HomeMy WebLinkAbout1997-07-07 - Minutes•
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO:
FROM:
DATE:
SUBJECT:
PARKS AND RECREATION ADVISORY BOARD
Dale D. Clark, Parks & Recreation Director
June 27, 1997
PRAB MEETING ON MONDAY, July 7, 1997, AT 5:30 PM IN
ROOM 219 OF THE CITY ADMINISTRATION BUILDING
I. Approval of PRAB Minutes - June 2, 1997 - Regular Meeting
II. Notification that there is an open P.R.A.B. Position - Clark
III. GREENSPACE
Development:
Engineer:
Owner:
Location:
Summerfield
Jorgensen Engineering
Pacesetter Properties
North of Salem Village, west of Salem Road
Park District: NW
Priority: Outside 1994 Master Plan area
Total Acres: 40 acres
Units: 150
Land Dedication
Requirement: 3.75 acres
Money in Lieu: $45,000
1990 Needs: 7.5 - 15 acres for 1994 city limits
2010 Needs: 18 - 36 acres for 1994 city limits, Davis 9
acres, Heritage 4 acres, Willow/Bridgeport/
Fieldstone 8.07 acres, girls softball complex
15 acres, Salem Village 3 acres
Existing: 38 acres
Proposed City Wide Trail Plans: none
Staff Recommendation: seek waiver from City Council and
accept money in lieu
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Parks and Recreation Advisory Board
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June 30, 1997
IV. GREENSPACE 01�'
Development: Prestige Properties
Engineer: Engineering Services ESI
Owner: Prestige Properties
Location: South of Salem Village, west of Salem Road
Park District: NW
Priority: Outside 1994 Master Plan area
Total Acres: 30 acres
Units: 100+
Land Dedication
Requirement: approximately 2.5 acres
Money in Lieu: approximately $30,000
1990 Needs: 7.5 - 15 acres for 1994 city limits
2010 Needs: 18 - 36 acres for 1994 city limits, Davis 9
acres, Heritage 4 acres, Willow/Bridgeport/
Fieldstone 8.07 acres, girls softball complex
15 acres, Salem Village 3 acres
Existing: 38 acres
Proposed City Wide Trail Plans: Clabber Creek -possible
future trail route
Staff Recommendation: Money in Lieu
V. CIP proposal public comment - public/citizen input
VI. Discussion and motion on the C.I.P. proposed budget - duwyler
VII. Parks' Project Status Report - Clark
• VIII.OTHER BUSINESS
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PRAB
REGULAR MEETING
JULY 7, 1997
The meeting was called to order by Chairman Ackerman at 5:30 p.m.
in Room 219 of the City Administration Building.
Members Present: Ackerman, James, Bleidt, King, Waite, Thiel
Members Absent: Staggs
Staff Present: Clark, Dugwyler, Rogers, Nelson, Perkins
Guests Present: Dave Jorgensen J.C. Selph - Pacesetter
Properties; Richard W. Doyle, Perry Butcher -
Bridgeport development; Tim Reynolds - Prestige
Properties
Media Present: Rusty Garrett, Northwest Arkansas Times
Jill Smith, Morning News
BUSINESS:
I. MOTION: KING/THIEL
The Minutes from the June 2, 1997, PRAB regular meeting were
approved unanimously 6-0.
II. Notification that there is an open P.R.A.B. Position - Clark
Clark mentioned that McCu tcheon's resignation from the Parks'and
Recreation Advisory Board left a vacant position. The position
was advertised and Friday, July 4, 1997 was the deadline for
applicants. Three applications have been received in the City
Clerk's office, and they will go through the selection process.
III. GREENSPACE
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Total Acres:
Summerfield
Jorgensen Engineering
Pacesetter Properties
North of Salem Village, west of Salem Road
NW
Outside 1994 Master Plan area
40 acres
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PRAB Regular Meeting July 7, 1997
Units: 150
Land Dedication
Requirement: 3.75 acres
Money in Lieu: $45,000
1990 Needs: 7.5 - 15 acres for 1994 city limits
2010 Needs: 18 - 36 acres for 1994 city limits, Davis 9 acres,
Heritage 4 acres, Willow/Bridgeport/Fieldstone 8.07
acres, girls softball complex 15 acres, Salem Village
3 acres
Existing: 38 acres
Proposed City Wide Trail Plans: None
Staff Recommendation: seek waiver from City
Council and accept money in
lieu
Jorgensen: We request review of a project called Summerfield
which is located on the west side of town on Salem Road. I have
submitted to you a plat which is a very preliminary drawing.
This development consists of 150 lots. We request dedicating
money because this parcel lies directly across from Holcomb
Elementary School and the park property which is currently be
developed as a softball complex. We feel that a dedication of
money would be of use towards necessary improvements within the
softball complex instead of dedicating more property in this
subdivision.
Ackerman. It appears from our agenda that the staff has studied
this project to some degree. Would you like to make some
suggestions at this time?
Clark: Because this property is adjacent from Holcomb Elementary
School and because we have a partnership with the school on the
playground and the area there, it was my thinking that it would
be good to have the money in lieu of due to its close proximity.
However, I know the ordinance says that over 100 lots we are
required to accept land. To do otherwise, we would have to go to
City Council for a waiver. I'm not real sure I am comfortable
going before City Council to ask for such a waiver based solely
on my thinking. I think we all need to be in agreement and feel
we are making the best decision.
Thiel: I notice you have a detention pond on this plat. This
doesn't really give us the topography of the land. Is it pretty
flat?
