HomeMy WebLinkAbout1998-07-06 - MinutesMONDAY, JULY 6, 1998 REGULAR PRAB MEETING Print) GROUP REPRESENTING ((P/lease 14 ,N/AME /� �a7nti ^ s / �Gs,J �cD, �n� � QA {C i I Mo ic /G% 7 Y Oaue cera izain ,L s sftneGr;c9z /17caa etaitI q,ti IV/ 4/n.•o7 9'2;72 y22c Cord „ .5 -'hent 7nzGOJ n/aw9 91/aw-en /.a ✓av,Y r asm, Yay te_z Zd2 O.e•rh Oras impale ' /YU.CUernd7Yan7�077 . %in GC/c66 cwt Ifni gact'ri y ' 9yan szea raiffisize • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Parks and Recreation Advisory Board FROM: Connie Edmonston, Parks & Recreation Superintendent DATE: June 26, 1998 RE: PRAB Meeting on Monday, July 6, 1998 at 5:30 pm, City Hall Room 219 AGENDA • I. Approval of June 10, 1998 PRAB Meeting Minutes 4 II. Fayetteville Youth Center: The Fayetteville Youth Center previously requested $4,000,000 from the Don Ray Foundation to build a new Youth Center. The Foundation granted $62,500 to conduct a needs study for the project before approval. The Youth Center selected New Solutions to prepare an extensive planning process to include the following outcomes. • A strategic plan to provide blueprint for FYC's future programming and operation. • A facilities master plan to translate program and operational needs into a comprehensive physical concept for meeting the needs of FYC's staff and client community. • An institutional development plan to chart a viable course for FYC's future resource development. The strategic planning, master facilities planning, and institutional development planning costs were quoted at $157,300. The Youth Center requests the City to assist in the amount of $79,800 for this vital study which is a requirement for funding. This request would need to go before City Council as soon as possible. Funding for the project is as follows: • • • • GREEN SPACE Development Engineer Owner Location Park District Priority Total Acres Units Land Dedication Money in Lieu 1990 Needs 2010 Needs Existing Stonebridge Meadows - Phase I Jorgensen & Associates Bill Meadows South of Hwy 16 E between Dead Horse Mtn. Rd and Roberts Rd. Southeast This subdivision is outside of the 1994 Master Plan area and the 1994 City limits - no priority has been set in this area 37.98 acres 78 Single Family 1.95 acres $23,400 15-30 acres (only includes area within 1994 city limits) 17-34 acres (only includes area within 1994 city limits) 211 + 320 Regional Park acres (Lake Wilson) Walker Park Jefferson School Park Babe Ruth Combs Park TOTAL 79 acres 3 acres 49 acres 80 acres 211 acres • • • 1V. J Don Ray Grant: FYC: City: TOTAL COST: $62, 500 $15,000 $79,800 $157,300 Asbell Elementary School Request: Jim Paul, Asbell School Principal, requested Parks participation in the outdoor basketball courts located adjacent to Asbell Gym by purchasing the poles, backboards and goals for the new court. The court is used extensively after school hours, on weekends by children and adults, and during soccer games. The condition of the existing court is very poor. The School Maintenance Department has agreed to resurface the existing court plus surface an additional basketball court. Parks would joint partnership with this project by purchasing the goals for the new court at approximately $1,650. Staff recommends to fund $1,650 for the purchase of Asbell basketball goals from the Northwest Park District Green Space fund. Park Watch Ad Hoc Committee: Vandalism has continued to be a problem in our City Parks. In response to our continual problem, Kevin Crosson suggested to start a Park Watch program similar to the Neighborhood Watch program instigated by the City Police. City Police has volunteered to assist Parks with this program. The Ad Hoc Committee would be made up of a representative from City Council, Police, Parks, and two to three members from PRAB. Please volunteer if you wish to serve on this Ad Hoc Committee. JI - Green Space Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Total Units: Land Dedication: Money in Lieu: 1990 Needs: 2010 Needs: Existing Acres: Hawg Heaven Addition Grafton, Tull & Associates - Kurt Jones Chris Adams South of W. 6th (Hwy. 62), East of Razorback Rd. Southwest No priority (1994 Master Plan) 15.25 28 townhouse units=56 multi family units Lot 18 to be developed at a later date 1.12 acres $16,800 10 to 20 acres 12 to 24 acres Greathouse 5 Total (Neighborhood 7) 5 • VII. • Staff Recommendation: Green Space Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Units: Land