Loading...
HomeMy WebLinkAbout1999-01-12 - Minutes• • • TUESDAY, JANUARY 12, 1999 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING PA.,/n Jet 1 Are- it �!?�, 5 Z A -e k iz-n- n�_7...)6___. LISP- IRScilfrl n1;rh, e.! l lin oRD OSIX& 6ae L 7,2*, /�6aWte �iDN�6 � riakWie- �/C et✓ �I ALL 4�fi • • • TO: Parks (and p Recreation Advisory Board FROM: Conn 4 Edmonston, Parks et Recreation Superintendent DATE: January 4, 1999 RE: PRAB Meeting Tuesday, January 12, 1999 at 5:30 p.m., City Hall Rm 219 AGENDA 1. Approval of PRAB December 14, 1998 meeting minutes 2. Introduction of new staff: Eric Schuldt - Parks Development Coordinator 3. Election of Officers: The PRAB Nominations Committee proposed the following slate of officers for 1999: (See attached Nominations Committee Report.) Chairman: Brenda Thiel Vice Chairman: Matt Charboneau Facilities Committee Chairman: Bill Ackerman PR Committee Chairman: Gail Eads Budget Chairman: Wade Colwell PRAB Motion: 4. Washington School Gym Proposal: Roy Karr, Assistant Superintendent The Parks Capital Improvement Program appropriated $125,000 in 1999 and $100,000 in 2000 to jointly construct a gym with Fayetteville Public Schools at Washington Elementary School. Fayetteville Public Schools would like to start building the gym in the spring/summer with completion in October/November so that the children would be indoors for P.E. classes during the cold months. All funds would need to be available in the fall. Projected cash flow would be available to fund this request in the fall. A budget adjustment would need to be approved by City Council upon approval of PRAB. Staff recommends to approve this request. PRAB Motion: 5. Green Space: Subdivision: Stonegate Subdivision Engineer: Jorgenson 7 Associates Location: West of Highway 265 & south of Mission Boulevard Park District: Southeast Units: 51 single family units Acreage: 40.18 acres Land Dedication Requirement: 1.275 acres Money in Lieu Requirement: $19,125 1 Existing Park Acreage: 41 acres (Acreage: Root 2; Ridgeway 6; Vandergriff 8;Crossover 20; Happy Hollow School 5) 1994 Park Master Plan: Located within the priority 1 area to consider. Staff Recommendation: Request City Council to consider a waiver of Ordinance 159.05 to accept money in lieu of a land dedication. Discussion: Because this development is over 40 acres, Ordinance 3793 regulates parks to accept a land dedication. The ordinance states "...However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instruction or for further study." Park staff visited the site with the engineer, Dave Jorgenson on January 4, 1999. Staff recommended to accept money in lieu of a land dedication based on the following reasons: 1. Close proximity to 41 acres of existing park land. 2. Small size of proposed park land - 1.275 acres. 3. High maintenance cost for small partial. 4. Slope of the land. Park staff further recommends to continue searching for a larger partial of land in the vicinity. PRAB Motion: 6. Davis Park Timber Frame Pavilion Presentation: Michael Langford Local Timber Framer Michael Langford will give a presentation on the construction of the timber frame pavilion located at Davis Park. 7. Preliminary Master Plan of Mount Sequoyah Gardens Park: Lisa Paschal, Landscape Maintenance Specialist Lisa Paschal will present a preliminary master plan of Mount Sequoyah Gardens Park for your Input. Lisa has been working under the guidance of Dr. Al Einert, University of Arkansas Landscape Architect Professor, on this project as part of a class assignment. 8. Park Video: This week's video series will feature Combs, Butterfield and Gulley Parks. 9. New PRAB Members Orientation: Two orientation meetings are scheduled for new PRAB members and any current members at 12 noon on Wednesday, January 20 and January 27 at the Parks and Recreation Division office, 1855 Happy Hollow Road. Please bring a lunch with you. A park tour will be set in February or March. 10. Other Business: 11. Adjournment: Attachments: PRAB Meeting Minutes - November 2, 1998 Nominations Committee Report Green Space Monthly Report CiP Update HMR Monthly Report - (To be distributed at the PRAB meeting.) 2 PRAB REGULAR MEETING JANUARY 12, 1999 The meeting was called to order by Mr. Ackerman at 5:30 p.m. in Room 219 of the City Administration Building. Members Present: Ackerman, Alexander, Charboneau, Colwell, Eads, Luttrell, Shoulders, Thiel Members Absent: Staff Present: Edmonston, Nelson, Paschal, Schuldt Guests Present: David Jorgensen, Chris Brackett - Jorgensen & Associates; Charles McDonald, Jerome Jansma, Harriet Jansma, Dan Coody, Al Einhert, Michael Langford, Roy Karr, Kit Williams Media Present: Jill Rohrback, Morning News 1. Approval of PRAB December 14, 1998 meeting minutes MOTION: THIELIEADS: The minutes from the December 14, 1998 PRAB regular meeting were approved as presented, 7-0-0 (Shoulders arrived later). 