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Home My WebLink About1998-04-06 - MinutesMONDAY, APRIL 6, 1998 REGULAR PRAB MEETING NAME (Please Print) 'GROUP REPRESENTING dAns kruetr 40H, 517cx� Prate &in,/ 7z4u»A ..5-.6.9710,-) Sia tc�/ / Paafl ti.Zi v 71%a&v1/7 Li4At lYmY ,,on.oposat di:va 7 .7at€d Bm✓ .nnanoof e >177.44, 72.17aZdg"7 S & et41nn Dlaton aaooc: d? fe5 Y77ank Y/7anata-i v, v • • • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: PARKS AND RECREATION ADVISORY BOARD FROM: PARKS AND RECREATION DIVISION DATE: April 1, 1998 SUBJECT: PRAB MEETING ON MONDAY, April 6, 1998, AT 5:30 PM IN ROOM 219 OF THE CITY ADMINISTRATION BUILDING I. Approval of PRAB Minutes - March 2, 1998 Meeting II. Introduction of new Parks & Recreation Advisory Board Member, Gail Eads - Dugwyler III. Park Patrol Report - Police Department IV. BMX request update - Marvin Light V. GREENSPACE Development: Engineer: Owner: Developers: Location: Park District Priority: Total: Units: "Owl Creek" - WILL BE RENAMED EDA - Engineering Design Associates Mark Marqess and Dan Dykema West of 71 Bypass, South of Hwy 16, corner of Persimmon & 46th Street SW 3 Approximately 60 206 single family Parks and Recreation Advisory Board Page 2 •May 1, 1998 Land Dedication: 5.15 acres Money in Lieu: $77,250 1990 Needs: 6.5 - 13 acres 2010 Needs: 9 -18 acres Existing Acres: 3.2 acres plus future phases of Meadowlands Subdivision, 5/8 mile to Meadowlands, 1 1/4 mile to Heritage, 7/8 mile to Willow & 1 1/4 mile to Davis Outstanding Features: This development is over 100 units and over 40 acres. Park land is required unless a waiver is requested from the City Council. • • VI. Fayetteville Fall Baseball update on request of batting cages - Rex McGill VII. School/Park Lease Agreements - Dugwyler VIII. Sutton Street property update - Dugwyler IX. OTHER BUSINESS • • • Parks and Recreation Advisory Board Page 2 March 27, 1998 *PLEASE READ THROUGH THESE ATTACHMENTS BEFORE THE BOARD MEETING ON April 6thf ATTACHMENTS: • 1998 PRAB Member Listing • Monthly Green Space Report by Kim Rogers • HMR Report by Kim Rogers • Special Meeting minutes from March 4, 1998 • Special Meeting minutes from March 12, 1998 • Sutton Street property - letter from Cynthia Christie Peven • Park board to pursue purchase of property article in the Morning News • Ignore the Hog City whiners article from the NWA Times • Sowing the seeds article from the NWA Times • Park proposal pondered article from the NWA Times • Columnist: Park land is a priority for our city article from the NWA Times written by Aaron Bleidt • Memo from Nancy Dugwyler concerning the new school lease agreements • City of Fayetteville Staff Review Form - Management signing off on the new school lease agreements • copy of the new - school lease agreements • copy of the old - school lease agreements • U of A Cooperative Extension Service Recreation Trends newsletter * The March 2, 1998 Minutes were sent out earlier this month per Bill Ackerman's request The meeting in Room 219 PRAB REGULAR MEETING APRIL 6, 1998 was called to order by Chairman Ackerman at 5:30 p.m. of the City Administration Building. Members Present: Staff Present: Guests Present: Media Present: BUSINESS: Ackerman, Bleidt, Charboneau, Eads, Judy, Luttrell, Staggs, Thiel Dugwyler, Nelson, Rogers Marvin Light, Steven Faust - BMX Proposal; Mike Anderson, Mark Margess - Engineering Design Associates; Chris Krueger, Wyit Wright - Sutton Street property Rusty Garrett, Northwest Arkansas Times Julie Tribble, KIX 104 I. MOTION: BLEIDT/JUDY The Minutes from the March 2, 1998, PRAB regular meeting were approved as presented, 7-0. (Staggs arrived at the meeting late] II. Introduction of new Parks & Recreation Advisory Board Member, Gail Eads - Dugwyler Ms. Dugwyler introduced and welcomed Gail Eads to the Parks & Recreation Advisory Board. • .. Item forwarded to next agenda IV. BMX - Marvin Light Marvin Light and Steven Faust appeared at the November 3, 1997 April 6, 1998 • Page 1 regular PRAB meeting. The American Bicycle Association (ABA) would construct a bicycle motocross track free contingent on a land dedication for a period of five years. Mr. Light said he had met with Ms. Dugwyler and looked at three different possible sites. After visiting land near Combs Park on Pump Station Road, it was determined that this area would be suitable. Ms. Dugwyler suggested that PRAB members visit this site with the BMX project in mind. V. GREENSPACE Development: "Owl Creek" - WILL BE RENAMED Engineer: EDS - Engineering Design Associates Owner: Developers: Mark Margess and Dan Dykema Location: West of 71 Bypass, South of Hwy. 16, corner of Persimmon and 46th Street Park District: SW Priority: None - Outside of the 1994 Master Plan Total: Approximately 60 Units: 206 single family Land Dedication: 5.15 acres Money in Lieu: $77,250 1990 Needs: 6.5 - 13 acres 2010 Needs: 9 - 18 acres Existing Acres: 3.2 acres plus future phases of Meadowlands Subdivision Outstanding Features: This development is over 100 units and over 40 acres. Park land is required unless a waiver is requested from the City Council. Mike Anderson, a representative of Engineering Design Associates, requested the opinion of the PRAB as to whether this particular piece of property would be adequate for a park. Mr. Anderson distributed pictures of the property for viewing. The area being proposed for land dedication includes a creek and would encompass both sides of the stream. Mr. Anderson said he would like the PRAB to also entertain the idea of accepting a forty -foot wide