HomeMy WebLinkAbout1996-09-09 - Minutes•
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FAYETTEVI LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
DATE:
TO:
FROM:
AUGUST 29, 1996
PARKS AND RECREATION ADVISORY BOARD
DALE D. CLARK, PARKS & RECREATION DIRECTOR
SUBJECT: PRAB MEETING ON MONDAY, SEPTEMBER 9, 1996 AT 5:30 PM IN ROOM 326
[NOT 219] OF THE CITY ADMINISTRATION BUILDING
I.
11
Approval of PRAB Minutes - August 5, 1996 - Regular Meeting
Northwest Arkansas Zoological Society - Cynthia Haseloff
GREENSPACE
Development: Chamberland Square Apartments
Engineer:
Architect:
Owner:
Location:
Park District:
Priority:
Total Acres:
Units:
Tim Risley
John Chambers
South of Wedington Drive and West of Shiloh Drive
Southwest
3
7.52 acres
96 Multi -Family
Land Dedication Requirement:
Money in Lieu: $23,040
1990 Needs: 6.5 - 13 acres
2010 Needs: 9 - 18 acres
Existing: 3.2 acres plus
Outstanding Features:
Proposed Trail Plans:
Staff Recommendations:
1.92 acres
future phases of Meadowland
Flat pasture land with trees on north and west borders
None
Maple Manor Apartments (128 units) are north of this
property; Maple Manor complex has a slide, two swings,
climbing apparatus, swimming pool, and one volleyball
court. Betty Jo Townhouses (37 units) are located west of
this property - no recreation facilities are in this complex.
The Chamberland Square Apartments site is one mile from
Bryce Davis Park and 1.5 miles from the Meadowland park
land.
Parks and Recreation Advisory Board
Page 2
September 10, 1996
IV. Gulley Appraisal / Purchase - Clark
V. General Budget Report - Dugwyler
VI. Lake Fayetteville Trail - Clark
VII Veterans Memorial Park Pavilion / Lewis Soccer Complex Update - Dugwyler
VIII Girls Softball Complex Update - Ackerman
IX. Other Business
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Attachment
Minutes — August 6, 1996 Special Meeting
Greenspace Report
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PRAB
REGULAR MEETING
SEPTEMBER 9, 1996
The meeting was called to order by Bill Waite at 5:30 p.m. in Room
326 of the City Administration Building.
Members Present: Waite, James, Driver, Richard, Jones
Members Absent:
Staff Present:
Guests Present:
Media Present:
BUSINESS:
Ackerman - Out of Town
McCutcheon - Out of Town
Mackey - Illness
Clark, Dugwyler, Orzek, Nelson
Danny Johnson, Vanessa Owens - Tim Risley &
Assoc.; Doy Gillihan - General Development
Corp.; Cynthia Haseloff, Karen Inlow, Jenny
Harmon, Carl Totemeier, John Mack, Lois
Slusarek - Northwest Arkansas Zoological
Society; Donna Porter - Botanical Garden
Society of the Ozarks
Russell Ray, Morning News
I. MOTION: JAMES/DRIVER
The Minutes from the August 5, 1996 PRAB regular meeting were
approved unanimously 5-0.
II. NORTHWEST ARKANSAS ZOOLOGICAL SOCIETY - CYNTHIA HASELOFF
Waite: Cynthia Haseloff has a presentation on the Northwest
Arkansas Zoological Society.
Haseloff: I'd like to give everyone some material before we
get started. I'd like to introduce you to some of our Board
members - John Mack, a partner with Perry L. Butcher and
Associates in Rogers, Arkansas; Carl Totemeier, past Chairman
of the Board of Directors; Lois Slusarek, Vice President for
Education; Jenny Harmon, Program Manager of Main Street
• 1 / September 9, 1996
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Rogers; and Karen Inlow, Treasurer of the Society. The
Northwest Arkansas Zoological Society, Inc. is a 501(c) (3)
non-profit organization chartered by the State of Arkansas in
1989. Our early plans did not materialize. We had intended to
do an exotic animal park, but we decided to rethink these
plans and decide what the area really needed and what we could
realistically do. We came to the conclusion that it would be
a lot easier to work with native plants and animals in lieu of
building a rain forest. In 1994 we really became a functioning
organization. We developed a case statement, in broad terms
and some detail, outlining what we intended to do, and we
began our education programs. We have been offering education
programs for the past three years. This year we were offered
the use of approximately 2.5 acres on which to test our
concept. We feel this is an ideal site because it is centrally
located. It is zoned for agriculture, and the property
includes an abundance of water and two old farm buildings. At
this site we hope to create a children's animal and botanical
garden. The project will be small but thoughtful. We will
renovate the buildings there, perhaps build a few, simple
buildings, add some fencing, and a garden area. Our aim is to
work with farm animals or disappearing livestock breeds.
