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HomeMy WebLinkAbout1997-09-08 - Minutes• • • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: FROM: DATE: SUBJECT: PARKS AND RECREATION ADVISORY BOARD Dale D. Clark, Parks & Recreation Director August 29, 1997 PRAB MEETING ON MONDAY, September 8, 1997, AT 5:30 PM IN ROOM 326 OF THE CITY ADMINISTRATION BUILDING I. Approval of PRAB Minutes - August 4, 1997 - Regular Meeting ii. Announcement of Dudley Dawson to our Parks' Staff as the new Program Coordinator - Clark IIi. Survey of Mudcreek/Gulley park land completed - Clark IV. Committee assignments to new Board member, Jan Judy - Clark V. Washington School Lease Agreement - Clark VI. Proposal on increasing the Green Space money in lieu formula - Dugwyler Vii. Happy Hollow school playground and poured -in-place fall safe material has been completed with the assistance of our Green Space matching funds - Clark VIII. Public Meeting date changes - Dugwyler IX. Update on Summerfield Subdivision P.R.A.B. proposal to take Parcel A and Parcel B land - Clark X. Update on Fayetteville Apartment Development P.R.A.B. proposal to take money in lieu - Clark XI. Update on proposed Lake Sequoyah property sale of 0.31 acres from City Council - Clark Parks and Recreation Advisory Board • Page 3 September 9, 1997 • • XII. Update on Botanical Garden Society Lake Fayetteville land lease agreement from the 9/2/97 City Council meeting - Clark XIII. Parks' Project Status Report - Clark XIV. OTHER BUSINESS ATTACHMENTS: • Green Space Report • HMR Report • Budget Committee Special Meeting of 7/29/97 • Facilities Committee Special Meeting of 8/5/97 on Harmon Track • Special Meeting on Botanical Garden Society 8/26/97 • • • • PRAB REGULAR MEETING SEPTEMBER 8, 1997 The meeting was called to order by James at 5:30 p.m. in Room 326 of the City Administration Building. Members Present: Bleidt, James, Judy, King, Staggs, Thiel, Waite Members Absent: Ackerman - Out of town Staff Present: Clark, Dawson. Dugwyler, Nelson, Perkins, Rogers Guests Present: None Media Present: Jill Smith, Morning News BUSINESS: 1. MOTION: THIEIJBLEIDT The Minutes from the August 4. 1997. PRAB regular meeting were approved unanimously 7-0. I1. Announcement of Dudley Dawson to our Parks' Staff as the new Program Coordinator - Clark Clark introduced Dudley Dawson as a new staff member. Dawson has spent several years as a sportswriter and was the sports editor at the Northwest Arkansas Times. Dawson also has a radio show on Monday nights. III. Survey of MudcreeWGulley park land completed - Clark Clark: The survey has been completed. We have driven some iron stakes in the ground. We will identify those with permanent metal markers. These will be tall enough to see and hopefully will be attractive. They will mark any change to the boundary line as it moves up and down. We gave the residents along Country Way fifty feet, we are making sure everything belonging to the neighbors is off of park property. We will also begin working on the trail. We have had engineers out there because there are a couple of ditches we will have to cross By the end of the year, we will be able to go up and down the trail. I'm not saying it will be paved, but we are working on the trail going from Azalea to Gulley Park. Page 1 • • • PRAB Regular Meeting September 8, 1997 IV. Committee Assignments to new board member, Jan Judy - Clark Clark told the PRAB that new committee member, Judy, should be appointed to the committees vacated by her predecessor. Those committees are the Facilities Committee and the Program/PR Committee. V. Washington School Lease Agreement - Clark Clark: We have been working with Washington Elementary School, we have visited the site, but we have not received a legal land lease agreement to work with them on their proposal. I have visited with Mr. Turrentine, and he sent the agreement to his surveying staff. They are working on it. There has to be a resolution passed or some agreement with the city on the lease agreement. The school Board also needs to approve the lease. To put the horse before the cart, the school has asked us to help. I believe we have all agreed to help; they are trying to finalize how much we are going to help. It is my recommendation, based upon their request, to help with the hard surface on the playground, basketball