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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Parks and Recreation Advisory Board
FROM: Connie Edmonston, Parks & Recreation Superintendent
DATE: June 26, 1998
RE: PRAB Meeting on Monday, July 6, 1998 at 5:30 pm, City Hall
Room 219
AGENDA
• I. Approval of June 10, 1998 PRAB Meeting Minutes 4
II. Fayetteville Youth Center:
The Fayetteville Youth Center previously requested $4,000,000 from the Don
Ray Foundation to build a new Youth Center. The Foundation granted $62,500
to conduct a needs study for the project before approval. The Youth Center
selected New Solutions to prepare an extensive planning process to include the
following outcomes.
• A strategic plan to provide blueprint for FYC's future programming and
operation.
• A facilities master plan to translate program and operational needs into a
comprehensive physical concept for meeting the needs of FYC's staff and
client community.
• An institutional development plan to chart a viable course for FYC's future
resource development.
The strategic planning, master facilities planning, and institutional development
planning costs were quoted at $157,300. The Youth Center requests the City to
assist in the amount of $79,800 for this vital study which is a requirement for
funding. This request would need to go before City Council as soon as possible.
Funding for the project is as follows:
•
•
•
•
GREEN SPACE
Development
Engineer
Owner
Location
Park District
Priority
Total Acres
Units
Land Dedication
Money in Lieu
1990 Needs
2010 Needs
Existing
Stonebridge Meadows - Phase I
Jorgensen & Associates
Bill Meadows
South of Hwy 16 E between Dead Horse
Mtn. Rd and Roberts Rd.
Southeast
This subdivision is outside of the 1994
Master Plan area and the 1994 City limits -
no priority has been set in this area
37.98 acres
78 Single Family
1.95 acres
$23,400
15-30 acres (only includes area within 1994
city limits)
17-34 acres (only includes area within 1994
city limits)
211 + 320 Regional Park acres (Lake
Wilson)
Walker Park
Jefferson School Park
Babe Ruth
Combs Park
TOTAL
79 acres
3 acres
49 acres
80 acres
211 acres
•
•
•
1V.
J
Don Ray Grant:
FYC:
City:
TOTAL COST:
$62, 500
$15,000
$79,800
$157,300
Asbell Elementary School Request:
Jim Paul, Asbell School Principal, requested Parks participation in the outdoor
basketball courts located adjacent to Asbell Gym by purchasing the poles,
backboards and goals for the new court. The court is used extensively after
school hours, on weekends by children and adults, and during soccer games.
The condition of the existing court is very poor. The School Maintenance
Department has agreed to resurface the existing court plus surface an additional
basketball court. Parks would joint partnership with this project by purchasing
the goals for the new court at approximately $1,650. Staff recommends to fund
$1,650 for the purchase of Asbell basketball goals from the Northwest Park
District Green Space fund.
Park Watch Ad Hoc Committee:
Vandalism has continued to be a problem in our City Parks. In response to our
continual problem, Kevin Crosson suggested to start a Park Watch program
similar to the Neighborhood Watch program instigated by the City Police. City
Police has volunteered to assist Parks with this program. The Ad Hoc
Committee would be made up of a representative from City Council, Police,
Parks, and two to three members from PRAB. Please volunteer if you wish to
serve on this Ad Hoc Committee.
JI -
Green Space
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Total Acres:
Total Units:
Land Dedication:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing Acres:
Hawg Heaven Addition
Grafton, Tull & Associates - Kurt Jones
Chris Adams
South of W. 6th (Hwy. 62), East of Razorback Rd.
Southwest
No priority (1994 Master Plan)
15.25
28 townhouse units=56 multi family units
Lot 18 to be developed at a later date
1.12 acres
$16,800
10 to 20 acres
12 to 24 acres
Greathouse 5
Total (Neighborhood 7) 5
•
VII.
•
Staff Recommendation:
Green Space
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Total Acres:
Units:
Land Dedication:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing Acres:
VIII.
