existing park and make both areas
more accessible for the citizens. In addition, the developer will provide $15,825
to complete his requirement of the Park Land Ordinance.
Ms. Edmonton said during Phases I, II, and III, an additional amount of park land was obtained to be banked
for later phases. The park land dedication required is 2.45 acres. However, .705 acres has been banked
making the required land dedication for Phases IV, V, and VI 1.745 acres. Staff recommends taking a
combination of money in lieu and land dedication. The .69 acres of land would connect Willows Springs and
Fieldstone with Bridgeport (Red Oak Park) and provide access to both through Bridgeport.
Mr. Colwell asked if there were any problems with fences infringing on the right of way. Ms. Edmonston said
it appears there is a driveway partially on it. Richard Doyle, Bridgeport Subdivision owner, said there is no
drive way on the easement but rather a place for parking. Mr. Doyle said he poured concrete attached to a
driveway because the building inspectors allowed someone to build a house and pour up to the property line.
Mr. Doyle said he poured an access where people could drive from somewhere else in the development and
park four cars on the driveway. At the end of the concrete, Mr. Doyle said there would be an approach twenty
foot wide going down to a four foot wide approach filled with grit like the existing walk trail. The trail will
go along the edge of the property and tie into the other trail to complete a .75 mile radius so people are not
obligated to drive to the other side to access the park. Ms. Edmonston said staff did not want parking there
because people could drive into the park. Mr. Doyle said he hasn't finished the sidewalk. He said he cut the
curb, but he hasn't poured the last eight feet of concrete or placed the grit. He said he spent several thousand
dollars cleaning up the area like he had spent $65,000 on the rest of the park so when it was presented to the
City it would only require maintenance.
September 13, 1999 / Page 5
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PRAB Regular Meeting
Ms. Edmonston said the concrete needed to be removed to prevent off street parking and for safety reasons.
Staff recommends a combination of land dedication and money in lieu contingent upon removing the concrete
driveway, a park boundary sign which had been removed to be reset by a surveyor, and the clearing of
boulders and debris at the end of the easement. Mr. Doyle said he did not have a problem with the request.
MOTION:
Mr. Luttrell moved to accept .69 acres of land and $15,825 money in lieu to complete the
requirements of the Park Land Ordinance contingent upon the concrete removal, the clearing of
boulders and debris, and the resetting of a park boundary sign by a surveyor.
The motion was seconded by Mr. Alexander.
The motion was approved 8-0-0.
8. Other Business:
A report of the Greathouse Park bridge project is scheduled to be on the October 5, 1999 City Council
meeting.
An amendment to CEI Engineers for additional work and study of the Greathouse bridge project will be on
the September 21 City Council meeting agenda.
The waiver of the Park Land Dedication Ordinance for the Silverthome Subdivision will be on the October
5 City Council meeting agenda.
At the September 8, 1999 Parks and Recreation Advisory Board special meeting, PRAB voted on the Park
Land Dedication Ordinance requirements of Butterfield Trail Village, Gary Brandon Subdivision, and
Silverthome Subdivision.
Ms. Edmonston reported that .235 acres of land has been donated by Rick Caywood for the construction of
a concession stand and restroom building at Babe Ruth Park. West Campus will work on phases of this
project.
Ms. Edmonston announced that the City of Fayetteville has been named the fifteenth `itchiest' city in the
United States.
Mr. Alexander commented on the easement for Greathouse Park. Ms. Edmonston said Mr. Towers would like
the City to look into other alternatives before granting a permanent easement due to the expense involved.
There is still doubt regarding whether Mr. Towers is willing to grant a permanent easement. Access from the
north is favored, but any access on the other side is a plus. Ms. Edmonston said ADA access could not be
provided in another area separate from the main entrance. The goal is to provide a safe access to the park for
everyone.
The Parks and Recreation Advisory Board regular October meeting is scheduled for October 4, 1999.
September 13, 1999 / Page 6
9. Adjournment:
The meeting adjourned at 6:45 p.m.
MINUTES APPROVED: (/e}!)AM 4 /999
MINUTES TAKEN BY:
.04 ohn Nelson
September 13, 1999 / Page 7
PRAB Regular Meeting
Heather Woodruff
City Clerk
TO: Parks and Recreation Advisory Board
MECROP!1jL4'
110 FROM: Coe 1 dmonston, Parks 81 Recreation Superintendent
DATE: September 8, 1999
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RE: PRAB Meeting Monday, September 13, 1999
5:30 p.m. meet at City Hall Room 326
AGENDA
FAYETTEVIJ J F
PARKS & RECREATION
1. Approval of PRAB July 14, 1999 monthly meeting minutes.
Approval of PRAB August 2, 1999 monthly meeting minutes.
Approval of PRAB August 26, 1999 special meeting minutes - Greathouse Park
Approval of PRAB September 8, 1999 special meeting minutes -Park Land Tour
2. Mt. Sequoyah Gardens Park Request by Ron Austin, City Alderman Ward I:
Ron Austin, Edith Adams, Rev. Hall, and Jamie Jones attended the August 2, 1999 PRAB
meeting to present a proposal to raise $15,000 to $20,000 in donations to construct an
overlook structure at Mr. Sequoyah Gardens Park to be named the "Ray Adams Memorial
Overlook" or a name similar with Ray Adam's name included. (Refer to August 2, 1999
PRAB Meeting Minutes and the request letter attached from Ron Austin.) There was not a
quorum present at the August 2, 1999 meeting for action to be taken. Mr. Austin is
requesting approval from PRAB for this project as outlined.
PRAB Motion:
3. Ozark Volleyball Club Proposal:
The Ozark Volleyball Club has requested to light two sand volleyball courts at Veterans
Memorial Park. (Refer to August 2, 1999 PRAB Minutes.) There was not a quorum present
at the August 2, 1999 meeting for action to be taken. Parks staff recommends for the Ozark
Volleyball Club to solicit donations for the poles and lights. The Parks Division would be
responsible for building a gate estimated at $1,000, the electrical work estimated at $2,500,
and the monthly electrical bill. We propose this project to be funded out of the Northeast
Park District Green Space Fund.
PRAB Motion:
4. Hotz Park Bridge Donation Proposal - Bradley Edwards, University Heights
Neighborhood Association:
The University Heights Neighborhood Association has requested to donate and construct a
bridge in memory ofElizabeth Coleman at Palmer Street into Hotz Park. (See attached letter.)
They would provide all materials and labor to complete the bridge. This bridge would cross
a low water drainage area and provide easy access to the park. No permit is required.
PRAB Motion:
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5. Fayetteville Chamber of Commerce Contractor's Committee Pavilion Donation at
Lake Fayetteville: O.E. Luttrell
The Fayetteville Chamber of Commerce Contractors Committee has selected Lake
Fayetteville as their building project. The Committee will solicit donations and build a
pavilion at the boatdock area starting possibly in October. This project has been on our CII'
and we are very honored that our project was selected. Park staff will work with the
committee on the design and location of the pavilion.
6. Approval of Proposed 2000 Parks and Recreation Division Budget:
Please note there have been a couple of changes in the proposed 2000 budget. The Youth
Center transfer has been increased to accommodate the salaries and benefits transferred from
the City to the Youth Center per agreement. The major decreases in the line items were
placed on the target over -run list as follows: #4. Utilities - $17,000; #12. Concession cash
registers, hot dog and popcorn machines - $4,500; #21. Swimming Pool concession
tables/umbrellas and cashier stool $1,650; #22. Electrical checks/repairs $4,200;
#36. Motor pool/replacement costs $21,220. Funding was shifted from the general Parks
Maintenance program to HMR in the Landscape Maintenance line item to obtain the target
budgets.
PRAB Motion:
7. Bridgeport Subdivision (See attached letter.)
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Units:
Land Dedication Requirement:
Money in Lieu:
1990 Needs:
2010 Needs
Existing:
Staff Recommendation:
PRAB Motion:
Bridgeport Subdivision Phases IV - VI
Engineering Design Associates (EDA), Mike Marie
Richard Doyle
West of Hwy 540, South of Mt. Comfort Rd.
Northwest
No Priority Assigned
98 Single Family Units on 36.24 acres
1.745 (2.45 is required, but the developer has already banked
an additional .705 acres in previous phases).
$36,750
7.5 - 15 Acres
18 - 36 Acres
Bridgeport (Red Oak 3.73), Bundrick 4.25 acres,
Meadowlands 3.08 acres, Davis Park 9.2 acres
Park staff recommends taking a combination of money in lieu
and land dedication. The developer has agreed to donate .69
acres of land located between two existing park areas. This
new land will improved our existing park and make both areas
more accessible for the citizens. In addition, the developer
will provide $15, 825 to complete his requirements of the Park
Land Ordinance.
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8. Other Business:
* A report of the Greathouse Park bridge project is scheduled to be on the October 4, 1999
City Council meeting.
*An amendment to CEI Engineers for additional work and study of the Greathouse bridge
project will be at the September 21 City Council meeting.
*The waiver of the Park Land Dedication Ordinance for the Silverthorne Subdivision will be
on the September 21 City Council meeting.
* At the September 8 Special PRAB meeting, PRAB voted on the Park Land Dedication
Ordinance requirements of Butterfield Trail Village, Gary Brandon Subdivision, and
Silverthorne Subdivision. Please refer to attached meeting minutes.
9. Adjournment:
Attachments:
PRAB Meeting Minutes - July 14, 1999
PRAB Meeting Minutes - August 2, 1999
PRAB Special Meeting Minutes - August 26, 1999
PRAB Special Meeting Minutes - September 8, 1999
Mt. Sequoyah Gardens Park Request by Ron Austin
University Height Neighborhood Association Request by Bradley Edwards
Bridgeport Subdivision letter by Michael B. Marie
2000 Budget Proposal - Revised
CJP Update
Green Space Monthly Report
HMR Monthly Report
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PRAB
REGULAR MEETING
AUGUST 2, 1999
The meeting was called to order by Chairman Thiel at 5:45 p.m. in Room 326 of the City Administration Building.
A QUORUM WAS NOT PRESENT.