Adjoining this property is a piece of land which belongs to
the City of Fayetteville. The City owned property is behind
Lokomotion on Clear Creek. We have an interest in animals and
in plants, and we are interested in combining this with the
native plants and animals of Northwest Arkansas. We would like
to access this area by adding a few low impact pathways and/or
trails. This spot is in easy access for people of Northwest
Arkansas, and it would give them'a chance to learn more about
the biodiversity of our area. We feel like combining the
children's animal and botanical garden with this essentially
natural adjoining area would allow the Society to bring in a
new type of family recreation to the people of Northwest
Arkansas.
Mr. Carl Totemeier discussed the Society's mission ..to
create and maintain an innovative zoological and botanical
garden which incorporates the Ozark heritage and which
provides learning and recreational opportunities and wise
stewardship of the area's and the earth's natural
biodiversity." Totemeier recognized the proposal of the
Botanical Garden Society of the Ozarks and expressed his
• 2 / September 9, 1996
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group's approach was different, non conflicting, and hopefully
complementary. Totemeier said one of the key factors of the
mission statement was heritage, and the Zoological Society
felt that a facility which stressed the heritage of the area
would be beneficial to the community. Hillborn (a name derived
from the heritage of the area) feels that the way of life that
was represented by the rural Ozark region should be preserved.
Later generations were able to draw survivalistic principals
from the past and apply them to the present. Biodiversity,
education, and recreation are also important factors.
Lois Slusarek described several educational programs the
Society has made available such as "Hard Rot Cafe", a class
about decomposition, identifying deciduous trees and leaves,
and a course on birds and feathers. Since 1994, the Society
has had educational programs with the public libraries in
Northwest Arkansas.
John Mack displayed artwork of the group's vision of a visitor
center, the Heritage Farm Complex, the research center, and
areas for animals on their 2.5 acre site. Clear Creek is a
south boundary, the racetrack at Lokomotion is a west
boundary, the [golf] driving range is a north boundary, and
Lake Fayetteville (dam and plateau) is an east boundary. The
Northwest Arkansas Zoological Society is interested in gaining
access to City owned land to enhance their project. Haseloff
discussed using the land as a trial site to determine if they
had management skills to operate facilities and to see if area
is ready for this type of facility.
DISCUSSION:
James: What kind of time line are you on to get this set up
and how much time are you going to allow the project to run?
Haseloff: We hope to start as soon as we determine our
compatibility here. I think we would keep working as long as
we could not work any longer. We looked at a botanical
facility of approximately 200 acres and considered moving
there, but the property was so remote we could not see the
people of Springdale, Rogers, and Bentonville going there.
We're interested in a centrally located site.
James: Were there charges for these classes you held for
students?
3 / September 9, 1996
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Haseloff: We have not charged for any of the student projects,
but we have charged a small fee for materials for adult
classes. We want to be able to charge for adult classes, so we
can provide better materials and instructors.
Mack: I think we are trying to find out the scope. There is
going to have to be some kind of capital funds program.
Driver: It seems to me that your scope right now is
overlapping substantially into not only the Botanical Garden
Society of the Ozarks but with the Environmental Center as
well. The part of your proposal that I do not see any
duplication of is the heritage idea of crops and animals. I
think that is interesting and there is not currently a program
or proposal focusing on that aspect. As far as 200 acres goes,
we bus school children consistently to Prairie Grove which has
some of the features of heritage but has virtually nothing
that I think is substantial in the area of educational
programs Demonstrations of lye soap making or weaving in
progress are educational programs.
Totemeier: At this point in essence we see this as a pilot
project and a step toward what we are looking for; however, we
would still see in the long run this as being valuable as an
education site since it is centrally located.