)/f% Other Business:
ix-
▪ Adjournment:
Money in Lieu - not in Master Plan priority area and
area is served by Bates, Fayetteville Youth
Center, Greathouse and Finger Parks.
Pine Valley - Phase V
Crafton, Tull & Associates - Kurt Jones
BMP Development Inc.
East of 71 Bypass, north of Pine Valley/Pine Crest
Subdivisions
Northwest
Not a priority area according to the 1994 Master Plan
5
5 duplex units, 1-4 plex unit = 14 multi family units
.28 acres
$4,200
7.5 to 15 acres (1994 Master Plan)
18 to 36 acres (1994 Master Plan)
Davis Park
Heritage Village park land
Willow Springs, Bridgeport, Fieldstone park land
Girls Softball Complex
Salem Village park land
Serenity park land
Total (Neighborhood 12)
9
4
7
15
11
10.15
56.15
Attachments:
— Green Space Monthly Report
— HMR Monthly Report
— PRAB Minutes from June 10, 1998 Meeting
- -Special Meeting Minutes from June 24, 1998 (To be distributed at July 6, 1998
meeting)
- -Asbell School Park Request
- -Park Plats (Pine Valley/Pine Crest and Hawg Heaven)
•
•
•
•
PRAB
REGULAR MEETING
JULY 6, 1998
The meeting was called to order by Chairman Ackerman at 5:30 p.m. in Room 219 of the
City Administration Building.
Members Present: Ackerman, Bleidt, Charboneau, Eads, Judy, Luttrell, Thiel
Members Absent: Staggs
Staff Present: Dugwyler, Edmonston, Nelson
Guests Present: Dave Jorgensen, Bill Meadows, Jim McCord, Kurt Jones, Howard
Hamilton, Ila Campbell, Kevin Renner, Tim Webb, Rodney Ryan, Dale
Clark
Media Present: Jill Rohrback, Morning News
Julie Tribble, KIX 104
I. Approval of June 10, 1998 PRAB Minutes
MOTION: LUTTRELL/THIEL
The minutes from the June 10, 1998 PRAB regular meeting were approved as
presented, 7-0-0.
1I. Fayetteville Youth Center
The Fayetteville Youth Center previously requested $4,000,000 from the Don Ray
Foundation to build a new Youth Center. The Foundation granted $62,500 to conduct
a needs study for the project before approval. The Youth Center selected New
Solutions to prepare an extensive' planning process to include the following
outcomes:
• A strategic plan to provide blueprint for FYC's future programming and operation.
• A facilities master plan to translate program and operational needs into a
comprehensive physical concept for meeting the needs of FYC's staff and client
community.
• An institutional development plan to chart a viable course for FYC's future
resource development.
The strategic planning, master facilities planning, and institutional development
planning costs were quoted at $157,300. The Youth Center requests the City to assist
in the amount of $79,800 for this vital study which is a requirement for funding. This
request would need to go before City Council as soon as possible. Funding for the
project is as follows:
Don Ray Grant: $62,500
July 6, 1998 / Page 1
FYC: $15,000
City: $79,800
TOTAL COST: $157,300
Discussion:
•
Howard Hamilton, Chairman of the Fayetteville Youth Center Building and Equipment
Committee, presented a funding request for a long range comprehensive planning
study. There has been a history of cooperation between the Fayetteville Youth
Center, the Parks & Recreation Division, and the City of Fayetteville. The Fayetteville
Youth Center has provided valuable programs and has met a great need in the City
of Fayetteville for its youth and its families and has contributed to the quality of life in
the community. The Fayetteville Youth Center has been in a planning process for
many years. The facilities have been maxed out for some time, and they are dated.
FYC is a volunteer organization with a volunteer board and very small staff. Mr.
