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Home My WebLink About1997-08-04 - MinutesFAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS • • • DEPARTMENTAL CORRESPONDENCE TO: PARKS AND RECREATION ADVISORY BOARD FROM: Dale D. Clark, Parks & Recreation Director DATE: July 25, 1997 SUBJECT: PRAB MEETING ON MONDAY, August 4, 1997, AT 5:30 PM IN ROOM 219 OF THE CITY ADMINISTRATION BUILDING I. Introduction of new Parks' Board member, Jan Judy - Clark II. Approval of PRAB Minutes - July 7, GREENSPACE Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Units: Land Dedication Requirement: Money in Lieu: Neighborhood: 1990 Needs: 2010 Needs: 1997 - Regular Meeting Summerfield Jorgensen Engineering Pacesetter Properties North of Salem Village, west of Salem Road NW Outside 1994 Master Plan area 40 acres 150 3.75 acres $45, 000 6 g(i17 ee.„000org 7.5-15 acres for 1994 city limits 18-36 acres for 1994 city limits, Davis 9 acres, Heritage 4 acres, Willow/Bridgeport/ Fieldstone 8.07 acres, girls softball complex 15 acres, Salem Village 3 Existing: 38 acres Proposed Trail Plans: Staff Recommendation: acres None consider accepting land adjacent to girls softball complex • • • Parks and Recreation Advisory Board Page 3 November 19, 1997 IV. Harmon Track request from the Fayetteville Athletic Department Director - Dick Johnson V. GREENSPACE Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Units: Land Dedication Fayetteville Apartment Development Development Consultants, L.L.C. Summit Development North of Hwy 16 West, East of Salem Road NW None 8.54 acres 203 Multi Units Requirement: 4.06 acres Money in Lieu: $48,720 1990 Needs: 7.5-15 acres for 1994 city limits 2010 Needs: 18-36 acres for 1994 city limits Existing: Davis 9 acres, Heritage 4 acres, Willow/Bridgeport/Fieldstone 8.07 acres, girls softball complex 15 acres, Salem Village 3 acres Existing: 38 acres Proposed Trail Plans: Staff Recommendation: None seek waiver from City Council and accept money in lieu (this parcel is only .2 miles away from Davis Park and/or less than 2 blocks) Lake Sequoyah property proposed sale of 0.31 acres - Clark Restroom retrofit update - Clark Walker Park lighting layout along Block Street - Clark IX. Survey of Mudcreek/Gulley underway - Rogers X. Green Space money in lieu formula update - Dugwyler XI. Meadowland Subdivision update - Clark XII. Parks' Project Status Report - Clark XIII. OTHER BUSINESS • • • Parks and Recreation Advisory Board Page 3 November 19, 1997 ATTACHMENTS: • Green Space Report • HMR Report • Restroom retrofit letter/estimate • Letter on the Lake Sequoyah property proposed sale • Gordon Long Park dedication newspaper article • Walker Park lighting layout along Block Street letter from SWEPCO • Harmon track request letter from the Fayetteville Athletic Department Director, Dick Johnson PRAB REGULAR MEETING AUGUST 4, 1997 The meeting was called to order by Chairman Ackerman at 5:30 p.m. in Room 219 of the City Administration Building. Members Present: Ackerman, Bleidt, James, Judy, King, Staggs, Waite Members Absent: Thiel - Illness Staff Present: Clark, Dugwyler, Nelson, Perkins, Rogers Guests Present: Joe Collins - Citizen; Brian Ray - Development Consultants, L.L.C.; Bruce Adams - Summit Development; Dave Jorgensen - Jorgensen & Assoc ; J C Selph, Mike Kern - Pacesetter Properties; Dick Johnson - Fayetteville High School; Peggy Smith - Chamber of Commerce Media Present: Rusty Garrett, Northwest Arkansas Times Jill Smith, Morning News BUSINESS: 1. Introduction of new Parks' Board Member, Jan Judy - Ackerman Ackerman introduced Jan Judy to the group and congratulated her on appointment to the Parks and Recreation Advisory Board. II. MOTION: BLEIDT/KING The Minutes from the July 7, 1997, PRAB regular meeting were approved unanimously 7-0. 111. GREENSPACE Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Units: Land Dedication Requirement: Summerfield Jorgensen Engineering Pacesetter Properties North of Salem Village, west of Salem Road NW Outside 1994 Master Plan area 40 acres 150 3.75 acres Page 1 PRAB Regular Meeting August 4, 1997 Money in Lieu: $45,000 Neighborhood: 6 1990 Needs: 7.5 - 15 acres for 1994 city limits 2010 Needs: 18 - 36 acres for 1994 city limits, Davis 9 acres, Heritage 4 acres, Willow/Bridgeport/Fieldstone 8.07 acres girls' softball complex 15 acres, Salem Village 3 acres Existing: 38 acres Proposed City Wide Trail Plans: None Staff Recommendation: consider accepting land adjacent to girls softball complex Jorgensen: I am representing the owners of this subdivision which is located west of Salem Road immediately across from Holcomb