HomeMy WebLinkAbout1999-06-21 - Minutes•
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MONDAY, JUNE 21, 1999 REGULAR PRAB MEETING
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GROUP REPRESENTING
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TO: Parks
and Recreation Recreation Advisory Board
FROM. Codmonston, Parks & Recreation Superintendent
DATE: June 21, 1999
RE: PRAB Meeting Monday, June 21, 1999
5:30 p.m. meet at City Hall Room 326
AGENDA
FAYETTEVII J
PARKS & RECREATION
Welcome to new PRAB member Tom Stockland who is replacing Matt Charboneau as a
Youth Center Board of Director representative.
1. Approval of PRAB May 3, 1999 meeting minutes.
Approval of Special PRAB May 17, 1999 meeting minutes.
Approval of Clarence Craft Park Public Meeting May 17, 1999 minutes.
2. July PRAB Meeting: July 5, 1999 is a City holiday, therefore the July meeting will be held
on July 12, 1999.
3. Green Space Fund Requests:
Park Staff requests approval to expend up to $15,000 for safety netting at Lake Fayetteville
Softball Complex in the Northeast Park District. The safety netting would be extended from
six poles between field number 2 and 3. This has been a hazardous situation in which fly balls
are hit into the alley and bleachers between the fields. This has created a safety problem for
both players and spectators. This problem needs to be corrected In addition, Park Staff
requests approval to expend $1,485 to replace nine frisbee golf baskets at Gulley Park. This
would replace the baskets that were made by the Parks Maintenance staff several years ago.
Frisbee golf is a popular activity at Gulley. The 18 hole frisbee golf course would therefore
have all tournament regulated discatcher baskets. This request was made by Randy Lee who
first presented the frisbee golf course concept to the Parks and has been instrumental in the
development of our course. He has received a donation from Play It Again to fund half of the
total cost of $2,970. See enclosed letter. Currently, there is $24,249 of unencumbered funds
in this park district.
Park Staff also requests approval to expend up to $28,500 to install a new rubberized play
surface under the existing big toy at Wilson Park in the Southwest Park District. It would be
similar to the surfacing under the new playground at Walker Park and would replace the
current pea gravel. This will provide the most safe and maintenance free surfacing for one
of our most heavily used parks. The surfacing will match the new tot playground apparatus
surfacing to be installed later this year. The resurfacing would be very durable and
aesthetically pleasing with the big toy on the west side of the new pavilion and the new tot
playground on the east side. Currently, there is $28,507 of unencumbered funds in this park
district.
PRAB MOTION:
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• 5. Ultimate Frisbee Report: Eric Schuldt, Parks Development Coordinator
6. Trails Committee Report: Eric Schuldt, Parks Development Coordinator
7. Capital Improvement Program 2000-2004 Proposal Presentation: Park Staff
8. Other Business:
9. Adjournment:
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Attachments:
PRAB Meeting Minutes - May 3, 1999
PRAB Meeting Minutes - May 17, 1999
PRAB Special Meeting Minutes - May 17, 1999
Play It Again Sports Letter
CIP Update
Green Space Monthly Report
HMR Monthly Report
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PRAB
REGULAR MEETING
JUNE 21, 1999
The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 326 of the City Administration Building.
Members Present:
Members Absent:
Staff Present:
Guests Present:
Media Present:
Ackerman, Colwell, Eads, Shoulders, Stockland, Thiel
Alexander, Luttrell
Edmonston, Evans, Gulley, Nelson, Schuldt
Randy Lee - Frisbee Golf
Phillip Watson - Fayetteville Disc Association
Jill Rohrback, Morning News
Matt Wagner, Northwest Arkansas Times
Brett Ellington, KLY 104
1. Approval of PRAB May 3, 1999 meeting minutes
Approval of Special PRAB May 17, 1999 meeting minutes.
Approval of Clarence Craft Park Public Meeting May 17, 1999 minutes.
MOTION: ACKERMAN/EADS
The minutes from the May 3, 1999 Parks & Recreation Advisory Board regular meeting were approved
as presented, 5-0-0.
MOTION: ACKERMAN/SHOULDERS
The minutes from the May 17, 1999 Special PRAB meeting were approved as presented, 5-0-0.
MOTION: ACKERMAN/EADS
The minutes from the May 17, 1999 Clarence Craft Park Public Meeting approved as presented, 5-0-0.
2. July PRAB Meeting: July 5, 1999 is a City holiday, therefore the July meeting will be held on July 12,
1999 at 5:30 p.m.
3. Green Space Fund Requests:
Park Staff requests approval to expend up to $15,000 for safety netting at Lake Fayetteville Softball
Complex in the Northeast Park District. The safety netting would be extended from six poles between field
number 2 and 3. This has been a hazardous situation in which fly balls are hit into the alley and bleachers
June 21, 1999 / Page 1
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PRAB Regular Meeting
between the fields. This has created a safety problem for both players and spectators. This problem needs
to be corrected.
Mr. Schuldt explained the three field complex design resulted in power hitters hitting down the alley in
which participants walk creating a safety issue. A ten foot fencing exists, but it does not catch all of the
balls. Staff would like to extend fences to forty feet with safety netting.
