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HomeMy WebLinkAbout1997-06-02 - MinutesFAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS • • • DEPARTMENTAL CORRESPONDENCE TO: PARKS AND RECREATION ADVISORY BOARD FROM: Dale D. Clark, Parks & Recreation Director DATE: May 23, 1997 SUBJECT: PRAB MEETING ON MONDAY, June 2, 1997, AT 5:30 PM IN ROOM 219 OF THE CITY ADMINISTRATION BUILDING i. Approval of PRAB Minutes - May 5, 1997 - Regular Meeting II. Washington Elementary requesting Lease Agreement with the Parks and Recreation Department and request for matching funds for playground equipment - Principal Michael Mason III. GREENSPACE Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Orchard Park Estates Milholland Engineering Jim Neill East of Hwy 265, North of Skillern Road NW Outside 1994 Master Plan area - no priority 17.62 acres Units: 29 Land Dedication Requirement: .725 acres Money in Lieu: $8,700 Neighborhood: #2: Lake Fayetteville East 25 acres, Crossover 20 acres, and Brookbury 5.42 acres 1990 Needs: none 2010 Needs: none Existing: 50.42 acres Proposed City Wide Trail Plans: Staff Recommendation: Money in none Lieu • • • Parks and Recreation Advisory Board Page 2 May 28, 1997 IV. Lake Fayetteville Trail update - Dugwyler V. Public Hearing Report - Dugwyler VI. Gulley Park property purchase report/City Council approval - Clark VII. Hillborn Children's Heritage Farm Memo of Understanding from the Parks & Recreation Department (this Draft Form has not been through our Legal Department at this time) - Dugwyler VIII.Parks' Project Status Report - Clark IX. Softball questions from U.S.S.S.A. representative - Chuck Yarbrough X. P.R.A.B. approval needed to apply for a grant from the Arkansas Department of Parks & Tourism Outdoor Recreation and the Arkansas State Highway & Transportation Department - Arkansas Recreation Trails Program - Dugwyler XI. Off -Road Bicyclist - Jimmy White XII. OTHER BUSINESS ATTACHMENTS: • Facilities Committee Special Meeting on May 1, 1997 Minutes • Facilities Committee Special Meeting on May 12, 1997 Minutes • Green Space Report • HMR Report • Questions from U.S.S.S.A. representative - Chuck Yarbrogh • Written answers to the U.S.S.S.A. representative's (Chuck Yarbrough) questions • Draft Form - Agreement for Park Faciility Usage and Maintenance for the Hillborn Children's Heritage Farm • Memo from the Cooperative Extension Service on Vandalism Control Techniques • Memo from the Cooperative Extension Service on Parks, Open Space & Pathways Classification Table • Memo from the Cooperative Extension Service on Municipal Swimming Pool Survey PRAB REGULAR MEETING JUNE 2, 1997 The meeting was called to order by James at 5:30 p.m. in Room 219 of the City Administration Building. Members Present: James, Bleidt, King, Waite, Thiel, Staggs Members Absent: Ackerman, McCutcheon Staff Present: Clark, Dugwyler, Gay, Nelson Guests Present: Betty Perkins - Student Intern for Parks & Recreation; Steven Gray - Asst. Program Coordinator, Parks & Recreation; Jim Neill, Developer, Orchard Park Estates; C.M. Buxton, Michael Mason, Tracy Miller, Joan Smith, Bobby Shepperd - Washington Elementary School; David Renko - Ozark Off -Road Cyclists; Rick Stocker - Amateur Softball Association Media Present: Rusty Garrett, Northwest Arkansas Times Jill Smith, Morning News BUSINESS: I. MOTION: RING/WAITE The Minutes from the May 5, 1997, PRAB regular meeting were approved unanimously 5-0. (Staggs arrived to the meeting later) . II. Washington Elementary requesting Lease Agreement with the Parks and Recreation Department and request for matching funds for playground equipment - Principal Michael Mason Mason: I'm Mike Mason, principal of Washington Elementary School. We have a very active PTO group at Washington interested in improving our playground for the school and the community. We have a lot of students and kids from the community who come to the school grounds in the evening to play ball. I believe all of the other schools in Fayetteville except ours is part of the parks system We are seeking to Page 1 PRAB Reaular Meetina June 2, 1997 become a part of that system as well, and we are asking for your assistance in that process. Waite: I assume you have already talked with the school system. Do you just need an approved agreement from this board? There needs to be something written. Mason: Tracy Miller from our PTO has gathered some paperwork and Dr. New has signed them. Miller: Dale Clark and Nancy Dugwyler has had contact with it. We found the original lease agreement from 1973, and I modified it to be virtually identical [to the original lease agreement] but just for our school. I took copies to the superintendent's office and the mayor's office. They have gone over it, they have made legal changes, and it has arrived at the