Elementary School. The subdivision we are working on is called Summerfield Place. We were present at the previous regularly scheduled PRAB meeting, and the owner had requested the possibility of money in lieu of land on this particular project. Since that meeting, we have met with the owners of the Crystal Springs property and found that we can obtain some property to satisfy the necessary amount of green space land that is required for Summerfield subdivision. Jorgensen presented a drawing of the property in question divided into two parcels. Parcel A is located immediately east of park property near Holcomb Elementary School (approximately 4 acres); Parcel B (approximately 5 acres) contains a pond and adjoins Parcel A. Clark: The four acres to the north portion of that property which adjoins us is in the flood plain 1 see it as usable as the rest of the land there. The five acres contain a pond, and most of that land would be classified as wetlands. The pond was designed as a source of irrigation for that entire area. Jorgensen: The pond would be a good source for irrigating the softball fields and soccer fields if you had them over there. If you can use this water, it would save you money from paying a water bill. James: You don't see this [development] plan changing? This is the way you would like to keep the layout [of the subdivision]? Jorgensen: We'd like to see the plan stay that way. It's subject to the idea we are presenting the PRAB. Ackerman: You would present to us the possibility of exchanging Parcel A in lieu of land [3.75 acres] within your development? Jorgensen: Yes, that is correct. Ackerman: After studying this, is it staff's recommendation that it would probably be more practical for us as a parks system to have land contiguous with our softball complex rather than a parcel over in the development? Clark: That is correct. The only thing 1 have unclear in my mind at this point, is does this proposal include the full nine acres or is it just the four acres? If it can be had contiguous Page 2 • • • PRAB Regular Meeting August 4, 1997 to the land we already have, as a Parks Department, I think it is better for us as far as maintaining it and the costs associated with it. Ackerman: Are you actually presenting Parcel A to us for consideration or both Parcels A and B? Selph: We have a written statement from Mr. Howard Davis that if you accept this proposal he will sell us the four acres and then he will donate the five acres We do have this in writing. Waite: Do we want Parcel B or not? Clark: There are possibilities and some negatives as well. The possibilities include that there is an almost endless supply of water if we chose to irrigate from this source. I do not know whether you can utilize that or not if this area is classified wetlands. The pond could be 20-23 feet deep and covers approximately one half to three quarters of an acre. It has been stocked with fish; the downside is it is a very deep pond for us MOTION: WAITEISTAGGS The PRAB moved to recommend to City Council the land dedication of ±3.75 acres at the Summerfield Subdivision be omitted and accept the proposal from Pacesetter Properties of taking land across the street (Salem Road) from the Summerfield Subdivision near the girls softball complex and Holcomb School. Parcel A being of ±4 acres and an additional donation of land in Parcel B of ±5 acres for a total of ±10 acres near the girls softball complex. @pcg%;) Motion approved unanimously 7-0. IV. Harmon Track request from the Fayetteville Athletic Department Director - Dick Johnson Johnson: 1 am the Athletic Director for Fayetteville High School. We have been in an extensive project over the last three years renovating all of our facilities there. We have done nearly everything we can do nearly every way we can do it. One of the difficult items for us is the running track at Harmon Field. Harmon Track is a 440 yard crushed brick track. Due to the drainage situation there and the surface condition, the track is no longer used for regular track and field events. The only long-term solution is to hard surface the track; most running tracks are hard surface around the state of Arkansas. Our track is used 24 hours per day, and it is a very popular jogging track. It is my vision to have a place that is clean, safe, and healthy for running. We can improve on what is already happening by lighting the track for evenings to provide a safe, 24 hour track for the people of Fayetteville. The gates are open all day every day of the year. This year part of my plan for trying to accomplish the resurfacing of the track was to try to get it