Dedication: Money in Lieu: 1990 Needs: 2010 Needs: Existing Acres: VIII. )/f% Other Business: ix- ▪ Adjournment: Money in Lieu - not in Master Plan priority area and area is served by Bates, Fayetteville Youth Center, Greathouse and Finger Parks. Pine Valley - Phase V Crafton, Tull & Associates - Kurt Jones BMP Development Inc. East of 71 Bypass, north of Pine Valley/Pine Crest Subdivisions Northwest Not a priority area according to the 1994 Master Plan 5 5 duplex units, 1-4 plex unit = 14 multi family units .28 acres $4,200 7.5 to 15 acres (1994 Master Plan) 18 to 36 acres (1994 Master Plan) Davis Park Heritage Village park land Willow Springs, Bridgeport, Fieldstone park land Girls Softball Complex Salem Village park land Serenity park land Total (Neighborhood 12) 9 4 7 15 11 10.15 56.15 Attachments: — Green Space Monthly Report — HMR Monthly Report — PRAB Minutes from June 10, 1998 Meeting - -Special Meeting Minutes from June 24, 1998 (To be distributed at July 6, 1998 meeting) - -Asbell School Park Request - -Park Plats (Pine Valley/Pine Crest and Hawg Heaven) • • • • PRAB REGULAR MEETING JULY 6, 1998 The meeting was called to order by Chairman Ackerman at 5:30 p.m. in Room 219 of the City Administration Building. Members Present: Ackerman, Bleidt, Charboneau, Eads, Judy, Luttrell, Thiel Members Absent: Staggs Staff Present: Dugwyler, Edmonston, Nelson Guests Present: Dave Jorgensen, Bill Meadows, Jim McCord, Kurt Jones, Howard Hamilton, Ila Campbell, Kevin Renner, Tim Webb, Rodney Ryan, Dale Clark Media Present: Jill Rohrback, Morning News Julie Tribble, KIX 104 I. Approval of June 10, 1998 PRAB Minutes MOTION: LUTTRELL/THIEL The minutes from the June 10, 1998 PRAB regular meeting were approved as presented, 7-0-0. 1I. Fayetteville Youth Center The Fayetteville Youth Center previously requested $4,000,000 from the Don Ray Foundation to build a new Youth Center. The Foundation granted $62,500 to conduct a needs study for the project before approval. The Youth Center selected New Solutions to prepare an extensive' planning process to include the following outcomes: • A strategic plan to provide blueprint for FYC's future programming and operation. • A facilities master plan to translate program and operational needs into a comprehensive physical concept for meeting the needs of FYC's staff and client community. • An institutional development plan to chart a viable course for FYC's future resource development. The strategic planning, master facilities planning, and institutional development planning costs were quoted at $157,300. The Youth Center requests the City to assist in the amount of $79,800 for this vital study which is a requirement for funding. This request would need to go before City Council as soon as possible. Funding for the project is as follows: Don Ray Grant: $62,500 July 6, 1998 / Page 1 FYC: $15,000 City: $79,800 TOTAL COST: $157,300 Discussion: • Howard Hamilton, Chairman of the Fayetteville Youth Center Building and Equipment Committee, presented a funding request for a long range comprehensive planning study. There has been a history of cooperation between the Fayetteville Youth Center, the Parks & Recreation Division, and the City of Fayetteville. The Fayetteville Youth Center has provided valuable programs and has met a great need in the City of Fayetteville for its youth and its families and has contributed to the quality of life in the community. The Fayetteville Youth Center has been in a planning process for many years. The facilities have been maxed out for some time, and they are dated. FYC is a volunteer organization with a volunteer board and very small staff. Mr. Hamilton said efforts had been made to determine an avenue of expanding current facilities and programs to meet growing demands. Various methods had been discussed including soliciting private foundations for assistance. In September 1996, FYC submitted an application to the Donald W. Reynolds Foundation for a $5.4 million renovation project. In January 1997, FYC was selected as a finalist, but was later notified they were not chosen to receive the grant. Mr. Hamilton stated that the Fayetteville Youth Center was among the top three applicants, and the Foundation remains interested in their project. FYC was asked to submit a proposal to help with long range planning, but the proposal submitted was not deemed adequate. The • concern was whether the renovation plans would truly meet the