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HomeMy WebLinkAbout1999-02-01 - Minutes• • • MONDAY, FEBRUARY 1, 1999 REGULAR PRAB MEETING NAME (Please Print)____ GROUP REPRESENTING `7)o vuEST5 • TO: • FROM: Connie Ergo. ston, Parks 8z Recreation Superintendent DATE: January 22, 1999 Parks and Recreation Advisory Board • • RE: PRAB Meeting Monday, February 1, 1999 4 30 p.m. meet at Mt. Sequoyah Gardens, 100 5 30 p.m. meet at City Hall Room 326 North Summit,..:: ._<.:.:,., AGENDA 1. Mt. Sequoyah Gardens Meeting: (4:30 p.m. on site) PRAB will meet at Mt. Sequoyah Gardens to discuss the suggestions made at the public meeting on January 12, 1999. In the event of rain, discussion will be held at City Hall Room 326 at 4:30 p.m.. 2. Approval of PRAB January 12, 1999 meeting minutes (5:30 p.m. at City Hall room 326) 3. PRAB Committees: PRAB Committees were selected as follow at the orientation meeting on January 20, 1999: Facilities Committee: Ackerman(Chair), Thiel, Shoulders, Alexander PR\Program Committee: Eads (Chair), Thiel, Charboneau Budget Committee: Colwell (Chair), Thiel, Luttrell 4. Botanical Garden Society of the Ozarks Board of Directors: According to the lease agreement with the Botanical Garden Society of the Ozarks, one PRAB member is to serve on the Board of Directors. Attached is a copy of the responsibilities of the board members for your consideration. 5. PRAB Orientation Tour Dates: Staff would like to schedule a tour of our parks. Please check your calendars for Wednesday, February 17 or February 24 from 9 am until 12 noon. 6. Informational Items: Eric Schuldt ► BMX Park at Lake Fayetteville North Park ► Walker Park Horseshoe Club restrooms Arctic Classic Softball Tournament: February 27, 1999 at Lake Fayetteville Softball Complex ► Stonegate Subdivision - Park Land Ordinance Waiver request will be on the Tuesday, February 2, 1999 City Council agenda. ► Gulley Park Cow Paddy Run: February 27, 1999 at 4:30 p.m. 7. Other Business: 8. Adjournment: Attachments: PRAB Meeting Minutes - January 12, 1999 PRAB Orientation January 20, 1999 Summary Botanical Garden Society of the Ozarks Board of Directors Responsibilities CIP Update Green Space Monthly Report - (To be distributed at the PRAB meeting) HMR Monthly Report - (To be distributed at the PRAB meeting) • • • TO: FROM: DATE: RE: Parks and Recreation Advisory Board Parks and Recreation Staff February I, 1999 Addendum for PRAB Meeting on Monday, February 1, 1999 at 5:30 p.m., City Hall Room 326 _yr' - • 'y F't;a4- ,',-, • '. 'R ...;......:4-1.4-4,0...,..4:.. : ;..• .,. �. '' l '1 .l • • FAYETTEVIT PARKS & RECREATION AGENDA Green Space Ordinance Fund Request: Within the next two weeks, the Parks and Recreation Division will be adding new playground equipment to Walker Park. The equipment will be purchased using $29,884 of the Parks and Recreation HMR budget and $30,000 from an Arkansas Department of Parks and Tourism Grant. The Parks and Recreation staff is requesting use of an additional $6,000 in Green Space Ordinance funds out of the Southeast Park District. The funds will be used to build a 300' (approximate) sidewalk from the parking lot to the playground. This sidewalk would make the new playground equipment more accessible to children and adults. The new sidewalk will also meet all ADA specifications. Currently, in the Southeast Park District, within the next three years Of that total, calendar year we have a total of $27,200.24 that must be spent $4,870.90 must be spent before the end of this • PRAB REGULAR MEETING FEBRUARY 1,1999 The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 326 of the City Administration Building. Members Present: Ackerman, Alexander, Charboneau, Colwell, Eads, Luttrell, Shoulders, Thiel Members Absent: Staff Present: Nelson, Schuldt Guests Present: None Media Present: Jill Rohrback, Morning News Sarah Fisher, NWA Times 1. Approval of PRAB January 12, 1999 meeting minutes MOTION: CHARBONEAU/ACKERMAN • The minutes from the January 12, 1999 PRAB regular meeting were approved as presented, 8-0-0. • Mr. Alexander requested a statement from City Attorney regarding tort immunity. 2. PRAB Committees: PRAB Committees were selected as follows at the orientation meeting on January 20, 1999: Facilities Committee: PR/Program Committee: Budget Committee: Ackerman (Chair), Thiel, Shoulders, Alexander Eads (Chair), Thiel, Charboneau Colwell (Chair), Thiel, Luttrell 3. Botanical Garden Society of the Ozarks Board of Directors: According to the lease agreement with the Botanical Garden Society of the Ozarks, one Parks and Recreation Advisory Board member is to serve on the Society's Board of Directors. Mr. Alexander reminded members that the Botanical Garden Society of the Ozarks, Inc. Board of Directors is a "working" board and not just an "administrative" board Ms Thiel said the lease agreement requires a Parks and Recreation Advisory Board member serve on the BGSO Board of Directors February 1, 1999 / Page 1 • • • PRAB Regular Meeting but the imposing of other requirements on the Parks and Recreation Advisory Board is not necessary. Ms. Eads commented it should be left to the individual to determine what he or she is willing to do Mr. Ackerman volunteered to serve on the Botanical Garden Society of the Ozarks Board of Directors. 