Jorgensen: It is pretty flat, although it does slope from north
to south. The reason the detention pond is spotted where it is
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PRAB Regular Meeting July 7, 1997
at is the close proximity of the lowest place in the subdivision
and it will be draining to the south. We just feel that due to
the fact you have a softball complex to the east of this
project, it would be more beneficial to direct money spent on
expanding or improving the softball complex as opposed to a
softball complex with part of its facilities and a designated
park land across the street.
Thiel: There is just a lot of housing in this subdivision. Any
children would have to cross a busier street to get to a play
area. Do you have any thoughts on where you might dedicate it if
we chose to take land?
Jorgensen: No. There is a possibility of down around the
detention pond. What amount of land would be necessary?
Thiel: 3.75 acres. How much more land do we need in this
quadrant to satisfy our 2010 Needs?
Dugwyler: We base our 1990 Needs and 2010 Needs on our 1994
Master Plan. The Master Plan does not address this area because
it was outside of the city limits at that time. You really can't
look at the existing 38 acres in that quadrant as being accurate
2010 Needs.
James: Greenspace doesn't always have to mean a slide or teeter-
totter. It can be just a place for someone to sit on a bench and
relax.
Bleidt: 150 units is quite dense. On the other hand, it is right
across the street from Holcomb and the softball complex.
Waite: We've been through that before. Density isn't our charge.
Dugwyler: There are some future phases of Crystal Springs to be
built on the back side of Holcomb.
Clark: As Crystal Springs develops to the east, if there is
anything that can be had that connects to what we have currently
is a necessity.
Jorgensen suggested using the detention pond as a soccer field
with movable goals or even a basketball court because 99% the
pond would be empty. Basically you could have a greenspace in a
detention pond. He estimated that there quite possibly could be
the required land dedication of 3.75 acres in the area of the
pond, although he was unsure if that area could be dedicated as
greenspace. Jorgensen was concerned with parking. Waite said
there was plenty of parking across the street. Clark said this
would be a neighborhood park to serve the immediate neighborhood
and the Holcomb facilities could accommodate parking. Ackerman
suggested that Jorgensen develop an alternate plan in which the
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PRAB Regular Meeting July 7, 1997
3.75 acres of green space be incorporated. Ackerman was
concerned that adequate green space was not being provided to
the home owners of the proposed development. Ackerman also
stated that we are under duress to acquire large parcels of land
in the northwest quadrant, ideally 15-20 acres, to build a large
scale park. We are working to achieve that. In the meantime, we
need to address the needs of the home owners in this
development. It is the consensus of the board to take the land
in lieu of money.
The PRAB suggested the development of an alternate plan
incorporating 3.75 acres of green space outside of the detention
pond to enhance the Summerfield development.
IV. GREENSPACE
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Total Acres:
Units:
Land Dedication
Requirement:
Money in Lieu:
1990 Needs:
2010 Needs:
Page 4
Prestige Properties
Engineering Services ESI
Prestige Properties
South of Salem Village, west of Salem Road
NW
Outside 1994 Master Plan area
30 acres
100+
approximately 2.5 acres
approximately $30,000
7.5 - 15 acres for 1994 city limits
18 - 36 acres for 1994 city limits, Davis 9 acres,
Heritage 4 acres, Willow/Bridgeport/Fieldstone 8.07
acres, girls softball complex 15 acres, Salem Village
3 acres
Existing: 38 acres
Proposed City Wide Trail Plans:
Staff Recommendation:
Clabber Creek
trail route
Money in Lieu
possible
Reynolds: I am Tim Reynolds representing Prestige Properties.
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PRAB Regular Meeting July 7, 1997
When we met on site' I presented a preliminary plan. We
discussed a development to the north of us called Salem Village
that has a green space and some dedicated property already. The
remainder of his green space is being made available to the
public. We intend to make our green space available in a similar
manner and make a contribution in lieu of dedicating acreage.
Originally we discussed having over 100 lots. At this point the
maximum density we could get is 99 lots. There are 30.02 acres
in the entire development. This development is geared toward the
community with a central green space. The ponds will be joined
and fed by a natural spring.
Ackerman. When we met with you on the property, there was an
indication that perhaps you would allow the green space area on
your property to be made available to the general public. Would
it be possible for you to provide the city with a bill of
assurance or some paperwork that would secure that right for the
public indefinitely?
Reynolds: Yes. I assumed we would use the same type or similar
documentation as used by Salem Village.
King: The only question I have regards the wooded area past the
ponds. Will that still remain?
Reynolds: Yes.
MOTION: WAITE/KING
The PRAB moved to accept money in lieu, based on 99 units at
$29,700, subject to receiving a bill of assurance that general
public and parks staff can access land and the standing trees
will remain in the green space and wetlands area. Prestige
Properties will be responsible for maintaining all land.
Motion approved unanimously 6-0.
V. Bridgeport - Perry Butcher and Richard Doyle
Butcher: My name is Perry Butcher, and I am one of the
developers of the Bridgeport development on Mount Comfort Road.
There was some misinterpretation by our engineer. We apologize
for it, and we would like to correct it. In the park area we
Ackerman, James, King, Thiel, and Waite met with Tim Reynolds
on site during a PRAB Tour on June 16, 1997.
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PRAB Regular Meeting July 7, 1997
wanted to build a fishing pond. When it was brought before the
PRAB and City Council, the engineer misrepresented it as a
detention pond. It was not our intent to put a detention pond
there, and it was not required. We request the right to clarify
this.
Clark: Originally, we met on site and the term retention pond
was used. We discussed the height of the pond bank with a
concrete spillway and some type of drainage from the bottom of
the pool. We questioned whether we even wanted a pond there
because there were concerns of whether it would hold water or
sufficiently slow down the flow of drainage going through the
area. There are questions now that there is not enough room for
a detention pond.