Hamilton said efforts had been made to determine an avenue of expanding current
facilities and programs to meet growing demands. Various methods had been
discussed including soliciting private foundations for assistance. In September 1996,
FYC submitted an application to the Donald W. Reynolds Foundation for a $5.4
million renovation project. In January 1997, FYC was selected as a finalist, but was
later notified they were not chosen to receive the grant. Mr. Hamilton stated that the
Fayetteville Youth Center was among the top three applicants, and the Foundation
remains interested in their project. FYC was asked to submit a proposal to help with
long range planning, but the proposal submitted was not deemed adequate. The •
concern was whether the renovation plans would truly meet the long term needs of
the community. In September 1997 FYC began the process of identifying sources
with the expertise to provide long term planning for their facilities. Two comprehensive
proposals were received, and the Youth Center Board selected New Solutions of
Fayetteville, Arkansas as a proposal to submit to the Reynolds Foundation. The
proposal was submitted in January 1998. The Reynolds Foundation would only fund
facilities planning. FYC planners examined methods of cutting costs, but
overwhelmingly concluded that all aspects of the proposal was needed. The strategic
plan is a critical element of determining the facilities plan; the strategic plan, the
facilities master plan, and the institutional development plan go hand in hand. Mr.
Hamilton stated that the upgrade of the Fayetteville Youth Center was also a bullet
point in the promotional material distributed to the community for the implementation
of the HMR tax. He felt that the passage of the tax indicated the community had a
desire to see the upgrade of the Youth Center facilities to continue to meet the needs
of the community.
The planning process would give a road map to where the Youth Center would be in
upcoming years. The long range plan would indicate programming needs,
demographics, and would put FYC in the position, but not necessarily guarantee, to
receive a major grant from a private foundation to provide first rate facilities. Even if
the grant is not received, the plan would allow other avenues of funding to be
explored.
July 6, 1998 / Page 2
•
•
Ms. Thiel asked if more than one quote had been received. Mr. Hamilton said the
proposal from New Solutions was not the best price, but he felt they better
understood the needs of the Fayetteville Youth Center. He felt the other proposal
would have resulted in more expense. Tim Webb said interviews had been conducted
with firms. New Solutions is also a local firm with interests in the community. Mr.
Luttrell asked about the time frame in regards to qualifying for the foundation grant.
Mr. Hamilton said proposals must be submitted by September 30 of the particular
year. FYC would submit its proposal in September 1999. Proposals are acted upon
by the end of the year; grants are awarded in June 2000. Possible construction could
begin in spring of 2001.
Mr. Bleidt asked if the Reynolds Foundation had already committed $62,500 for
facilities planning. Mr. Hamilton said FYC had not taken the money because they feel
like the entire process is critical. Mr. Webb said the money would not be accepted
until the balance of funding had been received. The money is being reserved by the
Reynolds Foundation for FYC.
Mr. Ackerman said the source of funding needed to be studied.
Dale Clark, Fayetteville Youth Center Director, presented a brief overview of the
services offered by the Youth Center. Activities change from season to season.
Presently 180 children are enrolled in summer day camps, forty children are enrolled
in School Kids Connection, 60-80 drop -ins spend the day at the center, and there are
numerous people involved in swimming lessons, swim team, and free swim. The hot
lunch program at Asbell Elementary School boasts a daily average of three hundred
participants. Five buses and three vans provide transportation to various facilities and
functions including skating, bowling, and movies. Adult programs such as lap swim
and water aerobics are provided. Basketball is FYC's biggest program with
approximately 1800 participants in its recreational league. Approximately 500 girls are
involved in the girls' softball program. FYC boasts approximately 3000 memberships.
Mr. Charboneau suggested the possibility of FYC addressing needs of teens in the
community.
