HomeMy WebLinkAbout1998-04-23 - MinutesFAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS • DEPARTMENTAL CORRESPONDENCE TO: Parks and Recreation Advisory Board Members FROM: Nancy Dugwyler, Asst Parks and Recreation Supt. DATE. April 14, 1998 SUBJECT: Rescheduled Special PRAB Meeting The Special Meeting that was originally scheduled for April 9, 1998 has been rescheduled for April 23, 1998 at 4:00 pm. We will meet at the Fayetteville Youth Center van and travel to visit the proposed site of a BMX Bike facility in Combs Park and to the proposed subdivision on Owl Creek. Please dress for the weather and be prepared to walk over all kinds of terrain. We will not be stopping at the Babeallfields to see the Batting cages. We ask that you try to see these batting cages on your own time. Also, there are batting cages that are in good shape at the Tyson Complex in Springdale. This will give you an idea of good and bad examples. After we visit the Owl Creek property, we will go to City Hall, Room 111, to begin discussions on the School/Park lease agreement. If you have any questions, please contact me at 444-3472. • • • PRAB SPECIAL MEETING APRIL 23, 1998 Parks and Recreation Advisory Board members and staff met at 4:00 p.m. at the Fayetteville Youth Center, boarded a van, and made on- site visits to the proposed Owl Creek Subdivision and a portion of Combs Park on Pump Station Road. Members Present: Ackerman, Eads, Judy, Staggs, Thiel Members Absent: Staff Present: Guests Present: Media Present: I. GREENSPACE Development: Engineer: Owner: Developers: Location: Park District: Priority: Total: Approximately 60 Units: 206 single family Land Dedication: 5.15 acres Money in Lieu: $77,250 1990 Needs: 6.5 - 13 acres 2010 Needs: 9-18 acres Bleidt, Charboneau, Luttrell Edmonston, Dugwyler, Nelson, Rogers Mike Anderson None "Owl Creek Subdivision" - WILL BE RENAMED EDA - Engineering Design Associates Mark Margess and Dan Dykema West of 71 Bypass, South of Hwy. 16, Persimmon & 46th Street SW 3 corner of Existing Acres: 3.2 acres plus future phases of Meadowlands Subdivision Outstanding Features: This development is over 100 units and over 40 acres. Park land is required unless a waiver is requested from the City Council. On-site discussion was held regarding the proposed Owl Creek Subdivision. Drainage issues were raised; judging from the natural configuration of the land, street and roof runoff would flow into the existing creek across proposed park land. April 23, 1998 / Page 1 PRAB Special Meeting When asked if concrete culverts would be installed to provide an outlet into the creek, Mr. Anderson said it would rely on what engineering determined necessary to allow drainage from the street. PRAB members also inquired about possible improvements seemingly proposed by developers at the April 6, 1998 Regular PRAB meeting. Mr. Margess stated the developers' intentions were not just to dedicate the land; as developers they would like to also put in picnic benches and barbecue pavilions and not have them be exclusively for the subdivision. Ms. Dugwyler said it needed to be understood prior to a commitment by developers that any amenities had to meet current park standards. Mr. Anderson said he could not speak for the developer. Mr. Staggs asked about the possibility of the developer constructing a walk bridge over the creek to access land on the other side. Mr. Anderson said he did not see that as an unreasonable request. Mr. Ackerman said he could foresee long term, on going maintenance problems, and the developer would have to clean up the area considerably. It was suggested that perhaps a property owner's association could maintain the land, but that idea was not favored. Ms. Dugwyler said she wasn't comfortable with that notion because once the land was given as a park, it would be the city's responsibility to maintain it. Ms. Edmonston said this would not be our only chance to acquire land because the future would present new developments in the area. Ms. Dugwyler stated that the 2010 recommended acres needed for neighborhood 9 according to the 1994 Master Plan Neighborhood Needs Assessment is 3-12 acres. Straight-line distances to other parks: 5/8 mile to Meadowlands park land; 1 1/4 miles to Heritage Village park land; 7/8 mile to Willow Springs park land; 