Butcher: The amount of water going through there now versus what
was going through there two years ago, the speed of it, it gets
there quicker. We are increasing the size of a whistle
underneath. It was insufficient for the past six months to a
year. We've pulled it out and replaced it with a 54". We were
having trouble with it going over the road and washing. We have
been selling property with the concept of a pond, and we are
concerned with getting to that point. We are here to correct the
confusion.
Waite: What is the difference between a pond and a detention
pond?
Doyle: One holds water, and the other one does not. A detention
pond holds water only when it rains and it fills up and lets it
dissipate at a slower rate. A pond holds water on a continuous
basis. I want to put in what we had originally planned. Our
original plan was to put in a fishing pond with a big enough dam
above so that when it did rain and filled up beyond its limits
the water would spill over an attractive native stone spillway.
We want to put a walking trail across the bank and a fence all
around it.
There is currently an erosion problem at Bridgeport. Doyle
stated that the erosion problem was a result of a too small
drainage pipe which causes a bottle neck. Once the pipe is
enlarged, the drainage problem is resolved. Butcher said the
pond would be engineered and that soil tests have been made and
it would make a nice addition to the development. The pond is
estimated to be 8-10 feet deep. Bleidt said he believed this was
a point of clarification. If the Board at that time was saying
'a pond' to the scale that they want, then that is what they
should be allowed to do. But if they thought it was a retention
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PRAB Regular Meeting July 7, 1997
or detention pond it is a whole different issue. Clark's
recollection was that a pond would be okay. We would like to
stay involved in the planning for the pond and erosion controls
which may be developed. Dugwyler said there are two more phases
in which we will have the opportunity to address the drainage
problems further.
MOTION: WAITE/BLEIDT
The PRAB moved to remove the words `detention' and `retention'
and leave simply `pond' from the April 4, 1994 PRAB regular
meeting minutest.
Motion approved unanimously 6-0.
VI. CIP proposal public comment - public/citizen input
1998-2002 Capital Improvement Program proposal was submitted for
review. The funding sources are the Parks Development Fund and
the Sales Tax Fund. Park Land Acquisition, Girls Softball
Complex, Miscellaneous Park Improvements, Wilson Pool
Improvements, Wilson Park Renovation, Lake Fayetteville Trail,
Walker Parking Lot/Trail, Playground Renovation, and the Parks
Maintenance Complex are 1998 projects. [See 'Summary of CIP
Project Requests' following these minutes]
VII. Discussion and motion on the C.I.P. proposed budget - Dugwyler
Clark proposed a Budget Committee meeting for July 28, 1997 at
5:30 p.m. at the Fayetteville Youth Center to discuss the
upcoming 1998 budget.
MOTION: BLEIDT/WAITE
The PRAB moved to approve the proposed Capital Improvements
Program projects for 1998.
Motion approved unanimously 6-0.
VIII. Parks' Project Status Report - Clark
'April 4, 1994 PRAB regular meeting minutes to be revised.
Page 7
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PRAB Regular Meeting July 7, 1997
Clark presented a project status report. The Gulley parking lot
and the trail to the gazebo and playground is about 99$
complete. There is some corrective work needed resulting from
Water & Sewer work. Waite suggested getting a survey on the
Mudcreek extension to forestall any arguments in the future. We
are still waiting on a closing date for the additional Gulley
property.
The Davis Park project is materializing at a slower pace. It is
estimated to be at 75% completion.
The engineering contract with McClelland for the soccer fields
came in at a level which requires only staff approval. The
engineering contract on the girls softball complex is making
some progress. We have applied for a grant for the Lake
Fayetteville trail.
Wilson Pool is operating. There have been construction problems
with the plaster in the wading pools. The switch from gas
chlorine to chlorine tablets was made this year. This is much
safer, but there has been a few expected problems in the change.
Shannon Gay, Program Coordinator, has accepted a position in
Tulsa, Oklahoma. We will be looking for a staff person to
replace her.
We have tentatively scheduled a dedication ceremony for the
Gordon Long Park on July 17 at 9:30 p.m.
IX. OTHER BUSINESS
Meeting adjourned at 7:00 p.m.
MINUTES APPROVED: 8- Li -9r7
MINUTES TAKEN BY:
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: PARKS AND RECREATION ADVISORY BOARD
FROM: Dale D. Clark, Parks & Recreation Director
DATE: June 27, 1997
SUBJECT: PRAB MEETING ON MONDAY, July 7, 1997, AT 5:30 PM IN
ROOM 219 OF THE CITY ADMINISTRATION BUILDING
I. Approval of PRAB Minutes -
II. Notification that there is
III. GREENSPACE
Development:
Engineer:
Owner:
Location:
June 2, 1997 - Regular Meeting
an open P.R.A.B. position - Clark
Summerfield
Jorgensen Engineering
Pacesetter Properties
North of Salem Village, west of Salem Road
Park District: NW
Priority: Outside 1994 Master Plan area
Total Acres: 40 acres
Units: 150
Land Dedication
Requirement: 3.75 acres
Money in Lieu: $45,000
Neighborhood: 6
1990 Needs: 7.5-15 acres for 1994 city limits
2010 Needs: 18-36 acres for 1994 city limits, Davis 9
acres, Heritage 4 acres, Willow/Bridgeport/
Fieldstone 8.07 acres, girls softball complex
15 acres, Salem Village 3 acres
Existing: 38 acres
Proposed Trail Plans: None
Staff Recommendation: seek waiver from City Council and
accept money in lieu
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Parks and Recreation Advisory Board
Page 2
July 21, 1997
IV.