included in a parking lot contract that the high school is doing as part of its renovation. The superintendent was kind enough to allow me to include the track surfacing in that contract. If we were to go out in a field and try to build a track it would cost between $140,000 and $180,000. By the school taking on the base, the curbing, and asphalting of all the jumping and running surfaces, more than Page 3 • • PRAB Regular Meeting August 9, 1997 two thirds of that cost is absorbed. However, I still have the final portion of the project to fund. The final part of the project is the latex surface which gives the track a soft running and all-weather surface. The cost would be in the range of $55,000. I am requesting for your help in this last stage of this project to help me raise all or part of this $55,000. Waite commented that another problem with the track is that it is seven lanes instead of eight. Johnson said the track is locked in and could not be expanded to eight lanes; eight lanes allows a facility to host state events. Johnson anticipates using Harmon Track for Youth Center, for mu, for [FHS] Bulldog relays, for junior high relays, and on a continuous basis for jogging and training. Low level lights would be installed for the inside lane of the track specifically for jogging, and the school would light the parking lot and the way into the stadium. If the cost for lights is not included in the $55,000, Johnson said he thought he could do that in small parts in the same time frame. Bleidt asked Johnson if he had presented this idea to the Fayetteville Youth Center Board; Clark said the Youth Center would have to raise the money by soliciting some source. King commented that this particular surface would be long lasting. Ackerman suggested the Facilities Committee evaluate this proposal. A meeting was scheduled for Tuesday, August 5, 1997, at 5:15 p.m. on site at Harmon Track. V. GREENSPACE Development: Fayetteville Apartment Development Engineer: Development Consultants, L.L.C. Owner: Summit Development Location: North of Hwy 16 West, East of Salem Road Park District: NW Priority: None Total Acres: 8.54 acres Units: 203 Multi Units Land Dedication Requirement: 4.06 acres Money in Lieu: $48,720 1990 Needs: 7.5 - 15 acres for 1994 city limits 2010 Needs: 18 - 36 acres for 1994 city limits, Davis 9 acres, Heritage 4 acres, Willow/Bridgeport/Fieldstone 8.07 acres, girls softball complex 15 acres, Salem Village 3 acres Existing: 38 acres Proposed City Wide Trail Plans: None Staff Recommendation: seek waiver from City Council and accept money in lieu (this parcel is only .2 miles away from Davis Park and/or less than 2 blocks) Page 9 • PRAB Regular Meeting August 4, 1997 Brian Ray with Development Consultants, L.L.C., presented to the PRAB a summary of the large scale development plans. The 8.54 acres is being developed as an apartment complex for seniors. He requested money in lieu of land dedication. Clark said the property is .2 miles from Davis Park and sidewalks from the property to the park are in place. Staff recommends accepting money in lieu and apply it to the improvements at Davis Park. The project is not an assisted housing program; the intent is to provide quality, affordable housing for seniors. HUD restrictions for affordable housing would apply. Incorporating common space area and walking paths within the project is intended. MOTION: BLEIDT/KING The PRAB recommended a waiver be granted from City Council to accept money in lieu, $48,720, to satisfy the green space requirement for the Fayetteville Apartment Development. Motion approved unanimously 7-0. VI. Lake Sequoyah property proposed sale of 0.31 acres - Clark Clark referred to a map (see following page] of the 0.31 acres of park property proposed foi sale to Joe Collins to square off his property. Recently a water line easement was requested of Mr. Collins, and he would like to straighten his back line for fencing purposes and to square off his property. Clark said he saw no particular advantage to the City of retaining this parcel, and it would square off our land as well. It would be an advantage to the Parks Department as we identify park boundaries. Ed Connell, Land Agent for the City of Fayetteville said the value of the tract of land is $620. Clark pointed out that he normally was not keen on the idea of selling park land, but he did not see this particular instance as being detrimental to the Parks Department in any way. MOTION: BLEIDT/WAITE The PRAB moved to recommend Parks Director to recommend to City Council the sale of 0.31 acres of Lake Sequoyah park property to B.J. Collins in the amount of $620. Motion approved unanimously 7-0. Page 5 9. Cmc NH -M-17-1629 E96,)1i45 mn r A. Reid Survey 534.90 sraleasgequoyah Drive Boudrey Property (No Deed, Only Escrow Contract) A. Reid Survey Deed 1362-350 Collins 2.17 Acre 330 989°41'36"E Betty Collin Page 6 156.67 c43. C y O S89°4136tj U w z ¢.a.