Mr. Shoulders asked if there has there been injuries. Mr. Schuldt said people have been hit by errant
softballs.
Mr. Ackerman said he did not question the need for the safety netting, but he asked for explanation
regarding the proposed expenditure. Mr. Schuldt explained several companies had been contacted to obtain
quotes on the safety netting and estimates on footage. Netting would not encompass the full length of both
fields. Three fourths of the length of field two and three fourths of field three would have the netting in
place. Ms. Edmonton said the netting would be taken down during the winter months.
MOTION:
Mr. Shoulders moved to accept staff recommendation to expend up to Fifteen Thousand Dollars
(S15,000) from the Northeast Park District Green Space Fund for safety netting at Lake Fayetteville
Softball Complex.
Mr. Stockland seconded the motion.
The motion was approved unanimously, 5-0-0.
In addition, Park Staff requests approval to expend $1,485 to replace nine frisbee golf baskets at Gulley
Park. This would replace the baskets that were made by the Parks Maintenance staff several years ago.
Frisbee golf is a popular activity at Gulley. The 18 hole frisbee golf course would therefore have all
tournament regulated discatcher baskets. This request was made by Randy Lee who first presented the
frisbee golf course concept to the Parks and has been instrumental in the development of our course. He has
received a donation from Play It Again to fund half of the total cost of $2,970. Currently, there is $24,249
of unencumbered funds in this park district.
Ms. Edmonton said Randy Lee started frisbee golf which has become a very popular event at Gulley Park.
Mr. Lee said Play It Again Sports donated nine regulation baskets to expand the course to eighteen holes
several years ago. Mr. Lee would like to replace the nine City -made baskets with matching regulation
baskets in order to have a regulation course.
Ms. Eads asked how the baskets were secured. Mr. Lee said currently the baskets were in the ground, but
vandals were uprooting them. The regulation baskets come with a metal sleeve which is concreted in the
ground. The basket slides into a sleeve and the latch can be padlocked to prevent them from being pulled
June 21, 1999 / Page 2
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PRAB Regular Meeting
out of the ground.
Mr. Colwell asked if the old baskets could be used at another location. Mr. Lee said he was willing to use
the nine baskets to create another course. Mr. Ackerman suggested parks be reviewed and a
recommendation given to the Parks and Recreation Advisory Board.
MOTION:
Mr. Ackerman moved to expend One Thousand Four Hundred Eighty -Five dollars ($1,485) from
the Northeast Park District Green Space Fund to replace nine (9) frisbee golf baskets at Gulley
Park.
Mr. Colwell seconded the motion.
The motion was approved unanimously, 5-0-0.
Park Staff also requests approval to expend up to $28,500 to install a new rubberized play surface under
the existing big toy at Wilson Park in the Southwest Park District. It would be similar to the surfacing under
the new playground at Walker Park and would replace the current pea gravel. This will provide the most
safe and maintenance free surfacing for one of our most heavily used parks. The surfacing will match the
new tot playground apparatus surfacing to be installed later this year. The resurfacing would be very
durable and aesthetically pleasing with the big toy on the west side of the new pavilion and the new tot
playground on the east side. Currently, there is $28,507 of unencumbered funds in this park district.
Discussion was held regarding the longevity and durability of the surfacing. Ms. Edmonton said the surface
came with a ten year warranty and for aesthetic and safety reasons it was recommended to replace existing
play surface with this type of surfacing. The seamless surface also requires virtually zero maintenance and
eliminates problems such as weeds, hidden obstructions, and displacement. Replacement of the existing tot
play area in the near future would also utilize the same type surfacing. Happy Hollow was the first place
this surfacing was used, and it has received favorable response. Ms. Edmonston said the high utilization
of Wilson Park justified the expense for the surfacing.
Mr. Ackerman expressed concerns about exhausting funds in the quadrant and asked if serious
consideration as to the needs of other parks in the quadrant had been given. Ms. Edmonston said the Wilson
gazebo, Washington School gym, and Greathouse bridge were all projects in the Southwest Park District.
Finger Park is included in CIP. An entry gate and two -rail wood fencing was recently completed at Finger.
Mr. Ackerman said Greathouse Park would see increased usage in the near future once the new bridge was
in place. However, previous monies dedicated to Washington School for outdoor facilities [S8,200 for
80x80 concrete pad and basketball poles (9/8/97)] may not be expended. Mr. Ackerman said he was
supportive of improving Wilson Park facilities since it is highly used by the community as long as other
needs of the quadrant are addressed.
MOTION:
June 21, 1999 / Page 3
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PRAB Regular Meeting
Mr. Ackerman moved to appropriate Twenty -Eight Thousand Five Hundred Dollars (S28,500) from
the Southwest Park District Green Space Fund to install a new rubberized play surface under the
existing big toy at Wilson Park.
Mr. Stockland seconded the motion.
Mr. Colwell asked if this product was the only approved surface. Ms. Edmonston said there were other
acceptable materials, but this particular surface was poured and seamless. Mr. Gulley said tiles were not
much cheaper and presented problems with exposed cement if the tiles came unglued. Mr. Ackerman said
seasonal changes could also possibly affect tiles due to moisture. Ms. Edmonston said across the nation
rubberized play surfaces and tiles were being used in lieu of sand, gravel, or wood chips.
