HomeMy WebLinkAbout1999-08-02 - MinutesMONDAY, AUGUST 2, 1999 REGULAR PRAB MEETING
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TO: Parks and Advisory Board
FROM: Coma km.
onston, Parks 81 Recreation. Superintendent
DATE: July 28, 1999
RE: PRAB Meeting Monday, August 2, 1999
5:30 p.m. meet at City Hall Room 326
AGENDA
I. Approval of PRAB July 14, 1999 meeting minutes.
2. Mt. Sequoyah Gardens Park Proposal: Ron Austin, City Alderman Ward 1
Ron Austin will present a proposal to raise $15,000 to $20,000 in donations to construct a
overlook structure at Mt. Sequoyah Gardens Park to be named the "Ray Adams Memorial
Overlook" or something similar with Ray Adam's name being included. (See attached
proposal.)
PRAB Motion:
3. Facility Committee Meeting:
The PRAB Facility Committee needs to set a meeting date to review plans for Mt. Sequoyah
Gardens Park.
4. Ozark Volleyball Club Proposal: Clem Johnson
See attached proposal.
PRAB Motion:
5. Park Video: Walker Park
6. Other Business:
7. Adjournment:
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PRAB
REGULAR MEETING
AUGUST 2, 1999
The meeting was called to order by Chairman Thiel at 5:45 p.m. in Room 326 of the City Administration Building.
A QUORUM WAS NOT PRESENT.
Members Present:
Members Absent:
Staff Present:
Guests Present:
Media Present:
Colwell, Eads, Luttrell, Thiel
Ackerman, Alexander, Shoulders, Stockland
Edmonston, Nelson, Schuldt
Clem Johnson; Ron Austin; Edythe Adams; Jamie Jones; Andrew Hall
Jill Rohrback, Morning News
Matt Wagner, Northwest Arkansas Times
Angela Presley, KJX 104
1. Approval of PRAB July 14,1999 meeting minutes
ITEM TABLED UNTIL SEPTEMBER REGULAR MEETING.
2. Mt. Sequoyah Gardens Park Proposal: Ron Austin, City Alderman Ward 1
Alderman Ron Austin proposed raising $15,000-$20,000 from friends and family of Ray Adams to give to
the Parks Fund to be used as needed toward construction of an overlook structure at Mt. Sequoyah Gardens
Park. In return the Parks and Recreation Advisory Board would name the overlook structure the "Ray Adams
Memorial Overlook" or similar with his name being included.
Mr. Austin introduced Mr. Adams' widow, Edythe Adams, Andrew Hall, and Jamie Jones. Ray Adams was
a florist in Fayetteville for fifty years. He served on the Fayetteville School Board, was active in many civic
activities, and was a deacon of Fayetteville's First Baptist Church. Mr. Adams was an avid gardener and
made a difference in the lives and the environment of those around him.
Mr. Austin presented a timetable with goals he wished to achieve. Mr. Austin said he would like to make the
donations tax deductible, and said the group did not want to dictate what was constructed at the site. Ms.
Thiel said the neighborhood has designed an overlook which will likely exceed $15,000 which will be
presented to the Facilities Committee at a later date. Staff supports the proposal.
3. Facilities Committee Meeting:
A Facilities Committee meeting will be scheduled at a later date.
August 2, 1999 / Page 1
PRAB Regular Meeting
4. Ozark Volleyball Club Proposal: Clem Johnson
Clem Johnson, a twenty year resident of Fayetteville and active participant of the Ozark Volleyball Club,
proposed lighting two of the sand volleyball courts at Veterans Memorial Park. Ozark Volleyball Club
constructed two of the courts at the park, and the group has maintained a membership of 60-70 participants
for many years. Ozark Volleyball Club is an Adopt -A -Park sponsor of Veterans Memorial Park.
During summer months, the sand is too hot on which to play volleyball until later hours. The addition of
lights to these two courts would greatly increase usage by extending the time and number of games in the City
league and extending seasonal usage. Ozark Volleyball Club proposes holding tournaments to raise money
to purchase eight light fixtures at cost from Upchurch Electric for $2,772. Ozarks Electric will offer four poles
at cost for $133 each and donate two employees and a truck for one day. Ozarks would install the poles, the
fixtures, and the conduit and wiring to a switch box. Mr. Johnson requests the City purchase the poles and
provide wiring.
Mr. Johnson will obtain costs estimates on electrical wiring and pursue additional donations for the project.
Staff presented a plan to add an additional gate at Veterans Memorial Park and signage for additional security
measures when the park is opened extended hours.
