HomeMy WebLinkAbout1996-11-04 - MinutesFAYETTEVI LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
•
DEPARTMENTAL CORRESPONDENCE
•
TO:
FROM:
DATE:
PARKS AND RECREATION ADVISORY BOARD
DALE D. CLARK, PARKS & RECREATION DIRECTOR
OCTOBER 28, 1996
SUBJECT: PRAB MEETING ON MONDAY, NOVEMBER 4, 1996 AT 5:30 PM IN
ROOM 219 OF THE CITY ADMINISTRATION BUILDING
I. Approval of PRAB Minutes - October 7, 1996 - Regular Meeting
II. Introduction
Shannon Gay
Lisa Paschal
IV. GREENSPACE
Development:
Engineer:
Architect:
Owner:
Location:
of new Parks & Recreation Program Coordinator,
- Dugwyler
ISA Arborist Certification - Dugwyler
Canterbury Place � -4wv - n ""1 - U
Northwest Acres
Michael E. Hill
North of Joyce,
Crossover
Park District: Northeast
Priority: *1*
Total Acres: 20.19
Units: 15 Single Family
Land
Money in Lieu:
1990 Needs:
2010 Needs:
Existing:
Dedication Requirement:
$4,500
22-44 Acres
34-68 Acres
72 acres. This includes 3 acres at Butterfield
School, 5 acres at Veterans Memorial Park, 5
acres at Sweetbriar Park, 50 acres at Lake
Fayetteville North, and 10 acres at the Adult
& Custom Bldg. Products
East of Old Missouri, West of
.38
,.\n l4 b a rLFA
outilesit-oat,
`"'
Parks and Recreation Advisory Board
Page 2
October 28, 1996
Softball Complex. This does not include the
533 acres that make up the boat dock area and
the Environmental Study Center area. This
parcel is approximately 1.7 miles by road to
the nearest access of the Lake Fayetteville
area and 1.2 miles to Sweetbriar Park.
Outstanding
Features:
Proposed
Trail Plans: None
Staff
Recommendations:
V. BOTANICAL GARDEN COMMITTEE REPORT - Waite
VI. NW ARKANSAS ZOOLOGICAL SOCIETY - Cynthia Hasseloff
VII. OTHER BUSINESS
Attachments:
Facilities Committee Special Meeting
Ad Hoc Committee Special Meeting
Green Space Report
HMR Report
FOIA/Bambino Baseball Memorandum
BGSO Draft Land Lease Agreement
•
•
•
PRAB
REGULAR MEETING
NOVEMBER 4, 1996
The meeting was called to order by Chairperson Waite at 5:30 p.m.
in Room 219 of the City Administration Building.
Members Present:
Members Absent:
Staff Present:
Guests Present:
Media Present:
Waite, Driver, James, Jones
Ackerman, Richard, McCutcheon - Out of Town
Mackey - Illness
Clark, Dugwyler, Orzek, Nelson, Gay
Donna Porter, Kay Curry, Maryetta Carroll,
Bill Wickizer, Ralph Odom - BGSO
Lisa Paschal, Jerry Rose - City of Fayetteville
Kurtis Jones - Northwest Engineers
Cynthia Hasseloff - NWA Zoological Society
Rusty Garrett, Northwest Arkansas Times
Jennifer Pinkerton, Morning News
Due to the fact that a quorum is not present, the PRAB is unable to
conduct business which requires the vote of the committee. The PRAB
convenes as a sub -committee of the Ad hoc Committee for
consideration of the land -lease agreement with Botanical Gardens of
the Ozarks and as a Facilities Committee to hear informational
items concerning facilities and lease agreement. There were no
objections.
BUSINESS:
I. Approval of PRAB Minutes - October 7, 1996 - Regular Meeting
Approval of the Minutes requires a vote from the PRAB;
therefore, this agenda item is deferred.
1 / November 4, 1996
•
•
•
REGULAR PRAB MEETING
II. Introduction of new Parks & Recreation Program Coordinator,
Shannon Gay - Dugwyler
Dugwyler introduced the new Parks and Recreation Program
Coordinator, Shannon Gay. Gay will be working with the Adult
Leagues (softball, basketball, volleyball), special
programming, and special events. Gay will complete her masters
degree in Recreation Administration in December.
III. Lisa Paschal ISA Arborist Certification - Dugwyler
Dugwyler recognized Lisa Paschal, Landscape Maintenance
Specialist, for her achievement of completing the ISA Arborist
Certification examination. This test was administered by the
International Society of Arboriculture which is a scientific
and educational organization devoted to the dissemination of
information in care and preservation of shade and ornamental
trees.
IV. GREENSPACE
Development:
Engineer:
Architect:
Owner:
Location:
Park District:
Priority:
Total Acres:
Units:
Land Dedication
Money in Lieu:
1990 Needs:
2010 Needs:
Existing:
Canterbury Place
Northwest Acres
Michael E. Hill & Custom Bldg. Products
North of Joyce,
West of Crossover
Northeast
*1*
20.19
15 Single Family
Requirement:
$4,500
22-44 Acres
34-68 Acres
72 acres.