Members Present:
Members Absent:
Staff Present:
Guests Present:
Media Present:
Colwell, Eads, Luttrell, Thiel
Ackerman, Alexander, Shoulders, Stockland
Edmonton, Nelson, Schuldt
Clem Johnson; Ron Austin; Edythe Adams; Jamie Jones; Andrew Hall
Jill Rohrback, Morning News
Matt Wagner, Northwest Arkansas Times
Angela Presley, KIX 104
1. Approval of PRAB July 14, 1999 meeting minutes
ITEM TABLED UNTIL SEPTEMBER REGULAR MEETING.
2. Mt. Sequoyah Gardens Park Proposal: Ron Austin, City Alderman Ward 1
Alderman Ron Austin proposed raising $15,000-$20,000 from friends and family of Ray Adams to give to
the Parks Fund to be used as needed toward construction of an overlook structure at Mt. Sequoyah Gardens
Park. In return the Parks and Recreation Advisory Board would name the overlook structure the "Ray Adams
Memorial Overlook" or similar with his name being included.
Mr. Austin introduced Mr. Adams' widow, Edythe Adams, Andrew Hall, and Jamie Jones. Ray Adams was
a florist in Fayetteville for fifty years. He served on the Fayetteville School Board, was active in many civic
activities, and was a deacon of Fayetteville's First Baptist Church. Mr. Adams was an avid gardener and
made a difference in the lives and the environment of those around him.
Mr. Austin presented a timetable with goals he wished to achieve. Mr. Austin said he would like to make the
donations tax deductible, and said the group did not want to dictate what was constructed at the site. Ms.
Thiel said the neighborhood has designed an overlook which will likely exceed $15,000 which will be
presented to the Facilities Committee at a later date. Staff supports the proposal.
3. Facilities Committee Meeting:
A Facilities Committee meeting will be scheduled at a later date.
August.2, 1999 / Page I
PRAB Regular Meeting
4. Ozark Volleyball Club Proposal: Clem Johnson
Clem Johnson, a twenty year resident of Fayetteville and active participant of the Ozark Volleyball Club,
proposed lighting two of the sand volleyball courts at Veterans Memorial Park. Ozark Volleyball Club
constructed two of the courts at the park, and the group has maintained a membership of 60-70 participants
for many years. Ozark Volleyball Club is an Adopt -A -Park sponsor of Veterans Memorial Park.
During summer months, the sand is too hot on which to play volleyball until later hours. The addition of
lights to these two courts would greatly increase usage by extending the time and number of games in the City
league and extending seasonal usage. Ozark Volleyball Club proposes holding tournaments to raise money
to purchase eight light fixtures at cost from Upchurch Electric for $2,772. Ozarks Electric will offer four poles
at cost for $133 each and donate two employees and a truck for one day. Ozarks would install the poles, the
fixtures, and the conduit and wiring to a switch box. Mr. Johnson requests the City purchase the poles and
provide wiring.
Mr. Johnson will obtain costs estimates on electrical wiring and pursue additional donations for the project.
Staff presented a plan to add an additional gate at Veterans Memorial Park and signage for additional security
measures when the park is opened extended hours.
Ms. Edmonston reported that a budget adjustment request will be presented to City Council for the Street
Division to re -pave the entrance to Veterans Memorial Park.
5. Park Video: Walker Park
Walker Park was the second park added to the Fayetteville Parks system in 1949 and is located in south
Fayetteville between 151h and 13'" streets. Walker Park contains three parcels of land totaling about 66 acres
purchased at different time periods to expand this popular park. Walker Park is known as the home of
"Baseball for Youth" and a place to play soccer, ultimate frisbee, horseshoes, handball/racquetball, tennis,
for picnicking, or a place to have family or social gatherings by utilizing the large pavilion and playgrounds.
The first ten acre parcel of land was purchased by the Boy's Club from Mrs. Henry Walker in 1949. The
Boy's Club sold the park to the City in 1955 for $10,000. In 1960, Henry Walker donated additional land
in the lot to the City and thus the park was named Walker Park.
The Fayetteville Jaycees began developing the park into a baseball complex for youth in 1960-1965. The City
underwrote a loan of $12,000 to the Little League, Incorporated for construction of the fields. In 1968, an
agreement was made with the Sherman Lollar Little League to operate the City's baseball program at Walker
Park. Two tennis courts were built in 1975. The tennis courts and basketball court are included in the
proposed Parks Capital Improvement Program to be renovated in the year 2000.
The five baseball diamonds were completely renovated in 1978 through 1981 for $40,000 from Community
Development Block Grant Funds, Department of Housing and Urban Development, Heritage Conservation
and Recreation, U.S. Department of the Interior, and Arkansas Department of Local Services. A monument
August 2, 1999 / Page 2
4
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PRAB Regular Meeting
was installed at the entry gate on 13th street honoring the project. Field 116 was built in 1987 and 1988 by
donations received from the Little League Board of Directors in the amount of $5,400. In 1988, the City
Parks Division built the dugout for Field #6, installed a handicapped drinking fountain by the picnic area,
installed a tot playground. and playground apparatus with assistance from Community Development Funds.
The playgrounds were replaced in 1999 to meet playground standards with a 50/50 match grant from
Arkansas Parks and Tourism for a total project cost of$60,000. A recycled rubberized cushioned play surface
system was installed underneath the equipment to maximize safety for falls and to minimize maintenance. The
sand volleyball court was installed in 1989, with assistance from Community Development Block Grant
Funds. The Sherman Lollar Baseball Association once again donated $12,000 to light Field #6 in 1990 to
meet the needs of the increased number of participants and to expand the program with five -year-olds T -ball
league.
A walk bridge was installed to connect the parking lot on the west side across the creek with the baseball
facility in 1993. Again the Baseball Board Association assisted with a $3,000 donation and Greenspace funds
of $1,593 were utilized for the bridge. The west parking lot was built by the Street Division on the far west
side of the park, and nineteen horseshoe pits were built jointly by the City and N.W.A. Horseshoe Pitchers
Association.
With the continued growth of the baseball program to 900 participants, Field # 7 for T -ball was built utilizing
Sales Tax funds of $37,852 in 1993. Lights were installed the following year. Concrete restrooms were
designed and built in 1994, located by the baseball facility to serve the west and north portion of Walker
Parks. Field 118, which is the newest field, was constructed across 13" street in Walker Park North in 1995,
fora total of $51,735.
Swepco donated $3,800 in light poles and lights along Block Street in 1997 for additional security at night.
In 1998, the City Street Division overlaid asphalt on the baseball service road and the area surrounding the
concession stand to minimize dust. With assistance from the Bambino Association, 3 batting cages were
constructed in 1998, which has been a positive addition for the coaches to teach baseball skills to the
participants.
In 1999, at the request of the Bambino Baseball Association, the Parks and Recreation Division daily
prepares the 8 baseball fields. An additional 2 man crew was hired to perform these duties at a professional
level. In 1999, the parking lot on the west side of the baseball field was asphalted by the City Street Division.
A new 100 space parking lot north of the baseball complex was completed. A 36 foot pavilion is currently
being constructed in the middle of the park to replace the old pavilion.
Walker Park North
The second parcel of property containing 10.64 acres was purchased in 1980 with City and Community
Development Block Grant Funds in the amount of $45,000. Dr. Albert Einert was contracted to create a
master plan of the park. John Reed donated an additional 1.63 acres to the park in 1985. In 1988, .86 acres
was donated by Bryan and Sara Walker. Then, three soccer fields were constructed, sprigged, and irrigation
installed by 1991, with assistance from the Soccer Association, Park Land Ordinance Funds, and City Funds.
In 1995, one of the soccer fields was developed into baseball field # 8 to accommodate the growing number
of participants in the baseball program and because of the construction of the soccer complex on Lewis
August 2, 1999 / Page 3
PRAB Regular Meeting
Avenue that served the soccer participants.
In 1999, trees were planted by Neighborwoods in the north part of the park and a BMX track is to be
completed.
Walker Park Expansion
In 1992, the City purchased 34 acres in the amount of $200,000 for land to the east of Walker North on 13th
Street to expand the activities at Walker Park. Bob Callans and Associates designed the development of the
park. Several public meetings to solicit input from the public, soccer and baseball organizations were held
before a Master Plan was approved by the Parks and Recreation Advisory Board, and the City Council.
A Senior Citizens Complex is currently being designed to be located in the north portion of this park utilizing
Sales Tax and HMR finding totaling $560,000. It is certain that the development of Walker Park would not
have been possible without the community spirit of the baseball program, soccer association, horseshoe club,
charitable donations of land from local citizens, Swepco, Community Development Block Grant Funds,
Arkansas Parks and Tourism, Block Grant Funds, the City of Fayetteville, and the many park volunteers.
Together utilizing funds and volunteer hours, Walker Park has been developed into a highly utilized park that
meets a variety of recreational needs for the community to enjoy.
6. Other Business:
Mr. Colwell reported two frisbee golf baskets at Gulley Park were located near park benches which raises
safety concerns. There has also been complaints received of fence damage from patrons climbing over the
fence.
7. Adjournment:
The meeting adjourned at 6:25 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY: (74,-, /7L47)
ohn Nelson
August 2, 1999 / Page 4
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PRAB
SPECIAL MEETING
AUGUST 26, 1999
A special Parks and Recreation Advisory Board meeting was held at Greathouse Park located at 1710
S. Price Avenue in Fayetteville, Arkansas. The meeting was called to order by Chairman Thiel at
12:00 noon.