Ms. Edmonston reported that a budget adjustment request will be presented to City Council for the Street
Division to re -pave the entrance to Veterans Memorial Park.
5. Park Video: Walker Park
Walker Park was the second park added to the Fayetteville Parks system in 1949 and is located in south
Fayetteville between 15'° and 13th streets. Walker Park contains three parcels of land totaling about 66 acres
purchased at different time periods to expand this popular park. Walker Park is known as the home of
"Baseball for Youth" and a place to play soccer, ultimate frisbee, horseshoes, handball/racquetball, tennis,
for picnicking, or a place to have family or social gatherings by utilizing the large pavilion and playgrounds.
The first ten acre parcel of land was purchased by the Boy's Club from Mrs. Henry Walker in 1949. The
Boy's Club sold the park to the City in 1955 for $10,000. In 1960, Henry Walker donated additional land
in the lot to the City and thus the park was named Walker Park.
The Fayetteville Jaycees began developing the park into a baseball complex for youth in 1960-1965. The City
underwrote a loan of $12,000 to the Little League, Incorporated for construction of the fields. In 1968, an
agreement was made with the Sherman Lollar Little League to operate the City's baseball program at Walker
Park. Two tennis courts were built in 1975. The tennis courts and basketball court are included in the
proposed Parks Capital Improvement Program to be renovated in the year 2000.
The five baseball diamonds were completely renovated in 1978 through 1981 for $40,000 from Community
Development Block Grant Funds, Department of Housing and Urban Development, Heritage Conservation
and Recreation, U.S. Department of the Interior, and Arkansas Department of Local Services. A monument
August 2, 1999 / Page 2
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PRAB Regular Meeting
was installed at the entry gate on 13'" street honoring the project. Field #6 was built in 1987 and 1988 by
donations received from the Little League Board of Directors in the amount of $5,400. In 1988, the City
Parks Division built the dugout for Field #6, installed a handicapped drinking fountain by the picnic area,
installed a tot playground, and playground apparatus with assistance from Community Development Funds.
The playgrounds were replaced in 1999 to meet playground standards with a 50/50 match grant from
Arkansas Parks and Tourism for a total project cost of$60,000. A recycled rubberized cushioned play surface
system was installed underneath the equipment to maximize safety for falls and to minimize maintenance. The
sand volleyball court was installed in 1989, with assistance from Community Development Block Grant
Funds. The Sherman Lollar Baseball Association once again donated $12,000 to light Field #6 in 1990 to
meet the needs of the increased number of participants and to expand the program with five -year-olds T -ball
league.
A walk bridge was installed to connect the parking lot on the west side across the creek with the baseball
facility in 1993. Again the Baseball Board Association assisted with a $3,000 donation and Greenspace funds
of $1,593 were utilized for the bridge. The west parking lot was built by the Street Division on the far west
side of the park, and nineteen horseshoe pits were built jointly by the City and N.W.A. Horseshoe Pitchers
Association.
With the continued growth of the baseball program to 900 participants, Field # 7 for T -ball was built utilizing
Sales Tax funds of $37,852 in 1993. Lights were installed the following year Concrete restrooms were
designed and built in 1994, located by the baseball facility to serve the west and north portion of Walker
Parks. Field #8, which is the newest field, was constructed across 13th street in Walker Park North in 1995,
fora total of $51,735.
Swepco donated $3,800 in light poles and lights along Block Street in 1997 for additional security at night.
In 1998, the City Street Division overlaid asphalt on the baseball service road and the area surrounding the
concession stand to minimize dust. With assistance from the Bambino Association, 3 batting cages were
constructed in 1998, which has been a positive addition for the coaches to teach baseball skills to the
participants.
In 1999, at the request of the Bambino Baseball Association, the Parks and Recreation Division daily
prepares the 8 baseball fields. An additional 2 man crew was hired to perform these duties at a professional
level. In 1999, the parking lot on the west side of the baseball field was asphalted by the City Street Division.
A new 100 space parking lot north of the baseball complex was completed. A 36 foot pavilion is currently
being constructed in the middle of the park to replace the old pavilion.
Walker Park North
The second parcel of property containing 10.64 acres was purchased in 1980 with City and Community
Development Block Grant Funds in the amount of $45,000. Dr. Albert Einert was contracted to create a
master plan of the park. John Reed donated an additional 1.63 acres to the park in 1985. In 1988, .86 acres
was donated by Bryan and Sam Walker. Then, three soccer fields were constructed, sprigged, and irrigation
installed by 1991, with assistance from the Soccer Association, Park Land Ordinance Funds, and City Funds.