2. Introduction of new staff: Eric Schuldt - Parks Development Coordinator Ms. Edmonston introduced Eric Schuldt as Parks Development Coordinator. 3. Election of Officers: New PRAB members Stephen Alexander, Wade Colwell, and Bob Shoulders were introduced. The PRAB Nominations Committee proposed the following slate of officers for 1999: Chairman: Brenda Thiel Vice Chairman: Matt Charboneau Facilities Committee Chairman: Bill Ackerman PR Committee Chairman: Gail Eads Budget Chairman: Wade Colwell MOTION: LUTTRELL/ALEXANDER Mr. Luttrell moved the nominations cease and the slate of officers be elected by acclamation. January 12, 1999 / Page 1 PRAI3 Regular Meeting The motion was approved 8-0-0. • 4. Washington School Gym Proposal: Roy Karr, Assistant Superintendent The Parks Capital Improvement Program appropriated $125,000 in 1999 and $100,000 in 2000 to jointly construct a gym with Fayetteville Public Schools at Washington Elementary School. Fayetteville Public Schools would like to start building the gym in the spring/summer with completion in October/November so that the children would be indoors for P.E. classes during the cold months. All funds would need to be available in the fall. Projected cash flow would be available to fund this request in the fall. A budget adjustment would need to be approved by City Council upon approval of PRAB. Staff recommends to approve this request. Washington Elementary School is centrally located and the only elementary school which does not have a gymnasium. Currently the cafeteria has been used as a gym, but activities have been restricted. No CIP funds would be altered in this request; $100,000 would be appropriated a few months early. Mr. Karr said the facility would be jointly used by the school system and city as is Holcomb and Vandergriff. Mr. Colwell said in order to continue to meet the needs of neighbors in the area, the school should look at trying to acquire more land. He suggested the possible availability of the Auto Zone parking lot which is owned by a trust. MOTION: ACKERMAN/LUTTRELL The Parks & Recreation Advisory Board moved to recommend to City Council a budget adjustment to fund this request in the 1999 calendar year. The motion was approved 8-0-0. 5. Green Space: Subdivision: Stonegate Subdivision Engineer: Jorgensen & Associates Location: West of Highway 265 & south of Mission Boulevard Park District: Southeast Units: 51 single family units Acreage: 40 18 acres Land Dedication Requirement: 1.275 acres Money in Lieu Requirement: $19,125 Existing Park Acreage: 41 acres (Acreage: Root 2; Ridgeway 6; Vandergriff 8; Crossover 20; Happy Hollow School 5) 1994 Park Master Plan: Located within the priority 1 area to consider. Staff Recommendation: Request City Council to consider a waiver of Ordinance 159.05 January 12, 1999 / Page 2 • • PRAB Regular Meeting to accept money in lieu of a land dedication. Discussion: Because this development is over 40 acres, Ordinance 3793 regulates parks to accept a [and dedication. The ordinance states "...However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instruction or for further study." Park staff visited the site with the engineer, Dave Jorgensen on January 4, 1999. Staff recommended to accept money in lieu of a land dedication based on the following reasons: I. Close proximity to 41 acres of' existing park land. 2. Small size of proposed park land - 1.275 acres 3. High maintenance cost for small partial. 4. Slope of the land. Park staff further recommends to continue searching for a larger partial of land in the vicinity. MOTION: LUTTRELL/CHARBONEAU The Parks & Recreation Advisory Board recommends to accept money in lieu of land dedication and request a waiver from City Council. The motion was approved 8-0-0. I. Davis Park Timber Frame Pavilion Presentation: Michael Langford Mr. Langford presented slides of the timber frame project at Davis Park. Timber framing is the old tongue and groove method of building. The pavilion construction generated community involvement, and the structure is an exciting addition to Davis Park. The pavilion is scheduled to be completed in February. 