Ms. Dugwyler asked which other recreational facilities New Solutions had provided
plans. Mr. Webb said New Solutions had not worked on prior youth oriented or
recreational projects. Architectural services have been provided for numerous
recreational facilities. Ms. Dugwyler said $157,300 appeared a bit extravagant and
asked for explanation of components involved. Mr. Hamilton explained the three
elements which include a strategic plan, a facilities master plan, and an institutional
development plan. Outside funding sources would be developed not only for facilities
but for programming and ongoing operations of the Youth Center. Part of the
requirement of the Reynolds Foundation included money escrowed for long term
maintenance. Ms. Dugwyler asked if needs assessment and user survey would be
conducted. She said the Parks & Recreation Division would be doing the same things
and suggested they could be piggybacked. She said the University of Arkansas had
July 6, 1998 / Page 3
a recreation department which might be able to do the needs assessment and save •
some funding. Mr. Hamilton distributed copies of the detailed proposal. Mr. Ackerman
said he was certain the Reynolds Foundation would require a study which would
satisfy their interests. Additionally, Mr. Ackerman said if this project moved forward
and the City provided funding, communication between the two entities would be
required.
Mr. Ackerman said the proposal would be thoroughly studied and examination of the
budget would take place as to possible sources of funding.
III. Green Space
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Total Acres:
Units:
Land Dedication:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing:
Stonebridge Meadows - Phase I
Jorgensen & Associates
Bill Meadows
South of Hwy. 16 E between Dead Horse Mtn. Rd.
and Roberts Rd.
Southeast
This subdivision is outside of the 1994 Master Plan
area and the 1994 City limits - no priority has been
set in this area
37.98 acres
78 Single Family
1.95 acres
$23,400
15-30 acres (only includes area within 1994 city limits)
17-34 acres (only includes area within 1994 city limits)
211 + 320 Regional Park acres (Lake Wilson)
Walker Park
Jefferson School Park
Babe Ruth
Combs Park
TOTAL
79 acres
3 acres
49 acres
80 acres
211 acres
Jim McCord appeared as a representative for owner Bill Meadows and project
engineer Dave Jorgensen. The issue was whether to continue a previously approved
acceptance of land dedication to meet green space requirement or whether it was in
the City's best interest to require a monetary contribution in lieu of land dedication.
The general area proposed as a park site is reflected on the master street plan to
include a proposed street extension raised concerns among City staff. Mr. McCord
said the developers remain committed to dedicating the land and urged the Parks &
Recreation Advisory Board to stay with its original decision to accept a land
dedication. The developer initially acquired approximately 313 acres, but it remains
to be seen whether any further development will take place. A public golf course
encompasses over 180 acres.
July 6, 1998 / Page 4
•
•
•
Mr. Ackerman said at the time PRAB accepted the land it was subject to a piece of
property appropriate for the use of green space. He asked if there was a problem with
the property proposed by the developer. Ms. Edmonston said the land was located
adjacent to a driving range which presented problems. She cited Lake Fayetteville as
a good example of the problems associated with neighboring such facilities. The
proposed site is also located somewhat outside of the development. Considering the
possibility of future development in the area and the uncertainty involved, Ms.
Edmonston stated that staff was considering the possibility of taking money in lieu of
land dedication. Mr. McCord said the owner was not adamant that the proposed park
site remain as indicated and was willing to negotiate with the owner of the remaining
property to acquire land suitable to the City. He suggested viewing the overall master
plan and consider a regional park for this project and the entire area and let City staff
work with the developer on selecting a site suitable for a regional park. Mr. Ackerman
asked if the developer had worked with Parks staff on this particular 1.95 acres of
land. Mr. McCord said the developer had proposed a site which has raised concerns
among staff. He said the developer is willing to work with staff on an alternative site.
Mr. Ackerman said had the developer worked with staff on a suitable location this
issue would not have needed to be re -addressed. Dave Jorgensen said this issue
had been first addressed in December 1996. He felt the proposed site was more
centrally located when looking at the overall picture, however, it was difficult to
pinpoint exact future development. Ms. Edmonston said this had been an ongoing
issue for a number of months and the proposed site was not suitable for a park. Mr.
Charboneau stated his personal opinion that a small park in this development would
not be used by the residents because their primary interest would most likely be the
golf course.
Ms. Dugwyler said correspondence revealed that in April 1997 the property originally
proposed for the green space park land requirements was not acceptable. The driving
range presented a hazard and an alternative proposal was requested. Mr. Ackerman
said the developers needed to work with staff on finding a suitable piece of land.