long term needs of the community. In September 1997 FYC began the process of identifying sources with the expertise to provide long term planning for their facilities. Two comprehensive proposals were received, and the Youth Center Board selected New Solutions of Fayetteville, Arkansas as a proposal to submit to the Reynolds Foundation. The proposal was submitted in January 1998. The Reynolds Foundation would only fund facilities planning. FYC planners examined methods of cutting costs, but overwhelmingly concluded that all aspects of the proposal was needed. The strategic plan is a critical element of determining the facilities plan; the strategic plan, the facilities master plan, and the institutional development plan go hand in hand. Mr. Hamilton stated that the upgrade of the Fayetteville Youth Center was also a bullet point in the promotional material distributed to the community for the implementation of the HMR tax. He felt that the passage of the tax indicated the community had a desire to see the upgrade of the Youth Center facilities to continue to meet the needs of the community. The planning process would give a road map to where the Youth Center would be in upcoming years. The long range plan would indicate programming needs, demographics, and would put FYC in the position, but not necessarily guarantee, to receive a major grant from a private foundation to provide first rate facilities. Even if the grant is not received, the plan would allow other avenues of funding to be explored. July 6, 1998 / Page 2 • • Ms. Thiel asked if more than one quote had been received. Mr. Hamilton said the proposal from New Solutions was not the best price, but he felt they better understood the needs of the Fayetteville Youth Center. He felt the other proposal would have resulted in more expense. Tim Webb said interviews had been conducted with firms. New Solutions is also a local firm with interests in the community. Mr. Luttrell asked about the time frame in regards to qualifying for the foundation grant. Mr. Hamilton said proposals must be submitted by September 30 of the particular year. FYC would submit its proposal in September 1999. Proposals are acted upon by the end of the year; grants are awarded in June 2000. Possible construction could begin in spring of 2001. Mr. Bleidt asked if the Reynolds Foundation had already committed $62,500 for facilities planning. Mr. Hamilton said FYC had not taken the money because they feel like the entire process is critical. Mr. Webb said the money would not be accepted until the balance of funding had been received. The money is being reserved by the Reynolds Foundation for FYC. Mr. Ackerman said the source of funding needed to be studied. Dale Clark, Fayetteville Youth Center Director, presented a brief overview of the services offered by the Youth Center. Activities change from season to season. Presently 180 children are enrolled in summer day camps, forty children are enrolled in School Kids Connection, 60-80 drop -ins spend the day at the center, and there are numerous people involved in swimming lessons, swim team, and free swim. The hot lunch program at Asbell Elementary School boasts a daily average of three hundred participants. Five buses and three vans provide transportation to various facilities and functions including skating, bowling, and movies. Adult programs such as lap swim and water aerobics are provided. Basketball is FYC's biggest program with approximately 1800 participants in its recreational league. Approximately 500 girls are involved in the girls' softball program. FYC boasts approximately 3000 memberships. Mr. Charboneau suggested the possibility of FYC addressing needs of teens in the community. Ms. Dugwyler asked which other recreational facilities New Solutions had provided plans. Mr. Webb said New Solutions had not worked on prior youth oriented or recreational projects. Architectural services have been provided for numerous recreational facilities. Ms. Dugwyler said $157,300 appeared a bit extravagant and asked for explanation of components involved. Mr. Hamilton explained the three elements which include a strategic plan, a facilities master plan, and an institutional development plan. Outside funding sources would be developed not only for facilities but for programming and ongoing operations of the Youth Center. Part of the requirement of the Reynolds Foundation included money escrowed for long term