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HomeMy WebLinkAbout1999-03-01 - Minutes• • • MONDAY, MARCH 1, 1999 REGULAR PRAB MEETING GROUP REPRESENTING =NAME (Please Print) Jerry Rose City Attorney Jennifer Hansen Root Elementary School Ann Bradford Root Elementary School Chris Parton Grafton, Tull & Associates Jill Rohrback The I trning News • TO: Parks and Recreation Advisory Board FROM: Contiie'1dmonston, Parks & Recreation Superintendent DATE: February 23, 1999 • • RE: PRAB Meeting Monday, March 1, 1999 5 30 p.m. meet at City Hall Room 326 AGENDA 1. Approval of PRAB February 1, 1999 meeting minutes. Approval of PRAB Park Tour February 17, 1999 meeting minutes. 2. Jerry Rose, City Attorney: Jerry Rose will provide information on tort immunity and the park land ordinance. 3. Root School Park Proposal: Jennifer Hansen, Root PTO The Root School PTO and School Maintenance are requesting Parks to assist with Root School Park's playground renovation project in the amount of $30,000. The total estimated cost of the project is $60,062. (See attached proposal.) Staff Recommendation: To assist the Root School PTO and School Maintenance in funding the renovation project in the amount of $30,000 from the Parks Development Fund. 4. Park Land Dedication Ordinance: Development: Razorback Estates Engineer: Craflon, Tull & Associates Owner: Lindsey & Associates Location: McConnell Avenue & 71 Bypass Park District: Northwest Park Priority: None Total Acres: +1- 22.5 Acres Units: 228 Multi Units Land Dedication Requirements: 4.56 Acres Money in Lieu: 68,400 Multi Existing Parks: Asbell (10 acres), Lewis (27 aces), Crystal Springs (15 acres), Holcomb (7 acres), Salem Village (4 acres), Horseshoe (.4 acres), Gordon Long (4 acres), U of A Agri -Park (+1- 5 0 acres), Washington County Fairgrounds (47.4 acres) Facilities at Razorback Estates: Playground, Clubhouse, Pool, Tennis Court, Two Lakes, AAO (Arkansas Athlete Outreach) Clubhouse with Patio Area, AAO Basketball Arena, AAO Football Field, Outdoor Volleyball Court, Outdoor Basketball Court Staff Recommendation: Money in Lieu of a land dedication. Razorback Estates is providing several recreational facilities at their site for their patrons in addition to the AAO which provides recreational programs for youth throughout the area. The housing unit is located immediately north of the Washington County Fairgrounds (47.4 1 • acres). It is also located close to other parks listed above. Because the patrons in this housing addition would utilize other city parks, park land fees should be required. This would require a waiver from City Council because the density is over 100 units. 5. Facilities Committee Report: Bill Ackerman, Chairman The Park Facilities Committee met on February 24, 1999 to discuss the concept plan of Mt. Sequoyah Park. 6. Park Name Proposal: Eric Schuldt, Park Development Coordinator Parks staff proposes the attached park names for PRAB's consideration. The names have been selected by utilizing site visitation, natural park features and staff recommendations. (See proposed attachment.) 7. Spring Program Report: Eric Schuldt, Park Development Coordinator 8. PRAB Orientation Tour #2: Staff would like to schedule the second tour of our parks on Wednesday, March 10 from 9 am until 12 pm. Please check your calendars. 9. Other Business: 10. Adjournment: • Attachments: PRAB Meeting Minutes - February 1, 1999 PRAB Tour Meeting Minutes - February 17, 1999 Root PTO Proposal Park Name Proposal Razorback Estates Plat CIP Update - (To be distributed at the PRAB meeting.) Green Space Monthly Report - (To be distributed at the PRAB meeting.) HMR Monthly Report - (To be distributed at the PRAB meeting.) • 2 • • • PRAB REGULAR MEETING MARCH 1, 1999 The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 326 of the City Administration Building. Members Present: Ackerman, Alexander, Charboneau, Eads, Luttrell, Shoulders, Thiel Members Absent: Colwell Staff Present: Edmonston, Nelson, Schuldt Guests Present: Jeny Rose, City Attorney; Jennifer Hansen, Ann Bradford - Root Elementary School PTO; Chris Parton - Crafton, Tull & Associates Media Present: Jill Rohrback, Morning News 1. Approval of PRAB February 1, 1999 meeting minutes Approval of PRAB Park Tour February 17, 1999 meeting minutes. MOTION: ACKERMAN/CHARBONEAU The minutes from the February 1, 1999 PRAB regular meeting and PRAB Park Tour February 17, 1999 were approved as presented, 6-0-0. (Shoulders arrived at the meeting late) 2. Jerry Rose, City Attorney: Tort immunity. "The Parks and Recreation Advisory Board is a board much like the City Council which will occasionally get people before you that will warn you not to do this, that, or the other because if you do you are likely to be sued. That's fairly normal; you're not the only board or commission that receives