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HomeMy WebLinkAbout1999-05-03 - Minutes• • • MONDAY, MAY 3, 1999 REGULAR PRAB MEETING NAME• I(Please Print) ' GROUP REPRESENTING. Cro` c Fckm M34 -0,v C p r 7 Boof110 a/ Ra\PC* 1 4y 5 ctd,UM Pt -J G /cou Eci Qa , s- ..13 UDI "Vd�7 C. 7 - . s� 1.��-0.w✓ Leos l -% A-- IA__ De -t.,, o r/ -r 1 // IPA(,}27`E, G'N P6, PLC MM K It -s -?-75( liras, y.Ao yi kaki- sccerosvah PAL14o. [tlabon Jay 22 ar aziAocealran �7. ,Iiri.L4h 7-41/ ion/ /0X/14 yfo%;, '722.±1iith ` 2ay.J v TO: Parks �and Recreation Advisory Board FROM: • Corklie Ed�monston, Parks a Recreation Superintendent DATE: April 28, 1999 • • RE: PRAB Meeting Monday, May 3, 1999 5:30 p.m. meet at City Hall Room 326 AGENDA FAYETTEVILLE PARKS & RECREATION 1. Approval of PRAB April 5, 1999 meeting minutes. Approval of PRAB Park Tour April 19, 1999 meeting minutes. 2. 16 to 18 Year Old Competitive Baseball: Rick Guyton The 16 to 18 Year Old Competitive Baseball Committee has selected Highway 265 Hobby Use Area as the proposed site for the baseball field. Committee members are Rick Guyton, Rudy Moore, John Scott, Norm DeBriyn, Kathy Rew, Craig Edmonston, Lindy Lindsey, and Jerry Pufall. PRAB members include Brenda Thiel, Gail Eads, and Matt Charboneau. The committee will present a proposal. PRAB MOTION: 3. Park Land Dedication Ordinance: Subdivision: Stonewood Owner/Developer: Mark Foster Engineer: 3. rg ,.s II & As4beiat�s CaMut u- F1oct5L&, Pft Location: North of Hwy 45, east of Hwy 265, across from the Ozark Botanical Garden Society of the Ozarks at Lake Fayetteville Park District. Northeast Total Acres: 57.23 Total Units: 115 single family units - PUD Development Land Dedication Requirement: 2.875 acres Money in Lieu Requirement: $43,125 Park Plan Priority: None Existing Park Acres: Lake Fayetteville Hobby Use Area (40 acres); Lake Fayetteville - Ozark Botanical Garden Society (98 acres); Routh Park (1.64 acres); Easton (2.48 acres); Crossover Park (20 acres) Staff Recommendation: Discussion: Money in lieu of a land dedication Request a wavier of the Park Land Ordinance subject to City Council approval of rezoning. Park staff visited the site with the engineer. Because this site is over 100 units and 40 acres, PRAB is required by ordinance to take park land unless a wavier is requested. Park Staff, as well as PRAB 1 • • attending the Park Tour on April 19, visited the site. Park Staff recommends to request a wavier of the Park Land Ordinance and to accept money in lieu for the following reasons: • The subdivision lies adjacent to Lake Fayetteville Park. • There are 162 acres of park land close to this development to serve the subdivision. • This is not a priority area to develop as a park according to the Park Master Plan • The proposed land to be dedicated is in the flood plain and floodway. • The engineer stated the proposed land by the creek in which they would like to dedicate as a city park would remain green space for the residents if the land was not accepted as a city park. He further stated they would probably construct a parking lot and park amenities to serve their residents. PRAB MOTION: (Note: Motion subject to City Council approval of rezoning.) 4. Green Space Fund: Park Staff requests approval to expend up to $17,000 in the Northeast Park District Green Space Fund to construct a 16 foot hexagon timber framed gazebo, picnic tables, grills, park bench, and trash receptacle at Clarence Craft Park This park is located across from Root School in the Hidden Lake Subdivision. Staff is currently receiving bids for a stone entryway. It has been requested by various veteran associations, to dedicate the park to Clarence Craft on October 2, 1999. We would like to have the park developed by this date. Currently, there is $41,069 unencumbered funds in this park district in which $14,713 must be expended this year. PRAB MOTION: Park Staff requests approval to expend an additional $25,000 in the Southwest Park District Green Space Fund for the Greathouse Park bridge project. Only one bid was received at $130,000, therefore the project will be rebid with alternates to help lower the cost. Last year, PRAB approved $38,000 from the Green Space Fund to be added to the $55,000 budgeted. Engineering and geo-tech has cost $22,000 leaving only $71,000 for the bridge. The higher cost has resulted from FEMA regulations, hydraulic analysis, and re-channelizing and adding rip -rap to Town Branch. The additional $25,000 would give the bridge budget $96,000. This is substantially more funding than anticipated, but staff has explored all other possible avenues. A bridge must be built for access instead of the temporary sewer pipes. We have found the park is used more than speculated, therefore it is the recommendation of staff to appropriate more funds to proceed with the bridge. Currently, there is $52,567 unencumbered funds in this park district in which $24,842 must be expended this year. PRAB MOTION: • 5. Lake Recreation Ordinance Revision: Attached is a proposed ordinance revision for city lakes. Park staff has worked with the Boatdock Operators at Lake Fayetteville and Lake Sequoyah in revising these ordinances. There has been some changes in the wording, but the basic change was the increase in boat stall rentals as follows: • • Current Fee Proposed Fee Lake Fayetteville: $120/year $200/year for Fayetteville residents $260/year for non-residents Lake Sequoyah: $60/year $80/year In addition, no boat storage will be permitted due to lack of space and higher maintenance required. Enclosed is the current ordinance as well as the proposed. Please review these revisions and call us if you have any questions or recommendations. 6. Park Video: This week's video series will feature Root, Bates, Clarence Craft, Lake Wilson, and Routh Parks. (Video will be shown if time permits.) 7. Other Business: 8. Adjournment: Attachments: PRAB Meeting Minutes - April 5, 1999 PRAB Tour Meeting Minutes - April 19, 1999 Stonewood Plat Lake Recreation Ordinance - current Lake Recreation Proposed Ordinance Revisions CIP Update Green Space Monthly Report HMR Monthly Report 3 PRAB REGULAR MEETING MAY 3,1999 The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 326 of the City Administration Building. Members Present: Members Absent: Staff Present: Guests Present: Media Present: Ackerman, Alexander, Colwell, Eads, Luttrell, Thiel Charboneau, Shoulders Edmonston, Gulley, Nelson, Schuldt Craig Edmonton, Rick Guyton, Rudy Moore - Fayetteville Baseball Stadium Project Glenn Carter - Carter & Hodges, PA Frank Thorpe - Lake Sequoyah Boat Dock Phillip Watson - Fayetteville Disc Association Jill Rohrback, Morning News Laura Kellams, Arkansas Democrat -Gazette Julie Tribble, KJX 104 1. Approval of PRAB April 5, 1999 meeting minutes Approval of PRAB Park Tour April 19,1999 meeting minutes. MOTION: ACKERMAN/EADS The minutes from the April 5, 1999 Parks & Recreation Advisory Board regular meeting were approved as presented, 5-0-0. (Alexander arnved at the meeting late). MOTION: ACKERMAN/LUTTRELL The minutes from the April 19, 1999 PRAB Park Tour were approved as presented, 5-0-0. (Alexander arrived at the meeting late). 2. 16 to 18 Year Old Competitive Baseball: Rick Guyton The 16 to 18 Year Old Competitive Baseball Committee has selected Highway 265 Hobby Use Area as the proposed site for the baseball field. Committee members include Rick Guyton, Rudy Moore. John Scott, Norm DeBriyn, Kathy Rew, Craig Edmonston, Lindy Lindsey, and Jerry Pufall. PRAB members include Brenda Thiel, Gail Eads, and Matt Charboneau. Rudy Moore said the committee wanted to build a stadium that would be a showplace not only in the state of Arkansas but for the entire geographical area as well. Older youth were being targeted to continue their baseball careers on a field which would be owned by the City; a lease or usage agreement would be established with the non-profit organization which would build the facility. Mr. Moore requested fifteen (15) acres be set aside at the Highway 265 Hobby Use Area for this project. Rick Guyton presented slides of Blinn Baseball Stadium located in Brenham, Texas. He envisions constructing a stadium which would seat between 500 to 1000 people. Mr. Guyton talked about hosting tournaments and the possibility of professional baseball in the future. Since the playing field is 10-12 feet below ground level, citing the facility on a sloping lot would be ideal to save construction costs. Installing May 3, 1999 / Page 1 • PRAB Regular Meeting 100 -foot light poles, field irrigation system, specialized turf grass, concession area, locker rooms, and concrete and steel construction were items briefly discussed. Estimated costs for the stadium construction was estimated between $1 and $2 million. Mr. Moore said the Fayetteville Municipal Stadium Association would be set up as a non-profit organization and money would be raised for the stadium. Summer 2001 was suggested as a target date for completion. Ms. Thiel asked if fifteen acres was adequate to include parking. Mr. Guyton said conversations with Norm DeBriyn indicated that fifteen acres would be sufficient. Mr. Ackerman asked if a specific area had been selected. Ms. Edmonston said staff had looked at locating the facility close to the United Way building to provide a buffer zone for the neighbors to the south. Conversations with Jo Ann Sandlin, United Way Director indicated she felt the facility would complement the United Way. Mr. Moore said he had met with City Attorney, Jerry Rose concerning the project. The City would own the property and enter into a lease or usage agreement with the non-profit organization. Mr. Ackerman asked about usage of the facility for programs other than competitive baseball. This issue would be addressed in the usage agreement. MOTION: Mr. Luttrell moved to authorize staff to work with the 16 to 18 Year Old Competitive Baseball Committee to designate a fifteen acre site acceptable to both parties to be used as a municipal baseball stadium. Ms. Eads seconded the motion. The motion carried unanimously, 6-0-0. Ms. Thiel said she felt the Hobby Use Area was a very good location geographically. Mr. Alexander asked if there would still be room for a possible site for Ultimate Frisbee. It was noted twenty-five acres of the property would remain. 