goals, and tetherball poles. I believe the amount of $8,200 would cover our part of the financial obligation to assist them with that contingent on receiving the approved land lease agreement. Rogers: The $8,200 would be for the concrete pad and four basketball goals The specifications on the basketball goals have been upgraded for vandalism purposes. The price per pair is $1,635; their amount was $700 per pair. King: The $8,200 only includes the pad and four basketball goals but not the tetherball poles? Rogers: Yes. Although the tetherball poles were included in the original request, the PRAB only approved the pad and four basketball goals from Washington's request list. Clark: The funds would come from the green space southwest quadrant. MOTION: WAITE/KING The PRAB moved to contribute up to $8,200 from green space funds to assist Washington Elementary School in playground development/improvement after the land lease agreement is finalized. Motion approved unanimously 7-0. VI. Proposal on increasing the Green Space money in lieu formula - Dugwyler Dugwyler presented to the PRAB data obtained from several real estate groups in the city. The prices received are average per acre and vary widely depending Page 2 • • • PRAB Regular Meeting September 8, 1997 on location within the city. Dugwyler stated there had to be one price used for the entire city and could not be divided across town into quadrants. The average of the prices obtained is $15, 000 per acre. When this formula was reviewed in 1994, the figure arrived at was $12,000 which was a 33% increase from the previous amount. Thiel stressed concern that $15,000 per acre may be too low. She suggested to avoid facing this issue again relatively soon that perhaps we should consider raising it a maximum percent. Bleidt said he was not comfortable going over $15, 000 based on the data received. King said we have to consider the low end of the spectrum as well. MOTION: KING/WAITE The PRAB recommended to City Council to amend the green space ordinance to reflect an increase of the money in lieu formula to be based on an increase from $12,000 per acre to $15,000 per acre. Motion approved unanimously 7-0. VII. Happy Hollow school playground and poured -in-place fall safe material has been completed with the assistance of our Green Space matching funds - Clark Clark said the poured -in-place surface adds an additional h to 1/2 to the initial cost, but it seems in the long run that maintenance will be much Less. It is a much cleaner surface, and it stays underneath the equipment where it is supposed to be. In the future, Clark believes it will be the staff's recommendation to go with this type of fall safe material. There is also a five year full warranty with this particular surface. VIII. Public Meeting date changes - Dugwyler Dugwyler informed the PRAB of several upcoming dates of importance. The Tulsa trip to look at different types of trails with LandPlan Inc. will be September 23. The first public meeting regarding the Lake Fayetteville trail is scheduled for October 7 at the Continuing Education Building at 7:•00 p.m. The second public meeting is tentatively scheduled for October 28 at the same location and time. Page 3 • • • PRAB Regular Meeting September 8, 1997 IX. Update on Summerfield Subdivision P.R.A.B. proposal to take Parcel A and Parcel B land - Clark Clark updated the PRAB on the City Council's acceptance of the PRAB's recommendation to take land adjacent to the softball field (Parcel A and Parcel B). A lot within the subdivision was also given for their use only which they will select, maintain, and determine what is put on it. This was following a concern of children from the subdivision crossing Salem Road to the Girls' Softball Complex. X. Update on Fayetteville Apartment Development P.R.A.B. proposal to take money in lieu - Clark Clark updated the PRAB on the City Council's acceptance of the PRAB's recommendation to take money in lieu of land. As this project develops, it is staff's recommendation to utilize the green space funds to develop a trail around the perimeter of Davis Park. Dugwyler said that according to ordinance we could not tie green space money to a particulat park but just to a quadrant. However, we can propose to the PRAB how the money should be spent. XI. Update on proposed Lake Sequoyah property sale