park's office. Waite: Are we all set? Dugwyler: Clark has it in his office. As far as I know all the changes have been made. Mr. Mason presented the PRAB with proposed plans by the school PTO. A diagram of the proposed project was also given to the board for their review. Dugwyler said the contract/lease agreement would have to go through the mayor's office. One of the school's goals is to have their improvements completed before school resumes session in the fall. Dugwyler suggested studying the proposal and considering it after visiting the site and when meeting on CIP projects. III. GREENSPACE Development: Engineer: Owner: Location: Park District: Priority: Total Acres: Units: Land Dedication Requirement: Money in Lieu: Neighborhood: Page 2 Orchard Park Estates Milholland Engineering Jim Neill East of Hwy. 265, North of Skillern Road NW Outside 1994 Master Plan area - no priority 17.62 acres 29 .725 acres $8,700 #2: Lake Fayetteville East 25 acres, acres, and Brookbury 5.42 acres Crossover 20 • • • PRAB Regular Meeting June 2, 1997 1990 Needs: None 2010 Needs: None Existing: 50.42 acres Proposed City Wide Trail Plans: None Staff Recommendation: Money in Lieu Neill: My name is Jim Neill, and I am the developer. I am here to answer any questions you might have. James:I might ask Nancy, when you looked at this [plat] were you satisfied with the way they had it drawn? Dugwyler: You have a proposed park area. We did not receive a recommendation or anything from you. Were you proposing this property with the pond as park land? Neill: For the Homeowner's Association. Dugwyler: Down Skillern Road and to the west a bit is Brookbury Park. Based on that and the existing park land in the area, we recommend money in lieu. MOTION: WAITE/BLEIDT The PRAB moved to accept money, $8,700, in lieu of land to satisfy the green space requirement for Orchard Park Estates. Motion approved unanimously 5-0. IV. Lake Fayetteville Trail update - Dugwyler Dugwyler informed the PRAB that the proposal for a conceptual plan for the Lake Fayetteville trail will be going before City Council tomorrow evening. This trail would encircle Lake Fayetteville. We are proposing to hire a firm from Tulsa, LandPlan Inc., to do a concept or master plan for this trail. During the agenda session, members of City Council had some concerns of which we will address tomorrow night. Dugwyler urged members to attend the meeting. Waite perceived a main concern of City Council was not utilizing in-house effort for this project. Several years ago we were able to use City engineers, but their increased work load has left them little time to work with us. Dugwyler said this is a rather ambitious project with large bridges spanning the spillway and Clear Creek which falls in the FEMA flood plain. There are also drainage, ADA, and environmental concerns to address. Dugwyler Page 3 • • • PRAB Regular Meeting June 2, 1997 feels like this project is a little above and beyond what we can accomplish in-house. Keith Franklin from LandPlan will be attending the City Council meeting as well to answer questions. V. Public Hearing Report - Dugwyler Dugwyler said we are in the process of applying for grants. One we are looking at is from the Arkansas Department of Parks & Tourism Outdoor Recreation grant. A requirement of this grant is that we hold a public hearing to gather input from the public as to what they see as future needs of the parks department. We held a public hearing on May 8 at the Fayetteville Youth Center. The public addressed development of Combs Park, a new type of playground, people from Washington Elementary School were present, Arkansas Winds talked about the possibility of a permanent band shell in one of the parks, and playground safety was also an issue addressed. From the public input, we pick what we think is the most pressing need and apply for our grants. The safety factors of the playground equipment at Walker Park looked like the most pressing issue. Attendance was fair and enormous assistance from the Northwest Arkansas Regional Planning Commission was received. VI. Gulley Park property purchase report/City Council approval - Clark Clark informed the PRAB that a tentative closing date on the property is July 1. Be anticipates closing the first week of that month. VII. Hillborn Children's Heritage Farm Memo of Understanding from the Parks & Recreation Department (this Draft Form has not been through our Legal Department at this time) - Dugwyler Dugwyler: I patterned this memo of understanding after the facilities usage agreement we use for groups who use our athletic fields and also from the Botanical Garden Society lease. I have not presented this to Hillborn; I wanted you to review it. It has not gone to the city legal department. I want any ideas you might have, and we will