3. Park Land Dedication Ordinance: Subdivision: Stonewood Owner/Developer: Mark Foster Engineer: Carter & Hodges, PA Location: North of Hwy 45, east of Hwy 265 across from the Ozark Botanical Garden Society of the Ozarks at Lake Fayetteville Park District: Northeast Total Acres: 57.23 Total Units: 115 single family units - PUD Development Land Dedication Requirement: 2.875 acres Money in Lieu Requirement: $43,125 Park Plan Priority: None Existing Park Acres: Lake Fayetteville Hobby Use Area (40 acres); Lake Fayetteville - Ozark Botanical May 3, 1999 / Page 2 Staff Recommendation: Discussion: PRAB Regular Meeting Garden Society (98 acres); Routh Park (1.64 acres); Easton (2.48 acres); Crossover Park (20 acres) Money in lieu of land dedication Request a waiver of the Park Land Ordinance subject to City Council approval of rezoning. Park staff visited the site with the engineer. Because this site is over 100 units and 40 acres, PRAB is required by ordinance to take park land unless a waiver is requested. Park Staff, as well as PRAB attending the Park Tour on April 19, visited the site. Park Staff recommends to request a waiver of the Park Land Ordinance and to accept money in lieu for the following reasons: • • • • • The subdivision lies adjacent to Lake Fayetteville Park; There are 162 acres of park land close to this development to serve this subdivision; This is not a priority area to develop as a park according to the Park Master Plan; The proposed land to be dedicated is in the flood plain and floodway; The engineer stated the proposed land by the creek in which they would like to dedicate as a city park would remain green space for the residents if the land was not accepted as a city park. He further stated they would probably construct a parking lot and park amenities to serve their residents. Glenn Carter, of Carter & Hodges, PA, representing owner Mark Foster, said the property originally went before the Planning Commission for rezoning and would be addressed at an upcoming City Council meeting. Mr. Carter said the property would be developed as a subdivision and not a PUD. The green space along the highway is set up to be a buffer. Everything west of the concrete wall will be commercial and everything east of the wall will be residential. Mr. Alexander questioned the temporary cul-de-sacs in the development. Mr. Carter said connections were required by the City, and the Planning office suggested the locations. The proposed park land was discussed as being unsuitable for a park due to it being located in the flood plain and floodway. Development is restricted and limited due to this fact. Mr. Ackerman asked what the developer's intentions for the proposed area would be if the City did not accept it. Mr. Carter said the owner would probably make it green space and install picnic tables, benches, and playground equipment, but he could not guarantee this would occur. Mr. Ackerman said if park land was not taken in this subdivision, justification for that decision must be given to City Council. A question likely asked would be what would the residents of this subdivision do for green space and what was the developer doing to provide it. Ms. Thiel stated she felt the position could be defended due to the fact that there was currently sufficient park land in the area. Mr. Carter said the developer wanted the proposed parcel of land to be a park because Highway 265 is a barrier to children who would have to cross it to access park land. Mr. Alexander expressed concerns with this issue and suggested a crosswalk similar to Springdale to access park land on the west side of Highway 265 as development in this area continues. Access safety was discussed. MOTION: May 3, 1999 / Page 3 PRAB Regular Meeting Mr. Alexander moved to accept money in lieu of the land dedication requirement for the proposed Stonewood Subdivision subject to City Council approval of rezoning based on the reasons as outlined by staff. Mr. Colwell seconded the motion. Mr. Ackerman said he favored taking money in lieu of land. However, he said the intent of the green space ordinance was to develop neighborhood parks. This neighborhood would need green space. He requested the developer's intentions for providing usable green space for this development. Ms. Thiel suggested amending the motion to include a contingency. PRAB discussed looking at taking another parcel of land within the development if the developer was not amiable to the contingency. AMENDED MOTION: Mr. Ackerman moved to accept money in lieu of the land dedication requirement for the proposed Stonewood Subdivision subject to City Council approval of rezoning based on the reasons as outlined by staff subject to the developer being willing to develop the green space area sufficiently for the subdivision's use at the time the development is completed. Ms. Eads seconded the motion. Mr. Carter reiterated that the developer preferred a land dedication instead of a donation of money. Ms. Edmonton said the issue would go before City Council to request a waiver of the green space ordinance, and the developer could appeal the decision. The amended motion was approved unanimously, 6-0-0. The original motion was approved unanimously, 6-0-0. 4. Green Space Fund: Park Staff requests approval to expend up to $17,000 in the Northeast Park District Green Space Fund to construct a 16 foot hexagon timber framed gazebo, picnic tables, grills, park bench, and trash receptacle at Clarence Craft Park. This park is located across from Root School in the Hidden Lake Subdivision. Staff is currently receiving bids for a stone entryway. It has been requested by Veterans Affair to dedicate the park to Clarence Craft on October 2, 1999. We would like to have the park developed by this date. Currently there is $41,000 unencumbered funds in this park district in which $14,713 must be expended this year Ms. Edmonston said the gazebo would be a natural wood design. Mr. Colwell suggested the roof color be selected to blend in with the existing neighborhood. He also suggested an informal meeting with the neighborhood association or nearby residents for input. MOTION: Mr. Colwell moved to appropriate 517,000 from the Northeast Park District Green Space Fund to construct a timber framed gazebo, picnic tables, grills, park bench, and trash receptacle at Clarence Craft Park. May 3, 1999 / Page 4 PRAB Regular Meeting Mr. Ackerman seconded the motion. The motion was approved unanimously, 6-0-0. Park Staff requests approval to expend an additional $25,000 in the Southwest Park District Green Space Fund for the Greathouse Park bridge project. Only one bid was received at $130,000, therefore the project will be rebid with altemates to help lower the cost. Last year PRAB approved $38,000 from the Green Space Fund to be added to the $55,000 budgeted. Engineering and geo-tech has cost $22 000 leaving only $71,000 for the bridge. The higher cost has resulted from FEMA regulations, hydraulic analysis, and re-channelizing and adding rip -rap to Town Branch. The additional $25,000 would give the bridge budget $96,000. This is substantially more funding than anticipated, but staffhas explored all other possible avenues. A bridge must be built for access instead of the temporary sewer pipes. We have found the park is used more than speculated, therefore it is the recommendation of staff to appropriate more funds to proceed with the bridge. Currently there is $52,567 unencumbered funds in this park district in which $24,842 must be expended this year. MOTION: Mr. Alexander moved to allocate an additional $25,000 from the Southwest Park District Green Space Fund for the Greathouse bridge project. Mr. Luttrell seconded the motion. Mr. Colwell asked if there was a way to get around having to spend so much money to access the small park. Ms. Edmonston said all avenues had been explored, and City engineers felt if the project was re -bid with altemates that the costs would be lowered. FEMA regulations implement certain restrictions. Discussion of both pedestrian and equipment access was shared. The motion was approved unanimously, 6-0-0. 5. Lake Recreation Ordinance Revision: Park staff has worked with the Boatdock Operators at Lake Fayetteville and Lake Sequoyah in revising ordinances governing City lakes. There has been some changes in the wording, but the basic change was the increase in boat stall rentals as follows: Current Fee Proposed Fee Lake Fayetteville: $120/year $200/year for Fayetteville residents $260/year for non-residents Lake Sequoyah $60/year $80/year In addition, no boat storage will be permitted due to lack of space and higher maintenance required. Mr. Ackerman questioned changes in fishing regulations. He said Lake Sequoyah was controlled by the Arkansas Game and Fish, but Lake Fayetteville was city -owned property and not operated or controlled by the Arkansas Game and Fish. Ms. Edmonton said any modifications to the Arkansas Game and Fish regulations must be approved by the Parks and Recreation Division; the change cleaned up the existing ordinance so future modifications of catch limits and fish size would not have to go before City Council each May 3, 1999 / Page 5 • • • PRAB Regular Meeting time. Frank Thorpe, Lake Sequoyah Boat Dock Operator, felt Lake Fayetteville was controlled by the Arkansas Game and Fish. The issue of jurisdiction was discussed. Mr. Colwell inquired about occupancy rates of boat stalls. Mr. Thorpe said there are currently 96 stalls at Lake Sequoyah. Ten stalls are currently unrentable due to shallow water and other obstructions; 62 are currently rented. Lake Fayetteville boat stalls are currently all occupied. Mr. Ackerman said Lake Sequoyah needs to be top priority for future construction and development. MOTION: Mr. Ackerman moved to approve the lakes rules and regulations as proposed by staff. Mr. Luttrell seconded the motion. The motion was approved unanimously, 6-0-0. 