2. Preliminary Master Plan of Mount Sequoyah Gardens Park: Lisa Paschal, Landscape Maintenance Specialist Lisa Paschal, Parks Landscape Maintenance Specialist, and Dr. Al Einert presented a conceptual master plan of Mt. Sequoyah Gardens. Ms. Paschal has been working under the guidance of Dr. Einert, University of Arkansas Landscape Architect Professor, on this project as part of a class assignment. The park is a natural area intended for passive activities and appreciation of the vista and sky. The presentation included orientation, topography and elevation of the site, conceptual design of entry, parking, pavilion/observation deck, site security, picnic areas, lighting, signage, and vegetation. Mt. Sequoyah residents in attendance expressed some concerns regarding height January 12, 1999 / Page 3 PRAB Regular Meeting of the observation deck, trees for shading, and additional park access. Questions of liability were also raised. ,� 1 Mi. Ackerman recommended the Facilities Committee evaluate the conceptual design and work to move this project forward. Recommendations made by the public included: 1) add an entry to the park on the west side 2) add trees on the northwest side of the pavilion 3) add a deck on top of pavilion for a higher lookout 4) higher observation tower 5) angle the pavilion more to the southwest for a better view 6) on Oklahoma Way green way, there used to be a great view to the northeast at a picnic table site 7) Park Video: • Combs Park: In 1984, the city signed an agreement with the Industrial Park Commission to lease 80 acres of park land known as Combs Park on Armstrong Drive south of the Babe Ruth Ballpark. Located off Armstrong Drive on Commerce Drive or Borick Drive, the park was named Combs Park after Frank Combs. The 80 acre park lies along the western bank of the west fork of the White River and borders the park on the east side. Trails have been blazed on the border of the river. The park is located partially within the floodway and floodplain; therefore development is limited. In 1984, the Parks Division adopted a master plan of Combs Park which included an area • for the model airplane club, soccer and softball practice fields, and hiking trails. In 1985, Community Development Block Grant funds built an entry way and parking lot in the amount of $8,700. Future plans of the park include fin-ther development of the river walk and a fishing pier. The Ozark Flying Model Airplane Club moved from their site located at Lake Fayetteville Hobby Use Area off Highway 265 to Combs Park in 1986. The club built the air strip and is responsible for the maintenance of their immediate area. The club has approximately 65 active members who fly on weekends and during the week. The club members are insured through the Academy of' Model Aeronautics, known as the AMA. The AMA is a world-class association of modelers organized for the purpose of promotion, development, education and advancement of modeling activities. The Ozark Flyers' bylaws, safety regulations and safety officers require all persons flying to have a membership through the AMA. Membership costs $36 per year. The fee assists the club in maintenance of the area such as mowing, trash clean up, and air strip repairs. The AMA also awards college scholarships to some members. The model airplanes, jets, and helicopters start in the price range between $300 to several thousand dollars. Some models can fly up to 90 miles per hour. In 1998, the Ozark Flyers operated 278 days with 2,205 pilots and 1,968 visitors. The Ozark Flyers meet the second Monday of each month. Butterfield School Park: Butterfield School Park is one often school parks in which the City has an agreement with the Fayetteville Public Schools to utilize the parks after school hours, on weekends, and dunng the summer for the public to enjoy. Butterfield School Park contains three January 12, 1999 / Page 4 • • • • PRAB Regular Meeting acres and is located on Old Missouri Road. With the growth of soccer in the late 1980s, the soccer fields were rehabilitated to accommodate practices after school for children in the neighborhood. In 1993, the school and City jointly funded the playground apparatus. School Maintenance installed an -asphalt area and the Parks Division purchased basketball backboards and goals in 1993. A 20x36 pavilion was purchased by the Parks Division and was installed by the school system. Gulley Park: Located between Township Road and Old Wire Road lies a beautiful 27 acre park featuring Mud Creek running through the middle of the acreage. This popular park is known as Gulley Park. In 1987, the Parks and Recreation Advisory Board began searching for a possible location of a park to serve the growing population in the northeast quadrant of our city. Parks and Recreation Advisory Board member Wade Colwell recollected playing in the creek and playing in the pasture