In 1995, one of the soccer fields was developed into baseball field # 8 to accommodate the growing number
of participants in the baseball program and because of the construction of the soccer complex on Lewis
August 2, 1999 / Page 3
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PRAB Regular Meeting
Avenue that served the soccer participants.
In 1999, trees were planted by Neighborwoods in the north part of the park and a BMX track is to be
completed.
Walker Park Expansion
In 1992, the City purchased 34 acres in the amount of $200,000 for land to the east of Walker North on 13th
Street to expand the activities at Walker Park. Bob Callans and Associates designed the development of the
park. Several public meetings to solicit input from the public, soccer and baseball organizations were held
before a Master Plan was approved by the Parks and Recreation Advisory Board, and the City Council.
A Senior Citizens Complex is currently being designed to be located in the north portion of this park utilizing
Sales Tax and HMR funding totaling $560,000. It is certain that the development of Walker Park would not
have been possible without the community spirit of the baseball program, soccer association, horseshoe club,
charitable donations of land from local citizens, Swepco, Community Development Block Grant Funds,
Arkansas Parks and Tourism, Block Grant Funds, the City of Fayetteville, and the many park volunteers.
Together utilizing funds and volunteer hours, Walker Park has been developed into a highly utilized park that
meets a variety of recreational needs for the community to enjoy.
6. Other Business:
Mr. Colwell reported two frisbee golf baskets at Gulley Park were located near park benches which raises
safety concerns. There has also been complaints received of fence damage from patrons climbing over the
fence.
7. Adjournment:
The meeting adjourned at 6:25 p.m.
MINUTES APPROVED: Srbini3L4 /.3, /999
MINUTES TAKEN BY:
VA) John Nelson
August 2, 1999 / Page 4
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TO: �n
FROM: Coni# (gmonston, Parks 81 Recreation Superintendent
DATE: July 28, 1999
RE: PRAB Meeting Monday, August 2, 1999
5:30 p.m. meet at City Hall Room 326
Heather Woodr�ffj(T(�'ROj�jI]�ME]j�j
Tr
City Clerk
Parks and Recreation Advisory Board -
AGENDA
1. Approval of PRAB July 14, 1999 meeting minutes.
2. Mt. Sequoyah Gardens Park Proposal: Ron Austin, City Alderman Ward 1
Ron Austin will present a proposal to raise $15,000 to $20,000 in donations to construct a
overlook structure at Mt. Sequoyah Gardens Park to be named the "Ray Adams Memorial
Overlook" or something similar with Ray Adam's name being included. (See attached
proposal.)
PRAB Motion:
3. Facility Committee Meeting:
The PRAB Facility Committee needs to set a meeting date to review plans for Mt. Sequoyah
Gardens Park.
4. Ozark Volleyball Club Proposal: Clem Johnson
See attached proposal.
PRAB Motion:
5. Park Video: Walker Park
6. Other Business:
7. Adjournment:
Attachments:
PRAB Meeting Minutes - July 14, 1999
Ron Austin - Mt. Sequoyah Gardens Park Proposal Letter
Ozark Volleyball Club Proposal Letter
CEP Update
Green Space Monthly Report
HMR Monthly Report
1
07/08/99 10:38 $'501 665 2577 KINGSTON SCHOOL
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REQUEST
TO: CONNIE EDMONSTON and PARKS AND RECREATION
ADVISORY BOARD
FROM: Ron Austin
DATE: July 12, 1999
RE: Request to address the Board about the naming of the
overlook structure to be built in Sequoyah Gardens in
honor of Ray Adams.
I propose to raise $15,000-$20,000 from friends and family of Ray
Adams (deceased) to give to the Parks Fund to be used as needed and in return
the Parks and Recreation Advisory Board would name the overlook structure
the "Ray Adams Memorial Overlook" or something similar with his name being a
part.
I have secured permission from his widow, Edythe, and two of his
children, a son and a daughter, to raise the funds. Each of them will
contribute toward the project. They have expressed deep appreciation for the
potential honor of their husband and father.
