HomeMy WebLinkAbout1998-12-14 - Minutes• • • MONDAY, DECEMBER 14, 1998 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING 60h ShouiA wAm�.ciz mdw:swi h l sa1a .r4 6144.,,.. tmer5 PRRiKs DAorowen f-tir- Ptrttts .09v/0 //9,0Xdc// - /yudi-2-/1 /'fl 2:GP/A RD 797-9,0411( y 0/9- kb9hi Lisck )-1-ash nl o Ak-P 6 be.bi CnM-uz NW IPPA teAuel (0 )---- �7`iil � Pg- cZ'et h ( -7 f to v0yd4 2°'r,ov ovIA)10a fP4— g.rRR/ V SCt./ (.J fwM 'rid D Sot--) 1`%WAr l A- �on! /�V.. / 22 ctonsihe Lt���// f�jtnr1-iIle G/4 rr C2 /riADDAn/^ Allt/A lie otig E to fir PAtifelmitee. 1\1 l�A �l • • • TO: Parks and Recreation Advisory Board L• FROM: ; Connie Edmonston, Parks & Recreation Superintendent DATE: December 4, 1998 RE: PRAB Meeting Monday, December 14, 1998 at 5:30 p.m., City Hall Rm 326 AGENDA 1. Approval of PRAB November 2, 1998 meeting minutes 2. Introduction of new staff: David Wright - Program Coordinator Eric Schuldt - Parks Development Coordinator 3. Park Video: This week's video series will feature Sweetbriar, Happy Hollow, and Trammell Parks. 4. Northwest Arkansas Horseshoe Pitching Association Request from Fred Hash, President and Danny Bryan, P Vice: The NW Arkansas Horseshoe Pitching Association requests approval to build a restroom by the horseshoe pits in Walker Park. The Association is proposing to raise funds to build the restroom if the Parks Division would assist by providing water and sewer to the site. Water and sewer would cost $5,000 to $7,000. There are 40 to 50 members of the club. The club sponsors tournaments and several other events to promote the hobby. The club maintains the pits and surrounding area and are participating in the Adopt -A -Park program. Currently they rent portable restrooms for their activities. This is a very active group that has been with the Parks Division for some time. There are funds available in the Southeast Park District Green Space Funds to assist with this project. 5. Other Business: 6. Adjournment: Come early and join us in enjoying some holiday treats! We appreciate your time and dedication to our City Parks! Happy Holidays!! Informational Items: City Council approved the bid awards for Veterans Memorial Park restrooms and parking lot, Wilson Park castle improvements, and Walker Park playground. The C1P was also approved The proposed 1999 budget is on the December 15, 1998 City Council agenda for approval. Attachments: PRAB Meeting Minutes - November 2, 1998 Green Space Monthly Report HMR Monthly Report CIP Update Walker Park Map • • • PRAB REGULAR MEETING DECEMBER 14, 1998 The meeting was called to order by Chairman Ackerman at 5:30 p.m. in Room 111 of the City Administration Building. Members Present: Ackerman, Bleidt, Eads, Judy, Luttrell, Thiel Members Absent: Charboneau, Staggs Staff Present: Edmonston, Gulley, Nelson, Rogers, Wright Guests Present: Bob Shoulders; David Hadcoch, Richard Maddox, Lisa Hash, Debi Carter, Howard Scott, Jim Anderson, Greg Maddan, Eugene Payton, Danny Bryan, John Reed, Craig Thomas - Northwest Arkansas Horseshoe Pitchers' Association; Don Marr - Leadership Fayetteville class Media Present: Jill Rohrback, Morning News 1. Approval of PRAB November 2, 1998 meeting minutes MOTION: LUTTRELL/EADS: The minutes from the November 2, 1998 PRAB regular meeting were approved as presented, 5-0-0 (Judy arrived late). 2. Introduction of new staff: David Wright - Program Coordinator Eric Schuldt - Parks Development Coordinator Ms. Edmonston introduced David Wright as Program Coordinator. Eric Schuldt, Parks Development Coordinator, will begin work with the Parks and Recreation Division beginning December 28, 1998. 3. Northwest Arkansas Horseshoe Pitching Association Request from Fred Hash, President and Danny Bryan, 1st Vice: The NW Arkansas Horseshoe Pitching Association requests approval to build a restroom by the horseshoe pits in Walker Park. The Association is proposing to raise funds to build the restroom if the Parks Division would assist in providing water and sewer to the site. Water and sewer would cost $5,000 to $7,000. There December 14, 1998 / Page 1 • • • PRAB Regular Meeting are 40 to 50 members of the club. The club sponsors tournaments and several other events to promote the hobby. The club maintains the pits and surrounding area and are participating in the Adopt -A -Park program. Currently they rent portable restrooms for their activities. This is a very active group that has been with the Parks Division for some time. There are funds available in the Southeast Park District Green Space