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Home My WebLink About1998-06-10 - MinutesFAYETTEVILLE Tiff CITY OF FAYETTEVILLE. ARKANSAS • DEPARTMENTAL CORRESPONDENCE • TO: Parks and Recreation Advisory Board FROM: Conte Edmonton, Parks & Recreation Superintendent DATE: June 31998 RE: PRAB Meeting on Wednesday, June 10, 1998 at 5:30 pm, City Hall Room 219 AGENDA Approval of PRAB May 4, 1998 meeting minutes Approval of PRAB May 20, 1998 special meeting minutes II. Holcomb Elementary School Student Council Request: Holcomb Student Council requested the City to fund half of the cost for soccer goals at Holcomb School Park. Currently there are no soccer goals at the school. West Campus would build the goals. The cost of the materials is $163 and the cost of nets is $80. The Parks Division reconunended the nets be purchased by the Student Council because they will need to be taken down after use and stored in the school. See attached letter. Staff recommends to fund $82 from the Northwest Park District Green Space fund. PRAB MOTION: III. Salem Village Land Donation Request: Robert Whitfield, Project Manager of Salem Village, P.U.D. offered to donate an additional eight acres along Clabber Creek that adjoins the current 3.59 acres of park land. Bill Ackerman and Connie Edmonston visited the site with Mr. Whitfield in April. A small portion of the creek near the gazebo will remain with the property owners association for recreational purposes. The land is in the floodway and considered as wetlands. Use is limited by the U.S. Corp of Engineer's Wetlands. This land was considered as part of the P.U.D. requirement for the development. The Planning Office stated there is no provision prohibiting Parks from accepting land used as part of the P.U.D. requirement, however it has never been done before. Clabber Creek extends to the east running through Razorback Golf Course and intersects Hamstring Creek west of Bridgeport Subdivision. See map for possible trail corridor. During the discussion of the original 3.59 acres obtained from the green space requirement, the developer's covenants stated: "The Floodway, Recreational Green (Tract Three), and Natural Park shall be accessible to the public, subject to wetland restrictions 1 and trail designation approved by the U.S. Army Crops of Engineers." This land would help Parks begin to acquire a trail corridor along Clabber Creek and possibly to Hamstring Creek. At some point, there would be private property to be obtained for the extension. PRAB MOTION: IV. Walker Park Parking Lot: J & L Construction received the low bid for the construction of the Walker Park parking lot at $188,500 with a continency of $18,850 totaling $207,350. The bid approval will be on the June 16, 1998 City Council Meeting. The bid was more than anticipated. Staff recommends for PRAB to approve $23,000 from the Green Space Fund - Southeast Park District. The Walker Park Sr. Citizens, $25,000 from Green Space will be rebudgeted in 1999 Capital Improvement Program. PRRb marl of\'• V. Ordinance Amendment: PRAB recommended to increase the ballfield fees for tournaments at the February 11, 1998 meeting. In view of the fees changing periodically based on the rising costs of maintenance and utilities and being comparable with surrounding citys' fees, the City Attorney counseled the ordinance could be amended allowing the Parks and Recreation Superintendent to establish the fees. Attached is a copy of the ordinance amendment for your approval. PRAB MOTION: VI. 5 Year Capital Improvement Program (CIP): Parks Staff is in the process of planning the 5 year CIP. A Facilities Committee meeting will be set to review the plan before the July PRAB meeting. VII. Other Business: VIII. Adjournment: Attachments: Green Space Monthly Report HMR Monthly Report PRAB Minutes May 4, 1998 Special PRAB Minutes May 20, 1998 Holcomb Request Salem Village Land Donation - Plat Salem Village Land Donation - Creek trail Ordinance Amendment 2 • • • PRAB REGULAR MEETING JUNE 10, 1998 The meeting was called to order by Chairman Ackerman at 5:30 p.m. in Room 219 of the City Administration Building. Members Present: Ackerman, Bleidt, Charboneau, Eads, Judy, Luttrell, Thiel Members Absent: Staggs Staff Present: Edmonston, Dugwyler, Nelson Guests Present: None Media Present: Tom Erpelding, NWA Times Jill Rohrback, Morning News Julie Tribble, KIX 104 I. Approval of PRAB May 4, 1998 meeting minutes • Approval of PRAB May 20, 1998 special meeting minutes • MOTION: THIELBLEIDT The minutes from the May 4, 1998 and the May 20, 1998 PRAB meetings were approved as presented, 7-0-0. II Holcomb Elementary School Student Council Request: Currently there are no soccer goals at the elementary school, and the Holcomb Student Council has requested the City to fund half of the cost for goals at Holcomb School Park. Ms. Edmonston said the goals would also be utilized for recreational purposes after school hours and on weekends. The cost of the materials is $163, and the cost of the nets is $80. West Campus would build the goals. The Parks Division recommended the nets be purchased by the Student Council because they will need to be taken down after use and stored in the school to deter vandalism or theft. JUDYBLEIDT Ms. Judy moved to fund $82 from the Northwest Park District Green Space fund for soccer goal materials for Holcomb Elementary School. The motion was approved 7-0-0. June 10, 1998 / Page 1 