HomeMy WebLinkAbout1996-09-09 - Minutes• • • FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE DATE: TO: FROM: AUGUST 29, 1996 PARKS AND RECREATION ADVISORY BOARD DALE D. CLARK, PARKS & RECREATION DIRECTOR SUBJECT: PRAB MEETING ON MONDAY, SEPTEMBER 9, 1996 AT 5:30 PM IN ROOM 326 [NOT 219] OF THE CITY ADMINISTRATION BUILDING I. 11 Approval of PRAB Minutes - August 5, 1996 - Regular Meeting Northwest Arkansas Zoological Society - Cynthia Haseloff GREENSPACE Development: Chamberland Square Apartments Engineer: Architect: Owner: Location: Park District: Priority: Total Acres: Units: Tim Risley John Chambers South of Wedington Drive and West of Shiloh Drive Southwest 3 7.52 acres 96 Multi -Family Land Dedication Requirement: Money in Lieu: $23,040 1990 Needs: 6.5 - 13 acres 2010 Needs: 9 - 18 acres Existing: 3.2 acres plus Outstanding Features: Proposed Trail Plans: Staff Recommendations: 1.92 acres future phases of Meadowland Flat pasture land with trees on north and west borders None Maple Manor Apartments (128 units) are north of this property; Maple Manor complex has a slide, two swings, climbing apparatus, swimming pool, and one volleyball court. Betty Jo Townhouses (37 units) are located west of this property - no recreation facilities are in this complex. The Chamberland Square Apartments site is one mile from Bryce Davis Park and 1.5 miles from the Meadowland park land. Parks and Recreation Advisory Board Page 2 September 10, 1996 IV. Gulley Appraisal / Purchase - Clark V. General Budget Report - Dugwyler VI. Lake Fayetteville Trail - Clark VII Veterans Memorial Park Pavilion / Lewis Soccer Complex Update - Dugwyler VIII Girls Softball Complex Update - Ackerman IX. Other Business ****************************************************************************************** Attachment Minutes — August 6, 1996 Special Meeting Greenspace Report • • PRAB REGULAR MEETING SEPTEMBER 9, 1996 The meeting was called to order by Bill Waite at 5:30 p.m. in Room 326 of the City Administration Building. Members Present: Waite, James, Driver, Richard, Jones Members Absent: Staff Present: Guests Present: Media Present: BUSINESS: Ackerman - Out of Town McCutcheon - Out of Town Mackey - Illness Clark, Dugwyler, Orzek, Nelson Danny Johnson, Vanessa Owens - Tim Risley & Assoc.; Doy Gillihan - General Development Corp.; Cynthia Haseloff, Karen Inlow, Jenny Harmon, Carl Totemeier, John Mack, Lois Slusarek - Northwest Arkansas Zoological Society; Donna Porter - Botanical Garden Society of the Ozarks Russell Ray, Morning News I. MOTION: JAMES/DRIVER The Minutes from the August 5, 1996 PRAB regular meeting were approved unanimously 5-0. II. NORTHWEST ARKANSAS ZOOLOGICAL SOCIETY - CYNTHIA HASELOFF Waite: Cynthia Haseloff has a presentation on the Northwest Arkansas Zoological Society. Haseloff: I'd like to give everyone some material before we get started. I'd like to introduce you to some of our Board members - John Mack, a partner with Perry L. Butcher and Associates in Rogers, Arkansas; Carl Totemeier, past Chairman of the Board of Directors; Lois Slusarek, Vice President for Education; Jenny Harmon, Program Manager of Main Street • 1 / September 9, 1996 • • Rogers; and Karen Inlow, Treasurer of the Society. The Northwest Arkansas Zoological Society, Inc. is a 501(c) (3) non-profit organization chartered by the State of Arkansas in 1989. Our early plans did not materialize. We had intended to do an exotic animal park, but we decided to rethink these plans and decide what the area really needed and what we could realistically do. We came to the conclusion that it would be a lot easier to work with native plants and animals in lieu of building a rain forest. In 1994 we really became a functioning organization. We developed a case statement, in broad terms and some detail, outlining what we intended to do, and we began our education programs. We have been offering education programs for the past three years. This year we were offered the use of approximately 2.5 acres on which to test our concept. We feel this is an ideal site because it is centrally located. It is zoned for agriculture, and the property includes an abundance of water and two old farm buildings. At this site we hope to create a children's animal and botanical garden. The project will be small but thoughtful. We will renovate the buildings there, perhaps build a few, simple buildings, add some fencing, and a garden area. Our aim is to work with farm animals or disappearing livestock breeds. Adjoining this property is a piece of land which belongs to the City of Fayetteville. The City owned property is behind Lokomotion on Clear Creek. We have an interest in animals and in plants, and we are interested in combining this with the native