owned by Mr. and Mrs. Fred Gulley. Throughout the years the Gulley's had generously given permission to the neighborhood children to utilize their land as a so called community park. The land was perfect for the proposed park; it was located in a prime -growing area containing the acreage needed to be a community park, and the natural features of trees, a creek and pond were very conducive for a park setting. Wade Colwell approached Mrs. Gulley about selling her land to the City for a park. She was most willing to work with the City and sold the land at a price below the appraised amount of 1988 in the amount of $112,500. Because of the Gulley's most generous gesture, the park was named Gulley Park. A master plan of the park was devised in 1989 for the development of the park. A Cow Pasture Run was sponsored by the Civitan Club in 1989 with 90 runners. This run has become a popular annual event that is directed by Wade Colwell. Many civic organizations have made contributions to the development of Gulley Park. In 1990, the Northside Rotary Club donated matching funds with the City to purchase the tot playground apparatus located on the east side of the park. The Civitan and Downtown Rotary Club donated the footings for two bridges in the amount of $7000. Throughout the years, several trees and benches have been donated by the Butterfield Home Extension, Woodland Junior High School, and several other individuals as memorials. Last spring Neighborwoods, the volunteer tree -planting project of Friends for Fayetteville, completed a commemorative grove of 40 trees at Gulley. 1991 marked the first development of the park with the installation of the rock fencing and signage, picnic tables, grills, benches, sand volleyball court, bridge rails, and a hiking/jogging trail. The .8 mile trail was completed in 1992 at a total cost of $78,983. These features were all funded with Green Space and Sales Tax funds from the City. An 18 frisbee golf course was developed in Gulley by local frisbee golf enthusiasts. The concrete restroom, gazebo and playground on the west side were completed in 1994 with Sales Tax Funds, Green Space Funds and a $25,000 grant from the Land and Water Conservation Fund. Neighbor Sunny Dunn volunteered many hours to install the gazebo. The Civitan Club donated park lights in 1996. After the death of Mrs. Gulley, the 2.5 acres containing her house was purchased with sales tax funds and a $25,000 anonymous donation to add to the park acreage. Arkansas State Parks administered a $34,719 grant from the Real Estate Transfer Tax for 34 new parking spaces on January 12, 1999 / Page 5 PRAB Regular Meeting Township and ADA improvements for access to the playground, gazebo and west bridge. 1997 was the debut of the Summer Concert series featuring five bands playing in Gulley Park for the public to enjoy free entertainment. The gazebo area and adjacent hillside created a natural amphitheater. It was a success with over 7,000 people attending the first year The summer concert series continued to grow in 1998 with seven bands playing to over 14,775 people attending. The City is currently working with SWEPCO in donation of perimeter lighting of the park. Future development will include additional parking off of Old Wire Road, pond improvements and additional playground and picnic areas. On the east side of Gulley Park, Jerry Sweetser donated 12 acres to extend the trail to the east on Country Way in 1995. In a lawsuit settlement from the adjacent property owners, fifty feet was retumed to the property owners leaving 10.32 on the trail. Jerry Sweetser again donated the trail culvert and some trail development in the amount of $10,000. In 1997, .219 acres was acquired by the Green Space ordinance across Azalea Terrace to continue the trail from Gulley Park with hopes of extending it to Routh Park on Highway 265. Three acres were dedicated from the park land dedication ordinance by the Boxwood Subdivision further extending the trail east closer to the desired destination of Routh Park. This trail will take some tome to develop. There are several obstacles to cross from completion. 8) New PRAB Members Orientation: Two orientation meetings were scheduled for new PRAB members and any current members at 12:00 noon on Wednesday, January 20 and January 27 at the Parks and Recreation Division office, 1455 Happy Hollow Road. A park tour will be set in February or March. Ms. Thiel encouraged all members.to attend. 