4. Ultimate Frisbee Report: Eric Schuldt, Parks Development Coordinator
Mr. Schuldt said Parks and Recreation staff has been working with the Fayetteville Disc Association to find
them a more permanent site. A location has yet to be found, but efforts are continuing to obtain potential
future locations. The goal of the Parks and Recreation Division is to find the Fayetteville Disc Association
a permanent home, and there is need for multi-purpose fields. Mr. Schuldt said the Fayetteville Disc
Association will have to work with the Parks Division until a site is located, but he is confident needed field
space can be provided during the interim time until a home site can be established.
Several sites were suggested, but Mr. Schuldt said finding 100' x 40' flat land in a park was difficult to
locate without requiring a lot of grading. Other problems included access and parking issues. Phillip
Watson, spokesman for Fayetteville Disc Association, suggested converting the existing soccer fields at
Walker into three fields for Ultimate Frisbee. Mr. Watson said three fields would be ample field space for
Ultimate needs. Mr. Ackerman suggested giving serious consideration to the proposal.
5. Trails Committee Report: Eric Schuldt, Parks Development Coordinator
Mr. Schuldt reported that plans for the 3.5 mile St. Paul multi -use trail had been eliminated due to the fact
that the Northern and Santa Fe Railway Corp plans to reactivate the line as a spur to the Industrial Park.
The St. Paul Trail and Raven Trail (Butterfield) were funded with money totaling $600,000 as part of the
Federal Intermodal Surface Transportation Efficiency Act of 1991. The City is applying to have some of
the monies dedicated for the St. Paul Trail moved to other trail ideas. The Trails Committee picked three
areas in which they thought they could have success. There is a tight deadline to meet — one year to
develop plans and six months to finalize construction contracts. The three areas selected will benefit the
Parks Division: Gulley Park, northeast to Azalea Terrace, Joyce Boulevard, from Old Missouri Rd., west
to the existing Lindsey trail and hooking into the CMN Business Park; Azalea Terrace north to Routh Park.
Ms. Edmonston said the Trails Committee differs slightly from Parks and Recreation trails because they
June 21, 1999 / Page 4
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PRAB Regular Meeting
are for transportation. Their goal is to get people from one point to another.
Mr. Colwell expressed frustration with the Trails Committee and the seemingly lack of progress. Mr.
Ackerman said there was a lot of behind the scenes work, but he was confident the committee was heading
in the right direction. Mr. Lee also expressed dissatisfaction with the progression of the Gulley Park trail.
6. Capital Improvement Program 2000-2004 Proposal Presentation: Park Staff
The Capital Improvement Program (CIP) for the City of Fayetteville examines the capital needs of the City
for the next five years. The CIP is reviewed and updated on an annual basis to reflect the changing needs
of the community and changes in available monies to finance capital projects. The City uses the CIP as a
planning tool to list planned capital improvement projects and to schedule the projects for funding and
implementation. The CIP is also considered a major policy tool for the Mayor and City Council.
The City finances capital improvements essentially on a pay as you go basis utilizing revenue from the 1%
City Sales Tax adopted in 1993, the I% Parks HMR tax adopted in 1993, and operating revenues from the
Airport, Shop, Solid Waste, and Water and Sewer funds. Long-term debt is considered and utilized only
when the City faces a project that is of such importance and sufficient financial magnitude as to warrant a
bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning document that
places projects in the Annual Budget whereby funds are appropriated for them by the City Council. Prior
to actual initiation of project work, required contracts are presented to the Mayor or City Council for final
approval of expending funds.
Projects and their cumulative component areas totaling $10,000 or more are included in CIP. Projects that
cost between $500 and $10,000 are reviewed through the annual budget process.
Each year the budgeting office makes revenue projections to determine the amount of funding given to each
division. Throughout the years, there has been a commitment of $1,000,000 for capital improvements in
Parks. This year Sales Tax funding is $440,000 and HMR is $772,000. Currently 62% of HMR funds are
for capital projects and 38% are for operational. As capital projects are developed, operational costs for
maintenance and upkeep on new facilities must increase. In four years, HMR funds are predicted to be at
50% for capital and 50% for maintenance which will be included in the annual operational budget.
Sales Tax in 2003 was increased significantly to build a water park.
The proposed 5 year CIP is submitted for Parks and Recreation Advisory Board review and approval. The
CIP for years 2000 and 2001 will both be submitted as part of the annual budget, whereas 2003 through
2004 will remain as a planning tool. Park staff has worked diligently in choosing projects for the CIP and
obtaining estimates. Projects chosen were based upon the following criteria:
June 21, 1999 / Page 5
PRAB Regular Meeting
• Need and usage
• Safety
• Park Master Plan
• Number of people served
• Park District served
• Priority
• Future needs
• Public requests
• Keep phases minimal to save funds
Parks staff proposal included a slide show.
Mr. Ackerman questioned proposed funding for a greenhouse at Wilson Park. Discussion of shared usage
with the existing greenhouse at Mt. Sequoyah and future planning was held. Location for Gulley Park
parking lot was also discussed briefly.
The Parks and Recreation Advisory Board will review the CIP proposal and discuss at the July 12, 1999
regular PRAB meeting.