1 1/4 miles to Bryce Davis Park. Maintenance problems were a key issue. Mr. Anderson said this particular property was not the typical flood plain the parks were used to getting. He said the landscape provided a pretty setting with a meandering creek which gave it character. Mr. Ackerman said there were three options: take the land with assurances that the developers would develop to a degree satisfactory for park use; ask for money in lieu and request a waiver from City Council; developers could present another proposal. Mr. Anderson said from an economic standpoint it would not be feasible for developers to present another proposal. Ms. Thiel said the area really wasn't conducive for a park, and she felt because the land wasn't developable it would most likely remain a green space. MOTION: THIEL/STAGGS April 23, 1998 / Page 2 • • • • • • PRAB Special Meeting Ms. Thiel moved to accept money in lieu of land and request a variance from City Council regarding Owl Creek Subdivision. The motion carried 5-0-0. The Parks and Recreation Advisory Board felt their decision was justified because the proposed park land is located in a Flood Way and Flood Plain area, is not on a trail or greenway route and would create a costly maintenance situation, and felt the amount of undeveloped land in the area would provide future opportunities to acquire more appropriate park land. II. WALKER PARK FIELDS #6 & #8 BLEACHERS Ms. Edmonston reported that the bleachers on field #6 at Walker Park are board bleachers which are unsafe as far as structure and splintering of wood, and they are not aesthetically pleasing. The bleachers ordered for field #8 were not the correct size. That is why the cement bleacher pads are substantially larger than the existing bleachers. Staff proposes to move the small bleachers on field #8 to field #6. There is not much room between the fields. To have proper seating capacities, one additional bleacher is needed at field #6. Two new bleachers would be installed on field #8. Ms. Edmonston said there was green space money for the bleachers. MOTION: THIEL/JUDY Ms. Thiel moved to allocate up to $9,000 of green space funds for the purchase of bleachers for field #6 and field #8 at Walker Park. The motion carried 5-0-0. III. BATES PARK PLAYGROUND REQUEST FOR MATCHING FUNDS Ms. Edmonston said Bates Elementary School principal, Fay Jones, has partnered with the University of Arkansas, the Cherokee Nation, and the Walton Family Foundation on a playground. Bates School is requesting matching funds. MOTION• THIEL/JUDY Ms. Thiel moved to allocate up to $29,000 of green space April 23, 1998 / Page 3 PRAB Special Meeting matching funds for the construction of a playground at Bates School Park, of which the playground will be installed by the school system and will be ADA accessible from the school to the park. The motion carried 5-0-0. IV. REQUEST FOR BATTING CAGES AT WALKER PARK Rex McGill reported at the April 6, 1998 Regular PRAB Meeting that both the fall and the spring baseball leagues had voted unanimously to build batting cages at Walker Park. This vote came after the PRAB had declined to participate in a cost share proposal. The league has requested PRAB approval to construct the batting cages. Ms. Edmonston said that a University of Arkansas graduate level class had taken this as a project regarding location and design. MOTION: STAGGS/THIEL Mr. Staggs moved to grant permission to the baseball leagues at Walker Park to construct batting cages with the provision they work with staff on aesthetics and location and with the understanding the leagues are expected to provide upkeep and maintenance of the batting cages to park standards. The motion carried 5-0-0. V. BMX PROPOSAL PRAB members and staff visited a portion of Combs Park on Pump Station Road that is being considered for lease to the BMX group for the construction of a bicycle motocross track. However, several questions were raised regarding the group's development plans and lease restrictions on the land in question. These are questions staff are actively working to pursue answers. VI. GREEN SPACE Development: Engineer: Owner: Location: Easton Park Jorgenson TAJJMMK FARM, INC. North of Hwy. 45, East of Crossover Park and April 23, 1998 / Page 4 • • • • Park District: Priority: Total Acres: Units: 169 Land Dedication: Money In Lieu: 1990 Needs: 2010 Needs: Existing Acres: Vandergriff School Northeast This property was the 1994 Master priority has been 76.5 PRAB Special Meeting outside the city limits when Plan was completed, so no established. Single Family Units 4.23 acres $63,375 .8 to 1.7 acres 1.5 to 3 acres 55.42 (Crossover Park -20, Lake Fayetteville East -25; Brookbury-5.42) Outstanding Features: This development is over 100 units and over 40 acres. Park land is required unless a waiver is requested from the City Council. This property was visited by the PRAB on February 11, 1998. A meeting was held on April 23, 1998 at the request of the developer. The developer requests that the PRAB recommend to City Council that the northwest park land be taken plus money in lieu for the remainder. The remaining money is $26,250 based on 169 single family units. [See Special Meeting minutes attached] MOTION: THIEL/STAGGS Ms. Thiel moved to rescind the prior motion of February 11, 1998 and make a new motion. The new motion was to accept 2.48 acre park land in the northwest section and accept money in lieu to satisfy the balance of the green space requirements. Motion carried 5-0-0. The total land requirement for this development is 4.225 acres. The 2.48 acre park land parcel will satisfy the requirement for 99 single family units. The remaining 70 units, at $375 per unit, equals $26,250. February 11, 1998 motion rescinded: April 23, 1998 / Page 5 Castyn Village development, non inclusive will, ckin iguLalion SaL7ecL to PRAB Special Meeting of the Nm,d itself, d yne irt[.tt raLKs stair approval. otion ca,.,.ie • y s.«p It .. to Mr. Ackerman said the justification for the amended motion is the fact that Crossover Park is adjacent to this development which will satisfy the needs of that community as far as parks and green space is concerned. Ms. Edmonston said the other land did not meet the physical characteristics we wanted for a park. Mr. Ackerman talked about latest developments which had been brought to his attention regarding Serenity Springs. There have been concerns about maintenance issues of ponds and concerns regarding the interpretation between green space, public space, and the PUD requirement that the developer has to meet. This issue will be discussed when presented to the Parks & Recreation Advisory Board. Meeting adjourned at 6:30 p.m. Minutes taken by John Nelson to April 23, 1998 / Page 6 • • • Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Units: Land Dedication: Money In Lieu: 1990 Needs: 2010 Needs: Existing Acres: Outstanding Features: GREEN SPACE EASTON PARK Special Meeting April 23, 1998 Easton Park Jorgenson TAJJMMK FARM, INC. North of Hwy. 45, East of Crossover Park and Vandergriff School Northeast This property was outside the city limits when the 1994 Master Plan was completed, so no pnority has been established. 76.5 169 Single Family Units 4.23 acres $63,375 .8 to 1.7 acres 1.5 to 3 acres 55.42 (Crossover Park -20, Lake Fayetteville East -25, Brookbury- 5.42) This development is over 100 units and over 40 acres. Park land is required unless a waiver is requested from the City Council. This property was visited by the PRAB on February 11, 1998. On that date the PRAB voted to "accept the split parcel plan with one site being 2.08 acres and the second site being the remaining acreage needed to satisfy the green space requirement of the Easton Village development, non- inclusive on the pond itself, with configuration subject to the approval of the Parks and Recreation Advisory Board or staff and any improvements to be done with Parks staff approval " A meeting was held on April 23, 1998 at the request of the developer. In attendance were Connie Edmonston, Nancy Dugwyler, Bill Ackerman, the developers attorney, the developers engineer, Gary Atha and Don Cozort. The developer asked us to reconsider our decision and take the pond and they maintain this area or just take the area around the pond. This request was not favored by staff. The developer now requests that the PRAB recommend to City Council that the northwest park land be taken plus money -m -lieu for the remainder. The remaining money is $26,250 based on 169 single family units. Staff recommends that this recommendation be taken to City Council for a waiver.