IV. Asbell Elementary School Request:
Jim Paul, Asbell School Principal, requested Parks participation in the outdoor
basketball courts located adjacent to Asbell Gym by purchasing the poles,
backboards and goals for the new court. The court is used extensively after school
hours, on weekends by children and adults, and during soccer games. The condition
of the existing court is very poor. The School Maintenance Department has agreed
to resurface the existing court plus surface an additional basketball court. Parks
would joint partnership with this project by purchasing the goals for the new court at
approximately $1,650. Staff recommends to fund $1,650 for the purchase of Asbell
basketball goals from the Northwest Park District Green Space fund.
MOTION: THIEL/BLEIDT
Ms Thiel moved to contribute $1,650 from the Northwest Park District Green Space
fund for basketball poles, backboards and goals for the new court at Asbell
Elementary School.
July 6, 1998 / Page 5
The motion carried 7-0-0.
V. Park Watch Ad Hoc Committee:
Vandalism has continued to be a problem in our City Parks. In response to our
continual problem, Kevin Crosson suggested to start a Park Watch program similar
to the Neighborhood Watch program instigated by the City Police. City Police has
volunteered to assist Parks with this program. The Ad Hoc Committee would be made
up of a representative from City Council, Police, Parks, and two to three members
from PRAB.
PRAB discussed this issue briefly during the July 1, 1998 Special Meeting. Ms.
Edmonston said Shannon Gabbard of the Fayetteville Police Department would work
with the board to develop a program. Informational packets were distributed to PRAB.
Ms. Judy viewed this as an educational project and said materials would be needed
for the community. Mr. Ackerman said initially the ad hoc committee needed to be in
place to determine a plan of implementation. Gail Eads and Matt Charboneau
volunteered for the committee. Ms. Edmonston will coordinate this committee.
VI. Green Space
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Total Acres:
Total Units:
Land Dedication:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing Acres:
Staff Recommendation:
Hawg Heaven Addition
Grafton, Tull & Associates - Kurt Jones
Chris Adams
South of W. 6th (Hwy. 62), East of Razorback Rd.
Southwest
No priority (1994 Master Plan)
15.25
28 townhouse units=56 multi family units
Lot 18 to be developed at a later date
1.12 acres
$16,800
10 to 20 acres
12 to 24 acres
Greathouse 5
Total (Neighorhood 7) 5
Money in Lieu - not in Master Plan priority area and
area is served by Bates, Fayetteville Youth Center,
Greathouse and Finger Parks.
Kurt Jones, a representative of Crafton, Tull & Associates, requested a determination
of green space requirements. He presented a preliminary or conceptual plat of the
proposed development.
July 6, 1998 / Page 6
•
•
•
•
Ms. Eads said the site was relatively isolated and might be a good location for a park.
Ms. Edmonston stated that herself, Ms. Dugwyler, and Bob Braswell had visited the
site. Existing park land is very close. Concerns were raised over the busy traffic on
Highway 62. Ms. Judy said she was not comfortable with children attempting to cross
the highway to access park land. Ms. Dugwyler said there was a plainly marked
crosswalk and the area was in a school zone. Mr. Bleidt said a park site would also
benefit the nursing home. He shared similar concerns with Ms. Judy regarding the
highway. They expressed concern with providing green space for not only this
development but neighboring residents as well. They also felt that this particular was
isolated due to Hwy. 62 separating it from existing park land. Mr. Charboneau
questioned what could be done with park land located on a slope. Ms. Edmonston
stated that with the existing parks in the area she was hesitant to take more land with
this configuration in this location. Mr. Ackerman said PRAB was hard pressed to
justify anything other than a land dedication unless there is a strong reason to take
money in lieu of land. Ms. Thiel stated that there were a lot of parks which are under
used and questioned adding another one to serve a development of 59 units. Ms.