Members Present: Colwell, Eads, Luttrell, Shoulders, Stockland, Thiel
Staff Present: Edmonston, Gulley, Nelson, Rogers, Schuldt, Wright
Guests Present: David Todd, CEI Engineering; Paul Libertini, City Engineering; Fran
Alexander, Neighborwoods; Andrea Fournet, Friends For Fayetteville;
Terry Eastin
Media Present:
Julie Tribble, KIX 104
Jill Rohrbach, Morning News
Laura Kellams, AR Democrat Gazette
Don Michaels, NWA Times
Phillip Walrod, NWA Times
Parks and Recreation Advisory Board Chairwoman Brenda Thiel said there was a viable concern for
the number of trees required to remove in order to meet Federal Emergency Management Agency
requirements to install a 75 -foot prefabricated bridge. Major concerns associated with the needs for
a bridge include providing a safe access, the loss of an easement on the property which was once Levi
Strauss, and by widening the channel future flooding could be eased. It was a consensus of the group
that closing the park was not a consideration. Parks and Recreation Superintendent Connie
Edmonston said parks are for trees, and they provide many benefits. However, Greathouse Park is
the only park in the immediate area, and the neighborhood deserved a park with a safe access to it.
Furthermore, Ms Edmonston said the City of Fayetteville must adhere to federal regulations.
David Todd, an engineer with CEI Engineering, explained the scope of the project by walking those
in attendance through the course of the channelization. Channelization is required to not raise the base
flood level. City Engineer, Paul Libertini, said during flooding water could get as much as eight feet
above the park land. When asked whether an environmental impact study had been completed to see
how the creek would be affected, Mr. Todd replied that only a hydraulic analysis required by FEMA
had been completed to see the effects of flooding. The contractor will be required to take soil erosion
precautions, and the banks will be sodded. Andrea Fournet, chairwoman of the group Friends for
Fayetteville, said the project would change the entire ecosystem. Parks and Recreation Advisory
Board member Gail Eads said some of the existing trees would eventually be lost due to the natural
flow of the creek current and cited other areas as examples.
• August 26, 1999 / 1
The possibilities of alternatives were discussed including low-water bridges, higher versus lower
bridges, and other entry points. Mr. Todd said the project is the most cost-effective way to meet the
most objectives; the least number of trees will be removed while meeting federal guidelines including
compliance with the Americans with Disabilities Act. Opponents of the project suggested condemning
property for an easement. Parks and Recreation Advisory Board member Tom Stockland said
condemning the Levi Straus property was not viable due to the fact that there is public access. Terry
Gulley, Parks and Recreation Turf and Facility Coordinator, said condemnation was generally
considered in cases involving 'land lock'. Opponents charged the Parks and Recreation Advisory
Board and City of Fayetteville of rushing into the project. Ms. Thiel said the Parks and Recreation
Advisory Board had been looking at the project for two years
Ms. Edmonston read the group a letter submitted by an 11 -year-old neighborhood child requesting
the installation of a new bridge. Ms. Fournet said she doubted people realized the magnitude of the
impact and probably envisioned a foot bridge. She suggested temporarily closing the park until other
alternatives could be reached. Parks and Recreation Advisory Board member Bob Shoulders said
although tree removal was unsettling, he did not want to sacrifice a child because of unsafe access.
MOTION:
Mr. Stockland moved to approve the plan as proposed by staff and proceed with the Greathouse
Bridge project.
Mr. Shoulders seconded the motion.
Parks and Recreation Advisory Board member Wade Colwell asked if an exemption of FEMA
guidelines had been applied. Kim Rogers, Parks and Recreation Operations Coordinator, said Tim
Conklin, City Planner, had plead the case but a waiver of regulations cannot be obtained. Mr. Todd
asked if FEMA had granted an exemption for a negative flood impact would the City still want to go
ahead with the project while negatively impacting the surrounding homes? City staff said no.
Parks and Recreation Advisory Board member 0 E Luttrell said this was a project which included
a sacrifice no one liked. However, it was one sacifice to save a whole unit.
The motion was approved 6-0-0.
The meeting adjourned at 1:05 p.m.
Minutes taken by JohnNelson
August 26, 1999 / 2
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PRAB
2000 BUDGET PROPOSAL SPECIAL MEETING
AUGUST 30, 1999
A special Parks and Recreation Advisory Board meeting was held at the Parks and Recreation
Division located at 1455 Happy Hollow Road in Fayetteville, Arkansas. The purpose of the meeting
was for staff to present the 2000 proposed budget and answer questions relating to the budget
proposal. The lunch meeting began at 12:00 noon.
Members Present: Ackerman, Alexander, Colwell, Luttrell, Shoulders, Thiel
Staff Present:
Media Present:
Edmonston, Evans, Braswell, Hobbs, Gulley, Nelson, Schuldt,
Wright, Budget Coordinator, Steve Davis, and Public Works Director,
Charlie Venable
Laura Kellams, Arkansas Democrat Gazette
Matt Wagner, Northwest Arkansas Times
Jill Rohrbach, Morning News
Parks and Recreation Advisory Board Chairwoman Brenda Thiel introduced City of Fayetteville
Public Works Director, Charlie Venable and Budget Coordinator, Steve Davis. Mr. Davis distributed
an annual budget flow chart which illustrates the courses taken throughout preparation. The Annual
Budget and Work Program is a fiscal plan which presents the services which will be provided to the
community and the funds needed to perform these services. The proposed budget will be presented
to the Mayor in November. The Mayor will then present the proposed budget to City Council for
consideration. The target budget is established by removing capital expenditures and applying an
inflator (five and one-half percent this year). Prior to establishing the inflator, Budget and Research
examines revenue trends (four percent growth is fairly conservative). No inflator is applied to any
other category than personnel services. Target overruns, new personnel requests, and capital items
were briefly explained. Mr. Davis said the general fund is not growing as rapidly as other funds. There
is more competition for the general fund from public safety entities such as police and fire.
Turf and Facility Coordinator, Terry Gulley, presented new personnel requests. With the increase in
operations and facilities, additional programming and maintenance must be addressed. The Gary
Hampton Softball Complex has a significant impact on the 2000 budget. With the introduction of a
new facility and more programming, additional personnel is required for operations. Parks and
Recreation Development Coordinator, Eric Schuldt, presented a projected budget for athletics for
2000. The Hampton Complex will host additional programs, additional tournaments, and provide an
overflow for adult games. A new set of working procedures and responsibilities for the Parks and
Recreation Division and the Fayetteville Youth Center was presented. The Parks and Recreation
August 30, 1999 / 1
Division is committed to being an active player in the programs provided at facilities for which it is
responsible. The goal is to define and improve the current working relationship to ensure more
efficient operations. Program Coordinator, David Wright, presented an overview of twelve programs
for 2000, eight of which will be new. Programs include youth softball, youth tennis lessons, adult
softball, adult flag football, and youth/adult soccer. Parks and Recreation Superintendent, Connie
Edmonston, presented the proposed 2000 operating budgets for the Administration, Swimming Pool,
Athletic/Recreation Transfers, Lake Maintenance, Parks Maintenance, and Parks Development and
Maintenance programs. Motor pool and equipment requests and prioritized target overruns were also
discussed.
Parks and Recreation Advisory Board member, Bill Ackerman, suggested subtle advertising plans for
the programs and events. Ms. Edmonston said program brochures for athletics and swimming pool
were being budgeted for 2000.
Ms. Thiel said it was crucial to provide funding for trees and landscaping for Greathouse Park. Ms.
Edmonston said the Landscape Maintenance Specialist, Lisa Paschal, was developing a plan to
determine the needs and costs for the park. Landscape Administrator, Kim Hesse, has indicated she
will help fund trees.
The group briefly discussed contract limitations regarding cell telephones and two-way radio capacity.
Mr. Davis said request for qualifications had been let on the radio system, and the contract for cell
phones would be re -bid in September.
A SPECIAL PARKS AND RECREATION ADVISORY BOARD MEETING WAS
SCHEDULED FOR WEDNESDAY, SEPTEMBER 8,1999 AT 5:15 P.M. to visit Gary Brandon
Subdivision located east of Highway 265, north of Zion Road; Silverthorne Subdivision located south
of Highway 16, west of Double Springs Road; and Butterfield Trail Village Expansion located west
of Old Missouri Road south of Joyce Street for the Park Land Ordinance recommendation.
The meeting adjourned at 1:40 p.m.
Minutes taken by John Nelson
August 30, 1999 / 2
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PRAB
SPECIAL MEETING
SEPTEMBER 8, 1999
A special Parks and Recreation Advisory Board meeting was held September 8, 1999. The Board
visited three subdivision/large scale developments: Butterfield Trail Village Expansion, Gary Brandon
Subdivision, and Silverthome Subdivision.
Members Present:
Staff Present:
Guests Present:
Colwell, Eads, Luttrell, Shoulders, Thiel
Edmonston, Gulley, Nelson, Schuldt
Chuck Rutherford, City of Fayetteville Sidewalk and Trails
Administrator; David Norman, McClelland Engineering; Brian Moore,
Engineering Services Inc., Gary Brandon, Michele Harrington, John
Deweese
Media Present: Jill Rohrbach, Morning News
A special meeting of the Parks and Recreation Advisory Board was held Wednesday, September 8,
1999. The purpose of the meeting was to visit three subdivision/large scale developments to consider
for park land or money in lieu of the Park Land Ordinance. Parks and Recreation Advisory Board
members and staff departed in a FYC van at 5:15 p.m. to visit the sites.
Development:
Engineer:
Owner:
Butterfield Village
Representative:
Location:
Park District:
Priority:
Units:
Land Dedication:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing Park Acres:
Butterfield Trail Village Expansion
McClelland Engineenng, David Norman
Bill Wickiser
Don Honeycutt
West of Old Missouri Road, South of Joyce Street
NW
None, right next to priority 1
60 Multi -Units
1.2 acres
$18,000
22 to 44 acres
34 to 68 acres
526.25 acres
Lake Fayetteville (458 acres), Covington (new 2.48 acres), Mudcreek/Lindsey
(0.4 mile trail - 19.92 acres), Sweetbriar (4 acres), Routh (1.65 acres),
Vandergriff (-8acres), Gulley (26.5 acres),
Brookbury (5.7 acres)
Staff Recommendation: Park Staff recommends park land. Chuck Rutherford, Sidewalk and
Trails Administrator, has requested for Parks to require land for a trail head.
This trail is planned to link into the Joyce Street trail and CMN trail over by the
mall. Park staff agrees with this concept and to support our city wide trail
system.