GREENSPACE
Development:
Engineer:
Owner:
Location:
Park District: NW
Priority: Outside 1994
Total Acres: 30 acres
Units: 99
Land Dedication
Prestige Properties/Tim Reynolds
Engineering Services ESI
Prestige Properties/Tim
South of Salem Village,
Reynolds
west of Salem
Master Plan area
Road
Requirement: 2.475 acres
Money in Lieu: $29,700
Neighborhood: 6
1990 Needs: 7.5-15 acres for 1994 city limits
2010 Needs: 18-36 acres for 1994 city limits, Davis 9
acres, Heritage 4 acres, Willow/Bridgeport/
Fieldstone 8.07 acres, girls softball complex
15 acres, Salem Village 3 acres
Existing: 38 acres
Proposed Trail Plans: None
Staff Recommendation: seek waiver from City Council and
accept money in lieu
V. Richard Doyle/Bridgeport/drainage discussion - Doyle
VI. C.I.P. proposal public comment - public/citizen input
VII. Discussion and motion on the C.I.P. proposed budget - Dugwyler
VIII.Parks' project status report - Clark
IX. Other Business
ATTACHMENTS :
• Green Space Report
• HMR Report
• Finance Committee Special Meeting on June 20, 1997 Minutes
• Parks Names Ideas per Board Members Request
• List of Park Land that is un -named
• Proposed C.I.P. budget
• PRAB Tour Minutes, June 16, 1997
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
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DEPARTMENTAL CORRESPONDENCE
BUDGET COMMITTEE SPECIAL MEETING
Date: JULY 29, 1997
Members Present: Bleidt, Ackerman, King, Waite
Staff Present: Clark, Dugwyler, Rogers
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Discussion of the General Budget and HMR Budget for Personnel. Parks Staff stated that
we do not have a lot of control over some of the budgeted figures such as maintenance,
vehicles, etc.. Also discussed was the personnel issues and additions. See attached for
more information. Dale Clark mentioned citizens' high expectations on field and turf
management and the high cost. He stated that we need more employees to maintain these fields
appropriately. Hiring full time permanent workers may also help with safety and reduce the
number of accidents. The parks maintenance project was discussed in high regard as it is a much
needed facility per Ackerman. Clark brought up the issue of raising the rates at the city pool, but
no one thought the issue would pass through City Council. Dugwyler mentioned that our prices
are in line with other pools in the Northwest Arkansas area Waite and other members discussed
the need to stop taking small parcels of land. This is becoming a maintenance nightmare. We
have a hard time maintaining what we have now. When we gain property, we need City Hall to
realize that we will need more funds to maintain the property. We keep spreading ourselves
thinner and thinner when we add acreage to our Parks system. Clark stated that he looks to the
Parks Board to help raise awareness in this area
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Bob and Nancy discussed personnel budget - 5/97
Bob requested new vehicles to wear out and not to get vehicles that were already worn out when
received He also requested new employees as follows in priority;
1998 in priority:
crewleader
ballfield maintenance II worker
park mower - maintenance III worker - full time
2 temporary groundskeepers
full time office worker
1999 in prwnty:
2 temporary groundskeepers
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Dale and Nancy's discussion before meeting with other Parks' Staff
2 Student Interns for Turf Maintenance in the Parks Maintenance area
1 Student Intern for Horticulturist in Landscape Maintenance
Work Study for John Nelson in the summer time
After School Supervisors during the
Gym Supervisors:
,Summer Time Gym Supervisors:
Summer Gym Supervisors
Construction Crew:
Crew Leader
Maintenance IV
Maintenance III
Parks Engineer
year
2:45 - 6;00 FYC
6:00 - 9:00 City
8:OOam - ????
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Public Works Department
Parks & Recreation Division
Administration Program
Fund 1010 - General
Program Description Objectives, and Analysis'
Plan, schedule, budget, execute, monitor, and evaluate the five Parks and Recreation Division programs
including Swimming Pool. Athletic/Recreation Transfers, Administration, Park Development, and Park
Maintenance in the most efficient and cost-effective manner that meets public needs for leisure services,
facilities, and programs.
Provide support to the Parks and Recreation Advisory Board (PRAB); cooperate and coordinate facilities
and programs with special interest groups; and manage expanded programs and special events with limited
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Program 5200
resources.
Administration is responsible for performing all necessary record keeping tasks and schedules that are
essential to the operations of the Parks and Recreation Division.
Administration formulates policies for park staff, facilities, and programs and tebponds to citizens
concerning all park matters. The Parks & Recreation Division is responsible for 3,184 acres of parks.
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Actual . Budgeted Estimated Budgeted
1996 1997 1997 1998
3.00 3.00 3.00 3.00
Personnel Services $ 82,872 $ 86,183 $ 86,183 $ 95981
Materials and Supplies 1,460 1,800 1,636 2,000
Services and Charges 8,863 14,003 13,336 15,359
Maintenance 707 2,780 1,600 2,620
Capital 3,834 1,995 1,904 0
97,736 $ 106,761 $ 104,659 $ 115,960
Performance Measures
Actual Budgeted Estimated Budgeted
1996 1997 1997 1998
Demand/Workload
Programs Supervised/fotal Budget 4 / $1,110,179 4 / $2,397,732 5 / $1980,276 5 / $2,360,454
Safe, Clean Parks 39 46 46 48
PRAB Meetings 20 24 17 12
Public Relations Presentation 18 20 12 12
Full-Time/Part-Time Positions 11/35 13/37 16/46 16/46
Registered # Resrvd Park Facilities 254 300 300 300
# of Capital Projects Scheduled 5 28 28 10
Results
# Capital Projects Completed 5 11 8 10
# Groups Adopting Parks 8 15— 15 18
% Reports Completed 100% 100% 100% 100%
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Public Works Department
Parks & Recreation Division
Swimming Pool Program
Fund 1010 - General
Program Description Objectives. and Analysis -
Provides recreational and swimming instructional opportunities in a controlled. yet safe environment for
citizens of all ages at Wilson Park City Pool during the summer season.