7. Other Business:
Ms. Edmonston reported that the Summer Concert Series at Gulley Park was being well attended. The
Troutfishing In America performance on June 17 drew an estimated crowd of over five thousand.
Mr. Shoulders and Mr. Colwell volunteered to sit on a Nominating Committee to select a new Vice
Chairman.
8. Adjournment:
The meeting adjourned at 7:35 p.m.
MINUTES APPROVED: 7- /4'- 99
MINUTES TAKEN BY:
4 n
John Nelson
June 21, 1999 / Page 6
TO:
FROM:
DATE:
Heather Woodruff
City Clerk
Parks
and Recreation Advisory Board
Co rifiie Edmonston, Parks & Recreation Superintendent
June 21, 1999
M LCROflLM U
RE: PRAB Meeting Monday, June 21, 1999
5:30 p.m. meet at City Hall Room 326
AGENDA
FAYETTEVIJ .I.F
PARKS S RECREATION
Welcome to new PRAB member Tom Stockland who is replacing Matt Charboneau as a
Youth Center Board of Director representative.
1. Approval of PRAB May 3, 1999 meeting minutes.
Approval of Special PRAB May 17, 1999 meeting minutes.
Approval of Clarence Craft Park Public Meeting May 17, 1999 minutes.
2. July PRAB Meeting: July 5, 1999 is a City holiday, therefore the July meeting will be held
on July 12, 1999.
3. Green Space Fund Requests:
Park Staff requests approval to expend up to $15,000 for safety netting at Lake Fayetteville
Softball Complex in the Northeast Park District. The safety netting would be extended from
six poles between field number 2 and 3. This has been a hazardous situation in which fly balls
are hit into the alley and bleachers between the fields. This has created a safety problem for
both players and spectators. This problem needs to be corrected. In addition, Park Staff
requests approval to expend $1,485 to replace nine frisbee golf baskets at Gulley Park. This
would replace the baskets that were made by the Parks Maintenance staff several years ago.
Frisbee golf is a popular activity at Gulley. The 18 hole frisbee golf course would therefore
have all tournament regulated discatcher baskets. This request was made by Randy Lee who
first presented the frisbee golf course concept to the Parks and has been instrumental in the
development of our course. He has received a donation from Play It Again to fund half of the
total cost of $2,970. See enclosed letter. Currently, there is $24,249 of unencumbered funds
in this park district.
Park Staff also requests approval to expend up to $28,500 to install a new rubberized play
surface under the existing big toy at Wilson Park in the Southwest Park District. It would be
similar to the surfacing under the new playground at Walker Park and would replace the
current pea gravel. This will provide the most safe and maintenance free surfacing for one
of our most heavily used parks. The surfacing will match the new tot playground apparatus
surfacing to be installed later this year. The resurfacing would be very durable and
aesthetically pleasing with the big toy on the west side of the new pavilion and the new tot
playground on the east side. Currently, there is $28,507 of unencumbered funds in this park
district.
PRAB MOTION:
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5. Ultimate Frisbee Report: Eric Schuldt, Parks Development Coordinator
6. Trails Committee Report: Eric Schuldt, Parks Development Coordinator
7. Capital Improvement Program 2000-2004 Proposal Presentation: Park Staff
8. Other Business:
9. Adjournment:
Attachments:
PRAB Meeting Minutes - May 3, 1999
PRAB Meeting Minutes - May 17, 1999
PRAB Special Meeting Minutes - May 17, 1999
Play It Again Sports Letter
CIP Update
Green Space Monthly Report
HMR Monthly Report
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PRAB
REGULAR MEETING
MAY 3, 1999
The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 326 of the City Administration Building.
Members Present:
Members Absent:
Staff Present:
Guests Present:
Media Present:
Ackerman, Alexander, Colwell, Eads, Luttrell, Thiel
Charboneau, Shoulders
Edmonston, Gulley, Nelson, Schuldt
Craig Edmonston, Rick Guyton, Rudy Moore - Fayetteville Baseball Stadium Project
Glenn Carter - Carter & Hodges, PA
Frank Thorpe - Lake Sequoyah Boat Dock
Phillip Watson - Fayetteville Disc Association
Jill Rohrback, Morning News
Laura Kellams, Arkansas Democrat -Gazette
Julie Tribble, KIX 104
1. Approval of PRAB April 5, 1999 meeting minutes
Approval of PRAB Park Tour April 19,1999 meeting minutes.
MOTION: ACKERMAN/EADS
The minutes from the April 5, 1999 Parks & Recreation Advisory Board regular meeting were approved as
presented, 5-0-0. (Alexander amved at the meeting late).
MOTION: ACKERMAN/LUTTRELL
The minutes from the April 19, 1999 PRAB Park Tour were approved as presented, 5-0-0. (Alexander arrived
at the meeting late).
2. 16 to 18 Year Old Competitive Baseball: Rick Guyton
The 16 to 18 Year Old Competitive Baseball Committee has selected Highway 265 Hobby Use Area as the
proposed site for the baseball field. Committee members include Rick Guyton, Rudy Moore, John Scott,
Norm DeBriyn, Kathy Rew, Craig Edmonston, Lindy Lindsey, and Jerry Pufall. PRAB members include
Brenda Thiel, Gail Eads, and Matt Charboneau.