City Sidewalk and Trails Administrator, Chuck Rutherford, requested the Parks and Recreation
• Advisory Board acquire land for the development of a trail head. The trail head will serve as an entry
September 8, 1999 / 1
point for a section of the proposed city wide trail system.
MOTION:
Mr. Colwell moved to accept land, preferably in the flood plain and adjacent to the floodway, for a trail
head.
Ms. Eads seconded the motion.
The motion was approved 5-0-0.
Development:
Engineer:
Representative:
Owner:
Location:
Park District:
Priority:
Units:
Land Dedication:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing Park Acres:
Outstanding Features -
Staff Recommendation:
Gary Brandon Subdivision
Engineering Services Inc. (ESI) - Brian Moore
Michele Harrington, Attorney at Law
Valerie Zanaberletti
East of Hwy 265, North of Zion Road
NE
None (currently requesting annexation)
85 Single Family Units on 34.72 acres
2.125 Acres
$31,875
22 - 44 Acres
34 - 68 Acres
Lake Fayetteville/Highway 265 Park 1,284 acres; Routh 1.84 acres;
Sweetbriar 4 acres; Covington 2.48 acres; Vandergriff 8 acres
Developer is providing a park area with a swimming pool and other
park amenities.
Park staff recommends a land dedication. This property is located
immediately east of the Foster addition. The growth in this area has so
much potential. We would recommend land that would adjoin adjacent
subdivisions to increase the park size in order to serve this large
growing area.
Parks and Recreation Advisory Board members met Gary Brandon, Brian Moore, and Michele
Harrington at the site of the proposed development. This is a large growth area with potential in the
future to acquire additional park land. Parks and Recreation Advisory Board Members had noted
during a May 17, 1999 meeting regarding the Stonewood development, that future park land dedication
in this area needed to be reviewed closely. The proposed park land for Gary Brandon Subdivision is
less than the required, but the developer has agreed to contribute money in lieu for the difference.
MOTION:
Mr. Luttrell moved to accept the proposed acreage and money in lieu for the balance of the required
land dedication.
Mr. Shoulders seconded the motion.
September 8, 1999 / 2
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The motion was approved 5-0-0.
Development:
Engineer:
Owner:
Representative:
Location:
Park District:
Priority:
Units:
Land Dedication:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing Park Acres:
Staff Recommendation:
Silverthorne Subdivision
Engineering Services Inc. (ESI) - Brian Moore
John Deweese, Mike Schmidt and Karen Schmidt
Michele Harrington, Attorney at Law
South of Hwy 16, West of Double Springs Road
SW
None (currently requesting annexation)
59 Single Family Units on 47.98 acres.
1.48 Acres
$22,125
6.5 - 13 Acres
9 - 18 Acres
Bundrick 4.25 acres; Red Oak 8.07 acres; Meadowlands 3.08 acres
Park staff recommends money in lieu of a land dedication. This would
require a waiver of the Park Land Ordinance to City Council because it
contains over 40 acres. This subdivision requires only 1.48 acres.
There are a large number of one acre lots in this subdivision with no
potential for expansion to the south and little to the west. It is in close
proximity to Farmington, 2,500 feet to the west and 1,000 feet to the
south.
Parks and Recreation Advisory Board members met John Deweese, Brian Moore, and Michele
Harrington at the site of the proposed development. Rezoning is scheduled to be addressed at the
September 21, 1999 City Council meeting.
MOTION:
Mr. Luttrell moved to accept money in lieu of land dedication due to the extreme position of the
property and the Targe size of lots to be developed and recommend a waiver of the Park Land
Ordinance from City Council.
Mr. Colwell seconded the motion.
The motion was approved 5-0-0.
The meeting adjourned at 7:20 p.m.
Minutes taken by John Nelson
September 8, 1999 / 3
07/08/99
10:38 tl 501 665 2577
KINGSTON SCHOOL CA002
REQUEST
TO: CONNIE EDMONSTON and PARKS AND RECREATION
ADVISORY BOARD
FROM: Ron Austin
DATE: July 12, 1999
RE: Request to address the Board about the naming of the
overlook structure to be built in Sequoyah Gardens in
honor of Ray Adams.
I propose to raise $15,000-$20,000 from friends and family of Ray
Adams (deceased) to give to the Parks Fund to be used as needed and in return
the Parks and Recreation Advisory Board would name the overlook structure
the "Ray Adams Memorial Overlook" or something similar with his name being a
part.
I have secured permission from his widow, Edythe, and two of his
children, a son and a daughter, to raise the funds. Each of them will
contribute toward the project. They have expressed deep appreciation for the
potential honor of their husband and father.
Ray Adams was a florist in Fayetteville for fifty years. He served on
the Fayetteville School board for about twenty years and was president a
number of those. He was active in many civic activities and was an active
deacon of Fayetteville's First Baptist Church until his accidental death at the
age of eighty-nine. He was a long time member of the Rotary Club and served
as District Governor. His family once owned property on which now are located
the V.A. Hospital and Woodland Jr. High School. He is remembered by many of
the "old-timers' as having surprised them with a bouquet of beautiful flowers
on occasion. He loved gardening, raising flowers and growing plants. When he
died, he had a number of "projects" laid out to complete. He was always
working to make a difference in the lives and the environment of those around
him. I can think of no better memorial than to link his name with such a
beautiful park as the Sequoyah Gardens.
I propose no timetable for the projects completion, no plans for the
building of the structure, no agenda at all except to provide some funding with
which the Parks Deportment can continue making a difference in the lives of
the citizens of Fayetteville in the name of RAY ADAMS.
07/08/99 10:39 e501 665 2577
KINGSTON SCHOOL (Q003
TIMETABLE
Contact Mrs. Adams for permission - January, 1999
Discuss with parks department - February, 1999
Develop the idea and present to family - Summer 1999
Present request to parks board - July, 1999
Press release, letter campaign - July -November, 1999
Present funds to parks dept. Pr board - Dec. 1999
Work with Director and Mrs. Adams for wording on plaque
or sign to be placed on or near the overlook Year 2000
Schedule a memorial dedication with Parks Department and
Mrs. Adams upon completion. Invite family and friends.
•
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University Heights Neighborhood Association
1522 Hotz Dr.
Fayetteville, AR 72701
Sept. 3 1999
Fayetteville Parks and Recreation Board
113 W. Mountain St.
Fayetteville, AR 72701
To Those of the Fayetteville Parks and Recreation Board ,
The University Heights Neighborhood Assodation requests that a pedestrian bridge be constucted for
access from Palmer Street to Hotz Park. The current access to the park is difficult and there has been a
concerted effort on behalf of the Neighborhood Association and its members to rectify the situation.
We are asking the Board permission to design and construct , at the expense of the University Heights
Neighborhood Association, a pedestrian bridge for Hotz Park. There will be minimal impact on the
existing terrain and no trees or shrubberies will need to be removed or altered in the construction of
this bridge.
Part of the impetus for this undertaking has to do with a woman, Elizabeth (Liz) Coleman who lost
her life in November 1997 to a careless driver while logging very near her home. Liz was involved in
some of the early planning for the renovation of Hotz Park, to which we are all very proud. The
Neighborhood Association would like to dedicate the bridge to the memory of Liz Coleman and the
bridge will be sited on axis with the Coleman residence, located directly accross Palmer Street from
Hotz Park, where the widower Jeff Ash and their son still reside.
The Neighborhood Association has already received donations for for the constructon of the bridge
and a fund raising campaign will get underway shortly. All equipment, labor and some materials will
be donated by the neighborhood association. The materials for the bridge are expected to run
between $2,500.00 and $3,500.00, but a more detialed budget could be produced for the board if
necessary.
Sinceryely Yours,
Badley Edwards
Chair, University Heights Neighborhood Association
cc Bill Ackerman
Bob Shoulders
Brenda Thiel
Wade Colwell
Tom Stockland
O.E. Luttrell
Gail Eads
Stephen Alexander
ccDa
ENGINEERING DESIGN ASSOCIATES, P.A.
3291 S. Thompson, Bldg. "A*, Suite 105, Springdale, Arkansas 72764
Ph: 501-756-1266 FAX: 501-756-2129
January 6, 1999
THE FAYETTEVILLE PARKS & RECREATION ADVISORY BOARD
Attention: Mrs. Kim Rogers
113 West Mountain
Fayetteville, AR 72701
Re: BRIDGEPORT SUBDIVISION
Dear Sirs:
We are hereby requesting that we be placed on the agenda for the next P.R.A.B. meeting scheduled
for Septemberl5'" to discuss the park dedication and money in lieu of land for phases 4, 5 and 6 of
Bridgeport Subdivision.
The Developer has donated a total of 3.73 acres for phases 1 thru 3, and wishes to donate an
additional 0.69 acres, and pay the difference in lieu of a land donation.
There will be a total of 219 residential Tots in all six phases of Bridgeport Subdivision (1 POA lot).
A total of 4.42 acres will have been dedicated for park property, if the 0.69 acres is acceptable to the
Board. We will be lacking 1.055 acres of property to fulfill the Board's requirements. We are
therefore asking that you accept $15,825.00 for the 42.2 unaccounted for lots.
Thank you for your consideration.
Sincerely, ,� n
M,� Marie, P L S
Engineering Design Associates, P.A.