6. l?a. k V.d. o. Rout, Dat. , Clan..c. C. aft, Lakt WIIDnn, all Rwtl. Pa. Item removed from agenda due to park video not being completed. This item will be forwarded to the next regular Parks and Recreation Advisory Board meeting agenda. 7. Other Business: Mr. Alexander discussed the issue of not accepting undesirable land for park purposes. He said he was unclear whether PRAB was pursuing acquiring community parks or developing existing parks. Ms. Edmonston said each case should be evaluated separately as to what is currently existing and what is needed in the future. Fee adjustments and name change of current green space ordinance was also discussed. Mr. Ackerman questioned budgeted monies for the lake program. Mr. Ackerman said money had been appropriated through the Mayor's office, and he didn't want to lose it. Discussion regarding the RV park at Lake Fayetteville and budget allocation was discussed. Mr. Ackerman suggested the Facilities Committee meet to discuss this issue at a later date. 8. Adjournment. The meeting adjourned at 7:15 p.m. MINUTES APPROVED: MINUTES TAKEN BY: 6-2/-99 May 3, 1999 / Page 6 • PARKS AND RECREATION ADVISORY BOARD PARKS TOUR APRIL 19, 1999 A parks tour was conducted April 19, 1999 at 3:30 p.m. beginning at the Parks and Recreation Division office located at 1455 Happy Hollow Road. Parks and Recreation Advisory Board members present included Brenda Thiel, Wade Colwell, Bill Ackerman, and 0 E Luttrell. Staff present were Connie Edmonston, Eric Schuldt, and Tracie Evans. Enroute to the proposed Stonewood Subdivision, Ms. Edmonston discussed the proposed BMX track. Geneses offered to donate soil for the project, but due to the amount of concrete and rocks staff did not find it suitable for the BMX course construction. Mr. Colwell stated he has been receiving calls from Lake Fayetteville residents concerned that the track may still be constructed at the Lake Fayetteville North Shore site. Ms. Edmonston informed the Parks and Recreation Advisory Board that the bid for a new pavilion at Walker Park was under budget. The new playground equipment at Hotz Park is still in the process of installation. Several calls have been received concerned with the cement slab underneath the swings. The concrete must cure properly, a process of approximately two weeks, before the rubberized mats (fall safe material) can be installed and the swings put in place. • A telephone call from Alderman Kyle Russell was discussed. Mr. Russell has informed the Parks office that several constituents had complained of animal feces along the trail at Wilson Park. He suggested placing scoopers and trash cans along the trail to perhaps resolve the issue. Parks staff pointed out lost or stolen scoops would need to be replaced and suggested placing signs urging patrons to clean up after their pets. • Parks and Recreation Advisory Board members and Parks staff visited the site of the proposed Stonewood Subdivision located on Highway 265 east of the Botanical Gardens site. This issue will be addressed at the May 3, 1999 Parks and Recreation Advisory Board meeting regarding park land dedication requirements. Blueprints of the proposed subdivision were presented illustrating the area suggested for park land. Ms. Edmonston said the developer indicated this land would be developed as a park whether or not it was accepted by the City. Parks and Recreation Advisory Board members questioned the need of accepting additional park land in this area of town. Concerns were also raised about the property being adjacent to a creek, and discussion of requesting money in lieu of park land was held. Park land located behind the United Way building on Highway 265 was visited. The property is being considered as a location for a new baseball facility. The possibilities for the Parks and Recreation Division and United Way usage were discussed. Questions were raised and a discussion held about other possible park land locations for the baseball field. It was suggested that Parks and Recreation staff contact United Way to discuss the proposed baseball field and potential parking lot additions. April 19, 1999 / 1 • • • PRAB Parks Tour The next site visited was the Lake Fayetteville Softball Complex. Enroute, Ms. Edmonston discussed having parks re -zoned public and informed the group that the thermo plastic at the Walker Park parking lot has peeled; there is also an apparent drainage problem. Ms. Edmonston has been discussing these issues with Richard Alderman (Wittenburg Delony & Davidson Architects). At the Lake Fayetteville Softball Complex, discussion was held regarding the replacement of the old playground equipment and fixing the fence around the play area. Top prongs on the fence are upward and present a safety hazard. Parks and Recreation Advisory Board members expressed their desire to allocate green space monies for developments in new parks. The final park visited on the tour was Clarence Craft Park located at 1650 North Jordan Lane. Discussion was held regarding a quote received on the cost for a gazebo for the park. Ms. Edmonston discussed and presented pictures of the proposed gazebo. The Parks and Recreation Advisory Board suggested choosing natural colors to blend with the surrounding neighborhood and park area. The meeting adjourned at 5:20 p.m. Minutes taken by Tracie Evans. April 19, 1999 / 2 • • • Heather Woodruff City Clerk 1. . 1" CY 019 TO: Parks and Recreation Advisory Board FROM: Corlrlie dmonston, Parks 8i Recreation Superintendent DATE: April 28, 1999 RE: PRAB Meeting Monday, May 3, 1999 5:30 p.m. meet at City Hall Room 326 AGENDA IJl_., CED FAYETTEVILLE PARKS & RECREATION 1. Approval of PRAB April 5, 1999 meeting minutes. Approval of PRAB Park Tour April 19, 1999 meeting minutes. 2. 16 to 18 Year Old Competitive Baseball: Rick Guyton The 16 to 18 Year Old Competitive Baseball Committee has selected Highway 265 Hobby Use Area as the proposed site for the baseball field. Committee members are Rick Guyton, Rudy Moore, John Scott, Norm DeBriyn, Kathy Rew, Craig Edmonston, Lindy Lindsey, and Jerry Pufall. PRAB members include Brenda Thiel, Gail Eads, and Matt Charboneau. The committee will present a proposal. PRAB MOTION: 3. Park Land Dedication Ordinance: Subdivision: Stonewood Owner/Developer: Mark Foster Engineer: Jorgensen & Associates Location: North of Hwy 45, east of Hwy 265, across from the Ozark Botanical Garden Society of the Ozarks at Lake Fayetteville Park District: Northeast Total Acres: 57.23 Total Units: 115 single family units - PUD Development Land Dedication Requirement: 2.875 acres Money in Lieu Requirement: $43,125 Park Plan Priority: None Existing Park Acres: Lake Fayetteville Hobby Use Area (40 acres); Lake Fayetteville - Ozark Botanical Garden Society (98 acres); Routh Park (1.64 acres); Easton (2.48 acres); Crossover Park (20 acres) Staff Recommendation: Discussion: Money in lieu of a land dedication Request a wavier of the Park Land Ordinance subject to City Council approval of rezoning Park staff visited the site with the engineer. Because this site is over 100 units and 40 acres, PRAB is required by ordinance to take park land unless a wavier is requested. Park Staff, as well as PRAB attending the Park Tour on April 19, visited the site. Park Staff recommends to request a wavier of the Park Land Ordinance and to accept money in lieu for the following reasons: • The subdivision lies adjacent to Lake Fayetteville Park. • There are 162 acres of park land close to this development to serve the subdivision. • This is not a priority area to develop as a park according to the Park Master Plan • The proposed land to be dedicated is in the flood plain and floodway. • The engineer stated the proposed land by the creek in which they would like to dedicate as a city park would remain green space for the residents if the land was not accepted as a city park. He further stated they would probably construct a parking lot and park amenities to serve their residents. PRAB MOTION: (Note: Motion subject to City Council approval of rezoning.) 4. Green Space Fund: Park Staff requests approval to expend up to $17,000 in the Northeast Park District Green Space Fund to construct a 16 foot hexagon timber framed gazebo, picnic tables, grills, park bench, and trash receptacle at Clarence Craft Park. This park is located across from Root School in the Hidden Lake Subdivision. Staff is currently receiving bids for a stone entryway. It has been requested by various veteran associations, to dedicate the park to Clarence Craft on October 2, 1999. We would like to have the park developed by this date. Currently, there is $41,069 unencumbered funds in this park district in which $14,713 must be expended this year. PRAB MOTION: Park Staff requests approval to expend an additional $25,000 in the Southwest Park District Green Space Fund for the Greathouse Park bridge project. Only one bid was received at $130,000, therefore the project will be rebid with alternates to help lower the cost. Last year, PRAB approved $38,000 from the Green Space Fund to be added to the $55,000 budgeted. Engineering and geo-tech has cost $22,000 leaving only $71,000 for the bridge. The higher cost has resulted from FEMA regulations, hydraulic analysis, and re-channelizing and adding rip -rap to Town Branch. The additional $25,000 would give the bridge budget $96,000. This is substantially more funding than anticipated, but staff has explored all other possible avenues. A bridge must be built for access instead of the temporary sewer pipes. We have found the park is used more than speculated, therefore it is the recommendation of staff to appropriate more funds to proceed with the bridge. Currently, there is $52,567 unencumbered funds in this park district in which $24,842 must be expended this year PRAB MOTION: 2 4 • • 9 9 • • 5. Lake Recreation Ordinance Revision: Attached is a proposed ordinance revision for city lakes. Park staff has worked with the Boatdock Operators at Lake Fayetteville and Lake Sequoyah in revising these ordinances. There has been some changes in the wording, but the basic change was the increase in boat stall rentals as follows: Current Fee Proposed Fee Lake Fayetteville: $120/year $200/year for Fayetteville residents $260/year for non-residents Lake Sequoyah: $60/year $80/year In addition, no boat storage will be permitted due to lack of space and higher maintenance required. Enclosed is the current ordinance as well as the proposed. Please review these revisions and call us if you have any questions or recommendations. 