PRAB Regular Meeting III Salem Village Land Donation Request: Robert Whitfield, Project Manager of Salem Village, P.U.D. offered to donate an additional eight acres along Clabber Creek that adjoins the current 3.59 acres of park land. Mr. Ackerman and Ms. Edmonston visited the site with Mr. Whitfield in April. A small portion of the creek near the gazebo will remain with the property owners association for recreational purposes. The land is in the floodway and considered as wetlands. Use is limited by the U.S. Corp of Engineer's Wetlands. This land was considered as part of the P.U.D. requirement for the development. The Planning Office stated there is no provision prohibiting Parks from accepting land used as part of the P.U.D. requirement, however it has never been done before. Clabber Creek extends to the east running through Razorback Golf Course and intersects Hamstring Creek west of Bridgeport Subdivision. During the discussion of the original 3.59 acres obtained from the green space requirement, the developer's covenants stated: "The Floodway, Recreational Green (Tract Three), and Natural Park shall be accessible to the public, subject to wetland restrictions and trail designation approved by the U.S. Army Corps of Engineers." This land would help Parks begin to acquire a trail corridor along Clabber Creek and possibly to Hamstring Creek. At some point, there would be private property to be obtained for the extension. Mr. Ackerman said because this area was part of a floodway and wetlands area, there would be very little we could do other than make it a nice environment for people to walk and enjoy. There are very few wetlands properties in existence in the immediate area, and Mr. Ackerman felt this would enhance the parks system. Very little maintenance would be required. Ms. Eads asked if the walking area would remain natural. Mr. Ackerman said there was a natural walking path already started which would probably continue. Ms. Edmonston said the addition of foot bridges or any development would have to be approved by the U.S. Army Corps of Engineers. THIEL/LUTTRELL Ms. Thiel moved to accept the gift of land donation of eight acres along Clabber Creek from Robert Whitfield. The motion was approved 7-0-0. IV. Walker Park Parking Lot: J & L Construction received the low bid for the construction of the Walker Park parking lot at $188,500 with a contingency of $18,850 for a total of $207,350. The bid was more than anticipated, but authorities have said this cost is in line for the 100 parking spaces proposed. Staff recommends for PRAB to approve $23,000 from the Green Space Fund - Southeast Park District. The Walker Park Sr. Citizens facility, $25,000 from Green Space, will be June 10, 1998 / Page 2 • • • • • PRAB Regular Meeting rebudgeted in the 1999 Capital Improvement Program. Ms. Edmonston reported this project is on the June 16, 1998 City Council Agenda, but it has been pulled from the consent agenda due to a concem over the Songbird Act of 1908. Staff is researching to uncover what this law entails. The architect has done an excellent job minimizing the number of trees which would be removed. )3LEIDT/CHARBONEAU Mr. Bleidt moved to approve $23,000 from the Green Space Fund - Southeast Park District for this project and the transfer of $25,000 from Green Space budgeted for the Walker Park Sr. Citizens Center and rebudgeted in the 1999 Capital Improvement Program. The motion was approved 7-0-0. V. Ordinance Amendment: PRAB recommended to increase the ballfield fees for toumaments at the February 11, 1998 meeting. In view of the fees changing periodically based on the rising costs of maintenance and utilities and being comparable with surrounding cities' fees, the City Attomey counseled the ordinance could be amended allowing the Parks and Recreation Superintendent to establish the fees. Mr. Bleidt said on a state wide and national level in regards to use fees for parks, most of the time there is some sort of entity that is accountable directly to the people be it a commission or an elective body and questioned if the PRAB needed to examine the fee structures. Ms. Edmonston said the softball board also looked at fee structures. Mr. Ackerman felt this was appropriate, and these types of decisions can be made at the staff level. THIEL/EADS Ms Thiel moved to recommend to City Council an ordinance amendment allowing the Parks and Recreation Superintendent to establish ballfield fees for tournaments. The motion was approved 7-0-0. VI. 5 Year Capital Improvement Program (CIP): Parks Staff is in the process of planning the 5 year CIP. A Facilities Committee meeting will be set to review the plan before the July PRAB meeting. Ms. Edmonston encouraged PRAB input on the 5 year Capital Improvement Program June 10, 1998 / Page 3 PRAB Regular Meeting VII. Other Business: Ms Judy inquired about the Sutton Street property. Ms. Edmonston said there was no word at this time regarding the offer made by the City. There was also some discussion regarding the status of the property located at the old water treatment facility on Mt. Sequoyah in regards to a park. The City has been working on the area, but at this time no official decision has been made as to how the property will be used. VIII Adjournment: The meeting adjourned at 6:00 p.m. MINUTES APPROVED: 7- 6 - 98 MINUTES TAKEN BY: qa-ie� ( 77 &Len Transcribed 6/11/98 9:52 a.m. John . Nelson • • June 10, 1998 / Page 4 •