Edmonston said the area was served by existing parks. Ms. Thiel also pointed out
that a recent cost share with Bates School would provide improvements to that park
and make it more attractive.
MOTION: LUTTRELL/THIEL
Mr. Luttrell moved to take money in lieu to satisfy the green space requirement for the
proposed Hawg Heaven Addition development.
The motion carried 5-2-0 with Mr. Ackerman, Mr. Charboneau, Ms. Eads, Mr. Luttrell,
and Ms. Thiel voting for and Mr. Bleidt and Ms. Judy voting against.
VII. Green Space
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Total Acres:
Units:
Land Dedication:
Money in Lieu:
1990 Needs:
2010 Needs:
Existing Acres:
Pine Valley - Phase V
Crafton, Tull & Associates - Kurt Jones
BMP Development Inc.
East of 71 Bypass, north of Pine Valley/Pine Crest
Subdivisions
Northwest
Not a priority area according to the 1994 Master Plan
5
5 duplex units, 1-4 plex unit = 14 multi family units
.28 acres
$4,200
7.5 to 15 acres (1994 Master Plan)
18 to 36 acres (1994 Master Plan)
Davis Park 9.00
Heritage Village park land 4.00
Willow Springs, Bridgeport,
Fieldstone park land 7.00
Girls Softball Complex 15.00
July 6, 1998 / Page 7
Salem Village park land
Serenity park land
Total (Neighborhood 12)
11.00
10.15
56.15
Kurt Jones said there was some confusion regarding the Pine Valley/Pine Crest prior
land dedication. Mr. Jones felt the green space requirement for this development had
been met with the previous land dedication. Ms. Dugwyler said there was no mention
in previous minutes of banking property and this tract was not originally shown as part
of the Pine Valley/Pine Crest development; it was marked 'future development'. Mr.
Jones said it was his understanding that originally developers wanted to ensure
enough park land was dedicated to cover any future development plans. Ms.
Edmonston stated that staff did not believe the property was banked although more
land than was required was dedicated. Mr. Ackerman said that if an agreement to
bank land had been reached, it would be incumbent on the developers to produce
that information. If it is determined that the property was banked the green space
requirement has already been met. The issue would not have to come back before
the Parks & Recreation Advisory Board.
MOTION: JUDY/CHARBONEAU
Ms. Judy moved to take money in lieu to satisfy the green space requirement for the
proposed Pine Valley - Phase V development.
The motion carried 7-0-0.
VIII. Other Business:
CIP Program
PRAB discussed the proposed five-year capital improvement program budget at
length. Discussion regarding budgeting a portion of funding for the Washington
School Gym in the 1999 budget and the remaining portion in the 2000 budget was
held. The Budget Coordinator did not see a problem with doing this as long as it was
satisfactory with the School System. The remaining portion ($100,000) could be taken
from the Skate Park/Teen Center item in the 2000 budget. Mr. Ackerman stated there
were several concerns which needed to be fully addressed. He said the president of
the Babe Ruth league was a contractor willing to provide labor and seek donated
materials. He said we should look at how we could work with that organization, make
it cost effective to our parks system, and then take a look at funding requirements. To
arbitrarily say $99,000 goes into a complex without justification is difficult with the
demands we have on our entire budget at this point," Mr. Ackerman said. Ms.
Edmonston said the organization had requested $44,000 for the concession building.
Additional funds had been allocated for ADA requirements and backstop
replacements. This has been requested for a number of years. Ms. Judy questioned
the timeliness of certain repairs in regards to safety and liability issues. Although we
July 6, 1998 / Page 8
•
•
•
have tort immunity, we still have the responsibility to ensure safety.
Mr. Ackerman stated his position: "In regard to the overall budget, I don't feel like
many of you on this board have had enough input as to the parameters of this budget.
There are a number of unanswered questions in my mind that I would like clarification
on. I would still like to know more about this $99,000 expenditure and several items
projected in the future " He said he understood budget adjustments could be made
in future years, but he felt PRAB needed to be knowledgeable in what is being
budgeted and able to justify any changes in future years.