plants and animals of Northwest Arkansas. We would like to access this area by adding a few low impact pathways and/or trails. This spot is in easy access for people of Northwest Arkansas, and it would give them'a chance to learn more about the biodiversity of our area. We feel like combining the children's animal and botanical garden with this essentially natural adjoining area would allow the Society to bring in a new type of family recreation to the people of Northwest Arkansas. Mr. Carl Totemeier discussed the Society's mission ..to create and maintain an innovative zoological and botanical garden which incorporates the Ozark heritage and which provides learning and recreational opportunities and wise stewardship of the area's and the earth's natural biodiversity." Totemeier recognized the proposal of the Botanical Garden Society of the Ozarks and expressed his • 2 / September 9, 1996 • • • group's approach was different, non conflicting, and hopefully complementary. Totemeier said one of the key factors of the mission statement was heritage, and the Zoological Society felt that a facility which stressed the heritage of the area would be beneficial to the community. Hillborn (a name derived from the heritage of the area) feels that the way of life that was represented by the rural Ozark region should be preserved. Later generations were able to draw survivalistic principals from the past and apply them to the present. Biodiversity, education, and recreation are also important factors. Lois Slusarek described several educational programs the Society has made available such as "Hard Rot Cafe", a class about decomposition, identifying deciduous trees and leaves, and a course on birds and feathers. Since 1994, the Society has had educational programs with the public libraries in Northwest Arkansas. John Mack displayed artwork of the group's vision of a visitor center, the Heritage Farm Complex, the research center, and areas for animals on their 2.5 acre site. Clear Creek is a south boundary, the racetrack at Lokomotion is a west boundary, the [golf] driving range is a north boundary, and Lake Fayetteville (dam and plateau) is an east boundary. The Northwest Arkansas Zoological Society is interested in gaining access to City owned land to enhance their project. Haseloff discussed using the land as a trial site to determine if they had management skills to operate facilities and to see if area is ready for this type of facility. DISCUSSION: James: What kind of time line are you on to get this set up and how much time are you going to allow the project to run? Haseloff: We hope to start as soon as we determine our compatibility here. I think we would keep working as long as we could not work any longer. We looked at a botanical facility of approximately 200 acres and considered moving there, but the property was so remote we could not see the people of Springdale, Rogers, and Bentonville going there. We're interested in a centrally located site. James: Were there charges for these classes you held for students? 3 / September 9, 1996 • • • Haseloff: We have not charged for any of the student projects, but we have charged a small fee for materials for adult classes. We want to be able to charge for adult classes, so we can provide better materials and instructors. Mack: I think we are trying to find out the scope. There is going to have to be some kind of capital funds program. Driver: It seems to me that your scope right now is overlapping substantially into not only the Botanical Garden Society of the Ozarks but with the Environmental Center as well. The part of your proposal that I do not see any duplication of is the heritage idea of crops and animals. I think that is interesting and there is not currently a program or proposal focusing on that aspect. As far as 200 acres goes, we bus school children consistently to Prairie Grove which has some of the features of heritage but has virtually nothing that I think is substantial in the area of educational programs Demonstrations of lye soap making or weaving in progress are educational programs. Totemeier: At this point in essence we see this as a pilot project and a step toward what we are looking for; however, we would still see in the long run this as being valuable as an education site since it is centrally located. Haseloff: We could begin here in a small scale that would be child size and make it functional and educate about plants, animals, and heritage. Driver: I would like to ask that we have time to read this material thoroughly, and I would also ask that you and your Board meet with the Botanical Board to see in what way you might complement but not overlap one another. If the trail which will eventually loop the lake would encompass different aspects educationally I think it would be wonderful. Certainly we would not want to stand in the way of helping you develop that, but at this time I have a lot of questions and would like to look over these materials. Richard: You would want the City to preserve this land for your usage? I assume if you were doing a demonstration project here and if the City had a different use for the land in a few years you would not want them to pull that land away from you. Haseloff: We would want to lease it. Mack: Or however you would allow access to the property. We do not see any permanent fixtures. Primarily it would be the trails and pathways out on the property. 