6. Park Video: This week's video series will feature Root, Bates, Clarence Craft, Lake Wilson, and Routh Parks. (Video will be shown if time permits.) 7. Other Business: 8. Adjournment: Attachments: PRAB Meeting Minutes - April 5, 1999 PRAB Tour Meeting Minutes - April 19, 1999 Stonewood Plat Lake Recreation Ordinance - current Lake Recreation Proposed Ordinance Revisions CIP Update Green Space Monthly Report HMR Monthly Report 3 is • PRAB REGULAR MEETING APRIL 5, 1999 The meeting was called to order by Chairman Thiel at 4:30 p.m. in Room 219 of the City Administration Building. Members Present: Alexander, Charboneau, Colwell. Eads, Luttrell, Shoulders, Thiel Members Absent: Ackerman Staff Present: Edmonston, Gulley, Nelson, Rogers, Schuldt Guests Present: Neva June Fafardo, Gabino Fafardo, Chas Cotton, Mary Cotton, Evan House, Joe Blankenship, J.T. Reinert, Josh Durham, Jimmy Russell. Josh Rogers, Jason Padilla, James Padilla, Brenda Padilla, David Rew, Carol Wolgamett. Jennifer Michaels, Ron Michaels, Mary Aim Westphal, Ed Piper. Beverly Charleton, Graeme Charleton, R.R. Sopelreni, Vance Arnold, Jane Piper, Jim Hawkins. Norman DeBriyn, Phillip Watson, Marian Kunetka, Marvin Light Media Present: Jill Rohrback, Morning News Mike Rodman, Northwest Arkansas Times Julie Tribble, KIX /04 1. Approval of PRAB March 1, 1999 meeting minutes Approval of PRAB Park Tour March 10, 1999 meeting minutes. MOTION: SHOULDERS/ALEXANDER The minutes from the February 1, 1999 Parks & Recreation Advisory Board regular meeting were approved as presented, 5-0-0. (Charboneau and Eads arrived at the meeting late) MOTION: COLWELL/SHOULDERS The minutes from the March 10, 1999 PRAB Park Tour were approved as presented, 5-0-0. (Charboneau and Eads amved at the meeting late) Mr. Colwell introduced a group of scouts in attendance who were acquiring a citizenship and community merit badge. 2. Alett Little, City Planner: Alett Little, Planning Director for the City of Fayetteville, discussed procedures for preliminary plats and large scale developments. The large scale developments includes a parks fee or park land dedication requirement. Ms. Little commended the Parks and Recreation Advisory Board for its work. A portion of the subdivision regulations were distributed. The city is empowered by the state in their legislative acts to regulate development. These development regulations are the body of laws or ordinances that have been adopted to enforce the state act. The state act empowers the city to regulate development for public health, safety, and general welfare. Parks is one part of that. §166.03 URBAN SUBDIVISION. Before the Planning Commission may grant final plat approval for an April 5, 1999 / Page 1 PRAB Regular Meeting urban subdivision, the subdivider shall have installed, or shall have a guarantee in lieu of installation, either at his expense or in accordance with the existing policy of the City, the following improvements: A. Monuments. B. Lot Stakes. C. Streets. D. Curbs and Gutters. E. Sidewalks. F. Storm Drainage System. G. Culverts and Bridges. H. Water Supply. Fire Hydrants. 1. Sanitary Sewer System. J. Streetlights. K. Required Dedication of Land for Public Park Sites, or a Reasonable Equivalent Contribution in Lieu of Dedication of Land. (Greenspace Requirements.) The City of Fayetteville has regulated subdivision development since 1970. The Parks portion was adopted in 1981, and it is the only impact fee in the City of Fayetteville. Following a 1983 lawsuit, park quadrants were created. Park land dedications or park fees apply within the city limits of Fayetteville, and as a settlement of that court suit, we dedicate those park fees to quadrants. The fee is to take into account what the rough proportional effect of a development is, and to be roughly proportional, we have to spend that money in the quadrant in which it is collected. An impact fee is something that is assessed to development only to address the impact of that development until it comes on the tax roles. It is a short term fee. Ms. Little asked PRAB to pick a number for the minimum amount of a price of a lot in the City of Fayetteville. There are many requirements to develop an urban subdivision. There must be monuments, the lot must be staked, streets must be constructed to city standards to include curbs and gutters and sidewalks. There must be a storm drainage system which includes all culverts and bridges required for storm drainage. There must a be water supply and it must be adequate to support fire hydrants. There must be a sanitary sewer system and streetlights must be installed. There must also be park land or a fee for park land. All of these things must be accomplished prior to a subdivision being brought onto the rolls, a plat filed, and a lot being available for sale. The developer shall be required to stake a reasonable dedication of land for public park facilities or to make a reasonable equivalent contribution in lieu of dedication of land. The developer and the Parks and Recreation Advisory Board shall stake a joint recommendation to the Planning Commission as to the land dedication or contribution in lieu of dedication. In the event they are unable to agree, the developer and advisory board shall make separate recommendations to the Planning Commission who shall determine the issue. Ms. Little said after looking at land and talking to developers, the cheapest amount to acquire a lot in the city of Fayetteville is around $12,000. Addressing the question of why the Parks Board is seeing these subdivision plats before they have been to Planning Commission, Ms. Little said between $15,000 and $25,000 of engineering fees are put into the development of plats. The reason the decision was made to bring it before the Parks and Recreation Advisory Board before the Planning Commission is to give as much freedom as possible in choosing the park sites for the city of Fayetteville. Once a plat is drawn, once a lot appears on a piece of paper, it represents a dollar amount to the developer. For every piece of park land which has been taken, that is $12,000 to $75,000 out of their pocket because they have began to count how much they will get per lot. It is brought to Parks Board first so it can have as much freedom as it can and also to save the developer some money. If the developer had to spend $15,000 to $25,000 to draw it up and bring it to the Parks Board and it didn't take what land he offered, then all of that work would have to be redone. Ms. Little presented a preliminary plat and large scale development procedure [see attached sheet[. The applicant submits for preliminary plat or Targe scale development along with items from a checklist. Twenty- eight sets of plans are required which are given to all utilities and divisions. Residential projects go before April 5. 1999 / Pagc 2 • 9 9 City of Fayetteville PRELIMINARY PLAT AND LARGE SCALE DEVELOPMENT PROCEDURE Applicant submits for preliminary plat or LSD along with items from checklist Planning S aft reviews application 28 sets of plans to be submitted & 1 large, rendered elevation with an LSD Residential projects go to Parks & Recreation (PRAB) before proceeding Site visit 1 , conducted :1z r In-house Plat Review Technical Plat Review: Electric, Gas, Telephone, Cable Public notification Divisions: - Planning • Engineering • Traffic • Water & Sewer Solid Waste • Parks & Recreation • Fire Department Public Lands: Sidewalk & Trails Landscape Administrator Subdivision Committee: Large Scale Developments ( s can be approved here) Revisions submitted Report prepared by Engineering DENIAL • Appl cant may appeal to City Council t:w Planning Commission Meeting: (37 plans & 12 elevations to be submitted) Council may sustain the ruling or refer the plat back to Planning Commission APPROVAL 1 Appl cant prepares final plans for Engineering approval PRAB Regular Meeting the Parks and Recreation Advisory Board before proceeding. The plat proceeds specifically through four big meetings. Preliminary plats must go before the full Planning Commission. In-house plat review is where divisions prepare for the developer written comments which are given as a packet during technical plat review. About ten days later, a subdivision committee meets. This gives the developer time to revise plans based on the technical plat review. Representatives from the electric, gas, telephone, and cable companies are present at technical plat review to acquire necessary easements required to adequately serve the development. The subdivision conmtittee is a body consisting of three planning commissioners as well as planning staff. The planning process alone is about a six week process, and it is important to get to the Parks and Recreation Advisory Board in a timely manner. Ms. Thiel said the concent stemmed from basing a decision on the amenities shown on a plat which could be changed because it was preliminary. Ms. Little recommended making approval contingent upon those items PRAB deems important if there is a doubt the plat may change during later processes. Mr. Alexander said a lot of times the land that is given is not conducive for park purposes. and he cited Pine Valley/Pine Crest as an example. Ms. Little said the fact that land is offered in no way places a burden upon PRAB to accept that land which is offered and referred to Greenspace Requirements for Major Development paragraph b.: The Parks and Recreation Advisory Board shall ensure that the neighborhood park meets these requirements: (1). The physical characteristics of the designated land are suitable for park purposes. (2). The proposed park areas and any included recreational facilities are sufficient to adequately serve the residents of the development/neighborhood. (3). Adequate sidewalks. trails and/or bikeways shall provide access for all residents of the subdivision/neighborhood to the park, but no vehicle parking shall be required. Questions were asked regarding infringing on park land. Ms. Little suggested these instances be referred to the City Attorney. 