° NE Lk. Sequoyah, City Property • PRAB Regular Meeting August 4, 1997 VII. Restroom retrofit update - Clark Minor Wallace, Construction Manager for the City of Fayetteville evaluated the existing restroom facilities at Wilson, Gulley, Lake Fayetteville, Walker, and Finger Parks. He suggests "enclosing only the chase areas; heat the air in these spaces to protect the plumbing; make all fixtures usable, with the exception of the drinking fountains, throughout the winter months; and provide a timed flushing for each fixture, to prevent freezing." Wallace estimated a cost range for each facilty between $4,500 and $5,000. Clark recommended trying this at Gulley and Wilson Parks to see how it works for us. MOTION: KING/BLEIDT The PRAB moved to implement the retrofit suggestion, cost not to exceed $5,000 per facility, at Wilson Park and Gulley Park on a one year trial basis to evaluate the effectiveness before implementing heating and winterizing of other similar facilities. Motion approved unanimously 7-0. • VIII. Walker Park lighting layout along Block Street - Clark Clark presented a plan to light Block Street al Walker Park. SWEPCO will add a 250 watt high pressure sodium light on the existing pole on the corner of 13th and Block and add five 35' poles and five 250 watt high pressure sodium lamps on 6' brackets. These poles would be spaced approximately 300' apart on the west side of the street. With a contribution of $1,500 to aid in the construction, the monthly charge from SWEPCO would be $15.50 per light. The monthly charge of $15.50 would be paid by the Street Department as part of the Street Lighting Program. MOTION: WAITE/JAMES The PRAB moved to proceed with the lighting along Block Street. Motion approved unanimously 7-0. IX. Survey of Mudcreek/Gulley underway - Rogers Rogers informed the PRAB that the survey, requested by the PRAB, of Mudcreek/Gulley is currently in process. X. Green Space money in lieu formula update - Dugwyler Dugwyler is currently working on a possible update on the formula used to Page 7 • PRAB Regular Meeting August 4, 1997 determine money in lieu. Property values differ across the city depending on the area in which the land is located. Dugwyler and Bleidt are consulting various sources and will continue working on this. Staggs questioned perhaps developing a sliding scale based on land location, but Dugwyler said City Council would most likely require a set amount for the entire city. XI. Meadowland Subdivision update - Clark Clark said developers of Meadowland Subdivision has deeded to us some land for Phases / and I/. Phases /II and IV will come to pass, and more land will be dedicated (+10 acres) to satisfy the requirement. The school system is also talking about locating a school in the area contiguous to the property that has been set aside for parks. Clark visited with school officials, and told them he would recommend to the PRAB that we cooperate with them in making the school grounds or facilities surrounding the school part of the parks system such as tennis courts, baseball fields, soccer fields, or similar which can be utilized by both the school and citizens. XII. Parks' Project Status Report - Clark Clark said we have received $25,000 from the state for matching funds on a grant for the completion of work at Veterans Memorial Park on the pavilion and volleyball courts. Closure is expected soon on the portion for Gulley Park and the Davis Park grants. Engineering contracts for the girls softball complex and the soccer fields at Lewis are on the City Council agenda for tomorrow evening. Clark said the Summer Concert Series at Gulley Park has proven very successful, and the Cate Brothers are scheduled for Thursday, August 7 from 7:00-9:00 p.m. A Parks Maintenance employee is renting the Gulley house and is on-call to answer park emergencies; the barn on the recently acquired Gulley property will be removed soon. A design similar to the rock pillars and railings between along Township Road is being considered to help beautify the property along Old Wire Road. King questioned the progress in blocking traffic from entering the service drive off of Township Rd.; Clark said we are in the process of building a gate to keep people from driving into Gulley Park on the west side of the branch. XIII. OTHER BUSINESS