* Provides a diversified program consisting of recreation, lap swim, swimming instruction, water aerobics,
and party rentals to attract all interested citizens.
* Offers a quality instructional swimming program in the morning and evening for all ages and skill levels.
* Schedules the pool to meet the needs of special interest groups such as davcamps, daycares, scouts,
' swim teams, parties, and gatherings.
* Provides maintenance to operate the pool in a safe, clean, and efficient manner.
* Trains and supervises pool staff to operate the pool in a safe, sanitary environment for the public to
enjoy.
Program 5210
Program Staff
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Capital
Demand/Workload
Days of Swimming
Hours of Open to Public
Staff Hours to Operate Pool
Swimming Lessons Enrollment
Highest Daily Attendance
Total Attendance
Average Daily Attendance
Results
Cost/Participant
Cost/Hour of Operation
Cost/Participant After Revenues
Revenues Produced
Actual Budgeted
1996 1997
5.60 5.60
$ 68,165 $
21,570
20,060
6,513
1,928
68,515 $
21,525
22,058
7,945
6,570
$ 118,236 $
Estimated
1997
Budgeted
1998
5.60 5.60
54,187 $
16,295
19,842
7,945
5,900
126,613 $
Performance Measures
Actual Budgeted
1996 1997
98
729
8,800
385
703
32,328
321
$3.62
$162.09
$1.72
$62,413
100
750
9,500
500
850
40,000
420
$2.93
$166.10
$1.37
$67,000
82,831
29,935
20,864
5,345
520
104,169 $ 139,495
Estimated
1997
101
707
9,500
300
672
30,000
407
$3.88
$164.67
$2.04
$55,102
Budgeted
1998
100
700
9,500
300
700
30,000
420
$4.65
$199.11
$2.81 `
$55,000
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Fund 1010 - General
Public Works Department
Parks & Recreation Division
Swimming Pool Program
Program 5210
Actual Budgeted Estimated Budgeted
1996 1997 1997 1998
Personnel Services
5100 00 Salaries & Wages $ 61 825 $ 62,250 $ 49,684 $ 76,216
5103 00 Overtime 962 1,000 61 0
5105 00 Social Security Taxes 4,828 4,706 3,800 5,869
5107 00 Insurance - Life 21 19 20 27
5108 00 Insurance - Health 190 194 169 222
5108 01 Insurance - LTD 16 16 13 18
510802 Insurance - ADD 7 7 6 7
5109 06 Retirement Savings Plan 316 323 434 472
Total Personnel Services
68,165 68,515
54,187 82,831
Materials and Supplies
5200 00 Office Supplies & Printing 641 550 252 560
5203 00 Cleaning Supplies 1,053 1 200 654 1,200
5204 00 Chemicals 5,049 6,000 5,516 11,700
5208 00 Concession Supplies 14,349 13,500 9,389 16,000
5212 00 Signs 351 200 350 400
5217 00 Safety Devices 127 75 134 75
Total Materials and Supplies
21,570 21,525 16,295 29,935
Services and Charges
5302 00 Uniforms & Personal Equipment 317 235 202 250
5303 00 Publications and Dues 50 275 174 275
5309 00 Lease Expanse 0 0 83 72
5310 00 Utilities 17,158 17,500 15,000 15,928
5310 01 Telephone Expense 611 800 754 700
5311 00 Insurance -Vehicles & Buildings 114 128 129 139
5315 00 Contract Services 1,810 3,120 3,500 3,500
Total Services and Charges
Maintenance
20,060 22,058 19,842 20,864
5400 00 Buildings & Ground Maint 6,513 7,945 7,945 5,345
Total Maintenance 6,513 7,945 7,945 5,345
Total Operations Before
Capital and Depreciation 116,308 120,043 98,269 138,975
Capital
580100FioxedAssets 980 6,050 5,500 0
5804 00 Building Costs 0 0 0 0
5890 00 Minor Equipment 948 520 400 520
Total Capital
1,928 6,570 5,900 520
Total $ 118,236 $ 126,613 $ 104,169, $ 139,496
D•
/ •
•
Fund 1010 - General Program 5210
Explanation of Accounts
Code Account Name Item Description Cost
5200 00 Office Supplies & Printing
5212 00 Signs
5302 00 Uniforms & Personal Equipment
Season Passes 100
Pool Schedule 160
Policy Manual 100
Aquatics Manual 50
Miscellaneous 150
560
Sign Replacement 400
400
Disposable Coveralls 80
T -Shirts 170
250
5303 00 Publications & Dues Health Dept Permit 25
Concession Health Permit 25
Red Cross 175
AFO Manual 50
275
5315 00 Contract Services Pest Control 200
Burglar Alarm 550
Pool Consultant 2,750
3,500
5400 00 Building & Grounds Maintenance Fire Extinguisher 45
Paint Supplies 2,000
Electrical Repair 600
Plumbing 1,000
Winterize Pool 400
Pool Parts 1,000
Park Bench Replacement 200
Water Hoses 100
5890 00 Minor Equipment
5,345
Basket Pins 100
Lifesaving Equipment 300
Locks/Keys 50
Hand Tools 50
Gas Mask Fitters 20
520
1 •
•
Public Works Department
Parks & Recreation Division
Athletic/Recreation Transfers Program
Fund 1010 - General
Program Description. Objectives and An. ysis•
Provide recreational opportunities for the public through sport leagues, clinics, summer playground
programs, arts and crafts, and tennis.