maintenance. Ms. Dugwyler asked if needs assessment and user survey would be conducted. She said the Parks & Recreation Division would be doing the same things and suggested they could be piggybacked. She said the University of Arkansas had July 6, 1998 / Page 3 a recreation department which might be able to do the needs assessment and save • some funding. Mr. Hamilton distributed copies of the detailed proposal. Mr. Ackerman said he was certain the Reynolds Foundation would require a study which would satisfy their interests. Additionally, Mr. Ackerman said if this project moved forward and the City provided funding, communication between the two entities would be required. Mr. Ackerman said the proposal would be thoroughly studied and examination of the budget would take place as to possible sources of funding. III. Green Space Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Units: Land Dedication: Money in Lieu: 1990 Needs: 2010 Needs: Existing: Stonebridge Meadows - Phase I Jorgensen & Associates Bill Meadows South of Hwy. 16 E between Dead Horse Mtn. Rd. and Roberts Rd. Southeast This subdivision is outside of the 1994 Master Plan area and the 1994 City limits - no priority has been set in this area 37.98 acres 78 Single Family 1.95 acres $23,400 15-30 acres (only includes area within 1994 city limits) 17-34 acres (only includes area within 1994 city limits) 211 + 320 Regional Park acres (Lake Wilson) Walker Park Jefferson School Park Babe Ruth Combs Park TOTAL 79 acres 3 acres 49 acres 80 acres 211 acres Jim McCord appeared as a representative for owner Bill Meadows and project engineer Dave Jorgensen. The issue was whether to continue a previously approved acceptance of land dedication to meet green space requirement or whether it was in the City's best interest to require a monetary contribution in lieu of land dedication. The general area proposed as a park site is reflected on the master street plan to include a proposed street extension raised concerns among City staff. Mr. McCord said the developers remain committed to dedicating the land and urged the Parks & Recreation Advisory Board to stay with its original decision to accept a land dedication. The developer initially acquired approximately 313 acres, but it remains to be seen whether any further development will take place. A public golf course encompasses over 180 acres. July 6, 1998 / Page 4 • • • Mr. Ackerman said at the time PRAB accepted the land it was subject to a piece of property appropriate for the use of green space. He asked if there was a problem with the property proposed by the developer. Ms. Edmonston said the land was located adjacent to a driving range which presented problems. She cited Lake Fayetteville as a good example of the problems associated with neighboring such facilities. The proposed site is also located somewhat outside of the development. Considering the possibility of future development in the area and the uncertainty involved, Ms. Edmonston stated that staff was considering the possibility of taking money in lieu of land dedication. Mr. McCord said the owner was not adamant that the proposed park site remain as indicated and was willing to negotiate with the owner of the remaining property to acquire land suitable to the City. He suggested viewing the overall master plan and consider a regional park for this project and the entire area and let City staff work with the developer on selecting a site suitable for a regional park. Mr. Ackerman asked if the developer had worked with Parks staff on this particular 1.95 acres of land. Mr. McCord said the developer had proposed a site which has raised concerns among staff. He said the developer is willing to work with staff on an alternative site. Mr. Ackerman said had the developer worked with staff on a suitable location this issue would not have needed to be re -addressed. Dave Jorgensen said this issue had been first addressed in December 1996. He felt the proposed site was more centrally located when looking at the overall picture, however, it was difficult to pinpoint exact future development. Ms. Edmonston said this had been an ongoing issue for a number of months and the proposed site was not suitable for a park. Mr. Charboneau stated his personal opinion that a small park in this development would not be used by the residents because their primary interest would most likely be the golf course. Ms. Dugwyler said correspondence