Butterfield
.38
This
School,
East of Old Missouri,
S 3 aces' ittislv49
4.000A tisOkakuma
includes 3 acres at
5 acres at Veterans
at Sweetbriar
at Lake Fayetteville
10 acres at the Adult Softball
This does not include the 533
that make up the boat dock area and
Memorial Park, 5 acres
Park, 50 acres
North,
and
Complex.
acres
2 / November 4, 1996
Outstanding
Features:
Proposed
Trail Plans:
Staff
Recommendations:
REGULAR PRAB MEETING
the Environmental Study Center area. This
parcel is approximately 1.7 miles by road
to the nearest access of the Lake
Fayetteville area and 1.2 miles to
Sweetbriar Park.
None
This agenda item requires a vote from the PRAB and is deferred
until next regular meeting. Staff also wants opportunity to
gain information from surrounding land owners.
V. BOTANICAL GARDEN COMMITTEE REPORT - Waite
Waite: The results of the Ad hoc Committee meeting regarding
the proposed land -lease agreement with the Botanical Garden
Society of the Ozarks was fruitful. City Attorney Jerry Rose
very rapidly drafted a revised land -lease agreement from that
presented by BGSO. This draft addressed the following points
raised during Ad hoc meeting: agreement must be compatible
with trail and access areas, reduce term to 25 years plus 25
years renewability, add goals beyond twelve years, yearly
review of both goals and financial situation, and
representation of 25% of Board appointed by City Council. We
need to look at latest revisions and determine whether we need
to make further revisions prior to recommending this for
approval and forwarding it to City Council.
Driver: One suggestion I would make would be to stipulate that
if the City is to appoint no less than 25% of the Board of
Directors that at least one of those members be a standing
member of the Parks and Recreation Advisory Board. I think
communication would be improved to include a PRAB member or
the Parks Director. I also suggest a PRAB member be included
to the team which is appointed under Resolution of Conflict
(Sec. 6.6). My other request would be the consideration of
school groups regarding fees school classes might be assessed
3 / November 4, 1996
REGULAR PRAB MEETING
to visit the botanical gardens. In some of the sample land -
lease agreements from other cities schools were allowed to
visit the botanical gardens without charge, and I think there
is some merit to that.
Porter: With those gardens the city was allocating funds.
Driver: That issue might be negotiable with funding from the
City?
Porter: Yes.
Driver: Do you want me to say something formally in terms of
a motion about including a PRAB member on the Resolution of
Conflict Board of Trustees?
Waite: We can't vote, but I think you should as a member of
this Ad hoc Committee. Are you going to say PRAB member of
Parks Director?
Driver: What is Clark's feeling about that?
Clark: I haven't thought beyond the possibility of a Parks
Board person, but I would be comfortable with a staff person
as well.
James: Jerry Rose, are we on legal ground by asking this?
Rose: Yes, but the problem might be with overlapping your
terms with theirs.
Driver: I think that having the Parks Director on the BGSO
Board of Trustees would be good.
Porter: Our Board is a working Board.
Rose commented that the Mayor is often appointed to Boards as
a non-voting member. Either himself or a designee attends meetings.
Driver asked Porter if the 25% appointed by City Council to the
BGSO Board would be stipulated responsibilities, and Porter said
those people would work like regular members. Driver questioned
whether this should be stated in the agreement, and Rose responded
that trustees appointed to BGSO Board would represent BGSO and not
the PRAB. There could be conflict of interest because these are
separate entities. Driver stated that her recommendation to City
Council would be that at least one of people appointed by the City
to the Board of Directors would be a standing member of the Parks
and Recreation Advisory Board.
Porter asked the City to provide insurance, and Rose said the
City does not provide insurance. His advice is to not open the
garden without insurance.
There was some confusion as to the Lake Fayetteville Trail.
Waite said the trail would not be turned over to BGSO to monitor
and control; the City would maintain control of the trail. Porter
was under the impression that the trail would remain as natural as
4 / November 4, 1996
•
REGULAR PRAB MEETING
possible due to its topography and the amount of extensive
construction needed to widen it. Clark said the trail would remain
open to the public and currently would be best served in its
natural state. However, if need dictates the trail should be
widened or surfaced in the future it would be done.
Porter questioned the restriction of alcohol use at social
events or private receptions at BGSO. Rose said that BGSO would not
have to abide by Park policy because the land is leased to them.
Fund raisers and public functions would require a permit from the
state, but private events would not require a permit.
Driver questioned the need of including operating policy in
agreement. Porter said that it would be difficult to establish
operating policy until the evolution of the gardens. Once the
policies have been determined, they will be furnished to the PRAB.
A SPECIAL PRAB MEETING IS SCHEDULED FOR THURSDAY, NOVEMBER 7, 1996
AT 4:30 P.M. AT CITY ADMINISTRATION BUILDING.