Provide wholesome recreation activities in low-income housing additions in cooperation with the
University of Arkansas Recreation Program.
Cooperate with hobby groups to meet their needs for programs and facilities.
Provide secondary funding for the Youth Center and Adult Center. Each agency has a volunteer Board of
Directors and generates a large portion of their operating funds.
Program 5220
Actual
Program Staff 1996
Full -Time Equivalent Positions
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Capital
Demand/Workload
Teams/Participants Basketball
Teams/Participants Volleyball
Teams/Participants Adult Softball
Teams/Participants Girls Softball
Participants Summer Tennis
Participants Martial Arts
Participants Dance
Summer Playground Duplicated
Arts & Crafts Average per Day
FYC Youth Memberships
FYC Adult/Family Memberships
FYC Attendance
Adult Center Memberships
Adult Center Attendance
Elderly Nutrition Sites
Results
Cost per FYC Member
Youth Center Cost/Visit
Cost per Adult Center Member
Adult Center Cost/Visit
Elderly Meals Served
Budgeted
1997
3.51 3.51
$ 47,468 $
1,008
120,863
0
2,129
171,468 $
98,735
17,315
131,450
15,887
2,400
Estimated
1997
3.51
$ 98,735 $
16,890
131,450
15,887
2,400
265,787 $ 265,362 $
Performance Measures
Actual
1996
21/269
46/414
206/3,292
37/481
99
212
203
48 (Undupl)
81 (Dupl)
2,123
537
245,000
157
27,982
7
$33.68
$ .35
$171.98
$ .97
188,166
Budgeted
1997
65/780
30/360
200/3,000
35/455
200
250
250
1,980
2,200
2,900
600
290,000
200
35,000
8
$25.83
$ .31
$145.00
$ .83
123,500
Estimated
1997
30/360
43/338
200/3,000
35/455
200
250
250
1,980
2,200
2,850
575
285,000
200
35,000
8
$25.88
$ .31
$140.00
$ .80
123,000
Budgeted
1998
3.51
109,914
16,237
153,279
0
600
280.030
Budgeted
1998
30/360
43/338
200/3,000
35/455
200
250
250
2,000
2,200
2,900
600
290,000
200
35,000
8
$25.83
$ .31
$145.00
$ .83
123,500
•
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Public Works Department
Parks & Recreation Division
Parks Maintenance Program
Fund 1010 - General Program 5260
The Parks Maintenance Program provides maintenance for all park acres and facilities to ensure safe and
clean parks for public use. This includes mowing, trimming, litter control, irrigation, facility maintenance,
facility installation, horticultural works, and special projects. In addition, the Parks Maintenance Program
plans for new facilities for the parks based upon public demand. This program also coordinates and
supervises park maintenance and special projects with volunteer groups from the Adopt -A -Park Program,
Bambino Baseball Association, Babe Ruth Baseball, American Legion, Soccer Association, Park Volunteer
Program, Public Service Program, Youth Bridge, JTPA, Service Clubs, Boy/Girl Scouts, and Sororities/
Fraternities.
The Parks Maintenance Program maintains, repairs, and renovates all athletic fields within the City to
ensure safe and high-quality facilities that meet the needs of the softball, baseball, and soccer leagues. All
work performed is to enhance the playability and safety of the athletic fields and programs. In addition, this
program provides daily maintenance and field preparation for eight (8) softball/baseball fields and also gives
assistance to the Bambino Baseball and Soccer Association as needed.
In addition to maintenance activities, the Parks Maintenance Program manages and operates the Lake
Fayetteville Softball Complex concession stand to provide service and support. For 1996, funding was added
for an Athletic Field Crew Leader and additional summer groundskeepers.
Program Staff
Actual
1996
Budgeted Estimated Budgeted
1997 1997 1998
Full -Time Equivalent Positions 11.52 13.35
Program Expenditures
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Capital
Demand/Workload
Park Sites/Acreage Maintained
Restrooms Maintained
Tennis Courts/Soccer Fields
Softball/Bambino Baseball Fields
Babe Ruth/American Legion
Results
Acres Mowed/Year
Litter & Restroom Hours/Year
Playgrnd & Gen Maint Hours/Year
Ballfield Maintenance Hours/Year
Concession Stand Revenue
$ 250,588 $
17,676
125,631
74,305
7,776
$ 475,976 $
292,286 $
20,930
125,885
87,567
6,035
13.35
286,403 $
20,930
125,885
83,087
6,035
532,703 $
Performance
Actual
1996
39/3,137
10
9/10
6/7
3/2
3,053
2,338
3,810
3,618
$26,729
Measures
Budgeted
1997
46/3,184
14
9/12
6/9
3/2
3,174
2,800
3,000
4,000
$28,000
13.35
310,040
20,884
113,595
53,592
3,235
522,340 $ 501,346
Estimated
1997
45/3,160
11
9/12
6/8
3/2
3,100
2,500
2,700
3,800
$28,000
Budgeted
1998
48/3,172
12
9/14
10/8
3/2
3,174
2,800
3,000
4,000
$28,000
D•
1•
•
Public Works Department
Parks & Recreation Division
Parks Maintenance Program
Fund 1010 - General
Personnel Services
5100 00 Salaries and Wages
5102 00 Extra Services
5103 00 Overtime
5105 00 Social Security Taxes
5107 00 Insurance - Life