of 0.31 acres from City Council - Clark Clark said the City Council approved the sale of 0.31 acres of Lake Sequoyah property to straighten a property line belonging to Joe Collins. Mr. Collins had been asked for an easement, and he proposed selling the easement in exchange for the sale of the 0.31 acres at the back of his property to straighten the line. The buying and selling was not contingent on one another. XII. Update on Botanical Garden Society Lake Fayetteville land lease agreement from the 9/2/97 City Council Meeting - Clark City Council approved the land lease agreement with the Botanical Garden Society for Lake Fayetteville property. Bleidt said that Donna Porter asked him to mention that a PRAB member is to be on the BGSO Board. This is a working Board averaging two to three hours Page 4 • PRAB Regular Meeting September 8, 1997 of time per week. This will be placed on the agenda for the October meeting. XIII. Parks' Project Status Report - Clark Clark said the project at Gulley Park has been completed, and we have received our money from the matching grant. We have not yet received money on the Davis project. Meetings with engineers on the soccer fields and girls' softball fields have been held. Both of these projects are underway. The pool has been closed, but there are some lingering construction problems. Pool revenue and attendance was down from previous years. Fall softball is underway and flag football and volleyball begin this week. Waite inquired if any construction on the girls' softball complex would be completed this fall. Clark anticipates some construction this fall; engineering problems and contracts have delayed progress on this project. Architects and engineers are working on plans for the Walker parking lot The winterization project for Gulley and Wilson park restrooms is also a priority; Clark will visit with construction firms on this matter. The Holcomb and Vandergriff community gyms are open weekdays from 6-9 p.m. At a late' date the gyms will be open on Sundays from 1-5 p.m. • XIV. OTHER BUSINESS • Meeting adjourned at 6:15 p.m. MINUTES APPROVED: MINUTES TAKEN BY: io-to-97 Page 5 • U Lla YR TO BE SPENT U J CD YR TO BE SPENT w 0 m nm0)0 O 0 0 0 01 01 0 N 0 n c a U) co• 6 d cn 1-8 in pc o E N O h U C 06 o U ?' ad A 0 N X d a 0 o'�p-iW 0•) > :D O c a4 ..n.' 0 O y) = NQ.; O a~V Ti ( O d A 0 Q! O 0 N a b 0 0 0 O UBS'. 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I i� 6(4 m n m .2 9.1.1.R O o_ CO .N_. cO d 0N - oda ��Wd d m 0 C O co oa 10 -o o N rn NW `° E `) adl3 n d O N V 'NO` d O` w- e) e) ` C1 t0C i a r o d Y o�II� t0 N eg jJI N F$3-0 da 0 0 a 1- 00 r.le N O Doe CO o OON 11) n O N 0 h CO N 69 69 w VA 0) 0) CI,0)0 0, a) 00)00 N aD CO m 04 69 OS I I j0 ats o: OBI. b.: N t • • n .. 99 *Report created at the end of September, for the October PRAB meeting For the month of September 1997, the City of Fayetteville Parks & Recreation Department collected $80,069.39 in Hotel, Motel, and Restaurant (HMR) tax revenues. The Top Ten HMR Restaurants for the Month of July 1997 1. Chili's 2. Jose's 3. Red Lobster 4. Applebee's 5. Ryan's Family Steakhouse 6. AQ Chicken 7. Ozark Brewing Co. 8. Kirby's 9. El Chico 10. McDonald's 50's (6th Street) ***********************44*******************4*44**********#******4*******44*4* January's Revenue: $69,087.64 Collected by January 20th for Dec. '96 February's Revenue: $68,628.09 Collected by February 20th for January March's Revenue: $74,567.49 Collected by March 20th. for February April's Revenue: $85,917.13 Collected by April 20th for March May's Revenue: $85,946.86 Collected by May 20th for April June's Revenue: $84,188.52 Collected by June 20th for May July's Revenue: $79,634.40 Collected by July 20th for June August's Revenue: $83,211.47 Collected by August 20th for July September's Revenue: $80,069.39 Collected by September 20th for August Total Revenue for Fiscal 1997 is $711.250.99 96 Revenue collected: $16,045.22 After the Jan. 20th deadline -Prior Yr Acct Total Revenue for 1996 (including Revenue collected after the January 20th deadline for December 1996 from the Prior Year account) is $883,898.95 • The Accounting Department's Revenue for the 1996 Fiscal Year from the actual money collected in 1996 is $867,853.73 • • • MONDAY, SEPTEMBER 8, 1997 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING 0 t gg011