3. American Legion: Rick Guyton Rick Guyton has been coaching the American Legion team in Fayetteville for nine years. The program has been in Fayetteville for over forty years. At one time it was sponsored by Country Club Dairy and eventually Hiland Dairy took over sponsorship. More recently the program has been sponsored by Lindsey and Associates. The program is considered throughout the state of Arkansas as the standard of what American Legion baseball should be all about. The program is for 16, 17, and I8 -year-olds and is the highest level of baseball competition in the Fayetteville area. There are 55-75 games played per summer and many of its participants go on to play collegiate baseball and some in professional ranks. American Legion consists of two teams: AA and AAA teams. Eighty percent of the players come from Fayetteville High School. Mr. Guyton said the most limiting factor of the program is the facility. The uniqueness of the program is the fact that American Legion has owned the property and the field at which the Fayetteville team has been playing for many years. The resources within the American Legion are no longer such that the field can be supported or maintained the way it needs to be maintained. The Fayetteville team is now playing teams from Memphis, Dallas, Denver, Kansas City, St. Louis, Jefferson City, and Pine Bluff Mr. Guyton said it is embarrassing to host these teams due to current field conditions. American Legion has expressed concems that it is unsure if it can continue to hold the land any longer. In the past, sonic games were played at the University of Arkansas Charlie Baum stadium. Liability issues and prohibitive costs associated with using this stadium restrict its use primarily for special events for the American Legion program. April 5, 1999 / Page 4 9 9 • • • • PRAD Regular Meeting Mr. Guyton envisions a new stadium and requested assistance in finding a new location for the American Legion baseball program. Existing lighting, fencing, and field turf could be moved from the current location to reduce construction costs. Mr. Guyton said he believed if a site was acquired, he felt community support could be generated to raise funds. Ms. Thiel inquired about ownership of baseball fields in surrounding areas. Mr. Guyton said those fields were funded through Parks and Recreation Departments. private funds, and block grants. They are shared facilities and not exclusively used for American Legion baseball although the program may be given scheduling priority. Ms. Edmonston said American Legion has maintained their current field. Parks personnel does mow the large area around the park. Programming for this age group is difficult, and Ms. Edmonston said Parks and Recreation provides programming for all age groups except this one. Up to this point American Legion has provided this programming for us, but they have come to an era in which they need better facilities. Since 1982, Lake Fayetteville Hobby Use Area on Highway 265 has been reserved for an athletic facility. The site needs usage. Mr. Alexander asked how much land was needed. Mr. Guyton estimated 8-10 acres would be needed to include parking facilities. The outfield dimensions would need to be approximately 400 feet to center field and approximately 320 feet down the lines. The playing field itself could probably be constructed on 4-5 acres. Mr. Colwell asked what would be done with the existing facility. Mr. Guyton said American Legion would sell the land because they needed the money and have encouraged the program to find another site for a new field. Ms. Thiel asked if money derived from the salt of the existing field go toward construction of a new field if the city provided the land. Mr. Guyton said when American Legion sponsors a team its usually in name only. Concession sales and sponsorships offset costs. Ms. Eads asked how many young people participate in the program during the summer. Mr. Guyton said there are approximately 36 participants. Ms. Edmonston said Babe Ruth could also utilize the field and there has been a push for a 13 -year-old league. Mr. Shoulders said youth baseball and soccer have a contractual agreement with the city where they provide a certain amount of maintenance and funds. He asked if American Legion anticipated a similar structure to help defray maintenance costs of the fields. Mr. Guyton said he hoped so. Coach DeBriyn said the total acreage for Charlie Baum Stadium is approximately 30 acres, and there was no question about the needs for American Legion baseball. Ms. Thiel recommended staff explore possible sites and evaluate the Lake Fayetteville Hobby Use arca. Ms. Edmonston suggested the Program/PR Conuttittee set up a sub -committee consisting ofcontmunity members to evaluate this request. Land and usage agreements would need to be evaluated. 4. Palk Vkt.o. This urea's ;dm si.uCS will fwlrC Rout, Biss, ClarLuC1/4, Craft, Lake w;laon, and Ruutlt Pn,ka The Park Video was not completed and will be presented at the May 3, 1999 regular Parks and Recreation April 5. 1999 / Page 5 PRAB Regular Meeting Advisory Board meeting. 5. BMX Public Meeting: Ms. Thiel said comments regarding the Lake Fayetteville North site would not be heard. The discussion would strictly be regarding the Walker North location. Parks staff has visited with soccer representatives from the recreational, competitive, and school leagues about the need for future fields at Walker Park. All groups have expressed that the Lewis Complex will serve as the site for all future soccer field development. The ultimate frisbee group does use this site occasionally in addition to land in the Industrial Park, but would be willing to find another location. Walker Park is zoned "public" and will not require a conditional use perniit approved by the Planning Commission. Construction of the BMX track would not result in any removal of trees. A map of the proposed location was distributed to the audience. Phillip Watson, Public Relations Officer for the Fayetteville Disc Association, said the organization has had difficulty finding field space for ultimate play. He said community field space for active sports was difficult to find, and the Fayetteville Disc Association has been utilizing this location for a number of years. Walker soccer fields configurations present problems and are inadequate for ultimate play. The Fayetteville Disc Association has a men's and a women's group and have been looking for two fields on which to play. Ultimate has been in Fayetteville for about seventeen years and has yet to acquire a permanent playing field. There are currently 60-70 active members ranging in age from 18-45. Ms. Thiel said efforts to find Ultimate a playing area were ongoing. She said ultimate participants were primarily young adults with cars. The site at Walker would be accessible to young people. Ms. Edmonston said there were apparently some misconceptions with Ultimate. She said it was her understanding that the land at Walker was not what they really wanted. Mr. Watson said the land was not ideal, but it could be with proper development. The Fayetteville Disc Association has been a very active group and good volunteers in the Adopt -A -Park program. Mr. Watson said the ideal playing field would be 40 x 120 yards. U of A fields are restricted to university students. Ultimate has been experiencing problems in the industrial Park due to poor turf and field conditions. Mr. Alexander said he certainly did not want to run the Ultimate group off. Ms. Edmonston said sharing soccer fields put too much wear on the turf, and the fields could not be properly maintained. One of the things to consider when looking at the usage for Walker Park, is how much usage the same fields can take. Ms. Edmonston said that was why the site was being considered for an alternative activity. Mr. Schuldt asked Mr. Watson to contact himself or David Wright, Program Coordinator, to arrange a meeting for initial discussion regarding needs of the Fayetteville Disc Association. Marian, Kunetka, an archaeologist with the Arkansas Archeological Survey and resident of South College Avenue, opposed the BMX track at Walker Park North. She said the park was beautiful and very active and many children utilize the open area in question. Ms. Kunctka supports Ultimate Frisbee using the area, and she said she felt developing a BMX track would be a bad use of the little remaining open area in the park. The open area is used by many people, and the BMX track would destroy that. Ms. Kunetka said that recent efforts to rejuvenate south Fayetteville are encouraging people to come into her neighborhood to use it, and she is against it because she already