Rudy Moore said the committee wanted to build a stadium that would be a showplace not only in the state
of Arkansas but for the entire geographical area as well. Older youth were being targeted to continue their
baseball careers on a field which would be owned by the City: a lease or usage agreement would be
established with the non-profit organization which would build the facility. Mr. Moore requested fifteen (15)
acres be set aside at the Highway 265 Hobby Use Area for this project.
Rick Guyton presented slides of Blinn Baseball Stadium located in Brenham, Texas. He envisions
constructing a stadium which would seat between 500 to 1000 people. Mr. Guyton talked about hosting
tournaments and the possibility of professional baseball in the future. Since the playing field is 10-12 feet
below ground level, citing the facility on a sloping lot would be ideal to save construction costs. Installing
May 3, 1999 / Page 1
PRAB Regular Meeting
100 -foot light poles, field irrigation system, specialized turf grass, concession area, locker rooms and
concrete and steel construction were items briefly discussed. Estimated costs for the stadium construction was
estimated between $1 and $2 million.
Mr. Moore said the Fayetteville Municipal Stadium Association would be set up as a non-profit organization
and money would be raised for the stadium. Summer 2001 was suggested as a target date for completion.
Ms. Thiel asked if fifteen acres was adequate to include parking.
Mr. Guyton said conversations with Norm DeBriyn indicated that fifteen acres would be sufficient.
Mr. Ackerman asked if a specific area had been selected. Ms. Edmonston said staff had looked at locating
the facility close to the United Way building to provide a buffer zone for the neighbors to the south.
Conversations with Jo Ann Sandlin, United Way Director indicated she felt the facility would complement
the United Way.
Mr. Moore said he had met with City Attorney, Jeny Rose concerning the project. The City would own the
property and enter into a lease or usage agreement with the non-profit organization.
Mr. Ackerman asked about usage of the facility for programs other than competitive baseball. This issue
would be addressed in the usage agreement.
MOTION:
Mr. Luttrell moved to authorize staff to work with the 16 to 18 Year Old Competitive Baseball
Committee to designate a fifteen acre site acceptable to both parties to be used as a municipal
baseball stadium.
Ms. Eads seconded the motion.
The motion carried unanimously, 6-0-0.
Ms. Thiel said she felt the Hobby Use Area was a very good location geographically. Mr. Alexander asked
if there would still be room for a possible site for Ultimate Frisbee. It was noted twenty-five acres of the
property would remain.
3. Park Land Dedication Ordinance:
Subdivision: Stonewood
Owner/Developer: Mark Foster
Engineer: Carter & Hodges, PA
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Location: North of Hwy 45, east of Hwy 265 across from the Ozark Botanical Garden
Society of the Ozarks at Lake Fayetteville
Park District: Northeast
Total Acres: 57.23 •
Total Units: 115 single family units - PUD Development
Land Dedication Requirement: 2.875 acres
Money in Lieu Requirement: $43,125
Park Plan Priority: None
Existing Park Acres: Lake Fayetteville Hobby Use Area (40 acres); Lake Fayetteville - Ozark Botanical
May 3, 1999 / Page 2
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Staff Recommendation
Discussion:
PRAI3 Regular Meeting
Garden Society (98 acres); Routh Park (1.64 acres); Easton (2.48 acres);
Crossover Park (20 acres)
Money in lieu of land dedication
Request a waiver of the Park Land Ordinance subject to City
Council approval of rezoning.
Park staff visited the site with the engineer. Because this site is over 100 units and
40 acres, PRAB is required by ordinance to take park land unless a waiver is
requested. Park Staff, as well as PRAB attending the Park Tour on April 19,
visited the site. Park Staff recommends to request a waiver of the Park Land
Ordinance and to accept money in lieu for the following reasons:
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The subdivision lies adjacent to Lake Fayetteville Park;
There are 162 acres of park land close to this development to serve this
subdivision;
This is not a priority area to develop as a park according to the Park
Master Plan;
The proposed land to be dedicated is in the flood plain and floodway:
The engineer stated the proposed land by the creek in which they would
like to dedicate as a city park would remain green space for the residents
if the land was not accepted as a city park. He further stated they would
probably construct a parking lot and park amenities to serve their
residents.
Glenn Carter, of Carter & Hodges, PA, representing owner Mark Foster, said the property originally went
before the Planning Conmrission for rezoning and would be addressed at an upcoming City Council meeting.
Mr. Carter said the property would be developed as a subdivision and not a PUD. The green space along the
highway is set up to be a buffer. Everything west of the concrete wall will be commercial and everything cast
of the wall will be residential.
Mr. Alexander questioned the temporary cul-de-sacs in the development. Mr. Carter said connections were
required by the City, and the Planning office suggested the locations.
The proposed park land was discussed as being unsuitable for a park due to it being located in the flood plain
and floodway. Development is restricted and limited due to this fact. Mr. Ackerman asked what the
developer's intentions for the proposed area would be if the City did not accept it. Mr. Carter said the owner
would probably make it green space and install picnic tables, benches, and playground equipment, but he
could not guarantee this would occur.