9) Other Business: Ms. Edmonston announced $9,075 of lighting donated by SWEPCO for Gulley Park is in place. Appreciation activities will coincide with the Cow Pasture Run scheduled Saturday, February 27, 1999 at 4:30 p.m. 11. Adjournment: The meeting adjourned at 7:20 p.m. MINUTES APPROVED: 2 - /- 99 MINUTES TAKEN BY: ? t 1,477-1 John elson January 12, 1999 / Page 6 • • • • • PARKS AND RECREATION ADVISORY BOARD ORIENTATION An orientation was held for Parks and Recreation Advisory Board members at 12:00 p.m., January 27, 1999, at the Parks and Recreation Division located at 1455 Happy Hollow Road. Attending were Brenda Thiel (chair), Bob Shoulders, Wade Colwell, and Bill Ackerman. Staff members present were Connie Edmonston, Eric Schuldt, Terry Gulley, David Wright, John Nelson, Kim Rogers, and Rebecca Bercher. Mr. Wright presented an overview of programs including the Summer Concert Series, winter sports, spring/summer sports, and the Wilson Park swimming pool. Sponsorships for the concert series are being sought and a tentative schedule was distributed. Mr. Gulley presented an overview of the maintenance program. A weed control/fertilization program will be implemented and field renovations are being evaluated. New equipment for turf maintenance has been purchased. Parks Maintenance personnel will also begin preparing Walker Park baseball fields and the soccer fields for play. Ms. Rogers presented an overview of green space including criteria for accepting park land dedication, formulas, and the numerous processes for developments. Mr. Schuldt presented an overview of the Capital Improvement Program and updated PRAB on current project status and upcoming projects scheduled. THE NEXT REGULAR PARKS AND RECREATION ADVISORY BOARD MEETING IS SCHEDULED FOR MONDAY, FEBRUARY 1,1999 AT 5:30 P.M. IN ROOM 326 OF THE CITY ADMINISTRATION BUILDING. PRAB MEMBERS WILL MEET AT 4:30 P.M. ON SITE AT MT. SEQUOYAH GARDENS PRIOR TO THE REGULAR MEETING. The meeting adjourned at 1:45 p.m. • PARKS AND RECREATION ADVISORY BOARD ORIENTATION An orientation was held for Parks and Recreation Advisory Board members at 12 00 p.m., January 20, 1999, at the Parks and Recreation Division located at 1455 Happy Hollow Road. Attending were Brenda Thiel (chair), Bob Shoulders, Stephen Alexander, Wade Colwell, and 0 E Luttrell. Staff members present were Connie Edmonston, Eric Schuldt, Terry Gulley, David Wright, John Nelson, and Rebecca Bercher. Ms. Edmonston presented PRAB members with an orientation booklet and park map. Informational topics discussed included the ordinance establishing the Parks and Recreation Division and Parks and Recreation Advisory Board, PRAB duties, park quadrants, acreage and classification, future maintenance needs and development, and a general budget overview. THE NEXT ORIENTATION MEETING IS SCHEDULED FOR WEDNESDAY, JANUARY 27, 1999 AT 12:00 P.M. AT THE PARKS AND RECREATION DIVISION. THE NEXT REGULAR PARKS AND RECREATION ADVISORY BOARD MEETING IS SCHEDULED FOR MONDAY, FEBRUARY 1, 1999 AT 5:30 P.M. IN ROOM 326 OF THE CITY ADMINISTRATION BUILDING. PRAB MEMBERS WTI L MEET AT 4:30 P.M. ON SITE AT • MT. SEQUOYAH GARDENS PRIOR TO THE REGULAR MEETING. The meeting adjourned at 1:15 p.m. .41 • GREEN SPACE RECOMMENDATION 1999 MOTIONS SOURCE: KIM J. ROGERS ('!71u�T=7;11T1:7AI�F=iT:7C�"[ fd] fYNTa o .o` rxK1-yam I;,n IIMARmN 0 nor a _try Summersby Subdivision (was Marvin Gardens 8 Stonegate) Razorback Estates Stonewood Subdivision SE 01/04/99 NW 03/01/99 NE 05/03/99 Stonewood Subdivision NE 05/17/99 Butterfield Village Expansion NE 09/08/99 Jorgenson Lindsay/Grafton Mark Foster Carter 8 Hodges Mark Foster Carter 8 Hodges McClelland David Norman Copper Creek Subdivision NE 09/08/99 ESI -Brian Moore (tannery Brandon, Stonebridge) Michele Harrington, Atty Silverthome Subdivision SW 09/08/99 ESI -Brian Moore Michele Hartington, Atty Bridgeport Phase IV, V, VI NW 09/13/99 EDA -Mike Marie Richard Doyle - Owner No Name Yet SW 12/01/99 Summit Development (SHILOH DRIVE-WEDINGTON) Sand Creek - Engineers 8-0 Money - Will ask City Coundl for a Variance 7-0 Money - Will ask City Council for a Variance 6-0 Money - Will ask City Council for a Variance -115 lots because of not showing their own park area 5-0 119 lots 5-0 1.2 acres fora trail head to cooperate w/Sidewalk&Trails 5-0 acreage plus money - see at plat review for totals of each 5-0 522.125 and request a waiver from City Council 8-0 515,825 plus .69 acres land (0.705 was banked from Phase 1,11,111) 7-0 Appleby Estates NW • 12/01/99 Bleaux Bames 8 Sam 7-0 Mathias Jorgenson 8 Assoc - Engr c:98plats - Lotus 04/18/00 $40,500 108 multi units 57,990 City Council date 01/26/99 City Council date 03/23/99 City Council date June 1, 1999 City Council date June 1, 1999 City Council date 10119/99 City Council date 12/21/99