revealed that in April 1997 the property originally proposed for the green space park land requirements was not acceptable. The driving range presented a hazard and an alternative proposal was requested. Mr. Ackerman said the developers needed to work with staff on finding a suitable piece of land. IV. Asbell Elementary School Request: Jim Paul, Asbell School Principal, requested Parks participation in the outdoor basketball courts located adjacent to Asbell Gym by purchasing the poles, backboards and goals for the new court. The court is used extensively after school hours, on weekends by children and adults, and during soccer games. The condition of the existing court is very poor. The School Maintenance Department has agreed to resurface the existing court plus surface an additional basketball court. Parks would joint partnership with this project by purchasing the goals for the new court at approximately $1,650. Staff recommends to fund $1,650 for the purchase of Asbell basketball goals from the Northwest Park District Green Space fund. MOTION: THIEL/BLEIDT Ms Thiel moved to contribute $1,650 from the Northwest Park District Green Space fund for basketball poles, backboards and goals for the new court at Asbell Elementary School. July 6, 1998 / Page 5 The motion carried 7-0-0. V. Park Watch Ad Hoc Committee: Vandalism has continued to be a problem in our City Parks. In response to our continual problem, Kevin Crosson suggested to start a Park Watch program similar to the Neighborhood Watch program instigated by the City Police. City Police has volunteered to assist Parks with this program. The Ad Hoc Committee would be made up of a representative from City Council, Police, Parks, and two to three members from PRAB. PRAB discussed this issue briefly during the July 1, 1998 Special Meeting. Ms. Edmonston said Shannon Gabbard of the Fayetteville Police Department would work with the board to develop a program. Informational packets were distributed to PRAB. Ms. Judy viewed this as an educational project and said materials would be needed for the community. Mr. Ackerman said initially the ad hoc committee needed to be in place to determine a plan of implementation. Gail Eads and Matt Charboneau volunteered for the committee. Ms. Edmonston will coordinate this committee. VI. Green Space Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Total Units: Land Dedication: Money in Lieu: 1990 Needs: 2010 Needs: Existing Acres: Staff Recommendation: Hawg Heaven Addition Grafton, Tull & Associates - Kurt Jones Chris Adams South of W. 6th (Hwy. 62), East of Razorback Rd. Southwest No priority (1994 Master Plan) 15.25 28 townhouse units=56 multi family units Lot 18 to be developed at a later date 1.12 acres $16,800 10 to 20 acres 12 to 24 acres Greathouse 5 Total (Neighorhood 7) 5 Money in Lieu - not in Master Plan priority area and area is served by Bates, Fayetteville Youth Center, Greathouse and Finger Parks. Kurt Jones, a representative of Crafton, Tull & Associates, requested a determination of green space requirements. He presented a preliminary or conceptual plat of the proposed development. July 6, 1998 / Page 6 • • • • Ms. Eads said the site was relatively isolated and might be a good location for a park. Ms. Edmonston stated that herself, Ms. Dugwyler, and Bob Braswell had visited the site. Existing park land is very close. Concerns were raised over the busy traffic on Highway 62. Ms. Judy said she was not comfortable with children attempting to cross the highway to access park land. Ms. Dugwyler said there was a plainly marked crosswalk and the area was in a school zone. Mr. Bleidt said a park site would also benefit the nursing home. He shared similar concerns with Ms. Judy regarding the highway. They expressed concern with providing green space for not only this development but neighboring residents as well. They also felt that this particular was isolated due to Hwy. 62 separating it from existing park land. Mr. Charboneau questioned what could be done with park land located on a slope. Ms. Edmonston stated that with the existing parks in the area she was hesitant to take more land with this configuration in this location. Mr. Ackerman said PRAB was hard pressed to justify anything other than a land dedication unless there is a strong reason to take money in lieu of land. Ms. Thiel stated that there were a lot of parks which are under used and questioned adding another one to