utilizes that space. A neighborhood council has met and has targeted Walker Park to attempt to obtain matching grant funds to pursue putting in a pool. Ms. Kunetka mentioned April 5, 1999 / Pagc 6 • • 9 • PRAB Regular Meeting archeological studies and plans for trails. She said she did not know why the trails had not been constructed. Ms. Edmonton said trails were intended for the senior citizens complex. $225,000 has been appropriated from the Parks budget to aid in the construction of the senior citizens complex. Ms. Kunetka said she would prefer the area to remain a park and would like to go on record as being against the development ofa BMX track at Walker Park North. Marvin Light, has been working with the Parks and Recreation Advisory Board for a couple of years in an attempt to get a BMX track constructed for the children who do not play baseball or soccer. Mr. Light said he was at a loss for words due to the opposition he's encountered. He expressed exasperation at the seemingly "me, me, me" attitudes. He said the kids were the future of Fayetteville, and they needed something to do. Mr. Light said he thought Ultimate Frisbee needed a place to play, and he was trying to keep Ole BMX track to the north to allow them room. Mr. Light briefly discussed BMX participation and frequency of track usage. The track size would be less than an acre. Ms. Thiel said this concept has been very positive in other communities. Mr. Shoulders asked Mr. Light to elaborate on concerns regarding noise generated from amplified systems. Mr. Light said a system would be used only to announce races, and a music speaker would be used instead ofa horn speaker to control volume. Ms. Thiel said the area in question was within an active park, and the baseball facilities utilized announcement systems. The area was located in a neighborhood where young children who do not have a lot of means can get there. Ms. Kunetka asked who would fund this development. Ms. Thiel said BMX would fund the development and were only requesting to lease the area. Ms. Kunetka said Walker Park's legacy was to remain a park and by taking away open space would be taking away from the park. She said PRAB was ignoring the residents who live near Walker Park. Mr. Schuldt said the total acreage for Walker Park was 70 acres; Ms. Edmonston a third of the acreage was currently natural or open space. Jim St. Clair, a south Fayetteville resident, said he would like to sec the BMX track constructed but suggested moving the development north out of the field area toward the creek area. Parks staff has evaluated this area and does not reconunend it due to limitations of space and safety issues. Mr. St. Clair also said he would like to see the construction ofa skateboard park. Mr. Colwell said he was very much in favor of this new sport which provides aerobic. activity. He said he felt it would be highly used and noise would be minimal. Ms. Edmonston said this sport was not only for children; it provides an activity for older persons as well. Other cities with BMX tracks were surveyed and the recreational departments were positive toward them. Mr. Alexander said doing the right thing for 70,000 plus people made decisions very difficult for the Parks and Recreation Advisory Board PRAB members are volunteers who try to listen to the public and try to do the right thing. He said they don't always make the right decisions. but they certainly try. He encouraged feedback and public input. MOTION Mr. Colwell moved for staff to negotiate a usage agreement with Marvin Light and his Board of Directors for a BMX track at Walker Park North. Mr. Shoulders seconded the motion. April 5, 1999 / Page 7 PRAt3 Regular Meeting Mr. Alexander inquired about the site previously chosen for Lake Fayetteville North. Ms. Edmonston said nothing has been signed. The City Attorney has been working on a usage agreement with BMX to define relationships. Due to zoning, a conditional use request was obtained through the Planning Commission. Ms. Rogers said Marvin Light received conditional use approval through the Planning Commission, so he would have to withdraw through the Planning Commission at this point if he chose to go with the Walker Park North site. City staff will determine whether the usage agreement will need to go before City Council. Mr. Charboneau said he sympathized with Mr. Light, but he did not want to vote for it until he knew what was going to happen with Ultimate Frisbee. He said he did not think it was fair to take a program with 100 citizens currently using it and say we'll find a place. He suggested tabling the issue for a month until a location could be found for Ultimate Frisbee. Mr. Colwell suggested land near Lake Sequoyah might be suitable for ultimate frisbee. Ms. Edmonston said a formal request from the ultimate frisbee program had not been received. The motion carried, 5-2-0 with Colwell, Eads, Luttrell, Shoulders, and Thiel voting "for" and Alexander and Charboneau voting "no". Eads, Luttrell, Shoulders, and Thiel added a provision "to actively pursue working with the ultimate frisbee group". MOTION Mr. Colwell moved for staff to negotiate a usage agreement with Marvin Light and his Board of Directors for a BMX track at Walker Park North with the provision to actively pursue working with the ultimate frisbee group to find a location. Mr. Shoulders seconded the motion. The motion carried unanimously, 7-0-0. 6. PRAB 1998 Annual Report: Parks staff presented its 1998 Annual Report to the Parks and Recreation Advisory Board for review and to forward to City Council. Mr. Luttrell said he was impressed by the major accomplishments in 1998 as well as the donations made during the year. 7. Other Business: Ms. Edmonston said Phase III of the girls softball complex was awarded and came in under budget at almost $587,000. Greathouse Bridge came in substantially over budget at $134.000 and staff will be reviewing the project with the Public Works Director and city engineers to explore possibilities. The Wilson Castle bid award ($32,187) and the Washington School Gyni ($100,000) funding will be on the March 6. 1999 City Council agenda. April 5, 1999 / Page 8 • 9 9 PRAB Regular Meeting Wilson Pool paint problems were discussed. A pool consultant was hired to determine what caused the problem, and the study revealed it was due to the application. City staff has been negotiating with Wilks Construction to remedy this situation. The Parks Division will be responsible for sand blasting the pool. Wilks Construction will paint the pool after it closes. Parks cost will be $17,000. Mr. Schuldt reported that last year 75 teams participated in the summer softball program. This year Parks staff have registered 113 teams which is a 50 percent increase from last year. Co-ed volleyball concluded as well as women's basketball. The summer concert series contracts are being finalized with Jed Clampit, 17'" Floor, Troutfishing in America, Cate Brothers Band, Jason D. Williams, Los Peos Viejos, A Touch of Class, and Ultra Suede performing. David Wright, Program Coordinator, has raised $4,800 in sponsorships for the concerts. A Teen Night is tentatively scheduled for June 3 with A Touch of Class performing. The Juvenile Concems Committee is also involved in this event. Ms. Thiel suggested arranging another tour of green space parks to aid in prioritizing parks development. She said she felt green space funds should be used toward developing these parks. The group discussed priorities and preparing a master plan. Ms. Edmonston said the master plan was not scheduled to begin working on until the fall would take nine months to a year to complete. Mr. Luttrell recommended considering options including the possibility of liquidating some of the small parcels which do not benefit as much as they cost to maintain. A PARKS TOUR WAS SCHEDULED FOR MONDAY, APRIL 19, 1999 AT 3:30 P.M. Mr. Alexander addressed misconceptions between green space and parks. Green space relates to planning issues whereas green space in Parks and Recreation deals with park land dedication. It was suggested to perhaps clean up confusing [emmenology, when addressing updating the fees this fall. Mr. Alexander favors a green space ordinance because land is being developed too fast and recommended discussing this issue at a future session. The Freedom of Information Act was also discussed briefly following a recent Attorney General ruling. 8. Adjournment: The meeting adjourned at 6:50 p.m. MINUTES APPROVED: MINUTES TAKEN BY: CD1I/jj�pn ohn Nelson April 5, 1999 / Page 9 * s t s April 1999 - HMR REVENUE REPORT by Tracie A. Evans *Report created al the end of April for the May P.R.A B. meeting ****************************************************************************** 1999 January's Revenue: $83,203.39 Collected by January 20`"for December '98 February's Revenue: $82,234.95 Collected by February 20th for January '99 March's Revenue: $88,157.05 Collected by March 20`" for February '99 April's Revenue: $85,081.61 Collected by April 20th for March '99 Total Revenue for Fiscal 1999 is $338,677.00 ****************************************************************************** 1999 ********************************************************** 99 Revenue collected: $15,555.79 After January 20th, 1999 deadline - Prior year Account The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money Collected in 1999 is 338,677.00 Total Revenue for 1999 (including Revenue collected after the January 20'h deadline for December 1999 from the Prior Year Account) is $338,677.00 + $15,555.79 =5354,232.79 ******************************************************************************************** 1998 ******************************************************************************************** 98 Revenue collected: $7,116.07 After the January 201h, 1998 deadline - Prior Year Account The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is $1,063,807.24 Total Revenue for 1998 (including Revenue collected after the January 20'" deadline for December 1998 from the Prior Year Account) is $1,063,807.24 + 7,116.07 = $1,070,923.31 ******************************************************************************************** 1997 ******************************************************************************************** 97 Revenue collected: $32,207.56 After the Jan. 20'", 1997 deadline - Prior Year Account The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is $976,593.29 Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from the Prior Year Account) is $976,539.29 + $32,207.56 = $1,008,746.85 Cart v (A 0+ D y( Co O N O A Ot N O y A 0 A A O (NO -6 -6 o 0 a w D + CD 0 N N N+ ¢ 000 (D M N N 0 (CO a o N N a (713 41469f» N fn f» in D O(03 03 N 54 �N A WA (A_ Ola iv b 0o V O)(DO A CA 0 o 0 0 U OI + W O d D o XI Q N y 9 d_ —1:00 ? j o + oCu D J o (D p a a O U% < CO IR m p d N (O O O 3 CO O m N N to X O X o( 0 7 N p O� N . N LJ d .