Ms. Edmonston said amounts budgeted in future years for Park Land
Acquisition/Development would be taken from the unfunded list. At this point of time,
until we know how the neighborhoods are growing, we do not know exactly which
neighborhoods would need to be developed. Next year we will determine exactly
which parks need to be developed, and this will change yearly.
Mr. Charboneau suggested discussing CIP issues each month in preparation of next
year's budget to provide ample opportunity and time to better prepare for the budget
process. Mr. Ackerman said he needed additional input before he is willing to stand
before City Council and defend a five year budget he's had insufficient input to at this
point of time and asked to make a decision in a minimal amount of time. Itemized
descriptions of costs associated with each project was suggested. Mr. Ackerman said
several years ago he had made a decision based on staff recommendation for
$250,000 over two years for satellite youth center projects of which he was highly
scrutinized. He said he had a difficult time with numbers with just appeared without
justification. Ms. Edmonston said estimates are determined by what other cities have
done, researching literatures, and by applying inflation numbers to past similar
projects. She said she was very comfortable with the 1999 budgeted figures. Mr.
Ackerman stated he was also concerned with the absence of maintenance in the CIP
budget. Ms. Dugwyler stated that currently approximately 35% of the annual HMR
revenue is going toward maintenance directly into the operating budget. Maintenance
is not addressed unless it is over $10,000 in the CIP budget. Mr. Ackerman said we
still did not have a sufficient maintenance program to provide maintenance at the
needed level. Ms. Edmonston said additional maintenance personnel needed would
be requested in the general budget.
MOTION: THIEL/LUTTRELL
Ms. Thiel moved to accept the 1999-2003 Capital Improvement Program budget to
include $125,000 for the Washington School Gym in 1999 with the additional
$100,000 in 2000 taken from the Skate Park/Teen Center item with the $30,000
remaining for the Skate Park.
The motion carried 6-1-0 with Mr. Bleidt, Mr. Charboneau, Ms. Eads, Ms. Judy, Mr.
Luttrell, and Ms. Thiel voting for and Mr. Ackerman voting against.
Mr. Luttrell stated he shared Mr. Ackerman's concerns. He said he had dealt with
July 6, 1998 / Page 9
budgets for a number of years, and budgets were just a plan. "There is no way I can
look into the foreseeable future and make good judgements on every item and say
this is going to be earmarked. I don't think that's fair to staff, and it's not fair to me.
We'd like to be informed and have more information. I think staff has done a good job
with developing this and meeting this deadline. And for that reason I second this
motion to help support them. I think we are capable with Mr. Ackerman's leadership
to pick up the pieces and give the directions we need to as we address them."
Mr. Ackerman said his concern was timely input, justification of numbers, and a
general understanding of where the money is being spent and how it was allocated
so he could better inform the community of park issues. "If we have a general
understanding and a concept and are part of the budgeting process going in and
don't give us ten days to approve a budget we have no background on in the future.
That's a real concern and consideration for this board. This is a million dollar budget.
We are stewards of the HMR tax money. This community passed this tax in order to
help us accomplish the things we need to do. Unless we are good stewards of that
money they may take alternate actions in the future."
Soccer Meeting
July 13, 1998 at 7:00 p.m a General Soccer Meeting will be hosted by the Fayetteville
Youth Center and the Parks & Recreation Division at the Fayetteville Youth Center
white gym. Discussion will take place regarding the operation of the soccer program.
A special PRAB meeting will be held just prior to this meeting at 6:30 p.m. regarding
the Fayetteville Youth Center funding request.
Wilson Pool
Ms. Edmonston briefly reported on attendance at the Wilson Pool. The Summer
Concert Series have also been well attended. Local Hero will be performing July 16
from 7:00 until 9:00 p.m.
IX. Adjournment:
The meeting adjourned at 8:05 p.m.
MINUTES APPROVED
8-10-98
MINUTES TAKEN BY: co-i4C1
John Nelson
July 6, 1998 / Page 10
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