serve a development of 59 units. Ms. Edmonston said the area was served by existing parks. Ms. Thiel also pointed out that a recent cost share with Bates School would provide improvements to that park and make it more attractive. MOTION: LUTTRELL/THIEL Mr. Luttrell moved to take money in lieu to satisfy the green space requirement for the proposed Hawg Heaven Addition development. The motion carried 5-2-0 with Mr. Ackerman, Mr. Charboneau, Ms. Eads, Mr. Luttrell, and Ms. Thiel voting for and Mr. Bleidt and Ms. Judy voting against. VII. Green Space Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Units: Land Dedication: Money in Lieu: 1990 Needs: 2010 Needs: Existing Acres: Pine Valley - Phase V Crafton, Tull & Associates - Kurt Jones BMP Development Inc. East of 71 Bypass, north of Pine Valley/Pine Crest Subdivisions Northwest Not a priority area according to the 1994 Master Plan 5 5 duplex units, 1-4 plex unit = 14 multi family units .28 acres $4,200 7.5 to 15 acres (1994 Master Plan) 18 to 36 acres (1994 Master Plan) Davis Park 9.00 Heritage Village park land 4.00 Willow Springs, Bridgeport, Fieldstone park land 7.00 Girls Softball Complex 15.00 July 6, 1998 / Page 7 Salem Village park land Serenity park land Total (Neighborhood 12) 11.00 10.15 56.15 Kurt Jones said there was some confusion regarding the Pine Valley/Pine Crest prior land dedication. Mr. Jones felt the green space requirement for this development had been met with the previous land dedication. Ms. Dugwyler said there was no mention in previous minutes of banking property and this tract was not originally shown as part of the Pine Valley/Pine Crest development; it was marked 'future development'. Mr. Jones said it was his understanding that originally developers wanted to ensure enough park land was dedicated to cover any future development plans. Ms. Edmonston stated that staff did not believe the property was banked although more land than was required was dedicated. Mr. Ackerman said that if an agreement to bank land had been reached, it would be incumbent on the developers to produce that information. If it is determined that the property was banked the green space requirement has already been met. The issue would not have to come back before the Parks & Recreation Advisory Board. MOTION: JUDY/CHARBONEAU Ms. Judy moved to take money in lieu to satisfy the green space requirement for the proposed Pine Valley - Phase V development. The motion carried 7-0-0. VIII. Other Business: CIP Program PRAB discussed the proposed five-year capital improvement program budget at length. Discussion regarding budgeting a portion of funding for the Washington School Gym in the 1999 budget and the remaining portion in the 2000 budget was held. The Budget Coordinator did not see a problem with doing this as long as it was satisfactory with the School System. The remaining portion ($100,000) could be taken from the Skate Park/Teen Center item in the 2000 budget. Mr. Ackerman stated there were several concerns which needed to be fully addressed. He said the president of the Babe Ruth league was a contractor willing to provide labor and seek donated materials. He said we should look at how we could work with that organization, make it cost effective to our parks system, and then take a look at funding requirements. To arbitrarily say $99,000 goes into a complex without justification is difficult with the demands we have on our entire budget at this point," Mr. Ackerman said. Ms. Edmonston said the organization had requested $44,000 for the concession building. Additional funds had been allocated for ADA requirements and backstop replacements. This has been requested for a number of years. Ms. Judy questioned the timeliness of certain repairs in regards to safety and liability issues. Although we July 6, 1998 / Page 8 • • • have tort immunity, we still have the responsibility to ensure safety. Mr. Ackerman stated his position: "In regard to the overall budget, I don't feel like many of you on this board have had enough input as to the parameters of this budget. There are a number of unanswered questions in my mind that I would like clarification on. I would still like to know more about this $99,000 expenditure and several items projected in the future " He said he understood budget adjustments could be made in future years, but he felt PRAB needed to be knowledgeable in what is being budgeted and able to justify any changes in future