-000.0- a 3000pC¢ c a - - a C N z CO N N N 0 O. N O Ni03 (Oa • IO OD 6 co v A n 'm • o- r a0 F 0 -.000 5 a Q^ (D D C D) ¢ COCi = O J 3 co O N j N N le `<< N O NJ J N N N O. O 0) ZOOZ-6661 Paaagwnauaun O O Na N N O O O (D O O O CO N + O ( O 0 m 1N3dS 38 Ol aA 0 1N3dS 38 01 dA NORTHWEST PARK DISTRICT SOUTHWEST PARK DISTRICT ZOOZ-666L Paiagwnou 41 69 fos CA EA H N Gal 01 —• m -6 A iv iv Cu OO no, J A A V O b (O W W<O N Co NI CO NJ -V (Jn++o o T D O a NQ' a 0 aNO p (O N N N+'0�O. 0000('< < M N N + O (D X o CO a O M O (D N X d m n a J o s a m c7 N CD cD X A Z CD3 m to Cu N N O 00 m 1N3dS 38 01 aA co 0 m lN3dS 38 01 dA NORTHEAST PARK DISTRICT SOUTHEAST PARK DISTRICT m'` N 0 'D, O In i.1 al X;1 T' ,t I co /\ fos t. Ql c m P r, co z tn D n rn is0 • "CURRENT REGULATIONS" RULES AND REGULATIONS OF THE CITY OF FAYETTEVILLE, ARKANSAS LAKE FAYETTEVILLE, LAKE SEQUOYAH, AND LAKE WILSON FISHING, BOATING, AND PICNICKING 1. HOURS—Lake Fayetteville, Lake Sequoyah, and Lake Wilson shall be open to the general public throughout the year from sunrise to sunset daily and shall be closed each day from sunset to sunrise; provided, each lake shall be closed Thanksgiving Day. The boat docks shall be closed on December 24th and shall remain closed through January 14th. 2. PERMITS FOR FISHING AND BOATING — Season Fishing Permit $20 per individual for both lakes. (65 & over $15) Season Boating Permit S20 per individual for both lakes. (65 & over $15) Daily Fishing Permits S2 per individual for each lake. (65 & over Si) Daily Boating Permits S2 per individual for each lake. (65 & over S1) Each person 16 years of age or older is required to purchase a fishing permit for fishing on each lake or any stream within the City owned lake property. Boating permit applies to the boat rather than the occupants thereof. All daily permits are only good during the d�urchase. 2 AT DOCKING AND BOAT STORAGE—Boat Docking shall be permitted at the boat docks at Lake Fayetteville and Lake Sequoyah on a space available basis; the fee at Lake Fayetteville shall he S15 per month per boat; the fee at Lake Sequoyah shall be $60 annually per boat. Boat storage shall be permitted outside the boat dock area at such locations as may be designated by the dock operator. The rate for boat storage outside the dock area shall be $12.00 annually per boat for Lake Sequoyah and $120 annually per boat for Lake Fayetteville. 3. FISHING—AII fishing shall be done only from the lake bank or from a boat. No WADING or SWIMMING shall be permitted. State laws shall control the number and size of fish which may be caught; provided, for persons over the age of 16 years, the minimum size for black bass shall be 12'. All persons under 16 years of age, even though not required to purchase a fishing permit, shall comply in all respects with the rules and regulations prescribed herein. IT SHALL BE UNLAWFUL FOR ANY PERSON FISHING AT LAKE FAYETTEVILLE, LAKE SEQUOYAH, OR LAKE WILSON TO USE TROT LINES, SET LINES, LIMB LINES, YO-YO'S OR JUG FISHING. 4. BOATING—All persons MUST SIGN the daily register located at the lake office before using any boat on Lake Fayetteville or Lake Sequoyah. A boating permit for each boat must be purchased before its use on the lake. All boats must be docked at the boat landing at lake closing time. NO BOATS EXCEPT those used by lake employees WILL BE DOCKED AT ANY OTHER LOCATION ON THE LAKE. ACE OF ENTRY—All persons are warned to enter the lake for boating or fishing rough the entrance at the lake office. Persons entering the lake property from any other location shall be considered trespassing and subject to prosecution for boating or fishing. 6. USE OF MOTORS ON BOATS—In the event that motors are used on boats, the boats shall be operated in such a manner that they will not endanger other boats or the occupants thereof and shall not be operated in such a manner as to cause heavy waves causing undue erosion of the shoreline. No boats shall be permitted within 500 feet of the spillway at Lake Sequoyah. • Speeding and boat racing is not permitted and each outboard motor operator is cautioned to operate his motor in a safe and cautious manner. Failure to abide by this regulation will cause loss of boating permit. The dock operator shall revoke the boating permit of any boat which in his judgment is not safe for use or which is overloaded. No house boats will be permitted on either lake at any time. Facilities for docking or landing of boats will be provided, however the City of Fayetteville, Arkansas will not be responsible for any damage or theft of boats, motors, or any equipment left in boats or at docks. All State laws governing boats must be complied with before using a boat on either lake. 7. PICNICKING OR OTHER RECREATIONAL ACTIVITIES—Shall be permitted on any part of Lake Fayetteville, Lake Sequoyah, or Lake Wilson or land surrounding said lakes, except within restricted nature areas, which is controlled by the City of Fayetteville, Arkansas. Overnight camping is allowed only by special group permit. 8. COMMITTING NUISANCES—No person shall commit any nuisance while on Lake Fayetteville, Lake Sequoyah, and Lake Wilson or any of the land surrounding the lakes belonging to the City of Fayetteville, Arkansas, nor shall any refuse, trash, or other materials be thrown into the lakes or left about the shore line or on the premises of either lake. 9. FISHING AND BOATING PROHIBITED NEAR INTAKE TOWER—No one will climb upon, enter, or fish from the intake towers of the lakes. 10. FISHING ON STREAM BELOW DAM—State laws governing fishing below dams shall be applicable on City property. Fishing permits are required to fish in the stream on City property below the dams, 11. FIREARMS AND HUNTING—No firearms or hunting will be permitted on City owned property at any time. 12. USE OF MOTOR VEHICLES—No person at Lake Fayetteville, Lake Sequoyah, or Lake Wilson shall drive a motor vehicle or drive a motorcycle or bicycle on other than a paved vehicular road or path designated for that purpose. 13. REVOKING PERMITS—The City of Fayetteville, Arkansas shall have the right to revoke any permit issued under these regulations if it determines that the permittee willfully violated any of these rules and regulations. When a permit is revoked, no refund shall be due the permittee. 14. PENALTY—Any person violating any provision of this ordinance shall be guilty of a misdemeanor and shall be punished by a fine of not more than $ 500. 15. RESCINDING FORMER RULES AND REGULATIONS—Upon adoption of these rules and regulations governing fishing and boating on lake Fayetteville, Lake Sequoyah, and Lake Wilson, and the property owned by the City of Fayetteville, Arkansas surrounding Lake Fayetteville, and Lake Sequoyah, and Lake Wilson by the City Council of the City of Fayetteville, Arkansas, all previously adopted rules for this purpose shall be rescinded. Passed and Approved by the Board of Directors of the City of Fayetteville, Arkansas Authority. Ord. No. 2274. Am. 2903, Am. 3184, Am. 3203, Am, 3437. Am. 3533 Rey. February 19, 1991 • FAYETTEVILLE Parks & Recreation Division RULES AND REGULATIONS OF THE CITY OF FAYETTEVILLE, ARKANSAS LAKE FAYETTEVILLE, LAKE SEQUOYAH, AND LAKE WILSON FISHING, BOATING, AND PICNICKING 1. HOURS—Lake Fayetteville, Lake Sequoyah, and Lake Wilson shall be open to the general public throughout the year from sunrise to sunset daily and shall be closed each day from sunset to sunrise; provided, each lake shall be closed Thanksgiving Day. The boat docks shall be closed on December 24th and shall remain closed through January 14th. 2. PERMITS FOR FISHING AND BOATING — Season Fishing Permit S20 per individual for bath lakes. (65 & over S151 Season Boating Permit S20 per individual for both lakes. (65 & over $15) 11 ' Fishing 15) ishing Permits S2 per individual far each lake. (65 & over $1) oatinglLaunching Permits S2 per individual for each lake. (65 & over S 1) Each person 16 years of age or older is required to purchase a fishing permit for fishing on each lake or any stream within the City owned lake property. Boating permit applies to the boat rather than the occupants thereof. All daily permits are only good during the day of purchase. 2A. BOAT DOCKING — Boat Docking shall be permitted at the boat docks at Lake Fayetteville and Lake Sequoyah on a space available basis. The fee at Lake Fayetteville shall be $200 annually per boat for Fayetteville residents and S260 annually per boat for non-residents; Lake Sequoyah shall be $60 annually per boat. 3. FISHING—All fishing shall be done only from the lake bank or boat. No WAGING, SWIMMING, or BELLY BOATS shall be permitted. Arkansas Game and Fish regulations shall control the number and size of fish which may be caught. Any modifications to these regulations must be approved by the Fayetteville Parks and Recreation Division. All persons should check with their local boat dock operator before fishing. IT SHALL BE UNLAWFUL FOR ANY PERSON FISHING TO USE TROT LINES, SET LINES, LIMB LINES, CAST NETS, YO-YO'S OR JUG FISHING. 