Funds to assist with this project. Fred Hash, President of the Northwest Arkansas Horseshoe Pitching Club, presented a brief history of the club to the Parks and Recreation Advisory Board (see following page). Mr. Ackerman thanked the group for their contributions to Walker Park and the improvements made to the quality of the parks system. The groups' usage and efforts have made a positive impact. Restroom plans will be approved by Parks staff and meet all city regulations Ms. Edmonston said the current proposed site is probably located in the flood plain and additional permits would most likely be required. MOTION: JUDY/BLEIDT The Parks & Recreation Advisory Board moved to allocate up to $7,000 from the Southeast Park District Green Space Funds to assist in the water and sewer connections for a restroom facility proposed by the Northwest Arkansas Horseshoe Pitching Association at Walker Park. The motion was approved 6-0-0. 4. Park Video: Sweetbriar Park: Sweetbriar Park is a nice park located in the northeast section of our city on Sweetbriar Drive. On December 4, 1975, Mr. and Mrs. A.P. Eason, Jr. donated two acres for a city neighborhood park. There has been two land additions to the park since its' origination. In 1980, Al Eason and Jerry Sweetser donated an additional .21 acres adjacent to the park. Again in 1992, there was a green space land dedication of .3 acres by the Paradise View Estates. This brought the total acreage of Sweetbriar Park up to 4 acres. Facilities in this neighborhood park include a mini basketball court, swing set, climbing apparatus, picnic table and gnll. Throughout the years, Sweetbriar Park has well served its residents. Happy Hollow School Park: Happy Hollow Elementary School Park is one of ten elementary school parks included in a twenty-five year agreement between the Fayetteville School District and the City of Fayetteville The school land is open to the public for use after school hours, on weekends, and during the summer months for recreational purposes for the citizens' enjoyment. Happy Hollow School Park contains five acres and is located north of Highway 16 East on Ray Avenue In 1992, the school maintenance, Happy Hollow December 14, 1998 / Page 2 • • 12-10-98 PRAB Regular Meeting City Councille Fayetteville, AR The Northwest Arkansas Horseshoe Pitching Club started in 1984 at Lake Fayetteville. After two years, the club moved to Rock Creek -between West Fork and Greenland. In 1994, the City of Fayetteville donated $2800.00 in order for us to build horseshoe pits in Walker Park. The members provided the labor. --We now have twenty "National Regulation" pits in Walker Park. - -We have approximately thirty members in the Fayetteville club, and hope to double this membership this next year. We do have "open" tournaments there, for anyone to participate, but it is the members who keep the club going. - -We will have four sanctioned tournaments in 1999, with approximately forty to sixty pitchers participating in each tournament. - -We plan to have three "open" tournaments in order to recruit new members - -We host the State Tournament about every other year. This will bring to the city anywhere from 100 to 120 pitchers plus their families. --We have now "adopted" the park. --Pitchers from other clubs come to our pits to pitch. This includes Arkansas pitchers as well as pitchers from Oklahoma, Kansas and Missouri. --Our pits are considered the best "horseshoe pits" in any club in Arkansas. We are consistently working on them with improvements. - -We are hoping to be able to sponsor one tournament a year with all proceeds going to a charity. THE THINGS WE HAVE ACCOMPLISHED SINCE WE MOVED TO WALKER PARK: --We take care of the lawn (mowing, weed -eating, edging, etc.) - -We have planted four trees --The club raised the money through several "fund raisers" and "tournaments" to build a 16x16 pavilion. --We provided the labor to build the horseshoe pits. - -We provided the remainder of the money to finish the fence and the pits. Sincerely, Fred ash NWAHPA President December 14, 1998 / Page 3 OFFICERS FOR THE NWAHPA: Fred Hash - President Jim Anderson - Secretary/Treasurer Danny Bryan - 1st Vice President Craig Thomas - 2nd Vice President Dean Carter - 3rd Vice President Joyce Clark - League Director • • PRAB Regular Meeting PTA, and City Green Space Fund all participated in funding the wood $12,565 playground equipment In 1996, the school cleared the east side of the school to be used as an additional playground area. Once again the school