4 / September 9, 1996 • Waite: We're only looking at about an acre here? Clark: No, it's three or four. James: How are you accessing this farm land now? Clark: It's accessible by a road immediately south of the driving range. Waite: There is a lot of material we need to go through. Please set up a meeting with Donna Porter, so we can see how these things can work together. We certainly do not want to see groups competing. Mack: We would certainly be willing to meet you on site. Waite: Revisit with Nancy Dugwyler after you've met with the Botanical Garden Society to schedule another presentation. We can meet here in our regular meeting, or if you prefer we could meet on site. III. GREENSPACE Development: Chamberland Square Apartments Engineer: Architect: Tim Risley Owner: John Chambers Location: South of Wedington Drive and West of Shiloh Drive Park District: Southwest Priority: 3 Total Acres: 7.52 acres Units: 96 Multi -Family Land Dedication Requirement: 1.92 acres Money in Lieu: $23,040 1990 Needs: 6.5 - 13 acres 2010 Needs: 9 - 18 acres Existing: 3.2 acres plus future phases of Meadowland Outstanding Features: Flat pasture land with trees on north and west borders Proposed Trail Plans: None Staff Recommendations: Maple Manor Apartments (128 units) are north of this property; Maple Manor complex has a slide, two swings, climbing apparatus, swimming pool, and one volleyball court. 5 / September 9, 1996 • Betty Jo Townhouses (37 units) are located west of this property - no recreation facilities are in this complex. The Chamberland Square Apartments site is one mile from Bryce Davis Park and 1.5 miles from the Meadowland park land. Johnson: I am Danny Johnson representing Tim Risley who is an architect out of Ft. Smith, Arkansas. There are on site green space and recreational facilities proposed. There is a swimming pool, a volleyball court, a large green space toward the center of the project, and there is a proposed basketball court. The grant of nearly two acres of land could be detrimental to this particular site. It is my understanding that the owner will probably exercise the option of granting the money in lieu. Driver: The owner would like to use that option? Johnson: Yes. Driver: Is 99 multi -family our cutoff? Dugwyler: 100 units. Driver: There is some discretion to our recommendation. How much green space (acreage) is in the middle? Johnson: Approximately one quarter of an acre. The basketball court is not included in that acreage. James: This would all be used primarily by the inhabitants? Johnson: Yes. Driver: Meadowlands is currently five acres? Clark: I think currently it is 3.5. Dugwyler: For Phase I and Phase II There are several more phases. Clark: If you take this amount of acreage out of the project [Chamberland Square Apts.] it would be detrimental to the development. The staff recommends that we accept money in lieu, but we get serious about acquiring land in that quadrant. Particularly tied to Meadowlands to make it large enough to accommodate the people who will be there in the next few years. 6 / September 9, 1996 MOTION: DRIVER/JAMES The PRAB recommends to accept money, $23,040, in lieu of a land dedication for the green space requirement for Chamberland Square Apartments. Discussion included pursuing land acquisition in SW quadrant, particularly tying into Meadowlands area, for future park land needs for that area. IV. GULLEY APPRAISAL/PURCHASE - CLARK Clark informed the PRAB that the appraisal price of the property was $129,500, but Mrs. Gulley believes that figure is lower than what she could get from developers. There are nine lots including one containing the house appraised at $52,000. Mrs. Gulley would like life rights to the property. She would be permitted to use the property and maintain insurance on the buildings. This is very expensive for park land, but if we do not acquire it now we will never acquire it because it will be developed. We have many needs in other quadrants where we could purchase park land for a lot less money, but the Staff recommends that we proceed with acquisition