those kinds of comments, and I'm sure they are well intentioned. Let me remind you the same thing that I remind the City Council: what is legal is not always what is right and what we want to do is what is right. Even though we may have legal protection against it, our goal is always not to injure or damage. The state of Arkansas has tort immunity. "It is declared to be the public policy of the State ofArkansas that all counties, municipal corporations, school districts, special improvement districts, and all other political subdivisions of the state shall be immune from liability and from suit for damages, except to the extent that they may be covered by liability insurance. No tort action shall lie against any such political subdivision because of the acts of its agents and employees." Mr. Rose said once insurance was provided for something it was no longer covered by tort immunity to the limits of the insurance policy. The most normal tort committed is that of negligence. The tort immunity law grants immunity for damages as a result of negligence. Contracts, intentional torts, and March 1, 1999 / Page 1 • • • PRAB Regular Meeting civil rights actions are not covered under tort immunity. Mr. Alexander cited an example: The Parks and Advisory Board approves the construction of a tower and someone falls. Mr. Rose said if the injury resulted from the lack of a fence or other amenity not in place it would be a typical negligence scenario and normally the City would probably be immune from a damage suit. Private practice might allege the case an intentional tort. Mr. Rose encouraged PRAB to not think about the legalities but to concentrate on safety. Mr. Rose said park property could be sold. He stated several statutes on the subject. A general authority passed in 1961 reads "any municipality in this state is authorized to own, acquire, construct, reconstruct, extend, equip, improve, operate, maintain, sell, lease, or contract concerning or otherwise deal in or expose of any land, buildings, improvements, or facilities of any or every nature whatever necessary or desirable for the developing and providing of public parks." Money received from land acquired from a developer must be spent in the quadrant received for park purposes. Procedures are set for selling property. City Council must first approve the sell and disposition of funds. Additionally, any sell must be advertised in the newspaper for a period of one time a week for four weeks. The advertisement shall describe the property, state the manner of disposition to be made, specify the time and place of the disposition, and state any other requirements stipulated by the disposing instrumentality of government including an award to the highest responsible bidder subject to certain provisions. Mr. Charboneau asked if land could be sold outright to a property owners association. Mr. Rose said it would have to be advertised for bid. However, monetary consideration is not the only consideration being given for the value of the land itself. Mr. Rose cited maintenance by the property owners association could be worth a certain amount of money and could be taken into account. 3. Root School Park Proposal: Jennifer Hansen, Root PTO: The Root School PTO and School Maintenance are requesting Parks to assist with Root School Park's playground renovation project in the amount of $30,000. The total estimated cost of the project is $60,062. Staff Recommendation: To assist Root School PTO and School Maintenance in funding the renovation project in the amount of $30,000 from the Parks Development Fund. Jennifer Hansen said Root School was envisioning addressing two parts of its play area. The Mission Street playground needs replacing to meet current playground standards. The other area is open and would accommodate a soccer field and track. The existing basketball court would be resurfaced. Root School requested assistance in funding the replacement of four picnic tables, a play pavilion, a water fountain, and a Little Tykes "Big Toy" with fall media. Mr. Ackerman asked which items were planned for construction for $60,000 and if the School System had agreed to funding $30,000 of the request. Ms. Hansen said it was her understanding that Parks and Recreation provided 50 percent of the funding, the School System provided 25 percent of the March I, 1999 / Page 2 • • • PRAB Regular Meeting funding, and the PTO provided the remaining 25 percent of the funding. The first phase of the improvements included the playground equipment, benches, pavilion, and water fountain. The School System would provide additional funding for the track and soccer field construction upon completion of the first phase, and the PTO would raise funds for the other half. Mr. Ackerman asked if staff had been presented with a complete layout of the