Mr. Ackerman said if park land was not taken in this subdivision, justification for that decision must be given
to City Council. A question likely asked would be what would the residents of this subdivision do for green
space and what was the developer doing to provide it. Ms. Thiel stated she felt the position could be defended
due to the fact that there was currently sufficient park land in the area. Mr. Carter said the developer wanted
the proposed parcel of land to be a park because Highway 265 is a barrier to children who would have to
cross it to access park land. Mr. Alexander expressed concerns with this issue and suggested a crosswalk
similar to Springdale to access park land on the west side of Highway 265 as development in this area
continues. Access safety was discussed.
MOTION:
May 3, 1999 / Page 3
PRAB Regular Meeting
Mr. Alexander moved to accept money in lieu of the land dedication requirement for the proposed
Stonewood Subdivision subject to City Council approval of rezoning based on the reasons as outlined
by staff.
Mr. Colwell seconded the motion.
Mr. Ackerman said he favored taking money in lieu of land. However, he said the intent of the green space
ordinance was to develop neighborhood parks. This neighborhood would need green space. He requested the
developer's intentions for providing usable green space for this development. Ms. Thiel suggested amending
the motion to include a contingency. PRAB discussed looking at taking another parcel of land within the
development if the developer was not amiable to the contingency.
AMENDED MOTION:
Mr. Ackerman moved to accept money in lieu of the land dedication requirement for the proposed
Stonewood Subdivision subject to City Council approval of rezoning based on the reasons as outlined
by staff subject to the developer being willing to develop the green space area sufficiently for the
subdivision's use at the time the development is completed.
Ms. Eads seconded the motion.
Mr. Carter reiterated that the developer preferred a land dedication instead of a donation of money. Ms.
Edmonston said the issue would go before City Council to request a waiver of the green space ordinance, and
the developer could appeal the decision.
The amended motion was approved unanimously, 6-0-0.
The original motion was approved unanimously, 6-0-0.
4. Green Space Fund:
Park Staff requests approval to expend up to $17,000 in the Northeast Park District Green Space Fund to
construct a 16 foot hexagon timber framed gazebo, picnic tables, grills, park bench, and trash receptacle at
Clarence Craft Park. This park is located across from Root School in the Hidden Lake Subdivision. Staff is
currently receiving bids for a stone entryway. It has been requested by Veterans Affair to dedicate the park
to Clarence Craft on October 2, 1999. We would like to have the park developed by this date. Currently there
is $41,000 unencumbered funds in this park district in which $14,713 must be expended this year.
Ms. Edmonston said the gazebo would be a natural wood design. Mr. Colwell suggested the roof color be
selected to blend in with the existing neighborhood. He also suggested an infonnal meeting with the
neighborhood association or nearby residents for input.
MOTION:
Mr. Colwell moved to appropriate $17,000 from the Northeast Park District Green Space Fund to
construct a timber framed gazebo, picnic tables, grills, park bench, and trash receptacle at Clarence
Craft Park.
May 3, 1999 / Page 4
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PRAB Regular Meeting
Mr. Ackerman seconded the motion.
The motion was approved unanimously, 6-0-0.
Park Staff requests approval to expend an additional $25,000 in the Southwest Park District Green Space
Fund for the Greathouse Park bridge project. Only one bid was received at $130,000, therefore the project
will be rebid with altemates to help lower the cost. Last year, PRAB approved $38,000 from the Green Space
Fund to be added to the $55,000 budgeted. Engineering and geo-tech has cost $22,000 leaving only $71,000
for the bridge. The higher cost has resulted from FEMA regulations, hydraulic analysis, and rechamtelizing
and adding rip -rap to Town Branch. The additional $25,000 would give the bridge budget $96,000. This is
substantially more funding than anticipated, but staff has explored all other possible avenues. A bridge must
be built for access instead of the temporary sewer pipes. We have found the park is used more than
speculated, therefore it is the recommendation of staff to appropriate more funds to proceed with the bridge.
Currently there is $52,567 unencumbered funds in this park district in which $24,842 must be expended this
year.
MOTION:
Mr. Alexander moved to allocate an additional $25,000 from the Southwest Park District Green
Space Fund for the Greathouse bridge project.
Mr. Luttrell seconded the motion.
Mr. Colwell asked if there was a way to get around having to spend so much money to access the small park.
Ms. Edmonston said all avenues had been explored, and City engineers felt if the project was re -bid with
altemates that the costs would be lowered FEMA regulations implement certain restrictions. Discussion of
both pedestrian and equipment access was shared.
The motion was approved unanimously, 6-0-0.
5. Lake Recreation Ordinance Revision:
Park staff has worked with the Boatdock Operators at Lake Fayetteville and Lake Sequoyah in revising
ordinances governing City lakes. There has been some changes in the wording, but the basic change was the
increase in boat stall rentals as follows:
Current Fee Proposed Fee
Lake Fayetteville: $120/year $200/year for Fayetteville residents
$260/year for non-residents
Lake Sequoyah $60/year $80/year
In addition, no boat storage will be permitted due to lack of space and higher maintenance required
Mr. Ackerman questioned changes in fishing regulations. He said Lake Sequoyah was controlled by the
Arkansas Game and Fish, but Lake Fayetteville was city -owned property and not operated or controlled by
the Arkansas Game and Fish. Ms. Edmonston said any modifications to the Arkansas Game and Fish
regulations must be approved by the Parks and Recreation Division; the change cleaned up the existing
ordinance so future modifications of catch limits and fish size would not have to go before City Council each
May 3, 1999 / Page 5
6.