go from there. Page 4 • • • PRAB Regular Meeting June 2, 1997 King: The only question I had when I read it was perhaps adding the stipulation that would give the city the right to give a 30 or 60 day notice to terminate the agreement in case something came up, so we would not have to wait until the lease expired. Bleidt: Concerning the extension that can be granted from year to year, would that be one year extensions? Dugwyler: Yes. James: I have a question on the wording where we say "...shall operate, maintain, and promote the Children's Farm on property wholly owned by the City." That seems a little misleading. Dugwyler: I guess what that means is the property of ours they are going to use is wholly owned by us. James: There has got to be a better way of saying that. Bleidt: You can just say on subject property because we have identified in the opening where it is. Dugwyler will make changes and present to City Attorney Jerry Rose. The agreement will then be presented to Hillborn and a final copy will be presented to the PRAB. VIII. Parks' Project Status Report - Clark Clark presented a project status report. Improvements at Davis Park (adding entranceway, basketball court, playground equipment, and sidewalk) are estimated at 70$. Dugwyler said the two -rail fence should be started this week, and the playground equipment should be arriving soon. Clark urged everyone to drive by the park and see it taking shape. Sidewalk to the gazebo, ADA requirements of decreasing slope on bridge, and walkway to the playground equipment are near completion at Gulley Park. Work is in progress on the parking lot expansion. The walking path has been out of commission for some time, and people are anxious for completion. Contracts with engineer on the soccer fields at Lewis are in progress. Clark has met with U of A agri people who are offering input on establishing athletic turf. We are looking at taking the top soil off, shaping it, putting it back, and adding Approximately 4" of sand on top of that to grow turf. A field like this is not conducive to everyday play; it is Page 5 • • • PRAB Regular Meeting June 2, 1997 more for games and events. It is considerably more expensive than anything we have done in the past. Clark is working on the contract for the girls' softball complex. The pool is tentatively scheduled to open June 9. Hollow places in the pool plaster bottom delayed opening, and the contractor has been repairing it. Staff has been hired for the season. Clark reported that staff is working on a monthly report listing all of the parks broken down by quadrant including the new parks coming into the system. Dugwyler said the mayor recently signed a contract with Wittenberg, Delony & Davidson to begin design work addressing the parking problem at Walker Park. They will also be designing several other projects. Clark said requests to light Block Street have been received. There is a parking lot on the north end of Block St., but there are no lights along the street. Clark would like to look at lights similar to Gulley Park on timers, but these lights are expensive. IX. Softball questions from U.S.S.S.A. representative - Chuck Yarbrough A list of questions presented to the PRAB by Chuck Yarbrough were addressed by Shannon Gay, Dale Clark, and Nancy Dugwyler. A copy of these responses will be given to Mr. Yarbrough. Stocker: I'm Rick Stocker, District Commissioner for the Amateur Softball Association. Staggs and Gay asked me to address one of the questions which was:does the re -affiliation of Fayetteville with ASA endanger any player availability? The rule book is vague. My opinion is that I am not going to do anything to keep people from playing softball. If the Fayetteville league decides that someone playing in Springdale shouldn't be allowed to play in Fayetteville then I will use the resources of my office to help you implement that policy. I think making rules to keep teams from playing softball is counter productive. I am here like a dictionary on a shelf. I am a resource for people to come to me if they have questions, but I am not going to come in and try to tell you how to run your league. Page 6 PRAB Regular Meeting June 2, 1997 James: If we have a question about whether something is legal as far as ASA and USSSA are concerned, where do you take it from there? Do we get a ruling from the national people? Stocker: There is nothing wrong with a league being dually affiliated. The ASA takes the approach that if Fayetteville or any other town wants to use different rules in their league to supplement or replace the national rules that is fine. X. P.R.A.B. approval needed to apply for a grant from the Arkansas Department of Parks & Tourism Outdoor Recreation and the Arkansas State Highway & Transportation Department - Arkansas Recreation Trails