design for the first phase. Ms. Hansen said a list with preliminary quotes from five separate companies had been presented. An actual design had not been completed because the School System did not have a map of the area. The University of Arkansas Community Design Center is willing to prepare a design free of charge for Root Elementary School. Ms. Edmonston said she had met with Roy Karr and Fred Turentine and the cost estimates were reasonable. School maintenance personnel would install the equipment. Funding would be allocated from the Parks Development Fund. Last year there was $50,000 budgeted for playground renovation which was going to be used for Hotz Park. Due to the design for Hotz playground, there is funding available for Root School's request. MOTION: ALEXANDER/LUTTRELL Mr. Alexander moved to approve the staff recommendation to fund the Root School Elementary request not to exceed $30,000 from the Parks Development fund. The motion was approved, 7-0-0. 4. Park Land Dedication Ordinance: Development: Engineer: Owner: Location. Park District: Park Priority: Total Acres: Units: Land Dedication Money in Lieu: Existing Parks: Razorback Estates Crafton, Tull & Associates Lindsey & Associates McConnell Avenue & 71 Bypass Northwest None +/- 22.5 Acres 228 Multi Units Requirements: 4.56 Acres $68,400 Asbell (10 acres), Lewis (27 acres), Crystal Springs (15 acres), Holcomb (7 acres), Salem Village (4 acres), Horseshoe (.4 acres), Gordon Long (4 acres), U of A Agri Park (+/- 5.0 acres), Washington County Fairgrounds (47.4 acres). Playground, Clubhouse, Pool, Tennis Court, Two Lakes, AAO (Arkansas Athlete Outreach) Clubhouse with Patio Area, AAO Basketball Arena, AAO Football Field, Outdoor Volleyball Court, Outdoor Basketball Court Facilities at Razorback Estates March 1, 1999 / Page 3 PRAB Regular Meeting Staff Recommendation: Money in lieu of a land dedication Razorback Estates is providing several recreational facilities at their site for their patrons in addition to the AAO which provides recreational programs for youth throughout the area. The housing unit is located immediately north of the Washington County Fairgrounds (47.4 acres). It is also located close to other parks listed above. Because the patrons in this housing addition would utilize other city parks, park land fees should be required. This would require a waiver from City Council because the density is over 100 units. Chris Parton, representing Crafton, Tull & Associates, said the atmosphere of this development would be much like a park. The park -like atmosphere would include amenities such as picnic tables, gazebos, grills, and a tremendous amount of green space. Arkansas Athlete Outreach facilities would also provide more than adequate park -type land. The developer favors money in lieu of a land dedication. Mr. Alexander asked if land was needed in the area of this proposed development. Ms. Edmonston said it was not located in a priority area. Mr. Lindsey is providing a place for AAO to construct their facilities. Planned amenities of the development were discussed. A major concem was the fact that a preliminary plan was presented. PRAB felt there were no guarantees that the final development would include all of the amenities presented. Mr. Parton said this was the plan which would be presented to the Planning Commission. Ms. Edmonston said this is the process the Planning Office wanted the plan to follow in order for Parks to be involved in the front end of the process. They are providing recreational facilities for their residents, but they should still pay park fees to utilize other parks. Mr. Shoulders asked if the development was subsidized housing. Mr. Parton said it was not and compared the development to The Cliffs. MOTION Mr. Alexander moved to accept money in lieu of land dedication for the Razorback Estates development. Mr. Shoulders seconded the motion. Mr. Ackerman said he did not have a problem with the original concept presented. However, he felt premature approving something he didn't know what the real lay out was going to be. In support of the motion, Mr. Ackerman said we really didn't need anything in the northwest quadrant and the money could be used to improve existing facilities. The position would have to be defended at City Council. In order to defend the position, the Parks and Recreation Advisory Board needs to have a good idea of what the developer is going to do. PRAB needs to have the ability to come back after the March 1, 1999 / Page 4 • PRAB Regular Meeting proposal has beat through Planning if major changes have impacted the green space and recreational areas to a major degree and reassess. AMENDED MOTION Mr. Alexander added to his motion to accept money in lieu subject to Parks and Recreation Advisory Board approval of the final plat presented to the