Ray Adams was a florist in Fayetteville for fifty years. He served on
the Fayetteville School board for about twenty years and was president a
number of those. He was active in many civic activities and was an active
deacon of Fayetteville's First Baptist Church until his accidental death at the
age of eighty-nine He was a long time member of the Rotary Club and served
as District Governor. His family once owned property on which now are located
the V.A. Hospital and Woodland Jr. High School. He is remembered by many of
the "old-timers° as having surprised them with a bouquet of beautiful flowers
on occasion. He loved gardening, raising flowers and growing plants. When he
died, he had a number of "projects" laid out to complete. He was always
working to make a difference in the lives and the environment of those around
him. I can think of no better memorial thon to link his name with such a
beautiful park as the Sequoyah Gardens.
I propose no timetable for the projects completion, no plans for the
building of the structure, no agenda at all except to provide some funding with
which the Parks Department can continue making a difference in the lives of
the citizens of Fayetteville in the name of RAY ADAMS.
2002
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07/08/99 10:39
$501 665 2577 KINGSTON SCHOOL
TIMETABLE
Contact Mrs. Adams for permission - January, 1999
Discuss with parlcs department - February, 1999
Develop the idea and present to family - Summer 1999
Present request to parks board - July, 1999
Press release, letter campaign - July -November, 1999
Present funds to parks dept & board - Dec.1999
Work with Director and Mrs. Adams for wording on plaque
or sign to be placed on or near the overlook Year 2000
Schedule a memorial dedication with Parks Department and
Mrs. Adams upon completion. Invite family and friends
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PRAB
REGULAR MEETING
JULY 14, 1999
The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 219 of the City Administration Building.
Members Present:
Members Absent:
Staff Present:
Guests Present:
Media Present:
Ackerman, Alexander, Colwell, Eads, Luttrell, Shoulders, Stockland, Thiel
Edmonton, Gulley, Nelson, Schuldt
Morty Newmark, Hamsa Newmark
Jill Rohrback, Morning News
Matt Wagner, Northwest Arkansas Times
1. Approval of PRAB June 21, 1999 meeting minutes
MOTION: STOCKLAND/ALEXANDER
The minutes from the June 21, 1999 Parks & Recreation Advisory Board regular meeting were approved as
presented, 8-0-0.
2. Nominating Committee Report: O.E. Luttrell
MOTION:
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Mr. Ackerman moved that nominations cease and Wade Colwell be nominated at Vice Chairman of
the Parks and Recreation Advisory Board by acclimation.
Mr. Luttrell seconded the motion.
The motion was approved 7-0-1.
3. Proposed 5 Year Capital Improvement Program:
Mr. Ackerman said when the City Council decided to make Mt. Sequoyah Gardens a city park they agreed
at that time to make site improvements so the land would be usable to develop. Mr. Ackerman said it was his
understanding the City Council was willing to fund development of the property from general funds rather
than park funds. Although it is uncertain whether they are still willing to do that, Mr. Ackerman suggested
asking City Council to assist financially in this endeavor.
Ms. Thiel said there was also an interest from the neighborhood to contribute to the development of the park
and suggested the Facilities Committee meet with neighbors to discuss ideas.
July 14, 1999 / Page 1
PRAB Regular Meeting
Morty Newmark spoke in support for the skateboard park. Mr. Newmark and his wife, Hamsa, have actively
researched skateboard parks.
Mr. Shoulders inquired about plans for a water park. Ms. Edmonston said it was a consensus of staff to
develop something different than Siloam Springs or Springdale. She said a lot of their costs were in lap
swimming; we have access to an indoor pool at the Youth Center, and there is community access to the
University HPERD pool and Jones Center pool for lap swimming. The type of water park will have to be
determined. Mr. Shoulders said he was glad we were looking at doing something different from surrounding
communities.
MOTION:
Mr. Luttrell moved to accept staff's proposal and approve the 5 Year Capital Improvement Program
as presented.
Ms. Eads seconded the motion.
The motion was approved unanimously, 8-0-0.
4. Adopt -A -Park Update: Eric Schuldt
Mr. Schuldt recognized the twenty groups participating in the Adopt -A -Park program. These groups are an
integral part of the Parks and Recreation Division. They help the City of Fayetteville to maintain and develop
our city parks. They provide such services as mulching, weeding, planting of trees, flowers, and shrubs,
painting and staining of various structures, and various other general park maintenance. Participating groups
are recognized with a sign in their adopted park. Groups currently participating in the Adopt -A -Park Program
include:
Davis Park
Finger Park
Gordon Long Park
Gordon Long Park
Gregory Park
Gulley Park
Gulley Park
Hotz Park
Lake Fayetteville North
Lake Fayetteville Softball Fields
Lake Wilson
Lewis Soccer Complex
Red Oak Park
Sweetbriar Park
Veterans Memorial Park
Walker Park
Walker Park
ASCE Student Chapter
Fayetteville Public Schools Re -Entry
U of A Recreation Club
Tau Beta Sigma
Laotian -American Organization
Telephone Pioneers of America -Razorback Council
Delta Delta Delta Sorority
West Campus Building Trades Class
Home Depot
Sequoyah Kiwanis Club
Ozark Off Road Cyclist
OMI Inc
Bridgeport Community
Vietnamese Student Association
Botanical Garden Society of the Ozarks
Fayetteville Disc Association
N.W. Arkansas Horseshoe Pitcher Assoc.