5108 00 Insurance - Health
5108 01 Insurance - LTD
5108 02 Insurance - ADD
5109 06 Retirement Savings Plan
Total Personnel Services
Materials and Supplies
5200 00 Office Supplies & Printing
5203 00 Cleaning Supplies
5204 00 Chemicals
5208 00 Concession Supplies
5212 00 Signs
5217 00 Safety Devices
Total Materials and Supplies
Services and Charges
5302 00 Uniforms & Personal Eq
5303 00 Publications and Dues
5304 00 Travel and Training
5309 00 Lease Expense
5310 00 Utilities
5310 01 Telephone Expense
5311 00 Insurance -Vehicles & Buildings
5311 01 Insurance -Self
5315 00 Contract Services
5331 00 Motor Pool Charges
5331 01 Replacement Charges
Total Services and Charges
Maintenance
5400 00 Buildings & Ground Maint
5402 00 Radio Maintenance
5403 00 Vehicle & Machine Maint
5407 00 Maint of Small Equip
5415 00 Landscape Maintenance
Total Maintenance
Total Operations Before
Capital and Depreciation
Actual
1996
$ 205,424
804
4,443
16,254
921
9,240
643
327
12,532
250,588
654
3,569
1,960
10,389
117
. 987
17,676
4,333
0
480
0
29,053
865
301
2,853
2,573
47,757
37,416
125,631
49,331
1 024
7 832
908
15,210
74,305
468,200
Budgeted
1997
$ 242,566
0
971
18,752
953
11,474
835
398
16,337
292,286
0
3,570
2,500
13,500
800
560
20,930
4,400
100
1,420
0
26,000
800
324
1,000
8,060
44,023
39,758
125,885
54,495
1 052
13,480
3,000
15,540
87,567
526,668
Program 5260
Estimated Budgeted
1997 1998
$ 240,000
0
1,300
18,000
953
10,000
800
350
15,000
286,403
60
4,000
2,770
13,000
800
300
20,930
5,000
250
1,200
135
26,000
800
600
1,900
7,000
45,000
38,000
125,885
54,495
1,052
9,000
3,000
15,540
83 087
516,305
$ 250,132
0
1,728
19,393
1,315
13,126
884
398
23,064
310,040
0
4,000
3,000
13,000
584
300
20,884
4,000
300
1,500
216
27,000
900
676
2,000
8,000
33,874
35 129
113,595
25,000
1,052
9,000
3,000
15,540
53,592
498,111
•
DIP
1•
•
Public Works Department
Parks 8 Recreation Division
Parks Maintenance Program
Fund 1010 - General Program 5260
Actual Budgeted Estimated Budgeted
1996 1997 1997 1998
Capital
5801 00 Fixed Assets
5890 00 Minor Equipment
Total Capital
4,199 2,800 2,800 0
3,577 3,235 3,235 3,235
7,776 6,035 6,035 3,235
Total $ 475,976 $ 532,703 $ 522,340 $ 501,346
•
I •
Fund 1010 - General Program 5260
Explanation of Accounts
Code Account Name Item Description Cost
5212 00 Signs Ballfield Signs
Park Signs
5217 00 Safety Devices Goggles
Gloves
250
334
584
100
200
300
5302 00 Uniforms and Personal Equipment Uniforms 2,500
Rain Gear 100
Boots 1,000
Hats & T-shirts 400
5303 00 Publications & Dues
5304 00 Travel and Training
5315 00 Contract Services
5400 00 Buildings & Grounds Maintenance
4,000
Ar Rec & Parks Assoc 300
300
Ar Rec & Parks Conf 420
Parks Maintenance Seminar 500
Ballfield Maintenance Seminar 580
1,500
Pest/Termite Control 2,000
Park Gate Closing Lake Fay S. 500
Park Gate Closing Finger Park 500
Chemical Spraying 4,500
Concession Ice Machine 500
8,000
B -Ball Goals/NetsBackboards 2,400
Tennis Nets 500
Playground Equipment 500
Fire Extinguisher 250
Tree Service 2,000
Sand/GravelfTopsoil 1,500
Paint Supplies 1,500
Fence Supplies 3,000
Plumbing 3,000
Electrical Repairs 3,000
Hardware 2,500
Lumber & Supplies 4,000
General Repairs 0
Irrigation Repairs 850
Misc 0
25,000
•
•
/ •
•
Fund 1010 - General Program 5260
Explanation of Accounts
Code Account Name Item Description Cost
5415 00 Landscape Maintenance
5890 00 Minor Equipment
Plant Materials/Mulch 2,040
Landscape Maintenance 1,500
Trees 2,500
Sod/Sprigs/Grass Seed 3,000
Soil Additives 2,500
Donnafill 4,000
15,540
Trash Barrels 300
Padlocks/Keys 250
Hand Tools 800
Garden Hoses 200
Water Cooler 50
Weedeater 485
Weedeater on Wheels 550
Field Liner 300
Power Tools 300
3,235
0
•
Public Works Department
Parks & Recreation Division
Parks Development & Maintenance Program
Fund 2250 - Parks Development
Program Description. Objectives and Analysis -
The Parks Development & Maintenance Program plans, schedules, budgets, and executes the expenditure of
a 1% Hotel, Motel, & Restaurant (HMR) tax. This tax is expended on the acquisition, development, and
maintenance of City parks and recreation facilities. The HMR tax was approved by the voters in November
1995, and the initial expenditures for this program were approved by City Council in March 1996.
Program 9250
The Parks Development & Maintenance Program funded by the HMR tax, combined with the Parks
Maintenance Program funded in General Fund, provide maintenance for all parks and Parks & Recreation
facilities to ensure safe and clean parks for public use. The maintenance activities funded in this program
include mowing, trimming, litter control, irrigation, facility maintenance, facility installation, horticultural
works, and special projects. In addition, this program plans for new facilities for the parks based upon
public demand.