Planning Commission. Mr. Shoulders seconded the motion. Mr. Parton said a bill of assurance had been presented to Planning that Mr. Lindsey would not develop more than 228 units on this property. Mr. Ackerman said the entire concept could change after going through the planning process. Mr. Ackerman said he was not adverse to taking money in lieu, but there were uncertainties since the design was in a preliminary stage. Ms. Edmonston said if the development scaled back to only include a tennis court and playground area she would favor money in lieu because of its location near the fairgrounds and bypass. There are other parks nearby and not a lot of residential homes in close proximity. Mr. Ackerman said this would not be a public use facility and would be for the residents of the • development. It was his concem to take care of the residents of the development. • Mr. Schuldt suggested PRAB approve it subject to staff' approval so the issue would not have to wait another month. Mr. Alexander favored the suggestion. Mr. Charboneau expressed concerns regarding the AAO and access restrictions. Mr. Alexander said he didn't feel like that was a concem of the PRAB. Mr. Parton said it was his understanding that the design would not go before Planning until after both the Parks and Recreation Advisory Board made its recommendation and the City Council approved a waiver of the greet space ordinance. Mr. Luttrell said the ordinance allows a set amount of dollars for each living quarter in lieu of land dedication. He said PRAB was addressing whether it favored money in lieu. He said he did not think there was any doubt that PRAB preferred money in lieu for this development due to the factors involved. Although additional information regarding the development would be helpful, it would be unfair to hold up the developer. Mr. Ackerman questioned procedures forcing decisions to be made without sufficient information. PRAB discussed altemative conditions and defended accepting money in lieu by citing various reasons including location and existing nearby amenities. March 1, 1999 / Page 5 • • • PRAB Regular Meeting Ms. Edmonston suggested meeting with Alett Little to explain the green space process and to answer questions for PRAB. AMENDED MOTION Mr. Alexander moved to recommend money in lieu of land dedication for the Razorback Estates development and request a waiver of Ordinance 3793 from City Council. Mr. Shoulders seconded the motion. The motion carried unanimously, 7-0-0. 5. Facilities Committee Report: Bill Ackerman, Chairman The Park Facilities Committee met on February 24, 1999 to discuss the concept plan of Mt. Sequoyah Gardens Park. Mr. Ackerman said it was the consensus of the group for staff to work with Michael Langford and the community on a conceptual design to be presented to the Facilities Committee. Mr. Ackerman expected to hear from the group within 4 to 8 weeks. Concerns were raised over sink holes at the site posing potential safety hazards. It was recommended that maintenance personnel evaluate the site. 6. Park Name Proposal: Eric Schuldt, Park Development Coordinator Mr. Schuldt proposed the following park names for consideration. The names were selected by utilizing site visitation, natural park features, and staff recommendations. Staff believes in the importance of giving a park its own identity to ensure the public knows that city parks can be used by all citizens of Fayetteville and not restricted to use by nearby property owners. Parks staff is currently working on two park entrance signs and a Parks and Recreation brochure, both of which need to utilize the new names. Current or Subdivision Name Bridgeport/Fieldstone/Willow Springs Brookbury Girls Softball Complex Heritage Village Hidden Lake Horseshoe Meadowlands Pinevalley/Pinecrest Ridgeway Salem Park Stonebridge Meadows March 1, 1999 / Page 6 Proposed Name Red Oak Park Rocky Branch Park Timber Creek Softball Complex H.E. and Callie Bundrick Park Clarence Craft Park Friendship Park Ozark View Park Wildwood Park Ridgeway View Park Sunrise Park Eagle Park • • • PRAB Regular Meeting Mr. Charboneau recommended naming the Girls•Softball Complex in honor of the late Gary Hampton due to his significant role in the program The consensus of the board agreed to name the complex Gary Hampton Softball Complex. MOTION Mr. Charboneau moved to approve the park names selected and as amended. Ms. Eads seconded the motion. Mr. Ackerman said there were still issues to address near Salem Park and recommended the park not be named at this time. AMENDED MOTION Mr. Charboneau added, with the exception of not naming Salem Park at this time, to his motion. Ms. Eads seconded the motion. The motion carried unanimously, 7-0-0. 