Program - Dugwyler Dugwyler requested PRAB approval for the application of grants for (Arkansas Department of Parks & Tourism Outdoor Recreation) Walker Park playground equipment and the (Arkansas State Highway & Transportation Department - Arkansas Recreation Trails Program) Lake Fayetteville Trail. MOTION: WAITE/STAGGS The PRAB moved to direct staff to pursue a grant with the Arkansas Department of Parks & Tourism Outdoor Recreation for playground equipment improvement at Walker Park. Motion approved unanimously 6-0. MOTION: WAITE/BLEIDT The PRAB moved to direct staff to pursue a grant with the Arkansas State Highway & Transportation Department - Arkansas Recreation Trails Program. Motion approved unanimously 6-0. XI. OTHER BUSINESS Renko:My name is David Renko, and I am president of a new group which has formed in the area called Ozark Off Road Page 7 • • • Page 8 PRAB Recular Meeting June 2, 1997 which has formed in the area called Ozark Off Road Cyclist. Clark: These people are looking for a place where they are sanctioned to ride and where they are welcome to ride. They have rules, and they are offering a service. Renko: We are a new group. The purpose of the club is to advance the sport of biking and the opportunities in the area. I have been a cyclist for about eight years, and there are not many opportunities especially for beginners. We would like to secure healthy lines of communication with the city and other officials. We have had good luck with Eureka Springs. You provided the opportunity for us to do trail maintenance at Lake Wilson. Basically what we would like from the city is the consideration of a club that fairly represents the recreational outlets of mountain bikers locally and regionally. Our current mailing list and membership list is fifty people of various ages. There is a fairly broad specimen of people in our group. We would also like the opportunity to help. We moved hundreds of rocks from the trail at Lake Wilson. We can offer volunteer efforts. We have worked with Devil's Den to create new trail. They will be marking new trails there soon. We also offer information on how mountain bikers in the area look at it and through a national and international stand point. We are affiliated with the International Mountain Bike Association which offer incredible advantages such as insurance. We have ridden 300 miles in the past two months, and we have encouraged riding as much as possible. Clark said this group wants to be included in the design work of trails. He encourages them to help. This group brings rules of etiquette which will be helpful to us in the future. Waite suggested looking at initial planning at Lake Sequoyah. Renko said all the trails in the area need more maintenance, and his club could help with volunteer efforts. Thiel suggested re -appraising the value set for money in lieu because the value is currently not in agreement with property values of the area. Waite requested distributing copies of the Green Space Ordinance and addressing this issue at the next meeting to recommend a change of value to City Council. Thiel also suggested a need for the Facilities Committee to t. • • • RRAB Regular Meetina June 2, 1997 actively pursue park land in the southwest quadrant. James announced the resignation of board member John McCutcheon. McCutcheon's job requires extensive travel, and his presence will be missed. Dugwyler said it is again CIP time. She distributed general information regarding preparation for the July 4 CIP meeting. Staff will work on requests, and the Facilities Committee will be called to vote prior to submitting to City Council on July 11. Dugwyler also shared a card from a seventh grade class which used Veterans Memorial Park for three days last month. Staggs commented on the Gary Hampton Youth NIT weekend tournament which occurred at the softball fields at Asbell, Wilson, and Lake Fayetteville. Over 60 teams with more than 700 kids and their parents were on hand from various cities. It is nice to see that kind of participation which also affects HMR revenues. Staggs was also concerned with the safety hazards of stray golf balls from the driving range injuring softball players. The problem area is mostly field #2 at Lake Fayetteville. He questioned whether protective screening was the responsibility of the city or that of the driving range. Clark has visited with legal which suggested he visit with the driving range owner. Clark has visited with the owner, and he (Clark) is unsure of the next step. Meeting adjourned at 6:30 p.m. MINUTES APPROVED: -1-7- 9% MINUTES TAKEN BY - Nelso 1 Page 9 MONDAY, JUNE 2, 1997 REGULAR PRAB MEETING NAME (Please Print) GROUP REPRESENTING A1/24/A• 77P11 -(r 4 to-7,-,07- sh.d<ni 7N tr4r Arks4 Roc✓'e0h ? 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