1 of 1
•
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August 1999 - HMR REVENUE REPORT
by Tracie A. Evans
*Report created at the end of August for the September P. R.A. B. meeting
* *****************************************************************************
1999
**********************************************************
January's Revenue:
February's Revenue:
March's Revenue:
April's Revenue:
May's Revenue:
June's Revenue:
July's Revenue:
August Revenue:
$83,203.39
$82,234.95
$88,157.05
$94,216.46
$95,947.15
$102,296.93
$101,733.45
$101,071.58
Collected by January 20th for December '98
Collected by February 20th for January '99
Collected by March 20'hfor February '99
Collected by April 20th for March `99
Collected by May 20`h for April `99
Collected by June 201h for May '99
Collected by July 20`k for June '99
Collected by August 20 for July '99
Total Revenue for Fiscal 1999 is $748,860.96
* *****************************************************************************
1999
* *****************************************************************************
99 Revenue collected: $19,059.80 After January 20`h, 1999 deadline - Prior year Account
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money
Collected in 1999 is $748,860.96
Total Revenue for 1999 (including Revenue collected after the January 20`h deadline for
December 1999 from the Prior Year Account)is 5748,860.96+519,059.80=$767,920.76
********************************************************************************************
1998
98 Revenue collected: $32,207.56 After the January 20'", 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is
$1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 201° deadline for
December 1998 from the Prior Year Account) is $1,063,807.24 + 532,207.56 =$1,096,014.80
********************************************************************************************
1997
97 Revenue collected: 816,299.78 After the Jan. 20th, 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is
$976,593.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from
the Prior Year Account) is $976,539.29 + 516,299.78 = $992,839.07
•
AS OF AUGUST 1999
REPORT BY: KIM'J. ROGERS
SOUTHEAST PARK DISTRICT
NORTHEAST PARK DISTRICT
YR TO BE SPENT
YR TO BE SPENT
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$7,000.00 Total Approved Expenditures
•
Total Unencumbered 1999-2002
SOUTHWEST PARK DISTRICT
NORTHWEST PARK DISTRICT
YR TO BE SPENT
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•
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•
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•
2000 Budget
Funding Levels
(Revised 9/1/99)
Parks & Recreation Division Budget Includes 6 programs:
Administration, Athletics/Recreation Transfer, Swimming Pool, Parks Maintenance,
Parks Development & Maintenance (HMR), Lake Maintenance
Program
Admin
Ath/Rec,
'Swim Pool
Park Maint.
TOTAL
Lake Maint.
Parks Dev
1999 Funding
$ 192,821
392,972
131,840
514.925
$1,232,558
$ 57,108
$477,987
2000 Target
$ 200,131
440,435
129,418
506.516
$1,276,500
$ 57,100
$ 519,000
• TOTAL Budget: $1,767,653 $1,852,600
•
Total Operational 2000 Budget Request
Total Capital 2000 Budget Request
TOTAL PARK 2000 BUDGET
Increase
$ 7,310
13,079
2,478
21.075
$ 43,942
(8)
$ 41,013
$84,947
$2,964,600
$1,112,000
$2,964,600
•
•
•
•
Public Works Department
Parks & Recreation Division
Administration Program
Fund 1010 - General
Program Description, Objectives, and Analysis:
Plan, schedule, budget, execute, monitor, and evaluate the six Parks & Recreation Division programs
including Swimming Pool, Athletic/Recreation Transfers, Administration, Lake Maintenance, Park Development,
and Park Maintenance in the most efficient and cost-effective manner that meets public needs for leisure services,
facilities, and programs.
Provide support to the Parks & Recreation Advisory Board (DRAB); cooperate and coordinate facilities
and programs with special interest groups, and manage expanded programs and special events with limited
resources.
Administration is responsible for performing all necessary record keeping tasks and schedules that are
essential to the operations of the Parks & Recreation Division.
Administration formulates policies for park staff, facilities, and programs and responds to citizens concerning
all park matters. The Parks & Recreation Division is responsible for 3,254 acres of parks.
Program Staff
Full -Time Equivalent Positions
Program 5200
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
3.00 4.00 4.00 4.00
Program Expenditures
Personnel Services $ 146,113 $ 165,779 0 165,779 0 174,425
Materials and Supplies 3,042 3,250 0 4,050 0 5,200
Services and Charges 17,858 19,888 0 18,963 0 18,556
Maintenance 941 1,250 0 1,050 0 1,250
Capital 3,812 3,350 0 3,327 0 700
$ 171,766 $ 193,517 0 193,169 0 200,131
Performance Measures
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
Demand/Workload
Programs Supervised/Total Budget 6/2,134,677 6/1,880,493 6/1,874,963 6/1,852,598
Safe, Clean Parks 54 54 54 54
PRAB Meetings-(regular&special) 24 22 22 22
Public Relations Presentations 5 10 10 10
Full-Time/Part-Time Positions 37 20/46 20/46 0
Registered # Resrvd Park Facilities 260 200 260 275
# of Capital Projects Scheduled 16 26 29 16
Results
# Capital Projects Completed 25 16 24 14
# Groups Adopting Parks 22 15 22 24
•
•
Public Works Department
Parks 8 Recreation Division
Administration Program
Fund 1010 - General Program 5200
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
Personnel Services
510000 Salaries and Wages $ 112,776 $ 128,968 $ 128,968 $ 134,067
5102 00 Extra Services 551 900 900 900
5105 00 Social Security Taxes 8,577 9,931 9.931 10,323
5107 00 Insurance - Life 915 879 879 917
5108 00 Insurance - Health 9,624 10,733 10,733 11,333
5108 01 Insurance - LTD 581 591 591 617
5108 02 Insurance - ADD 160 180 180 180
5109 06 Retirement Savings Plan 12,929 13,597 13.597 16,088
Total Personnel Services 146,113 165,779 165.779 174 425
Materials and Supplies
5200 00 Office Supplies 8 Printing 2 880 3,050 3 050 4,000
5200 01 Copier Supplies 8 Lease 0 0 800 1 000
5209 00 Software Expense 162 200 200 200
Total Materials and Supplies 3,042 3,250 4,050 5,200
Services and Charges
5301 00 Public Notification 27 400 175 200
5302 00 Uniforms/Personal Equipment 0 425 425 0
5303 00 Publications and Dues 724 675 675 805
5304 00 Travel and Training 2,324 4,500 4,500 4,500
5309 00 Lease Expense 48 0 0 0
5310 01 Telephone Expense 5,358 4,897 4,897 5,000
5311 00 Insurance -Vehicles 8 Buildings 346 261 261 261
531101 Insurance -Self 0 500 0 0
531400 Professional Services 0 100 0 0
5315 00 Contract Services 199 100 0 0
5331 00 Motor Pool Charges 3,932 3,779 3,779 3,605
5331 01 Replacement Charges 4,900 4,251 4,251 4,185
Total Services and Charges
17,858 19888 18,963 19556
Maintenance
5400 00 Building 8 Grounds Maint. 0 0 0 0
5401 00 Office Machine Maint. 136 50 50 50
5402 00 Radio Maint. 0 0 0 0
5403 00 Vehicle 8 Machine Maint. 805 1,200 1900 1,200
Total Maintenance 941 1,250 1,050 1,250
Total Operations Before
Capital and Depreciation
167954 190,167 189,842 199,431
Capital
5801 00 Fixed Assets 1,019 1,000 977 0
5890 00 Minor Equipment 2,793 2,350 2,350 700
Total Capital 3,812 3,350 3,327 700
Total $ 171,766 $ 193,517 $ 193,169 $ 200,131
•
•
•
Public Works Department
Parks & Recreation Division
Swimming Pool Program
Fund 1010 - General
Program Description, Objectives, and Analysis:
Provides recreational and swimming instructional opportunities in a controlled and safe environment for
citizens of all ages at Wilson Park City Pool during the summer season.
• Provides a diversified program consisting of recreation, lap swim, swimming instruction, water aerobics,
and party rentals to attract interested citizens.
Program 5210
• Offers a quality instructional swimming program in the morning and evening hours for all ages and skill levels.
• Schedules the pool to meet the needs of special interest groups such as daycamps, daycares, scouts,
swim teams, parties, and gatherings.
• Provides maintenance to operate the pool in a safe, clean, and efficient manner.
• Trains and supervises pool staff to operate the pool in a safe, sanitary environment for the public to
enjoy.
Program Staff
Full -Time Equivalent Positions
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
5.60 4.36 4.36 5.10
Program Expenditures
Personnel Services $ 74,149 $ 71,207 $ 71,207 $ 70,529
• Materials and Supplies 19,248 28,460 22,460 23,850
Services and Charges 24,743 28,494 28,545 28,139
Maintenance 3,160 5,400 5,400 4,200
Capital 952 3,491 3,490 2,700
•
$ 122,252 $ 137 052 $ 131,102 $ 129 418
Performance Measures
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
Demand/Workload
Days of Swimming 106 100 100 100
Hours Open to Public 841 750 800 840
Staff Hours to Operate Pool 9,878 9,800 9,800 9,800
Swimming Lessons Enrollment 488 450 450 500
Highest Daily Attendance 639 600 600 600
Total Attendance 27 252 30,000 27,000 29,000
Average Daily Attendance 257 300 260 275
Results
Cost/Participant $4.55 $4.39 $4.86 $4.46
Cost/Hour of Operation $147.47 $175.79 $163.88 $154.07
Cost/Participant After Revenues $2.58 $2.89 $2.97 $2.57
Revenues Produced $53,766 $45,000 $51,000 $55,000
•
•
•
•
Fund 1010 - General
Personnel Services
5100 00
5103 00
510500
510700
5108 00
5108 01
5108 02
510906
Salaries & Wages
Overtime
Social Security Taxes
Insurance - Life
Insurance - Health
Insurance - LTD
Insurance - ADD
Retirement Savings Plan
Total Personnel Services
Materials and Supplies _ _ __
5200 00 Office Supplies & Printing
5203 00 Cleaning Supplies
5204 00 Chemicals
5208 00 Concession Supplies
521200 Signs
5217 00 Safety Devices
5200-02 Medical Supplies
Total Materials and Supplies
Services and Charges
5302 00 Uniforms & Personal Equipment
5303 00 Publications and Dues
5304 00 Travel & Training
5309 00 Lease Expanse
531000 Utilities
531001 Telephone Expense
5311 00 Insurance -Vehicles & Buildings
531400 Professional Services
531500 Contract Services
Total Services and Charges
Maintenance
5400 00 Buildings & Ground Maint.