Haseloff: We could begin here in a small scale that would be
child size and make it functional and educate about plants,
animals, and heritage.
Driver: I would like to ask that we have time to read this
material thoroughly, and I would also ask that you and your
Board meet with the Botanical Board to see in what way you
might complement but not overlap one another. If the trail
which will eventually loop the lake would encompass different
aspects educationally I think it would be wonderful. Certainly
we would not want to stand in the way of helping you develop
that, but at this time I have a lot of questions and would
like to look over these materials.
Richard: You would want the City to preserve this land for
your usage? I assume if you were doing a demonstration project
here and if the City had a different use for the land in a few
years you would not want them to pull that land away from you.
Haseloff: We would want to lease it.
Mack: Or however you would allow access to the property. We do
not see any permanent fixtures. Primarily it would be the
trails and pathways out on the property.
4 / September 9, 1996
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Waite: We're only looking at about an acre here?
Clark: No, it's three or four.
James: How are you accessing this farm land now?
Clark: It's accessible by a road immediately south of the
driving range.
Waite: There is a lot of material we need to go through.
Please set up a meeting with Donna Porter, so we can see how
these things can work together. We certainly do not want to
see groups competing.
Mack: We would certainly be willing to meet you on site.
Waite: Revisit with Nancy Dugwyler after you've met with the
Botanical Garden Society to schedule another presentation. We
can meet here in our regular meeting, or if you prefer we
could meet on site.
III. GREENSPACE
Development: Chamberland Square Apartments
Engineer:
Architect: Tim Risley
Owner: John Chambers
Location: South of Wedington Drive and West of Shiloh
Drive
Park District: Southwest
Priority: 3
Total Acres: 7.52 acres
Units: 96 Multi -Family
Land Dedication Requirement: 1.92 acres
Money in Lieu: $23,040
1990 Needs: 6.5 - 13 acres
2010 Needs: 9 - 18 acres
Existing: 3.2 acres plus future phases of Meadowland
Outstanding Features: Flat pasture land with trees
on north and west borders
Proposed Trail Plans: None
Staff Recommendations: Maple Manor Apartments (128
units) are north of this
property; Maple Manor complex
has a slide, two swings,
climbing apparatus, swimming
pool, and one volleyball court.
5 / September 9, 1996
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Betty Jo Townhouses (37 units)
are located west of this
property - no recreation
facilities are in this complex.
The Chamberland Square
Apartments site is one mile
from Bryce Davis Park and 1.5
miles from the Meadowland park
land.
Johnson: I am Danny Johnson representing Tim Risley who is an
architect out of Ft. Smith, Arkansas. There are on site green
space and recreational facilities proposed. There is a
swimming pool, a volleyball court, a large green space toward
the center of the project, and there is a proposed basketball
court. The grant of nearly two acres of land could be
detrimental to this particular site. It is my understanding
that the owner will probably exercise the option of granting
the money in lieu.
Driver: The owner would like to use that option?
Johnson: Yes.
Driver: Is 99 multi -family our cutoff?
Dugwyler: 100 units.
Driver: There is some discretion to our recommendation. How
much green space (acreage) is in the middle?
Johnson: Approximately one quarter of an acre. The basketball
court is not included in that acreage.
James: This would all be used primarily by the inhabitants?
Johnson: Yes.
Driver: Meadowlands is currently five acres?
Clark: I think currently it is 3.5.
Dugwyler: For Phase I and Phase II There are several more
phases.
Clark: If you take this amount of acreage out of the project
[Chamberland Square Apts.] it would be detrimental to the
development. The staff recommends that we accept money in
lieu, but we get serious about acquiring land in that
quadrant. Particularly tied to Meadowlands to make it large
enough to accommodate the people who will be there in the next
few years.
6 / September 9, 1996
MOTION: DRIVER/JAMES
The PRAB recommends to accept money, $23,040, in lieu of a
land dedication for the green space requirement for
Chamberland Square Apartments.
Discussion included pursuing land acquisition in SW quadrant,
particularly tying into Meadowlands area, for future park land
needs for that area.
IV. GULLEY APPRAISAL/PURCHASE - CLARK
Clark informed the PRAB that the appraisal price of the
property was $129,500, but Mrs. Gulley believes that figure is
lower than what she could get from developers. There are nine
lots including one containing the house appraised at $52,000.