of this land. It would give us access off of Old Wire Road, more parking which would be less intrusive as opposed to coming off of Township Road. Driver favors acquiring the property and preserving pockets of land in town. Richard has some concern with the aggressiveness of the terms. Most of the funds for the acquisition would come from HMR funds. MOTION: DRIVER/JONES The PRAB unanimously moved to recommend proceeding with the acquisition of the Gulley property. V. GENERAL BUDGET REPORT - DUGWYLER Dugwyler presented the PRAB with the proposed final numbers of the 1997 operations budget which has been submitted to the City budget department. The total budget is $1,057,000 and will go before City Council later this year for approval. VI. LAKE FAYETTEVILLE TRAIL - CLARK Clark: There is some progress but not as much as I would like. 7 / September 9, 1996 Wade [Colwell] and the Boy Scouts are working their way through the timberland. We haven't fully agreed upon the width of the trail, the trail material, excavating, erosion control, or construction. We need a plan on paper that we all can agree to in order to get started. There are a lot of decisions which need to be made. Waite: Are you thinking of putting this up for bid? Clark: Nancy may know a trail builder. Driver: Can we not request Chuck Rutherford's services? Dugwyler: We can ask him. Driver: Did the plan that Tim Ernst made not address width? James: It addressed the width, but I do not think Tim took the time to fine tune. Donna Porter was concerned with trail construction possibly deteriorating the area and would like to see environmentally conscious persons involved in the planning process. Dugwyler informed the PRAB that trails are big across the country and that several architectural firms work with botanical gardens and other groups to maximize the areas and are sensitive to each group's concerns. Driver shared an architect's suggestion that when we build a bridge across the spillway to have a competition and ask architects to snhmit a design along with their bid. Chuck Rutherford, Ken Smith, and Tim Ernst were suggested as possible persons to aid in preparing a plan. Porter added that members of her group were willing to volunteer their services and check their resources to help in the project. Waite also suggested getting a request for proposal regarding this project. VII. LAKE FAYETTEVILLE PAVILION/LEWIS SOCCER COMPLEX UPDATE - DUGWYLER Dugwyler informed the PRAB that both of these projects are almost complete. Change orders were issued to complete the sewer connection at the Lewis concession restroom, and the handicap accessibility at Veterans Memorial Park is in place. The final walk through of these projects will be 8:00 a.m. on Friday (September 13). The concession restroom building at Lewis will be available for use shortly after that by the Fayetteville Soccer Association. Today an invitation to bid was issued for ten eight -foot picnic tables for the pavilion 8 / September 9, 1996 at Veterans Memorial Park. The Veterans Memorial Park pavilion will complete one of our grants, and we will be seeking reimbursement for that grant. VIII. GIRLS SOFTBALL COMPLEX UPDATE - ACKERMAN Clark informed the PRAB that ground work has begun on the Girls Softball Complex at Crystal Springs. A portion of the contract (widening of the street) was deleted due to engineering questions, but we are obligated to do it next year. IX. OTHER BUSINESS Clark told the group that the community centers at Holcomb and Vandergriff Elementary Schools are available every afternoon with programs, and we are renting them to community groups. They are being utilized. Bleachers are in place and scoreboards have been ordered. We are pleased with them, and we are planning on doing adult programming in them. The playground equipment for Holcomb and Vandergriff Elementary Schools has been ordered and should arrive later this month. We will have PTO groups from Happy Hollow and Leverett Elementary schools possibly at our next meeting who are interested in doing work on their playgrounds. Dugwyler commented that we have twenty-two playgrounds in our parks system including school parks, and perhaps three of them meet consumer products safety guidelines. We have a lot of work in updating our playgrounds. The meeting adjourned at 7:30 p.m. MINUTES APPROVED: MINUTES TAKEN BY: /1441 YeZ,1409,7 John Nelson 9 / September 9, 1996 • • • • amity ,Wedhuc elemental, &Ana 300 SOUTH RAY STREET FAYETTEVILLE, ARKANSAS 72701 501/444-3085 September 18. 