Total Maintenance
Total Operations Before
Capital and Depreciation
Camel �^ _
5801 00 Fixed Assets
5804 00 Building Costs
5890 00 Minor Equipment
Total Capital
Public Works Department
Parks & Recreation Division
Swimming Pool Program
Actual
1998
$ 67,634
589
5,222
23
284
15
6
376
74,149
556
836
10,645
7,211
0
0
0
19,248
343
536
0
0
19,957
1,214
148
0
2,545
24,743
3,160
3,160
121,300
0
0
952
952
IMMEMMI
Budgeted
1999
$ 65,482 $
0
5,042
20
287
14
5
357
Total $ 122,252 $
71,207
560
1,300
10,000
16,000
400
200
0
28,460
450
420
957
0
16,000
700
139
0
9,828
28,494
5,400
5,400
133,561
1,071
0
2,420
3,491
Estimated
1999
Program 5210
Budgeted
2000
65482 $ 65,487
0 0
5,042 5,042
20 0
287 0
14 0
5 0
357 0
_----_-
71,207
560
1,300
10,000
10,000
400
200
0
22,460
450
400
956
72
16,000
700
139
0
9,828
28,545
5,400
5.400
127,612
1,070
0
2,420
3,490
70,529
850
1,200
11,000
10,000
400
200
200
23,850
550
2,350
750
0
20,000
1,200
139
1,400
1,750
28,139
4,200
4,200
126 718
0
0
2,700
2,700
137 052 $ 131,102 $ 129,418
•
•
•
•
•
•
Public Works Department
Parks & Recreation Division
Athletic/Recreation Transfers Program
Fund 1010- General Program 5220
Program Description, Objectives, and Analysis:
'Ibis program provides recreational opportunities for the public through sport leagues, clinics, park concert
series and athletic field scheduling. Expansion of services offered to outside groups is being incorported
to better serve the citizens.
Cooperates with hobby groups to meet their needs for programs and facilities. Also contained in this
program is secondary funding for the Youth Center and Adult Center. Each agency has a volunteer board of
directors and generates a large portion of their operating funds. A new division of responsibilities for
recreational programs between the Youth Center and Parks and Recreation Division will be implemented in 2000.
Actual
Program Staff 1998
Full -Time Equivalent Positions 3.51
Budgeted Estimated Budgeted
1999 1999 2000
6.01 6.01 4.02
Program Expenditures
Personnel Services $ 129,049 $ 169,800 $ 169,800 $ 137,563
Materials and Supplies 30,238 40,322 56,200 44,303
Services and Charges 204,658 287,688 286,823 256,569
Maintenance 0 0 0 0
Capital 1,328 350 350 2,000
$ 365,273 $ 498,160 $ 513,173 $ 440,435
Performance Measures
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
Demand/Workload
Teams/Participants Adult Basketball 23/324 30 / 360 33/495 35/525
Teams/Participants Volleyball 21/177 43 / 338 28/280 30/300
Teams/Participants Adult Softball 68/2,752 170 / 3,400 230/4,600 230/4,600
Teams/Participants Girls Softball 35/450 35 / 470 36/504 60/840
Summer Concerts/Attendance 7/14,775 8 / 16,000 8/21,000 8/21,000
FYC Youth Memberships 2,500 2,850 3,200 3,500
FYC Adult/Family Memberships 700 300 450 500
FYC Attendance 260,000 275,000 275,000 300,000
Adult Center Memberships/Attendance 165/25,827 160/28,000 320/45,700 500/47,000
Elderly Nutrition Sites 9 9 10 Id
Number of Concession Stands Operated 1 1 3 4
Results
Youth Center Cost/Visit
Adult Center Cost/Visit
Elderly Meals Served
Concession Revenues
$0.48
$1.20
38,000
31,811
$.54
$1.11
60,000
30,000
$0.43
$0.68
165,000
42,000
$0.52
$0.75
219,450
80,000
•
•
Public Works Department
Parks 8 Recreation Division
Athletic/Recreation Transfers Program
Fund 1010 - General
Personnel Services
5100 00
510200
5103 00
5105 00
5107 00
5108 00
5108 01
5108 02
5109 06
Salaries and Wages
Extra Services
Overtime
Social Security Taxes
Insurance - Life
Insurance - Health
Insurance - LTD
Insurance - ADD
Retirement Savings Plan
Total Personnel Services
Materials and Supplies
5200 00 Office Supplies & Printing
5200 05 Tournament Supplies/Awards
5208 00 Concession Supplies
5209 00 Software Expense
Total Materials and Supplies
Services and Charges
5302 00 Uniforms/Personal Equipment
5303 00 Publications & Dues
5304 00 Travel 8 Training
5309 00 Lease Expense
5310 01 Telephone Expense
5311 00 Insurance -Vehicle & Bldg
5311 01 Insurance - Self
531500 Contract Services
5331 01 Replacement Charges
571800 Transfer Youth/Adult Center
Total Service and Charges
Total Operations Before
Capital and Depreciation
Capital
5890 00 Minor Equipment
5801 00 Fixed Assets
Total Capital
Actual
1998
$ 67,832
47,841
207
5,017
384
5.969
258
86
1 455
129,049
472
15,739
14,027
0
30,238
427
2,603
1,154
49
906
365
1,340
11,824
31,356
154,634
204,658
363,945
1,328
0
1,328
Budgeted
1999
$ 95,478 $
49,000
0
7,352
381
10,510
256
135
6,688
Total $ 365,273 $
169,800
200
20,122
20,000
0
40,322
700
2,765
1.865
0
813
247
0
10,000
21,762
249 536
287.688
497,810
350
0
350
Estimated
1999
95,478
49,000
0
7,352
381
10,510
256
135
6,688
169 800
200
25,000
31,000
0
56,200
700
2,765
1,000
0
813
247
0
10,000
21,762
249,536
286,823
512,823
350
0
350
Program 5220
Budgeted
2000
$ 73.985
49,000
0
5,697
231
4,394
155
53
4,048
------137,563
2,081
20,122
20,000
2,100
44,303
500
2,745
3,250
0
866
247
0
10,000
21,793
217,168
256,569
438 435
250
1,750
2,000
498,160 $ 513,173 $ 440,435
•
RECREATION IN FAYETTEVILLE
A New Set of Working Procedures and Responsibilities for the
Parks and Recreation Division and the Youth Center.
In order to define and improve the current working relationship between the Fayetteville Youth Center
(FYC) and the Fayetteville Parks and Recreation Division, it is recommended that a new set of operating
procedures be established. Currently, both agencies are working under many verbal and assumed
agreements. These arrangements lead to poor communication, indirect accountability and to feelings of
apprehension. Increased communication and a new set of operating procedures will assist with the
working relationship and will benefit both agencies.
The goal of the FYC and the Parks and Recreation Division is to work in cooperation to enhance the
recreation facilities and programs offered in the City of Fayetteville. The FYC and the Parks and
Recreation Division must become partners in meeting the needs of the citizens of Fayetteville. The Parks
and Recreation Division believes this would best be accomplished by defining and streamlining our
responsibilities and procedures. The City of Fayetteville is recommending the merging of facility and
program management for all recreation offerings. This merging will provide administrative
accountability for all services provided to the citizens.
The following is a detailed set of new operating procedures and responsibilities for the FYC and the
Fayetteville Parks and Recreation Division. It is recommended that this new alignment go into effect
January I, 2000. This new alignment will benefit the operation of both the FYC and the Parks and
Recreation Division. All facility or service agreements between the Parks and Recreation Division,
Public School System, and the FYC should have written documentation or contracts. In addition to the
new operating procedures listed below, it is recommended that representatives from both agencies meet a
minimum of two times per year to discuss any programming or facility issues effecting the recreational
offerings to the citizens.
FACILITY MANAGEMENT
Fayetteville Youth Center: The FYC will be responsible for working with the Fayetteville School
System to provide the staffing, programming and maintenance for the following facilities: Asbell
Gymnasium, Holcomb Gymnasium, Vandergriff Gymnasium, Washington Gymnasium and the Youth
Center
Fayetteville Parks and Recreation: The Fayetteville Parks and Recreation Division will be responsible
for providing the staffing, programming, and maintenance for the fifty-four city and school parks,
including the following facilities which are utilized for sport programming: Asbell Soccer/Softball
Complex, Babe Ruth Baseball Complex, Gary Hampton Softball Complex, Lewis St. Soccer Complex,
Walker Baseball/Soccer Complex, and the Wilson Softball Field. In addition, the Parks and Recreation
Division will be responsible for working with the Fayetteville School System and PTA organizations to
provide enhancements to school playgrounds.
•
•
• PROGRAM MANAGEMENT
Fayetteville Youth Center: The FYC will be responsible for the management and staffing of the
following programs and activities. The FYC must coordinate with the Fayetteville School System for use
of their facilities. The FYC will be responsible for the majority of sports and activities held at indoor
recreation facilities.
Basketball {Youth and Adult}
Baton
Camps {Environmental Study, Spring Break, Christmas, Basketball, Summer}
Cheerleading
Dance
Fishing Rodeo
Flag Football {Youth}
Football {6th/7th Grade Tackle Football}
Gymnastics
Karate
Ping Pong
School Kids Connection
Swim Lessons and Team {Youth Center Pool}
Volleyball {Youth/Adult and Ozark Volleyball Club}
Track
Special Events - {Easter in the Park}
Fayetteville Parks and Recreation: The Fayetteville Parks and Recreation Division will be responsible
for the management and staffing of the following programs and activities. The Parks and Recreation
Division will be responsible for the majority of sports and activities held at outdoor recreation facilities.
Baseball {Bambino and Babe Ruth}
Flag Football {Adult}
Hobby Use Groups {Ozark Flyers, Ultimate Frisbee, Horseshoe, Ozark Volleyball Club etc.}
Sand Volleyball
Soccer {Youth and Adult}
Softball {Youth and Adult}
Swim Lessons {Wilson Pool}
Tennis Lessons
Special Events in Parks {Sand Volleyball, Gulley Run, Concert in the Parks and the Friends of Youth
Softball Tournament (Proceeds from softball tournament go to EEC))
•
•
•
•
•
• FINANCIAL
The City of Fayetteville will continue their financial support of the FYC!