and Parks Division shared cost in providing six picnic tables ($3,334) and new playground facilities ($7,516). This was the City's first venture in utilizing pour -in-place seamless rubberized fall safe material underneath the playground equipment. School faculty, children, and maintenance have all responded favorably to this type of fall safe surfacing. There are no immediate plans for Happy Hollow School Park. Trammell Parke On March 1, 1994, granting the appeals of the Planning Commission's preliminary plat approval of the Barrington Parke Subdivision, by resolution the subdivision would include a neighborhood park equipped and maintained by a property owners association. The developer purchased a contiguous parcel of land approximately 0 6 acres from Harley Brigham and deeded such land to the City of Fayetteville as park land. Additionally, Mr. Brigham deeded to the City approximately 1,000 feet of nature trail on his property commonly known as Red Wolf Park. At Mr. Brigham's request, the approximate 0.6 acres deeded to the City of Fayetteville was named Trammell Park after his wife's maiden name. The nature trail Mr. Brigham dedicated was named "Grace Bird Spear Nature Trail" at his request, and the Parks Division erected a sign commemorating this trail. The area is currently an arboretum of various species of trees and plant life. There are currently no immediate plans for further development of Trammell Park. Lake Sequoyah Park: This park contains 1,284 acres of land and 495 acres of water. Located on the White River, it is known as a Heaven for fishermen. In the late 1950's, Lake Sequoyah was used for water and sewer development. In 1982, the lake became park of the Parks and Recreation Division. Facilities include four boat dock sections equipped with 48 boat stalls and a spillway. Boat stalls are rented for $60 per year. A boat dock office houses the boat dock operator, Frank Thorpe. Mr. Thorpe has been the contractor for Lake Sequoyah for the past five years. The boat dock opens at sunrise and closes at sunset seven days a week. By ordinance, Lake Sequoyah is closed Thanksgiving Day and December 24 through January 14. The Arkansas Game and Fish Commission annually stocks the lake. To complete the operations, a restroom was built in the summer of 1998. Mr. Thorpe estimates an average of 600 people fish at Lake Sequoyah on weekends during the prime season. 5. Other Business: Raising of the timber frames for the Davis Park pavilion scheduled for Saturday, December 12, 1998 was rained out and was held the following day. Parks maintenance will aid in roofing the pavilion, and a sidewalk extension will be added. This has been a very worthwhile community project, and the neighborhood has been very supportive. Mr. Ackerman inquired about the status of the drafting of new school lease agreements. Ms. December 14, 1998 / Page 4 PRAB Regular Meeting Edmonston has met with school personnel to discuss shared responsibilities and additional meetings are forthcoming. Mr. Luttrell reported that the Nominating Committee had met and a partial slate of officers have been nominated. Mr. Ackerman suggested that since it is incomplete, a full report should be made at the next regular meeting. The next regular Parks and Recreation Advisory Board meeting was scheduled for Tuesday, January 12, 1998 at 5:30 p.m. Appreciation was extended to Jan Judy, Rodney Staggs, and Aaron Bleidt for their service and contributions to the Parks and Recreation Advisory Board. Ms. Edmonston said staff would be providing orientation for new Parks and Recreation Advisory Board members and existing members who are interested. 6. Adjournment: The meeting adjourned at 6:20 p.m. MINUTES APPROVED: MINUTES TAKEN BY: �m John N son December 14, 1998 / Page 5 • • • 'i2-22-1998 10:07AM FROM OZARKS ELECTRIC FAY 601 521 0955 P.2 O.E. Luttrell • Fayetteville Parks and Recreation Advisory Board Nommations Committee Report December 21, 1998 The Nominations Committee, composed of Aaron Bleidt (Chairman), Brenda Thiel, and O.E. Luttrell met with Board Chairman, Bill Ackerman, over lunch on 12/21/98 to finalize the proposed following slate of officers for the 1999 year: Brenda Thiel, Chairman Matt Charboneau, Vice Chairman Bill Ackerman, Facilities Committee Chairman Gail Eads, PR Committee Chairman Wade Caldwell, Budget Chairman As a result of this meeting and two previous Nominations Committee meetings, the Committee recommends full board approval at the January meeting. Respectively submitted, UT. 0 E Luttrell