drainage channel which would providea link from the park to the subdivision. Ms. Dugwyler inquired as to whether this land was classified as flood way or flood plain; Mr. Anderson said it was both. Ms. Dugwyler recommended an on-site visit. Due to the developer's request to expedite this matter, the PRAB tentatively scheduled a meeting for Thursday, April 9 at 5:15 p.m. at the Fayetteville Youth Center. Page 2 • April 6, 1998 • • • • • • Mr. Margess said the developers' intentions were not just to dedicate the land; as developers they would like to also put in picnic benches and barbecue pavilions and not have them be exclusively for the subdivision. Mr. Margess said currently the site required no major maintenance. He also suggested the possibility of playground equipment being a nice addition and if maintenance became an issue then the idea of the property owner's maintaining it could be explored. Ms. Rogers reminded everyone that the subdivision would be renamed in the near future. VI. Fayetteville Fall Baseball - Rex McGill Mr. McGill said that after the PRAB decided not to participate in the cost of batting cages at Walker Park, the fall and spring leagues voted unanimously to build them. Mr. McGill requested permission for construction to begin. Mr. Ackerman pointed out that although the organization purchases the materials and constructs the cages, they would be city property as long as they were associated with the facilities. Ms. Dugwyler does not favor the construction of batting cages at Walker Park. She feels that Walker Park is currently filled to the maximum and batting cages quickly become an eyesore. Mr. Ackerman inquired about the long-term maintenance plans. Mr. McGill said that obviously there were a turnover of people in the organization, but the batting cages were something everyone wanted. He said that the cages would improve the facilities and provide extra safety. Ms. Dugwyler said that members of the baseball organization have requested assistance in field preparation due to the expense, but now they are wanting to add yet another facility which would require an expense to maintain. Mr. McGill said everyone else in Fayetteville get their fields prepped; he feels it is unfair that they do not. He said he is president of the fall league, and they hire their own maintenance. Ms. Judy said she would like to look at an existing batting cage. Mr. Charboneau said he did not see a serious maintenance issue due to the age of the participants. Mr. Staggs said he saw no reason to prolong making a decision. PRAB members will look at the batting cages at Babe Ruth Park on Thursday and make a final decision on this matter. Parks staff will contact Mr. McGill on Friday. [For the record: Babe Ruth Park • In 1990 the city contributed $331 for cement pads. The Babe Ruth Association donated funds for the construction of batting cages. Source: 1997 Annual Report, Park History, pg. 82] April 6, 1998 • Page 3 VII. School/Park Lease Agreements - Dugwyler Ms. Dugwyler presented PRAB members with copies of the existing lease agreements and copies of the proposed new agreements. This proposed lease agreement does not include the gymnasiums and deals strictly with the park areas. The existing lease agreements expire April 10, 1998. Mr. Bleidt was concerned with verbiage in the proposed agreement. Mr. Ackerman said the situation has changed in recent years, and he is concerned that the schools have not had any input. He said the school system needed to review this contract; he did not want to present a unilateral contract. Mr. Ackerman said the existing contract is twenty-five years old, and there has been considerable changes. He said it would be prudent to review the contract, work through the details, and develop a program that would work long-term for both parties. Ms. Dugwyler said that this has been presented to the PRAB three times since the first of the year, and a decision needed to be made. Ms. Dugwyler said she was requested to provide copies of the existing and proposed lease agreements to PRAB members, so they could be reviewed and discussed at tonight's meeting. "This is basically the same agreement which has worked very well for the past twenty-five years," Dugwyler said. The PRAB decided to review this at Thursday's special meeting if time permitted or to call a Facilities Committee meeting at a later date. VIII. Sutton Street property update - Dugwyler Ms. Dugwyler said that following the PRAB's decision to negotiate a price on the Sutton Street property, the city has hired an appraiser to determine the value of the land. The appraisal should begin tomorrow and will take approximately ten days to two weeks to complete. Mr. Ackerman said all that was being done currently is determining a buying price; the PRAB would decide if it was reasonable and justifiable. Mr. Wyit Wright asked if public comment would be accepted. Mr. Ackerman said once a price was obtained that discussion.would be opened and public input would be received. He did not see any reason why this issue would require any special meetings. "I think the next time we would probably bring up this issue would be at our next regular board meeting," Ackerman said. Mr. Bleidt said he was concerned with public notice regarding special meetings and recommended when possible giving one week notice and utilize City Hall rooms for working meetings. Page 4 • April 6, 1998 • • IX. OTHER BUSINESS Meeting adjourned at 6:35 p.m. MINUTES APPROVED: MINUTES TAKEN BY: MAY 41998 V`72eild-on John Nelson April 6, 1998 • Page 5