4. BOATING— A boating permit for each boat must be purchased before its use on the lake. All boats must be docked at the boat landing at lake closing time. NO BOATS EXCEPT those used by lake employees WILL BE DOCKED AT ANY OTHER LOCATION ON THE LAKE. 5. PLACE OF ENTRY—AV persons are warned to enter the lake for boating or fishing orthrough the entrance at the lake office. Persons entering the lake property from er location shall be considered trespassing and subject to prosecution for boating fishing. 6. USE OF MOTORS ON BOATS—In the event that motors are used on boats, the boats shall be operated in such a manner that they will not endanger other boats or the occupants thereof and shall not be operated in such a manner as to create heavy waves causing undue erosion of the shoreline. No boats shall be permitted within 500 feet of the spillway at Lake Sequoyah. No houseboats, water skiing, or jet skis allowed. Speeding and boat racing is not permitted and each outboard motor operator is cautioned to operate his motor in a safe and cautious manner. Failure to abide by this regulation will cause loss of boating permit. The dock operator shall revoke the boating permit of any boat which in his judgment is not sate, overloaded, or operated in a careless manner. All state laws governing boats must be in compliance before using a boat on any cii ke. Facilities for docking or landing of boats will be provided, however, the City tteville, Arkansas will not be responsible for any damage or theft of boats, or equipment left in boats at docks. "PROPOSAL" 7. PICNICKING OR OTHER RECREATIONAL ACTIVITIES—Shall be permitted on any part of Lake Fayetteville, Lake Sequoyah, or Lake Wilson or land surrounding said lakes, except within restricted nature areas, which is controlled by the City of Fayetteville, Arkansas. Overnight camping is allowed only by special group permit. 8. COMMITTING NUISANCES—No person shall commit any nuisance while on Lake Fayetteville, Lake Sequoyah, and Lake Wilson or any of the land surrounding the lakes belonging to the City of Fayetteville, Arkansas, nor shall any trash or other materials be thrown into the lakes or left about the shore line or on the premises of any lake. 9. FISHING AND BOATING PROHIBITED NEAR INTAKE TOWER—No one will climb upon, enter, or fish from the intake towers of the lakes. 10. FISHING ON STREAM BELOW DAM—State laws governing fishing below dams shall be applicable on City property. Fishing permits are required to fish in the stream on City property below the dams. 11. FIREARMS AND HUNTING—No firearms, hunting, or trapping will he permitted on City owned property at any time. 12. USE OF MOTOR VEHICLES—No person at Lake Fayetteville, Lake Sequoyah, or Lake Wilson shall drive a motor vehicle or ride a motorcycle, ATV or bicycle on other than a paved vehicular road or path designated for that purpose. 13. REVOKING PERMITS—The City of Fayetteville, Arkansas shall have the right to revoke any permit issued under these regulations if it is determined that the permittee willfully violated any of these rules and regulations. When a permit is revoked, there will be no refunds. 14. PENALTY—Any person violating any provision of this ordinance shall be guilty of a misdemeanor and shall be punished by a fine of not more than $500. 15. RESCINDING FORMER RULES AND REGULATIONS—Upon adoption of these rules and regulations governing fishing and boating on Lake Fayetteville, Lake Sequoyah, and Lake Wilson, and the property owned by the City of Fayetteville, Arkansas surrounding Lake Fayetteville, and Lake Sequoyah, and Lake Wilson by the City Council of the City of Fayetteville, Arkansas, all previously adopted rules for this purpose shall be rescinded. Passed and Approved by the Board of Directors of the City of Fayetteville, Arkansas Authority. Ord. No. 2274, Am. 2003, Am. 3164. Am. 3203. Am. 3437, Am. 3533 Rer. April 27.1999 lake1999.wpd W 5 + o 2 2 m c a • m A m m ? i I 6 n o III N x O W - m D o C 3 a w II 8 6 O N 0 j y n L 9 m W O u 0. 0 q N N ,QS, -p N N g' N O • co N C =� Oi0 1 13 f . • o 12 • -0 -0• N 0 6 • '• 0 0 s a m A 0 Lal c 0 a % cC 4 g 9 1W 03 0 g rig 10 CD g S IN y 1=6. ff • • og) go 1 b i 10 I In x 1 3 !3 3 3 0 s N 3 0 "� 0 6 0 3 0 6 a O 1 3 cn x • : A A N ; A A N IN I aero P3 / 120 PPol PIaea 1130 Buildings. Inc. Held on-site meeting a/22/99. Bid opening 5/25/9.9_ _ _ . N/A Awaiting new FEMA study so we don't have Io pay for the study Project projected to begin in 2000 n/a .Engineer/Surveyors are Complete; Bill Rudasil is to correct the deed with our Land Agents I will then proceed with the survey. _ BWHNoneuod luerD /00/ OWN uolrned Yred taY1ef. x SI and Walker Park Trail ( 1998_ 2000 210111 / .el sale$ .0 N Lake Fayetteville Trail C 0 b X N a 6 41 13 • 0 o to • o m VMP Restroom. Parking Lot. Entrance Road. 8 Entrance S 0 0 0 0 x 5 0 3 coco 3 Ass aF s a ggx 3 3 8 01 Ia I0.� S W v 1 0 5 .3 111 6 i 3. aN pag y� S 5 Pg it N a R a r Z0. O • y� m a gg 16 R e s 6 m - 5 m 6 0 b a m • 3 0 b -c 0 0 0 a 1 s on drainage problem on southeast side. 6 a 3 of taut sI amp mg L Pm Volker Park Parking Lot SW IConnie/Terry .ake Fayetteville Fencing Fields 12 and 03 Eriefeny toot School Playground Connie 6/99 Meson Park Tot Playground Connie :raft Pack Gazebo Kim 9/99 /appy123data/dptime j__ I`I ! xi TI L ( | £ Sates School Playground | ` | -,PI | -1| | \ ! I 0, f {| 7 7 E f f f«! In Process w ( { , HMR/Sales Tax |a £ f | e GS HMR | HMR HMR HMR HMR ) ! 8 ! ■ ; g * t 8 k § | m.econ . cestt0.5fex PTASIYIC__ 5500.000 # t Q. 2 see above | | | I | | a | | ! 8 / , ! Na ! ! ! ! ! | 1 Ti 1 | 1 | ! In Process ! ® 1 1 1 In Process In Process In Process . L z | £ ! Writing RFP to be bid in May. In process of evaluating the situation. In process of evaluating the situation. In process of evaluating the situation. In process o/ evaluating the situation. In process o/ evaluating the situation. ongoing year around process Asphalt Walker Park - City Street Division 512,553 (Baseball paid half) Pwy9mu d equipment Installed by rasa. Pirtpwrd subup a ywm.ak to be m plotod by wad. Jr. Civic League ordered pavilion. Installing bid opening 5-5. Fence complete. Building plans approved by state. Waking on property donation. Base complete. Asphalt schedualed week of April 26. Completed. Writing RFP. To be bid in May. I alker Horseshoe Club Restrooms Kim 2000 GS 57,000 N/A N/A irveys and Permanent Park Boundaries: Finger Park Kim complete HMR 96-525.897 /'98-550,000 nla CEI / Ed Gray . Salem Village irveys and Permanent Park Boundaries Kim Complete vo Rail Wooden Fences: ud-Creek Tributary Trail (Gulley to Azalea Terrace) 'alker Park Playground (grant) and Walker Park Trail ( 1998 - 2000 ) talker Park Pavilion talker Park Parking Lot - 100 parking spaces lilson Pool Filter Tank Replacement / Dressing Room renovatio /ikon Park Castle Renovation ake Fayetteville Trail layground Renovation - 1998 Hotz Park / More (1999 - 2002) hlson and Willow Springs Park Entrance, Gate 8 Sign larence Craft Park (Hidden Lake) Park Entrance, Gate 8 Sign ! Connie I a if IConnie 1 Connie (�\ . § ! ED §\ Donation/HMR HMR /CD/ Grant , Sales Tax / HMR1 0 ® Sales Tax/HMR Xl, HMR HMR HMR F )-KK if 1 Sales Tax Sales Tax /® on o o o VI 1•30 k\` 40 0 o 523,000 GS 8 5151,255 HMR 4 ) fan , 01 CO - 43 0 1 584,526 total project -see above 564,526 total project \ ^} • :. ! 564,618 § # ca a ow ou to R a # ! { o 401 - GG J ) ■ } Carter 8 Burgess 3 } Landplan 1 Howell 8 Van Curen ® \ °: . .e )/ C. !! Buildings, Inc. ¢ | |% ¥ IEugene Sargent Heckathom 3 | IMose Masonry ¢ . ( ..-1 ( . . Heritage Villiaae. Boxwood. and Eaale. ey. Brookbury,HiddenLake,PVPineCrest. Brdaoon,WSprings,FStone CSprinns Mead Rain/an Engineer/Surveyors are complete. Bill Rudasil is to correct the deed with our Land Agents. I will then nmenarr with that sury City Council June 15, 1999. approved Tomlinson Contract. Next meeting 6/24/99 at 8:30 a.m. on site. .-.)\: . Awaiting Heckathom change orders. soriaaina almost complete. Sweetser installed drainage pipes. City Engineers to write specs in the spring Playground and stooping completed. Demolition Completed - Pavilion to arrive JuN 5 for installation. 2 \ 2 \ ITo complete renovations on castle artwork. Phase III completed except fountain light. Concept plan received 7-6-98 | | | ! ! !co ` ti 1Design work near completion on Willow Salinas. Bid opening for construction JuN 7th 1999 k \ ` } / \ ` }7 \gig 21 ƒ.41 < E a ( / ( ƒ1 ' 0 oi -001 ongoing year around process Completed Installation completion estimated June 18. Brick floor laying to follow. Fence complete. Building plans approved by state. Working on Property donation and builder. Completed Completed. Writing RFP to be bid on June 29 Writing RFP to be bi0 on June 29 Ordered gazebo after public hearing working on construction plans with BMP Development Complete a` IIn Process Rn a c a a c v o 0 In Process Z m In Process of N $ a c an § a c N §1oo a c N a c N a. c In Process Diversified Recreation t — Modem Fence Street Division i. LL E f m 2 2 2 2 2 2 2 2 8 8 CO X%NMNNN 03 03 CO CO CO CO $10,000 of the $2Z809 above 0- hN 0 P a ga 8 515,000 GSSW. 522,000 donation aN 4 R o 0 g -H N HMR HMR HMR HMR HMR S HMR HMR GS GS Sales Tax Sales Tax Sale Tax HMR HMR/Sales Tax GS o thl 9q� a E o- o _ r, p b a` c ,0, S a` _ yNy b0 a` _ y •Q c U $gN a _ ° m EEEE 2 2 2 2 EEEro 2 2 2 J Connie �w E 5 d ow U Connie Connie L I 1. Lake Wilson I 2. Wildwood Lot #92/93 3. Wildwood Lot #83/84 4. Wildwood Op end of Marigold 5. Bundrick 6. Finger 7. Willow Spnngs ee Deadwooding and Maintenance 'alker Sr. Complex ates School Playground 'ilson Park Gazebo floe Ruth Fencing and Concession/ Restroom 'alker Park Parking Lot SW the Fayetteville Fencing Fields #2 and #3 Jot School Playground 51son Park Tot Playground _ J 'aft Park Gazebo N n N a a 1 0