Mrs. Gulley would like life rights to the property. She would
be permitted to use the property and maintain insurance on the
buildings. This is very expensive for park land, but if we do
not acquire it now we will never acquire it because it will be
developed. We have many needs in other quadrants where we
could purchase park land for a lot less money, but the Staff
recommends that we proceed with acquisition of this land. It
would give us access off of Old Wire Road, more parking which
would be less intrusive as opposed to coming off of Township
Road. Driver favors acquiring the property and preserving
pockets of land in town. Richard has some concern with the
aggressiveness of the terms. Most of the funds for the
acquisition would come from HMR funds.
MOTION: DRIVER/JONES
The PRAB unanimously moved to recommend proceeding with the
acquisition of the Gulley property.
V. GENERAL BUDGET REPORT - DUGWYLER
Dugwyler presented the PRAB with the proposed final numbers of
the 1997 operations budget which has been submitted to the
City budget department. The total budget is $1,057,000 and
will go before City Council later this year for approval.
VI. LAKE FAYETTEVILLE TRAIL - CLARK
Clark: There is some progress but not as much as I would like.
7 / September 9, 1996
Wade [Colwell] and the Boy Scouts are working their way
through the timberland. We haven't fully agreed upon the width
of the trail, the trail material, excavating, erosion control,
or construction. We need a plan on paper that we all can agree
to in order to get started. There are a lot of decisions which
need to be made.
Waite: Are you thinking of putting this up for bid?
Clark: Nancy may know a trail builder.
Driver: Can we not request Chuck Rutherford's services?
Dugwyler: We can ask him.
Driver: Did the plan that Tim Ernst made not address width?
James: It addressed the width, but I do not think Tim took the
time to fine tune.
Donna Porter was concerned with trail construction possibly
deteriorating the area and would like to see environmentally
conscious persons involved in the planning process. Dugwyler
informed the PRAB that trails are big across the country and
that several architectural firms work with botanical gardens
and other groups to maximize the areas and are sensitive to
each group's concerns. Driver shared an architect's suggestion
that when we build a bridge across the spillway to have a
competition and ask architects to snhmit a design along with
their bid. Chuck Rutherford, Ken Smith, and Tim Ernst were
suggested as possible persons to aid in preparing a plan.
Porter added that members of her group were willing to
volunteer their services and check their resources to help in
the project. Waite also suggested getting a request for
proposal regarding this project.
VII. LAKE FAYETTEVILLE PAVILION/LEWIS SOCCER COMPLEX UPDATE -
DUGWYLER
Dugwyler informed the PRAB that both of these projects are
almost complete. Change orders were issued to complete the
sewer connection at the Lewis concession restroom, and the
handicap accessibility at Veterans Memorial Park is in place.
The final walk through of these projects will be 8:00 a.m. on
Friday (September 13). The concession restroom building at
Lewis will be available for use shortly after that by the
Fayetteville Soccer Association. Today an invitation to bid
was issued for ten eight -foot picnic tables for the pavilion
8 / September 9, 1996
at Veterans Memorial Park. The Veterans Memorial Park pavilion
will complete one of our grants, and we will be seeking
reimbursement for that grant.
VIII. GIRLS SOFTBALL COMPLEX UPDATE - ACKERMAN
Clark informed the PRAB that ground work has begun on the
Girls Softball Complex at Crystal Springs. A portion of the
contract (widening of the street) was deleted due to
engineering questions, but we are obligated to do it next
year.
IX. OTHER BUSINESS
Clark told the group that the community centers at Holcomb and
Vandergriff Elementary Schools are available every afternoon
with programs, and we are renting them to community groups.
They are being utilized. Bleachers are in place and
scoreboards have been ordered. We are pleased with them, and
we are planning on doing adult programming in them.
The playground equipment for Holcomb and Vandergriff
Elementary Schools has been ordered and should arrive later
this month.
We will have PTO groups from Happy Hollow and Leverett
Elementary schools possibly at our next meeting who are
interested in doing work on their playgrounds. Dugwyler
commented that we have twenty-two playgrounds in our parks
system including school parks, and perhaps three of them meet
consumer products safety guidelines. We have a lot of work in
updating our playgrounds.
