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HomeMy WebLinkAbout1996-10-14 - Minutes• • • FACILITIES COMMITTEE SPECIAL MEETING OCTOBER 14, 1996 The meeting was called to order by Chairperson James at 5:15 p.m. in the Parks Office at the Fayetteville Youth Center. Members Present: James, Driver, Mackey Staff Present: Clark, Dugwyler, Orzek, Nelson Guests Present: Fred Turrentine, Fayetteville School System BUSINESS: Members of the Facilities Committee met with Fayetteville School representative Fred Turrentine in an effort to fine tune the agreements the City has with the schools regarding shared playground facilities. In the past, the City and School have had an understood agreement regarding mowing and maintenance costs. The School District was to mow and maintain all park facilities and equipment during the months when school is in session; the City was to mow and maintain all park facilities and equipmentduring months when school is not in session. These twenty-five year lease agreements have been in effect for all Fayetteville Schools except Washington, Vandergriff, and Holcomb. Driver: Fayetteville Public Schools and the City of Fayetteville Parks Department need to determine the best way public money is spent. We need to regulate maintenance and mowing costs and share the expenses fairly. We need to spell out the agreements between both parties. Clark: We need a plan, such as a 5 -year plan, in which to adhere. ADA is a big issue which will be costly. Perhaps we should do less and spend more initially on fall safe material to cut maintenance costs later. Turrentine: The Schools are mowing. There is little mowing at Washington, but there are acres and acres at Happy Hollow, Holcomb, and Vandergriff. 1 / October 14, 1996 • • • Clark: Turrentine: James: Turrentine: Dugwyler: We're better at mowing large areas because of our equipment. We are not very good at mowing and trimming around buildings or close areas. I think it would be best to divide the mowing in half and put it in writing. It would give a guideline for the future. I'm a little concerned with the City buying all the playground equipment with purchase orders because legally the City owns the purchase. I would like to see the Schools involved in the purchasing process. Also, our 25% of the purchase price nearly equaled the City's 50% share after materials and labor were added. Do you have a fixed cost for a particular piece of equipment and a fixed cost to make it ADA that we can share? Yes. We are a team, and I think it should be a shared responsibility. The shared playgrounds must be ADA handicap accessible; it is the law. Driver suggested that before appropriation of funds for playgrounds, guidelines could be given to PTOs and Schools could develop a plan in which the City could budget. Clark said that he and Turrentine would be the drivers behind developing five year plans for the playgrounds. Designated installation costs, mowing, and documented inspections would be agreed upon. These will be shared facilities, and both parties should work as a team. A legal will be developed, voted upon by the PRAB, and presented to City Council. Meeting adjourned at 6:30 p.m. Minutes taken by John Nelson 2 / October 14, 1996