1996 Board of Directors Faceneville Parks and Recreation Dept. To the Board: The Happy Hollow Elementary School Parent Teacher Organization beean discussing last school year the need for new playground equipment for the primary grade area on the east side of the school. At our last meeting in May we set aside 51000 from the money raised during the 1995-96 school year as a start-up fund for the equipment. After looking through catalogs from several manufacturers, we met with Kim Kyle, the representative for Diversified Recreation. Inc., which is the company other area schools have contracted with for their playground equipment. She helped us choose a structure which would meet the needs of younger kids and which we felt would be affordable for us. This was presented to the parents and teachers at the first P.T.O. meeting of this year and was unanimously approved We voted to dedicate whatever money was necessary from our first fundraiser for this equipment. We are asking the Fayetteville Parks Department for a comntittment in helping us to pay for thee equipment. The quoted price, including freight and tax. is S17, 671.10. If the Parks Department is able to provide 50%, or 58,835.55, that will leave 54.417.78 as the 25% to be paid by each the Fayetteville School District and the P.T.O. We have begun the steps in the approval process with the school district and have the full support of Fred Turrentiue, the head of Maintenance for the school district. We are confident that when the first P.T.O. fundraiser ends on October 15 we will have earned enough money for our 25% share. We hope that we are able to quickly accomplish everything we need for approval of this purchase since most of the equipment currently being used on this playground does not meet the safety standards outlined in the Handbook for Public Playground Safety published by the U.S. Consumer Product Safety Commission. There is one jungle gym -t pe climber and six swings which are accepiable. But there is also an outdated slide which does not meet safety standards and 2 old wooden see -saws which we have asked the maintenance department to remove. Other Than those items, there is nothing for the younger students to play with at recess. We currently have 57 kindergarteners. 74 fust graders. 64 second graders and 56 third graders who have access to this play area The structure we hope to purchaee is designed primarily for younger students, but would also accomodate students in the upper gates. If this is approved by the Parks Department and the school district, we hope to have the equipment installed by March 1, 1997. • Attached is a drawing of the proposed equipment and the bid from Diversified Please call if you have any questions. My home number is 442-3713, or I can frequently be reached at the school at 444- 3085. Thank you for your consideration. Sincerely, Ja Tighe Chair, Grounds Committee Happy Hollow P.T.O. • alliaratia i4titiw zrewalatemi2ai -4 • / / / • ., Y 7) . u oN ,10 I:3 t n c 0-.6 cili 1— -9; G9 c n'.co 'm on 1 6 4fc.i ni e ^ q �n n nN N ^o'I t. Nn 00 ^on a0 ] o 11. n , 3 r II J 1 N n0 0U] Z ` n `e 0 i !On lrt3N33 4' I. rI J I�•t> 0:1 f1 S) .., , )., W t.l Fnf U.. eN6.gw ID cn< 6 ti 0nn U/ rr� KI FS it 'Al 111 f 1 f"' y I! V.I o ' I CD o E YJ.�)n0 141 71 r%t ; Cr.) �.? �• .1"..S �I �) ,`'1 ;. iE o G. 1i, 19 ' 7y Hollow yynjpry ?S�: Cit Tag 1'49730 0 B.ts ro • SEP -15-1996 11:22 DIVERSIFIED INC. • Diversified Recreation, Inc. 5 Wingfield Circle • P.O. Box 5419 Little Rock, Arkansas 72205.1636 1501) 228-9191 or (8001 334-9193 Fax: (501) 228-9279 QUOTE TO Happy Hollow Elementary '300 South Ray Street \Fayettevlle, AR 72701 1 ATTN: Ms. Jackie Tighe Phone: Vendor Catalog IMF-KKCusi om-QT49704 pespription IGd Kubes Custom. -Happy Holkw Eleni. 1 315,772.00 561 228 9279 P.01 QUOTATION Quote # Version Dale From Bid Date Ship Via 960000755 1 9/13/96 KAK 9/13/96 American Fre',ghtway JOB NAME Happy Holow Elementary \300 South Ray Street IFayettetiille, AR 72701 ATTN: Jackie Tighe Phone: — Quantity List Price Special Instructions: (Quote does not Include installation, surfacing or sales tax. We are pleased to submit the above quotation for your consideration, should you place an order, be assured it will receive our prompt attention. This quotation is valid for 3D days. Thereafter it is subject to change without notice. BY ACCEPTED —_ SUBTOTAL FREIGHT TAX RATE TAX OTHER DEPOSIT TOTAL Payment Terms Tax Exempt Credit Report Required Issuing Office DATE Amount 515,772.00 $15,772.00 5820.58 6.50% $1,078.52 $0.00 1 $0.00 I $171671.10 1 Net 30 days No No 1 Page 1 of 1 • • • MONDAY, SEPTEMBER 9, 1996 REGULAR PRAB MEETING NAME "GROUP` REPRESENTING 30N)sou mil RISC ASS& c, . '-ova) .YD a; x,4.4o✓ u - _ ,Y �3 e J e 10 vc e hurl �r }JCJArk Zoo/ Sr ral e �.,� JW4Jtuav,*weed _vela nny RA ttuan *MEW Ca/MA'S TM ?Kiss/ 4t d r ( (r7nlrrwr'P/ -• N .(R .4&e -2p —7,0A f cd c c &Sr -....3=-N\34-1 - M a `, n N, / / oaCc--_-SL T) y -1nO% Teed 1--)-1--)-A.� Br-) SD 4