PRAB Regular Meeting
time. Frank Thorpe, Lake Sequoyah Boat Dock Operator, felt Lake Fayetteville was controlled by the
Arkansas Game and Fish. The issue of jurisdiction was discussed.
Mr. Colwell inquired about occupancy rates of boat stalls. Mr. Thorpe said there are currently 96 stalls at
Lake Sequoyah. Ten stalls are currently unrentable due to shallow water and other obstructions; 62 are
currently rented. Lake Fayetteville boat stalls are currently all occupied. Mr. Ackerman said Lake Sequoyah
needs to be top priority for future construction and development.
MOTION:
Mr. Ackerman moved to approve the lakes rules and regulations as proposed by staff.
Mr. Luttrell seconded the motion.
The motion was approved unanimously, 6-0-0.
•
•
..
Item removed from agenda due to park video not being completed. This item will be forwarded to the next
regular Parks and Recreation Advisory Board meeting agenda.
7. Other Business:
Mr. Alexander discussed the issue of not accepting undesirable land for park purposes. He said he was
unclear whether PRAB was pursuing acquiring community parks or developing existing parks. Ms.
Edmonton said each case should be evaluated separately as to what is currently existing and what is needed
in the future. Fee adjustments and name change of current green space ordinance was also discussed.
Mr. Ackerman questioned budgeted monies for the lake program. Mr. Ackerman said money had been
appropriated through the Mayor's office, and he didn't want to lose it. Discussion regarding the RV park at
Lake Fayetteville and budget allocation was discussed. Mr. Ackerman suggested the Facilities Committee
meet to discuss this issue at a later date.
8. Adjournment:
The meeting adjourned at 7:15 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
May 3, 1999 / Page 6
•
•
PRAB
SPECIAL MEETING
MAY 17, 1999
The meeting was called to order by Chairman Thiel at 5:10 p.m. at Clarence Craft Park located at 1650 N. Jordan
Lane in Fayetteville, Arkansas.
Members Present: Ackerman, Colwell, Eads, Luttrell, Thiel, Shoulders
Members Absent: Charboneau
Staff Present: Edmonston, Gulley, Nelson, Schuldt
Guests Present: Glenn Carter, Kevin Hodges - Carter & Hodges, PA
Mark Foster, Owner
Media Present: Jill Rohrback, Morning News
Brett Ellington, KIX 104
1. Park Land Dedication Ordinance:
Subdivision: Stonewood
Owner/Developer: Mark Foster
Engineer: Carter & Hodges, PA
Location: North of Hwy 45, east of Hwy 265 across from the Ozark Botanical Garden
Society of the Ozarks at Lake Fayetteville
Park District: Northeast
Total Acres. 57.23
Total Units: 115 single family units
Land Dedication Requirement: 2.875 acres
Money in Lieu Requirement: $43,125
Park Plan Priority: None
Existing Park Acres: Lake Fayetteville Hobby Use Area (40 acres); Lake Fayetteville - Ozark
Botanical Garden Society (98 acres); Routh Park (1.64 acres); Easton (2.48
acres); Crossover Park (20 acres)
Staff Recommendation: Money in lieu of land dedication
Request a waiver of the Park Land Ordinance subject to City
Council approval of rezoning.
PRAB Motion on May 3, 1999:
Ackerman/Eads: To accept money in lieu of the land dedication requirement for the proposed Stonewood
Subdivision subject to City Council approval of rezoning based on the reasons as outlined by staff subject
to the developer being willing to develop the green space area sufficiently for the subdivision's use at the
time the development is completed. Motion was approved unanimously, 6-0-0.
Discussion: The owner/developer, Mark Foster, is not interested in keeping the proposed park site for green
space with amenities as the engineers had originally conveyed. A legal opinion from Jerry Rose, City
Attorney, informs that Parks cannot request money in lieu contingent upon a developer providing a park area
for the residences unless he volunteers to do so. Therefore, PRAB must re -vote on this subdivision. Parks
staff has kept their original recommendation based on the following:
1. This is not a priority area to develop as a park according to the Park Master Plan.
2. The subdivision lies adjacent to Lake Fayetteville Park. In addition, there are 162 acres
of park land in close proximity to serve this subdivision. (Lake Fayetteville Hobby Use
May 17, 1999 / Page 1
•
PRAB Special Meeting
(40 acres); Lake Fayetteville - Botanical Garden Society of the Ozarks (98 acres); Routh
Park (1.64 acres); Easton (2.48 acres); Crossover Park (20 acres).
The proposed land to be dedicated is in the flood plain and floodway; therefore it would be
difficult and costly to maintain and develop as a park.
Mr. Ackerman asked owner, Mark Foster, if the land being proposed for park purposes could be developed. Mr. Foster
said it has not yet been determined, but a study was being conducted to determine the flood plain boundary.