Program Staff
Actual Budgeted Estimated Budgeted
1996 1997 1997 1998
Full -Time Equivalent Positions 0.00 7.30 7.30 7.30
Program Expenditures
Personnel Services $ 0 $ 90,584 $ 55,143 $ 124,712
Materials and Supplies 0 1,720 1,720 11,720
Services and Charges 0 39,100 37,060 57,100
Maintenance 0 3,996 3,796 34,246
Capital 0 764,600 764,600 749,095
$ 0 $ 900,000 $ 862,319 $ 976,873
Performance Measures
Actual Budgeted Estimated Budgeted
1996 1997 1997 1998
Demand/Workload
Park Sites/Acreage Maintained Program Started 45/3,160 45/3,160 48 /3,172
Restrooms Maintained in March 1996 11 11 14
Tennis Courts/Soccer Fields 9/12 9/11 9/12
Softball/Bambino Baseball Fields 6/8 6/8 6/9
Babe Ruth/American Legion 3/2 3/2 3/2
Results
Acres Mowed/Year Program Started 3,300 3,100 3,174
Litter & Restroom Hours/Year in March 1996 2,000 2,500 2,800
Playgmd & Gen Maint Hours/Year 2,500 2,700 3,000
Ballfield Maintenance Hours/Year 4,580 3,800 4,000
•
IUD
1 •
Public Works Department
Parks & Recreation Division
Parks Development & Maintenance Program
Fund 2250 - Parks Development Program 9250
Actual Budgeted Estimated Budgeted
1996 1997 1997 1998
Personnel Services
5100 00 Salaries and Wages $ 0 $ 76,674 $ 48,500 $ 100,108
5100 01 Salary Contingency 0 0 0 3,500
5102 00 Extra Services 0 3,726 0 0
5103 00 Overtime .0 714 0 869
5105 00 Social Security Taxes 0 5,904 3,710 7,776
5107 00 Insurance - Life 0 132 112 218
5108 00 Insurance - Heatth 0 3,228 2,744 2,530
5108 01 Insurance - LTD 0 116 0 146
510802Insurance -ADD 0 90 77 90
5109 06 Retirement Savings Plan 0 0 0 5,089
5111 00 Workers Compensation Insurance 0 0 0 4 386
Total Personnel Services
Materials and Supplies
0 90,584 55,143 124,712
5200 00 Office Supplies & Printing 0 300 300 10,300
5209 00 Software 0 620 620 620
5217 00 Safety Devices 0 800 800 800
Total Materials and Supplies
Services and Charges
0 1,720 1,720 11,720
5301 00 Public Notification 0 0 600 1,000
5302 00 Uniforms & Personal Equipment 0 2,100 2,100 2,100
5307 00 Audit Expense 0 0 0 500
5331 00 Motor Pool Charges 0 9,500 9,500 14,000
5331 01 Replacement Charges 0 9,500 9,500 14,500
5333 00 Collection Expense 0 18,000 15,360 18,500
5399 00 Cost Allocation 0 0 0 6,500
Total Services and Charges
Maintenance
0 39,100 37,060 57,100
5400 00 Buildings & Ground Maint 0 1,940 1,940 31,940
5402 00 Radio Maintenance 0 106 106 106
5403 00 Vehicle & Machine Maint 0 750 1,000 1,000
5407 00 Maint of Small Equip 0 1,200 750 1,200
Total Maintenance
Total Operations Before
Capital and Depreciation
Capital
0 3,996 3,796 34,246
0 135,400 97,719 227 778
5801 00 Fixed Assets 0 7,800 20,807 0
5804 00 Building Costs 0 50,000 36,993 250,000
• 5805 00 Land Acquisition 0 50,000 50,000 50,000
5806 00 Park Improvements 0 600,000 600,000 394,000
5814 00 Trailways & Sidewalks 0 50,000 50,000 50,000
5890 00 Minor Equipment 0 6,800 6,800 5,095
Total Capital
0 764,600 764,600 749,095
DO
1•
•
Public Works Department
Parks & Recreation Division
Parks Development & Maintenance Program
Fund 2250 - Parks Development Program 9250
Actual Budgeted Estimated Budgeted
1996 1997 1997 1998
Total
$ 0 $ 900,000 $ 862,319 $ 976,873
•
10
1•
•
Fund 2250 - Parks Development Program 9250
Explanation of Accounts
Code Account Name Item Description Cost
5200 00 Office Supplies & Printing Misc. Office Supplies 300
Brochures 10,000
10,300
5209 00 Software Misc. Software 620
620
5217 00 Safety Devices Misc. Safety Devices 800
800
5302 00 Uniforms and Personal Equip. Uniforms 2,100
2,100
5400 00 Buildings & Grounds Maint. General Maintenance 22,000
Misc. 9,940
31,940
5804 00 Building Costs WalkerPark Senior Complex 250,000
250,000
5805 00 Land Acquisition Miscellaneous Park Land Purchases 50,000
50,000
5806 00 Park Improvements Girls Softball Complex 350,000
Miscellaneous Park Improvements 44,000
5814 00 Trailways & Sidewalks
5890 00 Minor Equipment
394,000
Lake Fayetteville Trail 50,000
50,000
Picnic tables, benches, trash recep 3,195
Chairs / Tables / File Cabinets 1,900
5,095
•
•
•
•
•
MONDAY, JULY 7, 1997 REGULAR PRAB MEETING
NAME (Please Print)
GROUP REPRESENTING
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