years. Ms. Edmonston said amounts budgeted in future years for Park Land Acquisition/Development would be taken from the unfunded list. At this point of time, until we know how the neighborhoods are growing, we do not know exactly which neighborhoods would need to be developed. Next year we will determine exactly which parks need to be developed, and this will change yearly. Mr. Charboneau suggested discussing CIP issues each month in preparation of next year's budget to provide ample opportunity and time to better prepare for the budget process. Mr. Ackerman said he needed additional input before he is willing to stand before City Council and defend a five year budget he's had insufficient input to at this point of time and asked to make a decision in a minimal amount of time. Itemized descriptions of costs associated with each project was suggested. Mr. Ackerman said several years ago he had made a decision based on staff recommendation for $250,000 over two years for satellite youth center projects of which he was highly scrutinized. He said he had a difficult time with numbers with just appeared without justification. Ms. Edmonston said estimates are determined by what other cities have done, researching literatures, and by applying inflation numbers to past similar projects. She said she was very comfortable with the 1999 budgeted figures. Mr. Ackerman stated he was also concerned with the absence of maintenance in the CIP budget. Ms. Dugwyler stated that currently approximately 35% of the annual HMR revenue is going toward maintenance directly into the operating budget. Maintenance is not addressed unless it is over $10,000 in the CIP budget. Mr. Ackerman said we still did not have a sufficient maintenance program to provide maintenance at the needed level. Ms. Edmonston said additional maintenance personnel needed would be requested in the general budget. MOTION: THIEL/LUTTRELL Ms. Thiel moved to accept the 1999-2003 Capital Improvement Program budget to include $125,000 for the Washington School Gym in 1999 with the additional $100,000 in 2000 taken from the Skate Park/Teen Center item with the $30,000 remaining for the Skate Park. The motion carried 6-1-0 with Mr. Bleidt, Mr. Charboneau, Ms. Eads, Ms. Judy, Mr. Luttrell, and Ms. Thiel voting for and Mr. Ackerman voting against. Mr. Luttrell stated he shared Mr. Ackerman's concerns. He said he had dealt with July 6, 1998 / Page 9 budgets for a number of years, and budgets were just a plan. "There is no way I can look into the foreseeable future and make good judgements on every item and say this is going to be earmarked. I don't think that's fair to staff, and it's not fair to me. We'd like to be informed and have more information. I think staff has done a good job with developing this and meeting this deadline. And for that reason I second this motion to help support them. I think we are capable with Mr. Ackerman's leadership to pick up the pieces and give the directions we need to as we address them." Mr. Ackerman said his concern was timely input, justification of numbers, and a general understanding of where the money is being spent and how it was allocated so he could better inform the community of park issues. "If we have a general understanding and a concept and are part of the budgeting process going in and don't give us ten days to approve a budget we have no background on in the future. That's a real concern and consideration for this board. This is a million dollar budget. We are stewards of the HMR tax money. This community passed this tax in order to help us accomplish the things we need to do. Unless we are good stewards of that money they may take alternate actions in the future." Soccer Meeting July 13, 1998 at 7:00 p.m a General Soccer Meeting will be hosted by the Fayetteville Youth Center and the Parks & Recreation Division at the Fayetteville Youth Center white gym. Discussion will take place regarding the operation of the soccer program. A special PRAB meeting will be held just prior to this meeting at 6:30 p.m. regarding the Fayetteville Youth Center funding request. Wilson Pool Ms. Edmonston briefly reported on attendance at the Wilson Pool. The Summer Concert Series have also been well attended. Local Hero will be performing July 16 from 7:00 until 9:00 p.m. IX. Adjournment: The meeting adjourned at 8:05 p.m. MINUTES APPROVED 8-10-98 MINUTES TAKEN BY: co-i4C1 John Nelson July 6, 1998 / Page 10 •