Glenn Carter said because the creek was deep, he did not foresee problems with the floodway.
Mr. Luttrell asked Mr. Foster his feelings regarding accepting money in lieu of land. Mr. Foster said it would be okay,
but he thought a park would be nice. Mr. Ackerman suggested looking at land to the east to tie in with future
development in the area. There is currently 32+ acres which borders this property for sale. Mr. Ackerman said residents
would not cross Highway 265 to get to a park, and he favored the idea of taking land somewhere along the east border
to possibly tie in with future development to make a nice park. He also suggested possibly waiting until the results
of the study were obtained before making a decision. Mr. Foster said he preferred money in lieu as opposed to
providing primary land for a park.
Ms. Edmonston said kids should not venture to a park without parental supervision. She said she could easily see a
family crossing the street to a park. Mr. Ackerman said developments were way down the road in that area with the
Botanical Garden Society of the Ozarks and the proposed baseball stadium. He said he could not see a family utilizing
the undeveloped area of Lake Fayetteville. Ms. Edmonston said the trails would be used.
Ms. Thiel did not favor considering the land in question. There was discussion of the utility easement. Mr. Gulley said
there was negativity regarding power lines from the public perception, and this land would not be favorable for a park.
MOTION:
Mr. Luttrell moved to request a waiver of the park land dedication ordinance from City Council and
recommended accepting money in lieu of park land for the proposed Stonewood subdivision.
Mr. Colwell seconded the motion.
The motion was approved unanimously, 5-0-0.
Mr. Ackerman asked what would happen if the City Council did not approve the waiver. Ms. Edmonston said the issue
would be reconsidered. If an agreement of the location of park land between the Parks and Recreation Advisory Board
and the developers could not be reached, the Planning Commission will make a determination.
The meeting adjourned at 5:30 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
«Nn Jdhn Nelson
May 17, 1999 / Page 2
•
•
•
•
•
PARKS AND RECREATION DIVISION
PUBLIC MEETING MEETING
CLARENCE CRAFT PARK
MAY 17, 1999
The Fayetteville Parks and Recreation Division hosted a public meeting on Monday, May 17. 1999 at 5:30 p.m. at
Clarence Craft Park located at 1650 N. Jordan Lane in Fayetteville, Arkansas. The meeting was held to solicit input
on the development of the park located in the Hidden Lake Subdivision. Parks and Recreation Advisory Board
members present included Brenda Thiel, Wade Colwell, Bill Ackerman, Gail Eads, O.E. Luttrell, and Bob Shoulders.
Staff present were Connie Edmonston, Eric Schuldt, Terry Gulley, and John Nelson. Jill Rohrback of The Morning
News and Brett Ellington of KIX 104 represented the media. Residents of the Hidden Lake Subdivision were also
present.
Mr. Schuldt announced a park dedication ceremony is scheduled for Saturday, October 2, 1999. Staff presented plans
for a rock entryway of natural stone feeding into a sidewalk leading to a small gazebo. The gazebo would be natural
to blend in with the neighborhood. A two -rail wood fence along the property boundaries was also mentioned to deter
unauthorized vehicles from driving into the park. The park would be available to the public, but it would primarily
be used by the neighborhood. Parks staff said benches, grills, trash receptacles, and a picnic table were also planned
for the park.
A resident on Broadview asked that a picnic table be placed at the access from that street Neighbors also suggested
a foot bridge be installed to make access to the pond easier. Mr. Colwell suggested the boy scouts could possibly help.
He encouraged neighbors to report any problems occurring in the park. Residents inquired about joint projects and
suggested stocking the pond with fish. It was recommended they consult the County Extension Office or the Arkansas
Game and Fish Commission for guidance. Ms. Edmonston also requested coordinating joint projects with the Parks
and Recreation Division.
The meeting adjourned at 6:00 p.m.
Minutes taken by John Nelson
May l7, 1999 / Page 1
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May 1999 - HMR REVENUE REPORT
by Tracie A. Evans
*Report created al the end of May for the June P. R.A.B. meeting
* *****************************************************************************
1999
* *********************************************************
January's Revenue: $83,203.39 Collected by January 20thfor December '98
February's Revenue: $82,234.95 Collected by February 20th for January '99
March's Revenue: 588,157.05 Collected by March 20th for February '99
April's Revenue: $94,216.46 Collected by April 20th for March '99
May's Revenue: $93,853.21 Collected by May 20th for April '99
Total Revenue for Fiscal 1999 is $441,665.06
* *****************************************************************************
1999
* *********************************************************
99 Revenue collected: $15,974.49 After January 20`", 1999 deadline - Prior year Account
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money
Collected in 1999 is $441,665.06
Total Revenue for 1999 (including Revenue collected after the January 20'" deadline for
December 1999 from the Prior Year Account) is $441,665.06 + $15,974.49 =$457,639.55
1998
98 Revenue collected: 87,116.07 After the January 20", 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is
$1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 20th deadline for
December 1998 from the Prior Year Account) is $1,063,807.24 + $32,207.56 =$1,096,014.80
1997
97 Revenue collected: 832,207.56 After the Jan. 2e, 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is
$976,593.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from
the Prior Year Account) is $976,539.29 + $32,207.56 =$1,008,746.85