• VI. NW ARKANSAS ZOOLOGICAL SOCIETY - Cynthia Hasseloff
•
Hasseloff responded to Driver's request to meet with the
Botanical Garden Society of the Ozarks and the Lake
Fayetteville Environmental Center to discuss how the
Zoological Society of NW Arkansas might overlap or conflict
with the different organizations.
Hasseloff: We arranged a meeting for Tuesday, October 1 at our
Hog Heaven site where we met with Donna Porter and one of her
BGSO officers. We discussed the focus of the different
organizations. At this point we did not see a conflict in what
we intended to do. However, we think that in designating our
proposed pilot project as a Children's Heritage Farm we might
eliminate any perceived problems or conflicts.
James: Your group did not see a conflict or you and Donna did
not see a conflict?
Hasseloff: We were in agreement.
Dugwyler: Were you able to meet with the Environmental Study
Center?
Hasseloff: We invited them, but they were unable to attend. I
have spoken to Hal Brown, and he did not have any criticism.
5 / November 4, 1996
•
•
•
REGULAR PRAB MEETING
The land in question is approximately 3-4 acres and would be
mostly maintained in its natural state. Hasseloff is to
arrange a meeting through Clark for members of the PRAB to
survey the location.
VII. COMPETITIVE YOUTH BASKETBALL - Hershey Garner
Garner: I'd like to thank the PRAB for entertaining something
you have already discussed before and that's the issue of when
rent is charged on gymnasiums on which you control and to whom
rent is charged. This specifically regards the Fayetteville
Competitive Basketball League which involves 23 teams with
over 200- 4th, 5th, and 6th graders. I hope we can get an
answer fairly quickly because we are two weeks into the
basketball season. I would like to consider a few options
which might free up some scare gymnasium practice time. One
option would be to allow people to check out a key and be
responsible for cleanup Another option would be to readjust
the hours the gyms are open. Currently the school opens the
gym until 3:00 p.m. The Youth Center has the gyms from 3:00
until 6:00 p.m. The gyms are available for use if the Youth
Center doesn't have any activities scheduled. The third option
would be to check out a key and require a security deposit for
any clean up.
Garner questioned why facilities were not open until 9:00 p.m.
Waite responded that it was due to economics because the
Fayetteville Youth Center does not have funding to staff the
gymnasiums. There must be a staff member in place. Garner said
that the tax payers of Fayetteville should be able to use the
facilities because they helped fund the construction. The
current rent for facilities is $35 per hour plus $5.50 an hour
not to exceed $200. Waite suggested the possibility of
extending the hours the gymnasiums are open by looking for
funding from the City. Dugwyler sees another issue. FYC uses
facilities for all citizens of Fayetteville and questions why
competitive league does not run their program through FYC.
Garner responded that competitive league offers a stepped up
program Garner believes that any Fayetteville resident who
wishes to use the facilities should be allowed to without
charge because Fayetteville dollars helped build facilities.
Dugwyler said that the revenue from rent was to help recover
maintenance and operating costs. Garner said it was the
Mayor's notion that the expenses were the City's
6 / November 4, 1996
•
REGULAR PRAB MEETING
responsibility. Garner said that he was not charged for using
the Yvonne Richardson Community Center or the two gymnasiums
at Ramay Junior High. Driver said it was not unreasonable to
charge a reasonable fee to help provide maintenance.
A MEETING REGARDING THIS ISSUE WAS SCHEDULED TO TAKE PLACE
THURSDAY, NOVEMBER 7, 1996 TO DETERMINE A POLICY TO DISCUSS
WITH THE MAYOR AND FRED TURRENTINE.
VII. OTHER BUSINESS
Dugwyler introduced the portable booth used for the career fairs and
provided a sampling of information brought back from the NRPA Fall
Conference.
Driver asked Nelson about progress regarding State Highway
Department and surplus bridges. Nelson said that he would follow up
on that request. The growing population of Northwest Arkansas is
resulting in widening of roadways, and Driver is interested in
pursuing the possibility of acquiring surplus bridges for the Lake
Fayetteville spillway.
Meeting adjourned at 7:35 p.m.
MINUTES APPROVED: i2-02-96 r�
MINUTES TAKEN BY:
can `7-iQemier,
John . Nelson
7 / November 4, 1996
•
•
•
MONDAY, NOVEMBER 4, 1996 REGULAR PRAB MEETING
NAME. (Please Print)
GROUP REPRESENTING
'9v-nna. `/17 b.0t
8050
4 GL �fy..�f�"j//�/�,'C/�1X,{IC_L¢�
22
„LUzcSo
4701-4124-ff
B (.7- so
tailedile
cUU�T7S i�
7t
�:�
J�
kiErteis
tiwA tl
"5 tot./ Jl
c;Ge ,n i f/ Il /3 i,LAL 7hkt,
,.US
„..42,-A4Y127 o