•
Beginning January 1, 2000, the FYC Board of Directors will become responsible for the management and
operation of the yearly budget allocation given to the FYC. The Board of Directors will have the
responsibility for prioritizing the use of these funds. Currently, the FYC receives an annual allocation of
$228,923 from the City. This figure includes $182,694 from the Parks and Recreation Division budget
and $46,229 from the Fleet Division.
The allocation for 2000 is projected to be $253,671 from the City of Fayetteville. This figure includes
$207,442 from the Parks and Recreation Division and $46,229 from the Fleet Division. The additional
funds will help offset additional costs associated with the operation and maintenance of the three
community gymnasiums. The allocation increase includes $15,178 to assist with the funding of gym
supervisors. The remaining monies needed to fund these three gym supervisors will come from the
playground supervisor and tennis instructor positions which are currently not being utilized by the FYC.
The allocation increase also includes $9,570 for the total cost of two gym custodians. The FYC will be
responsible for funding a gym supervisor at the new Washington school gymnasium.
The FYC Board of Directors will have the ability to adjust the salaries and benefits provided to all of the
FYC Staff. The money allocated by the City of Fayetteville for the Director's and Assistant Director's
salary and benefits will not change, only the Board of Directors for the FYC will be given the authority
to alter these allocations if deemed necessary. Beginning January 1, 2000, the salary and benefits
allocated for the Assistant Director position will be reverted back to the FYC general operations.
The funding for the FYC Director's salary and benefits will remain with the City until retirement in
February and then will also be reverted back to the FYC general operations budget.
The FYC Board of Directors and staff will be responsible for providing to the Public Works Director an
annual financial report detailing their use of the City of Fayetteville's allocation. This report will be
reviewed by the Director of Public Works and will be used in determining the FYC allocation for the
following year. Special requests, such as funding for additional vehicles and programs must be presented
in May for the following budget year
PROJECTED BUDGET
General Operations $207,442
General $143,284
Personnel $42,396
FYC Director $24,431
FYC Asst. Dir. $17,965
Fleet $21,762*
City Fleet Maintenance $46,229*
Total Allocation $253,671
*Remains within the City budget for disbursement
•
•
•
Public Works Department
Parks & Recreation Division
Lake Maintenance Program
Fund 1010 - General
Program Description, Objectives, and Analysis:
The purpose of this program is to operate, manage, and maintain Lake Fayetteville Lake Sequoyah, and Lake
Wilson to meet the needs of the public. The City awards annual contracts to boatdock operators at Lake
Fayetteville and Lake Sequoyah to manage the lakes according to the City Ordinances. The boatdock
operators manage the lakes by monitoring boatdock operations that consist of stall rentals, boat storage, and
fishing/boating permits. The lake ordinances were revised in 1999 increasing lake stall rental fees.
In addition, this program provides for the maintenance of the lake parks, which includes mowing and
general repairs to enhance the parks and keep them safe for public use.
Throughout the year, the City works with the Arkansas Game and Fish Commission in stocking the lakes
with fish and abiding by their regulations.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Program 5250
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
0.00 0.75 0.75 0.75
Personnel Services $ 10,130 $ 0 $ 0 $ 0
Materials and Supplies 280 500 497 1,100
Services and Charges 55,551 53,008 53,008 53,548
Maintenance 831 3,000 3,000 1,750
Capital 2,289 600 600 700
$ 69,081 $ 57,108 $ 57,105 $ 57,098
Performance Measures
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
Demand/Workload
Daily Fishing Permits Lake Fay 4,425 5,500 5,500 5,600
Daily Fishing Permits Lake Seq 3,735 6,000 6,000 6,100
Season Fishing Permits Lake Fay 252 375 375 400
Season Fishing Permits Lake Seq 240 375 375 400
Boat Stalls Rented Lake Fay 33 58 58 58
Boat Stalls Rented Lake Seq 57 75 62 65
Results
Lake Fay Income
Lake Seq Income
Lake Fay Total Permits
Lake ScgTotal Permits
$24,646
$21,146
4,677
3,975
$25,000
$25,000
5,875
6,375
$32,000
$25,000
5,875
6,375
$37,000
$26,500
6,000
6,500
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Public Works Department
Parks 8 Recreation DMsion
Lake Maintenance Program
Fund 1010 - General Program 5250
Actual Budgeted Estimated Budgeted
1998 1909 1999 2000
Personnel Services
510000 Salaries and Wages $ 9,377 $ 0 $ 0 $ 0
5102 CO Extra Services 0 0 0 0
510300 Overtime 0 0 0 0
510500 Social Security Taxes 753 0 0 0
510700 Insurance - Life 0 0 0 0
5108 CO Insurance - Health 0 0 0 0
5108 01 Insurance - LTD 0 0 0 0
510802Insurance -ADD 0 0 0 0
510906 Retirement Savings Plan 0 0 0 0
Total Personnel Services
10,130 0 0 0
Materials and Supplies
520000 Office Supplies B Printing 280 500 497 500
5212 CO Signs 0 0 0 600
Total Materials and Supplies
Services and Charges
280 500 497 1,100
5301 CO Public Notification 163 0 0 0
531000 Utilities 4,772 4,800 4,800 4800
531001 Telephone Expense 1,325 1,300 1,300 1,400
5311 00 Insurance -Vehicles 8 Buildings 320 342 342 342
5315 CO Contract Services 48,971 46566 46,566 47,006
Total Services and Charges
Maintenance
540000 Buildings 8 Ground Maint.
5407 CO Small Equipment Maint.
Total Maintenance
Total Operations Before
Capital and Depreciation
Capital
55,551 53,008 53,CC6 53,548
781
50
3,000
0
3,000
0
1,750
0
831 3,000 3,000 1,750
66,792 56,508 56,505 56,398
5801 00 Fixed Assets 0 0 0 0
580400 Building Costs 0 0 0 0
589000 Minor Equipment 2.289 600 600 700
Total Capital 2,289 fi00 600 700
Total E 69,081 $ 57,108 $ 57,105 $ 57,098
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Public Works Department
Parks & Recreation Division
Parks Maintenance Program
Fund 1010 - General
Program Description, Objectives, and Analysis:
The Parks Maintenance Program provides maintenance for all park acres and facilities to ensure safe and
clean parks for public use. This includes mowing, trimming, litter control, irrigation, facility maintenance,
facility installation, horticultural works, and special projects. In addition, the Parks Maintenance Program plans
new facilities for parks based upon public demand. This program coordinates and supervises
park maintenance and special projects with volunteer groups from the Adopt -A -Park Program, Bambino
Baseball Association, Babe Ruth Baseball, American Legion, Soccer Association, Park Volunteer Program,
Public Service Program, Youth Bridge, DTPA, Service Clubs, Boy/Girl Scouts, BMX, Ultimate Frisbee, NW AR
Horseshoe Pitching Club, Ozark Flyers - Model Airplane Club, Skateboard Club, Civic Clubs, and
Sorori ties/Fratemities.
The Parks Maintenance Program maintains, repairs, and renovates all athletic fields within the City to
ensure safe and high-quality facilities that meet the needs of the softball, baseball, and soccer leagues. All
work performed is to enhance the playability and safety of the athletic fields and programs. This
program provides daily maintenance and field preparation for twenty (20) softball/baseball fields and
eleven (11) soccer fields. This will be the first year for operations at the Gary Hampton Softball Complex.
Program Stahl
Program 5260
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
Full -Time Equivalent Positions 13.35 14.59 14.59 11.21
Program Expenditures
Personnel Services $ 269,617 $ 294,443 $ 294,443 $ 310,612
Materials and Supplies 8,891 9,475 11,975 10,666
Services and Charges 163,785 155,605 154,810 177,290
Maintenance 43,112 51,328 48,728 7,948
Capital 13,166 8,621 8,621 0
$ 498,571 $ 519,472 $ 518,577 $ 506,516
Performance Measures
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
Demand/Workload
Park Sites/Acreage Maintained 54/3,265 54 / 3,254 54 / 3,254 54 / 3,254
Restrooms Maintained 13 14 14 14
Tennis Courts/Soccer Fields 8/11 8/11 8/11 8/11
Softball/Bambino Baseball Fields 6/8 10 / 8 10 / 8 10/8
Babe Ruth/American Legion 2/1 2 / 1 2/1 2/1
Results
Acres Mowed/Year 2,955 3,100 3,300 3,500
Litter & Restroom Hours/Year 3,599 3,500 4,000 4,200
Playground & Gen Maint Hours/Year 7,404 6,500 10,500 10,500
Ballfield Maintenance Hours/Year 2,511 4,280 5,100 7,500
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Fund 1010 - General
Personnel Services
5100 00
5103 00
5105 00
5107 00
5108 00
5108 01
5108 02
510906
512000
Salaries and Wages
Overtime
Social Security Taxes
Insurance - Life
Insurance - Health
Insurance - LTD
Insurance - ADD
Retirement Savings Plan
Personnel Services -Contra
Total Personnel Services
Materials and Supplies
5200 00 Office Supplies & Printing
5203 00 Cleaning Supplies
5204 00 Chemicals
521200 Signs
521700 Safety Devices
Total Materials and Supplies
Services and Charges
5302 00 Uniforms & Personal Eq
5303 00 Publications and Dues
5304 00 Travel and Training
5309 00 Lease Expense
531000 Utilities
5310 01 Telephone Expense
5311 00 Insurance -Vehicles & Buildings
5311 01 Self Insurance
531500 Contract Services
5331 00 Motor Pool Charges
5331 01 Replacement Charges
Total Services and Charges
Maintenance
5400 00 Buildings & Ground Maint.
5402 00 Radio Maintenance
5403 00 Vehicle & Machine Maint.