5. PRAB Orientation Tour Dates: A tour of city parks was scheduled Wednesday, February 17, 1999 from 9:00 a.m. until 12:00 noon. PRAB members will meet at the Parks and Recreation office located at 1455 Happy Hollow Road to begin the tour. 6. Informational Items: Eric Schuldt • • BMX Park at Lake Fayetteville North Park - A request for "conditional use" of Lake Fayetteville North will go before the Planning Commission on February 8, 1999 at 5:30 p.m. If Planning approves, Parks and Recreation will work out a five-year lease agreement and take to City Council. Walker Park Horseshoe Club Restrooms - This project is on hold until 2000 or 2001. Current maps show the proposed restroom site in the floodway. Park staff believes that the site is not in the floodway and recommends waiting until FEMA redoes their maps. Horseshoe Club has been contacted and is aware of the status. Arctic Classic Softball Tournament - The Arctic Classic Softball Tournament is scheduled for the weekend of February 27, 1999 at Lake Fayetteville. Registration will begin on February 16. StoneGate Subdivision - This issue is on the City Council agenda February 2, 1999. Parks and Recreation Advisory Board requested a waiver of Ordinance 3793 to take money in lieu of land. Gulley Park Cow Paddy Run - Scheduled for February 27 at 4:30 p.m., the Cow Paddy Run promotes physical fitness and park usage. Featuring a 4K run/walk (2'h miles) and a Kid's Run, awards will be given and t -shirts are included in entry fees. A picnic and prize drawing will also be held. Wade Colwell has been the race organizer for many years. 7. Green Space Ordinance Fund Request: Within the next two weeks, the Parks and Recreation Division will be adding new playground equipment to Walker Park. The equipment will be purchased using $29,884 of the Parks and Recreation HMR budget and $30,000 from an Arkansas Department of Parks and Tourism Grant. The Parks and Recreation staff is requesting use of an additional $6,000 in Green Space funds from the Southeast Park district. The funds will be used to build a 300' (approximate) sidewalk from the parking lot to the playground. This sidewalk would make the new playground equipment February 1, 1999 / Page 2 • PRAB Regular Meeting more accessible to children and adults. The new sidewalk will also meet all ADA specifications. Currently in the Southeast Park district, we have a total of $27,200.24 that must be spent within the next three years. Of that total, $4,870.90 must be spent before the end of this calendar year. MOTION: ACKERMAN/COLWELL The Parks and Recreation Advisory Board moved to appropriate up to $6,000 from Southeast Park district green space funds for the construction of a 300' (approximate) sidewalk from the parking lot to the playground equipment at Walker Park. The motion was approved, 8-0-0. 8. Other Business: Mr. Alexander requested staff obtain a report from City Attorney regarding tort immunity. Mr. Ackerman requested staff contact the Botanical Garden Society of the Ozarks and obtain a schedule of events and meeting times. Mr. Charboneau inquired about plans for Brookbury park land. Mr. Schuldt said a report would • be given at the next Parks and Recreation Advisory Board meeting. • 11. Adjournment: The meeting adjourned at 6:00 p.m. MINUTES APPROVED: 3- / - 99 MINUTES TAKEN BY: cZ""" U John elson February 1, 1999 / Page 3 PARKS AND RECREATION ADVISORY BOARD • MEETING AT MOUNT SEQUOYAH GARDENS A meeting.was held for the Parks and Recreation Advisory Board and concerned citizens on Monday, February 1, 1999 at 4:30 p.m. at Mount Sequoyah Gardens. The meeting was to discuss the building of a proposed observation deck at the site. Attending were Brenda Thiel (Chair), Bill Ackerman, Stephen Alexander, Gail Eads, Bob Shoulders, Matt Charboneau, Wade Colwell and 0 E Luttrell. Staff members present were Eric Schuldt, Terry Gulley, Lisa Paschal and Rebecca Bercher. Dan Coody a concerned citizen was present and two members of the press were also present, Sarah Fisher with the Northwest Arkansas Times and Jill Rohrback with the Morning News. Lisa Paschal presented a second version of an observation deck with a tower. Dan Coody said that this was an improvement over the first version without the tower. He stated that he was interested in involving the neighborhood and having an architect design a structure that pleased the neighborhood, the Board members and Parks staff. Mr. Gulley mentioned that if the tower were too high, there could be liability problems. He also stated that because of the settling of the earth on the site, nothing could be built for at lease one year. • Mr. Ackerman asked if any cost studies had been done at this point and Mr. Schuldt said there had been no cost analysis done at this point. Mr. Ackerman stated that because this project was in such a preliminary stage that the Facilities Committee should review this matter shortly and come up with a way to go forward with the project that would make the neighborhood happy and would be feasible for the Parks and Recreation Division to build. • There was a 8' ladder on the site so that Board members, staff and citizens could check the view from a higher elevation. The meeting adjourned at 4:45 p.m.