Ackerman questioned the progress on the proposed parking lot al Walker Park; Dugwyler said Wittenberg, Delony & Davidson were currently contracting for a survey before the design phase. Page 8 PRAB Regular Meeting August 4, 1997 Dugwyler informed the PRAB that Keith Franklin, with LandPlan, Inc., would like for PRAB members to come to Tulsa to see different kinds of trails. Dugwyler felt like it would be very good to see these before we begin our planning process for the Lake Fayetteville trail. The tentative dates for the public meetings on the Lake Fayetteville trail are August 26 and September 30. Meeting adjourned at 6:45 p.m. MINUTES APPROVED: q - 8 - 9 r7 MINUTES TAKEN BY: Page 9 FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS • DEPARTMENTAL CORRESPONDENCE BUDGET COMMITTEE SPECIAL MEETING Date: JULY 29, 1997 Members Present: Bleidt, Ackerman, King, Waite Staff Present: Clark, Dugwyler, Rogers ***************************************************************************** Discussion of the General Budget and HMR Budget for Personnel. Parks Staff stated that we do not have a lot of control over some of the budgeted figures such as maintenance, vehicles, etc.. Also discussed was the personnel issues and additions. See attached for more information. Dale Clark mentioned citizens' high expectations on field and turf management and the high cost. He stated that we need more employees to maintain these fields appropriately. Hiring full time permanent workers may also help with safety and reduce the number of accidents. The parks maintenance project was discussed in high regard as it is a much needed facility per Ackerman. Clark brought up the issue of raising the rates at the city pool, but no one thought the issue would pass through City Council. Dugwyler mentioned that our prices are in line with other pools in the Northwest Arkansas area. Waite and other members discussed the need to stop taking small parcels of land. This is becoming a maintenance nightmare. We have a hard time maintaining what we have now. When we gain property, we need City Hall to realize that we will need more funds to maintain the property. We keep spreading ourselves thinner and thinner when we add acreage to our Parks system. Clark stated that he looks to the Parks Board to help raise awareness in this area. • • • Members Present. Staff Present: Guests Present: FACILITIES COMMITTEE SPECIAL MEETING AUGUST 5, 1997 Ackerman, Bleidt, James. King, Staggs, Waite Clark, Dugwyler, Edwards. Nelson, Rogers Dick Johnson, FHS Athletic Director Jeremy Clark. School System. Head Track/Asst. Football The Facilities Committee met on site at Harmon Track at 5:15 p.m. on Tuesday, August 5, 1997. Johnson estimated the track was constructed in 1963 based on the popular design of that time. The track is a seven lane track, and for state meet purposes, it would have to be eight lanes. The track will stay a seven lane track, so state meets will not be held there. Johnson's goal is to create a facilities everyone can use and to make it a part of the parks system. PRAB members evaluated the current track conditions while Johnson described proposed improvements. A black latex coating would provide a textured, soft surface with a life expectancy often year. Southwest Track Co. out of Graham, Texas is the main information source of cost estimates; the $55,000 price includes the track and jumping areas (pole vault, long jump, high jump). The track would also be converted to metric. James inquired whether measures had been taken to improve drainage, and Johnson said two drains had collapsed and would require digging up the [playing] field and replacing them. Clark said Harmon Track was used by the public and with proper publicity usage could increase. James suggested adding signs indicating ajoint effort between the Fayetteville School System and the City of Fayetteville Parks and Recreation Division if they voted to approve this endeavor. Clark said he would be more comfortable if this project could have been included in CEP. There are not Greenspace funds. He suggested perhaps taking a recommendation to City Council and inquire if there are funds available. The Facilities Committee decided to meet August 6, 1997 at 5:15 p.m. at the Parks Office to evaluate the current year budget, to put an approach together, and to present a proposal to Administration. Meeting adjourned at 5:50 p.m. MONDAY, AUGUST 4, 1997 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING• Sne\Co L i-!nLS ` OTT LI G-4rdrotf NIVA- i 7n-ncr , ci/ O " m�O er7,77 /Ve43 _ILL Mao- �. - Pta W=cvc N it 60.--CTfen't � j' 11,27c7 9. C 1 ( J l ,