5407 00 Maint of Small Equip
541500 Landscape Maintenance
Total Maintenance
Total Operations Before
Capital and Depreciation
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Public Works Department
Parks & Recreation Division
Parks Maintenance Program
Actual Budgeted
1998 1999
$ 209,266
4,959
16,589
1,211
17,241
784
351
19,216
0
------269,617
762
5,634
1,504
683
308
8,891
4,703
633
5,343
202
46,545
1,855
955
607
3,444
58,377
41,121
163,785
19,645
1,467
4,352
2,952
14,696
---- 43,112
485,405
$ 227,220 $
3,380
17,767
1,370
23,195
921
398
20,192
0
294,443
600
4,000
3,000
550
1 325
9,475
5,980
655
4,020
250
27,000
1 683
919
3,500
9,200
59,052
43,346
155,605
20,872
1,636
9,000
3,000
16,820
51,328
510,851
Estimated
1999
227,220
3,380
17,767
1,370
23,195
921
398
20.192
0
________294,443
600
6,500
3,000
550
1,325
11,975
5,980
655
4,020
250
27,000
1,900
907
2,500
9.200
59,052
43,346
154,810
20,872
1,636
6,400
3,000
16,820
48,728
509,956
Program 5260
Budgeted
2000
$ 237,244
8,130
18,663
1 439
22 733
968
405
21 030
0
310,612
0
9,116
0
1,550
0
10.666
0
790
4,120
400
63,800
2.875
907
2,000
0
59,052
43,346
177,290
0
0
6,500
0
1,448
7,948
506,516
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Public Works Department
Parks 8 Recreation Division
Parks Maintenance Program
Fund 1010 - General Program 5260
Capital
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
5801 00 Fixed Assets 7,519 0 0 0
SArl3 00 Furniture 0 0 0 0
5890 00 Minor Equipment 5,647 8,621 8.621 0
Total Capital 13,166 8,621 6621 0
Total $ 498,571 $ 519,472 $ 518.577 $ 506,516
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Public Works Department
Parks & Recreation Division
Parks Development & Maintenance Program
Fund 2250 - Parks Development
Program Description, Objectives, and Analysis:
The Parks Development & Maintenance Program plans, schedules, budgets, and executes the expenditure
of a 1% Hotel, Motel, & Restaurant (1-IMR) tax. This tax is expended on the acquisition, development, and
maintenance of City parks and recreation facilities. The HMR tax was approved by the voters in November
1995, and the initial expenditures for this program were approved by City Council in March 1996.
The Parks Development & Maintenance Program funded by the HMR tax, combined with the Parks
Maintenance Program funded in General Fund, provide maintenance for all parks and Parks & Recreation
facilities to ensure safe and clean parks for public use. The maintenance activities funded in this program
include mowing, trimming, litter control, irrigation, facility maintenance, facility installation, horticultural works,
and special projects. In addition, this program plans for new facilities for the parks based upon public demand.
Program Stats
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Capital
Actual Budgeted
1998 1999
7.30
9.30
$ 150,258 $ 244,580 $
1,769 17,216
58,148 142,515
59,437 63,661
651,122 2,113,309
$ 920,734 $ 2,581,281 $
Performance Measures
Actual
1998
Demand/Workload
Park Sites/Acreage Maintained 54 / 3,254
Restrooms Maintained 13
Tennis Courts/Soccer Fields 8/11
Softball/Bambino Baseball Fields 6 / 8
Babe Ruth/American Legion 2 / 1
Results
Acres Mowed/Year
Litter & Restroom Hours/Year
Playground & Gen Maint Hours/Year
Ballfield Maintenance Hours/Year
3,100
3,500
6,500
4,280
Budgeted
1999
54 / 3,254
14
8/11
10/8
2/1
3,100
3,500
6,500
4,280
Estimated
1999
9.30
244,580
17,216
129,168
63,661
1,912,676
Program 9250
Budgeted
2000
12.10
$ 267,042
22,625
103,113
109,337
16,883
2,367,301 $ 519,000
Estimated
1999
54 / 3,254
14
8/11
10/8
2/1
3,300
4,000
10,500
5,100
Budgeted
2000
54 / 3,254
14
8/11
10/8
2/1
3,500
4,200
10,500
7,500
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Fund 2250 - Parks Development
Personnel Services
5100 00 Salaries and Wages
5100 01 Salary Contingency
5102 00 Extra Services
5103 00 Overtime
5105 00 Social Security Taxes
5107 00 Insurance - Life
5108 00 Insurance - Health
5108 01 Insurance - LTD
5108 02 Insurance - ADD
5109 06 Retirement Savings Plan
5111 00 Workers Compensation Insurance
Total Personnel Services
Materials and Supplies
5200 00 Office Supplies & Printing
5204 00 Chemicals
5209 00 Software
521700 Safety Devices
Total Materials and Supplies
Services and Charges
5301 00 Public Notification
5302 00 Uniforms & Personal Equipment
5307 00 Audit Expense
531000 Utilities
531001 Telephone
531400 Professional Services
531500 Contract Services
5331 00 Motor Pool Charges
5331 01 Replacement Charges
5333 00 Collection Expense
5399 00 Cost Allocation
Total Services and Charges
Maintenance
5400 00 Buildings & Ground Maint.
5402 00 Radio Maintenance
5403 00 Vehicle & Machine Maint.
5407 00 Maint of Small Equip
541200 Turf Maintenance
541500 Landscape Maintenance
Total Maintenance
Total Operations Before
Capital and Depreciation
Capital
--------
5801 00 Fixed Assets
5804 00 Building Costs
5805 00 Land Acquisition
580600 Park Improvements
581400 Trailways & Sidewalks
581700 Bridge 8 Drainage Improvements
5890 00 Minor Equipment
Public Works Department
Parks & Recreation Division
Parks Development & Maintenance Program
Actual
1998
$ 115,607
0
4,662
2,914
8,937
496
7680
256
191
7.254
2,261
150,258
778
0
452
539
1,769
545
3,869
500
0
120
450
0
6,511
9,775
21,920
14,458
------58,148
56,982
0
1,927
528
0
0
59,437
269,612
23,944
0
0
452,524
146,223
12,679
15,752
Budgeted
1999
$ 192,551 $
2,304
0
2,026
14,982
693
11,748
466
225
12,152
7,433
244,580
10,239
5,777
0
1,200
17,216
700
4,855
500
36,800
0
150
7,900
22,243
32,427
21.760
15,180
142,515
50,649
212
1,600
1,200
10,000
0
63,661
467,972
7.212
475,000
50,000
1,353,646
175,399
42,321
9,731
Program 9250
Estimated
1999
192,551 $
2,304
0
2,026
14,982
693
11,748
466
225
12,152
7 433
244.580
10,239
5,777
0
1,200
17,216
1,303
4,855
500
23,000
0
0
7,900
22,243
32,427
21,760
15,180
-----129,168
50,649
212
1,600
1 200
10,000
0
63,661
454,625
7,212
267,600
50,000
1,306,544
229,268
42,321
9.731
Budgeted
2000
195.685
10,000
0
1,782
15,205
1,062
18,911
714
315
16,685
6,683
267,042
1,600
18,500
0
2,525
22,625
500
10,335
500
0
0
150
5,190
23,006
24,496
23,000
15,936
103,113
54,050
2,067
2,000
4,200
28,868
18,152
109,337
502,117
0
0
0
0
0
0
16,883
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Public Works Department
Parks 8 Recreation Division
Parks Development 8 Maintenance Program
Fund 2250 - Parks Development Program 9250
Total Capital
Total
Actual Budgeted Estimated Budgeted
1998 1999 1999 2000
651,122 2,113,309 1912,676 16,883
$ 920,734 $ 2,581281 $ 2,367,301 $ 519,000
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Parks and Recreation Division
Prioritized New Personnel, Target Overruns & Capital
2000 Revised 9/1/99
General & HMR
1. Growth in Programs - revenue based (see la - le) $ 129,456
2. Program Assistant 16,674
3. Ballfield Maintenance Worker 20,012
4. Utilities 17,000
5. Gary Hampton equipment and supplies 22,200
6. Salaries/benefits (difference of full-time vs. part-time) 15,631
7. Concession Manager (part-time) 3,706
8. Landscape Maintenance Worker 20,692
'9. Turf Maintenance Worker 22,225
10. Maintenance Worker III - Park Mower 19,523
11. Concession Workers (3 part-time) 24,744
12. Concession cash registers (3), hot dog (1) and pop corn (1) machines 4,500
13. Ballfield Maintenance Workers (2 part-time) 21,544
14. Maintenance Workers (2 part-time) 20,756
15. Six portable radios 15,900
16. Cell phones 708
17. Building Maintenance Workers (2 part-time) 20,756
18. Park Operations Coordinator 26,204
19. Maintenance Worker III - Park Mower 19,523
20. Sand blaster 4,350
21. Swimming Pool concession tables\umbrellas & cashier stool 1,650
22. Electrical checks\repairs 4,200
23. New park buildings and grounds supplies 5,000
24. Shop iron working machine 12,500
25. Picnic table and bench materials 6,000
26. Asbell fence and drainage 5,000
27. Gulley pond and drainage 5,000
28. Park signs 500
29. Pool consultant 5,000
30. Lake Fayetteville ballpark drainage/warm-up area 5,000
31. Lake Fayetteville ballpark chain link fence 5,000
32. Wilson Castle bench artwork & sign 3,500
33. Ballfield light timers 6,600
34. Bins for softball/baseball sand and clay 4,000
35. Motor pool costs for HMR vehicles 756
36. Motor pool/replacement cost for General Fund vehicles 21,220
37. Motor pool/replacement cost of new requested vehicles 26,598
38. Replacement charges FYC vans/buses 19,651
39. Tree inventory 5,000
40. Accordion tents (2) 1,700
41. Baby changing tables (2) 400
42. Turf maintenance supplies 2,000
43. Asbell parking lot striping 300
44. Small equipment maintenance 1,000
45. Cooling fan 2,300
46. Landscape irrigation supplies 5,000
47. Building maintenance Gulley House - re -insulate 1,500
48. Rock work 2,500
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49. Contract Services 500
50. Gulley Park pay phone 390
51. Portable PA system 1100
52. Travel and training 1,400
53. Electronic defibulator - Swimming Pool 3,000
Lake
1. Operator's contract increase $4,362
2. Lake Wilson house demolition 2,500
3. Lake Sequoyah boundary survey 6,000
'4. Lake Fayetteville filly pads 1,000
5. Lake Fayetteville riding lawn mower 3,400