July 14, 1999 / Page 2
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Wilson Park
Wilson Park
Additional volunteers:
Eagle Scout (John Tahlier)
Boy Scouts Troop 116
Ramay Junior High
U of A Emerging Leaders
5. Other Business:
Pi Beta Phi Sorority
Fayetteville Jaycees
Freeman Wood Memorial at Wilson
Freeman Wood Memorial at Wilson
Freeman Wood Memorial at Wilson
Wilson Park
PRAB Regular Meeting
Ms. Edmonston reported Wilson Pool was open twenty-nine days during the month of June with a total
attendance of 7,464, a daily average of 276 participants, a weekly average of 454 participants, and the highest
daily attendance occurring with 604 participants on June 9.
Mr. Alexander supported Ozark Volleyball Club's request for lighting the volleyball courts at Veterans
Memorial Park. Ozark Volleyball Club will make a proposal at the August Parks and Recreation Advisory
Board meeting.
Ms. Eads inquired about progress with Ultimate Frisbee. Mr. Schuldt said an agreement to provide usage
space on existing fields had been made. There is a need for multi -use fields and efforts are continuing to find
suitable locations.
Mr. Colwell urged setting examples with sidewalk construction and encouraged green belts to provide safer
distances from streets.
Jason D. Williams will be performing at the Summer Concert Series at Gulley Park July 15 from 7:00 to 9:00
p.m.
Mr. Alexander commended staff on the appearance of parks and ballfields.
The next regular Parks and Recreation Advisory Board meeting is scheduled for August 2.
6. Adjournment:
The meeting adjourned at 6:00 p.m.
•
MINUTES APPROVED:
MINUTES TAKEN BY:
John
July 14, 1999 / Page 3
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Gazebo to be delivered 1st week of August. BMP is to
construct the gazebo.
Materials to be bid early August 99.
Joint project total cost 52,970. Play it Again Donation -51,485
City 51,485, equipment on order.
Specifications written, ready to bid.
Bid awarded 7/20/99 Joint project:City 530,000 School PTO 515,000
School to install.
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SOUTHEAST PARK DISTRICT
NORTHEAST PARK DISTRICT
YR TO BE SPENT
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YR TO BE SPENT
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Total Unencumbered 1999-2002
Total Unencumbered 1999-2002
SOUTHWEST PARK DISTRICT
NORTHWEST PARK DISTRICT
YR TO BE SPENT
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YR TO BE SPENT
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Total Unencumbered 1999-2002
July 1999 - HMR REVENUE REPORT
by Tracie A. Evans
*Report created at the end of July for the August P. R.A.13. meeting
1999
**********************************************************
January's Revenue:
February's Revenue:
March's Revenue:
April's Revenue:
May's Revenue:
June's Revenue:
July's Revenue:
$83,203.39
$82,234.95
$88,157.05
$94,216.46
$95,947.15
$102,296.93
$90,439.70
Total Revenue for Fiscal 1999 is $636,495.63
Collected by January 20'h for December '98
Collected by February 20th for January '99
Collected by March 20'h for February '99
Collected by April 20`h for March '99
Collected by May 20th for April '99
Collected by June 20`hfor May '99
Collected by July 20th for June '99
1999
**********************************************************
99 Revenue collected: $18,514.69 After January 20ih, 1999 deadline - Prior year Account
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money
Collected in 1999 is $636,495.63
Total Revenue for 1999 (including Revenue collected after the January 20th deadline for
December 1999 from the Prior Year Account)is $636,495.63+$18,514.69=$655,010.32
1998
98 Revenue collected: 532,207.56 After the January 20`", 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is
$1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 20i° deadline for
December 1998 from the Prior Year Account) is 51,063,807.24 + $32,207.56 =$1,096,014.80
1997
97 Revenue collected: 516,299.78 After the Jan. 20th, 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is
5976,593.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from
the Prior Year Account) is 5976,539.29 + 516,299.78 = $992,839.07