7. Spring Program Report: Eric Schuldt, Park Development Coordinator Women's Basketball Teams and Adult Volleyball Teams have completed eight weeks of league play. League toumaments begin April 1. David Wright, Program Coordinator, spent many hours at the Lake Fayetteville softball fields this past weekend for Arctic Classic. Thirty-four teats registered to play softball during the weekend of February 27-28. Approximately 400 participants attended the biggest Arctic Classic to date. Besides Fayetteville, teams came from Springdale, Rogers, Alma, Fort Smith, Siloam Springs, and Huntsville, Arkansas, as well as from Tahlequah, Stilwell and Westville, Oklahoma. The Gulley Park Cow Paddy Run had 200 children and 150 adults enrolled for the event which was held Saturday, February 27, 1999. Eight concert dates are scheduled for the Summer Concert Series at Gulley Park. Seven of the dates have bands booked. Staff is searching for a band to play for the teen night. 8. PRAB Orientation Tour #2: A park tour was scheduled for Wednesday, March 10, 1999 from 9:00 a.m until 12:00 noon. 9. Other Business: March 1, 1999 / Page 7 • • • PRAB Regular Meeting Ms. Edmonston said following a meeting Friday with Marvin Light regarding the proposed BMX track at the Lake Fayetteville North Park site, he was disturbed by the public's concerns for the park. Originally, Mr. Light had asked for an area which had parking and restrooms to accommodate his program Mr. Light wants something positive for the community, so he looked at other sites and said he could do without certain amenities. Sites were examined at Walker Park and Holcomb Park. There was not enough land available at Holcomb. The site discussed at Walker Park is west of Block St. and south of the naval reserve parking lot. Soccer groups were contacted regarding their future needs, and they did not have a problem with the proposal. The site is zoned P-1 for public use. Walker Park is also a very active park. Ms. Thiel suggested scheduling a public meeting to discuss a possible alternative site for the BMX track proposal. The meeting was scheduled for the next regular PRAB Meeting on April 5, 1999. Mr. Ackerman questioned terminating prior action granting approval for BMX to use the Lake Fayetteville North site. Mr. Charboneau said the group was not withdrawing their original request but were willing to look at another location. Ms. Thiel said these issues would be discussed at the April 5, 1999 meeting. Mr. Charboneau commented on the strategic planning study for the Fayetteville Youth Center. Documents are currently being prepared and should be completed by May or June. 10. Adjournment: The meeting adjourned at 7:30 p.m MINUTES APPROVED: MINUTES TAKEN BY: y-6-99 -/r/ C C. 7 John Nelson March 1, 1999 / Page 8 • PRAB PARKS TOUR MARCH 10,1999 A parks tour was held on March 10, 1999 at 9:00 a.m. starting at the Parks and Recreation building using a Youth Center van. Members present were Brenda Theil, Gail Eads, Wade Colwell, Matt Charbonneau and Bob Shoulders. Staff present were Connie Edmonston, Eric Schuldt, Terry Gulley and Rebecca Bercher. The tour began with a quick look at Ralph "Buddy" Hayes Park. It was noted that many accidents have occurred on that corner and the park fence has been damaged. The tour continued to Washington Gym where Connie Edmonston informed the Board that the cost for renovation of the old gym will be significantly higher due to design features recommended by the historical society. The next stop was Gregory Park where Board members noted that the chain link fence there was unattractive and maybe needed to be replaced. It was also mentioned that the park is widely used. Gulley Park was the next park visited. Wade Colwell noted that the trees in the park are very helpful in keeping that park a green space and provide shade and habitat for wildlife. The Board then was shown the Mudcreek/Sweetser/Swope area. The Board talked about access to the area and the possibility of a trail being built in there. The creek presents a problem however, because the park cris-crosses the creek and bridges would have to be built. Also, some residents in the area do not want people walking behind their backyards. • The next area was Mudcreek/Lindsey and a bridge built by Lindsey & Associates was pointed out. The Board then stopped at Veterans Memorial Park where they got out to look at some trail issues brought up by Wade Colwell. Wade mentioned that instead of building a bridge over the gullies to the east of Veterans Park, possibly wrapping the trail to the southeast of those gullies and saving money on those bridges. The Board members were shown the new restroom building and walked to the spillway area where it is thought that some day a bridge could be built. The Board asked staff members to look into the feasibility of building a large bridge over the spillway, and possibly using some of the money that