The meeting adjourned at 7:30 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
/1441 YeZ,1409,7
John Nelson
9 / September 9, 1996
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amity ,Wedhuc elemental, &Ana
300 SOUTH RAY STREET
FAYETTEVILLE, ARKANSAS 72701
501/444-3085
September 18. 1996
Board of Directors
Faceneville Parks and Recreation Dept.
To the Board:
The Happy Hollow Elementary School Parent Teacher Organization beean discussing last school
year the need for new playground equipment for the primary grade area on the east side of the school. At
our last meeting in May we set aside 51000 from the money raised during the 1995-96 school year as a
start-up fund for the equipment. After looking through catalogs from several manufacturers, we met with
Kim Kyle, the representative for Diversified Recreation. Inc., which is the company other area schools
have contracted with for their playground equipment. She helped us choose a structure which would meet
the needs of younger kids and which we felt would be affordable for us. This was presented to the parents
and teachers at the first P.T.O. meeting of this year and was unanimously approved We voted to dedicate
whatever money was necessary from our first fundraiser for this equipment.
We are asking the Fayetteville Parks Department for a comntittment in helping us to pay for thee
equipment. The quoted price, including freight and tax. is S17, 671.10. If the Parks Department is able
to provide 50%, or 58,835.55, that will leave 54.417.78 as the 25% to be paid by each the Fayetteville
School District and the P.T.O. We have begun the steps in the approval process with the school district
and have the full support of Fred Turrentiue, the head of Maintenance for the school district. We are
confident that when the first P.T.O. fundraiser ends on October 15 we will have earned enough money for
our 25% share.
We hope that we are able to quickly accomplish everything we need for approval of this purchase
since most of the equipment currently being used on this playground does not meet the safety standards
outlined in the Handbook for Public Playground Safety published by the U.S. Consumer Product Safety
Commission. There is one jungle gym -t pe climber and six swings which are accepiable. But there is
also an outdated slide which does not meet safety standards and 2 old wooden see -saws which we have
asked the maintenance department to remove. Other Than those items, there is nothing for the younger
students to play with at recess. We currently have 57 kindergarteners. 74 fust graders. 64 second graders
and 56 third graders who have access to this play area The structure we hope to purchaee is designed
primarily for younger students, but would also accomodate students in the upper gates. If this is
approved by the Parks Department and the school district, we hope to have the equipment installed by
March 1, 1997.
• Attached is a drawing of the proposed equipment and the bid from Diversified Please call if you
have any questions. My home number is 442-3713, or I can frequently be reached at the school at 444-
3085.
Thank you for your consideration.
Sincerely,
Ja Tighe
Chair, Grounds Committee
Happy Hollow P.T.O.
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•
SEP -15-1996 11:22
DIVERSIFIED INC.
• Diversified Recreation, Inc.
5 Wingfield Circle • P.O. Box 5419
Little Rock, Arkansas 72205.1636
1501) 228-9191 or (8001 334-9193
Fax: (501) 228-9279
QUOTE TO
Happy Hollow Elementary
'300 South Ray Street
\Fayettevlle, AR 72701
1 ATTN: Ms. Jackie Tighe
Phone:
Vendor Catalog
IMF-KKCusi om-QT49704
pespription
IGd Kubes Custom. -Happy Holkw Eleni. 1 315,772.00
561 228 9279 P.01
QUOTATION
Quote #
Version
Dale
From
Bid Date
Ship Via
960000755
1
9/13/96
KAK
9/13/96
American Fre',ghtway
JOB NAME
Happy Holow Elementary
\300 South Ray Street
IFayettetiille, AR 72701
ATTN: Jackie Tighe
Phone: —
Quantity List Price
Special Instructions:
(Quote does not Include installation, surfacing or sales tax.
We are pleased to submit the above quotation for your
consideration, should you place an order, be assured it will
receive our prompt attention. This quotation is valid for 3D
days. Thereafter it is subject to change without notice.
BY
ACCEPTED —_
SUBTOTAL
FREIGHT
TAX RATE
TAX
OTHER
DEPOSIT
TOTAL
Payment Terms
Tax Exempt
Credit Report Required
Issuing Office
DATE
Amount
515,772.00
$15,772.00
5820.58
6.50%
$1,078.52
$0.00 1
$0.00
I
$171671.10 1
Net 30 days
No
No
1
Page 1 of 1
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