was intended for the bridges over the gullies The softball fields at Lake Fayetteville were viewed on the way to the Lake Fayetteville Boat Dock. The Board took a small break at the Boat Dock. Then the Board was shown the Lake Fayetteville North Shore site where a possible RV park is planned and the proposed site of the BMX track. The 265 Hobby Use area and the Botanical Gardens sites were driven by also. Routh Park was the next park that the Board viewed and it is thought that maybe in the future it could be used as a parking area for a trail head that could lead to Gulley Park. The next stop was Brookbury. The Board recommended that Parks staff enter into discussion with the Brookbury property owners about selling, at a reduced cost, the park land behind each property owners land. There was some discussion about making the park a trail, but because of the creek and the way that the property runs, many bridges would have to be built. The recommendation was made to hold off on discussion with any property owners until further discussion was held with the • City-wide Trails Committee. Trammel park was driven by and the undeveloped Easton subdivision where the Board has accepted some land. Root School was shown to the Board where they had agreed to match funds with the School for new playground equipment. Hidden Lake, which is very close to Root school was also looked at. Ridgeway Park was the next park that was looked at and Parks staff showed the Board how steep the park land is and it was mentioned how very opposed the residents of the area are to any development of the park. Stops were made at Stonebridge and Bayyari, which are both Green Space parks. The last stop of the tour was the American Legion field where the Board was shown the vandalism and the deterioration of the field. THE NEXT REGULAR PARKS AND RECREATION ADVISORY BOARD MEETING IS SCHEDULED FOR MONDAY, APRIL 5, 1999 AT 4:30 P.M. IN ROOM 219 OF THE CITY ADMINISTRATION BUILDING The meeting adjourned at 11:45 a.m. • • PRAB PARKS TOUR FEBRUARY 17, 1999 A parks tour was held on February 17, 1999 at 9:15 a.m. starting at the Parks and Recreation building using a Youth Center van. Members present were Brenda Thiel, O.E. Luttrell, Gail Eads, Wade Colwell and Stephen Alexander. Staff present were Connie Edmonston, Eric Schuldt, Terry Gulley and Rebecca Bercher. The tour began at Babe Ruth Park where Ms. Edmonston pointed out where the new concession/restroom building will be built. The tour continued to Combs Parks where floodway issues were discussed and the board members were shown where the Ozark Flyers have their site. Walker Park was the next stop where Ms. Edmonston pointed out the new parking lot, the damaged southwest parking lot to be repaired, a possible alternate sight where the BMX track could be built, and the site for the new playground equipment and pavilion. The group then drove by Bates Park to look at the new playground equipment. Greathouse Park was the next stop where board members were shown the inaccessibility to the park and the sewer line that kids have been climbing on to enter the park. MOTI ON: LUPTRELL/EADS: The Parks & Recreation Advisory Board accepted staff's recommendation to allocate up to $38,000 of SW quadrant green space funds to finish the Greathouse bridge project to include channelization of the stream and to meet all federal regulations. The motion carried 5-0-0 The next stop was Finger Park where the fencing and playground equipment was discussed. At Pinevalley/Pinecrest the board members were shown the easements that have been built over and the debris spread around the park's property. Davis Park was the next stop with a discussion of a possible land donation in the next five years. Meadowland, Heritage Village, Bridgeport/Fieldstone/Willowsprings, Salem Village, Serenity and Horseshoe were all briefly driven by. At Holcomb Softball Complex, Ms. Edmonston explained the status of the project and funding issues were discussed. A small parcel of land between the two parks was also being looked at as a possible sight for the BMX track. Lewis Soccer complex was driven by and Ms. Edmonston explained that instead of expanding and adding two new fields, members of the Soccer Association have recommended to renovate the existing soccer fields up to a better playing standard and install lights on one or two fields. Wilson Park was the last stop. Ms. Edmonston showed the board members where the new Pavilion was to be placed, explained about some of the problems of the tennis courts, and the board members left the van to get a closer look at the Wilson Park Castle renovation. THE NEXT REGULAR PARKS AND RECREATION ADVISORY BOARD MEETING IS SCHEDULED FOR MONDAY, MARCH 1, 1999 AT 5:30 P.M. IN ROOM 326 OF THE CITY ADMINISTRATION BUILDING. The meeting adjourned at 11:55 a.m.