HomeMy WebLinkAbout1994-12-05 - Minutes•
PRAB
REGULAR MEETING
DECEMBER 5, 1994
Members Present: Kimbrough, James, Wright, Waite, Driver,
Knight, Mackey, Savage
Staff Present: Clark, Cox, Dugwyler
Guests Present:
Ron Street, Gary Atha, David Behl, Mark Paul,
Larry Farley, Terry Gulley, Gordon Hart, Bill
Rudasill, David Lieb
Media Present: Ron Wood, Rusty Garrett
BUSINESS:
I. MOTION:WRIGHT/WAITE
The minutes from the November 7, 1994 meeting were
approved unanimously 8-0.
II. REQUEST TO PURCHASE PROPERTY AT LAKE FAYETTEVILLE HWY 265
PROPERTY: Ron Street
Street: There would be four regulation fields (350), a
clubhouse, bleachers, pro shop, and volleyball at this
complex. It would accommodate 750 to 1000 people. We
want to bring national attention to the area. This will
basically be for adult softball.
Kimbrough: How many acres will this encompass? Have you
done any survey or walked the grounds?
Street: This is 22 acres. I have not walked the land.
I see this complex to be two tiers. We will be adding
trees.
Driver: Do we need to approve this as an idea or direct
it to the City Attorney?
Waite: If the ballfield fails after one year, this land
could become a housing development. Will this revert
back to city?
Street: If the property should fail, the city would have
the first opportunity to buy the property back.
Driver: You want to buy this land at $5,800 an acre, and
have it owner financed. Do you want the city to buy
back at market value or give you your money back?
Street: The market value will include the construction
and leveling, etc.
Wright: Have you considered any other site? We should
not decide the money amount, just if we want to sell land
or not.
Street: I have been talking with Ben Mayes and he said
this was the best for city property.
Kimbrough: The United Way spent $9,000 an acre. I
certainly don't see going below that amount.
Waite: I agree that we need to decide if we want to sell
land first.
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PRAB Page 2
Savage: Who would decide if we refund the money or are
liable for the construction that you have done? What if
you do fine until after the first year?
Street: More than likely after the first year, we will
be okay. You don't have to buy it back but you get the
first chance.
Waite: That is the question. Will this only be able to
be used for ballfields purposes after it is sold?
Wright: We have to keep in mind what the Parks
department needs. I thought we were going to keep this
land for Babe Ruth.
Street: Put Babe Ruth at Lake Fayetteville.
Mackey: Lake Fayetteville fields are not big enough for
Babe Ruth.
Driver: So if your plan does not work, this would put us
in the position to buy back property within a year when
we don't have the money now to afford this facility now.
Street: I have talked to people with similar complexes
to this. If they are managed right, they are successful
places.
Driver: You know your proximity to the Tyson Complex.
This is a good complex.
Street: This has a 4200 square foot clubhouse, a pro
shop, a full eating place, an upstairs viewing place.
This will bring national attention to Fayetteville.
Savage: How hard would it be to make the complex a
success if we sell it to you at market price.
Street: It would be harder because it would add about
$100,000 to the purchase price.
Waite: I agree with David. I don't think we can sell
below market value. Then there would be no advantage to
you buying this land.
Street: There are advantages for you such as saving the
city taxes and local businesses will like the national
coverage.
Waite: There are groups designed to do this like small
business, etc.
Kimbrough: I don't think we would be interested in
subsidizing private enterprise. There are other
alternatives. We would be leasing land where the capital
would be maintained by a private entity but the City
actually maintains and owns the property. I don't think
this particular proposal supports any of these. I can't
support anything that is not beneficial to the City of
Fayetteville.
Knight: Do we want to sell the property?
Kimbrough: We have sold two acres already..
Savage: That was a non-profit agency and even they paid
market value.
PRAB Page 3
MOTION:WAITE/JAMES
The PRAB recommends not to sell the Lake Fayetteville
Highway 265 property to Mr. Ron Street in response to
this proposal for a softball complex.
MOTION APPROVED UNANIMOUSLY 8-0
Street: If there is any other suitable property, please
let me know.
III. Fall Baseball Report
Gordon Hart: There were 22 teams. Ages 9, 10 and under,
12, 13 and under. There were approximately 300 kids with
14 to 15 on each team. There was $3900 gained in bank.
We decided to make improvements with the money. We
bought four home plates. We will buy new pitching
rubbers and build backstops along each foul line and
temporary pitching mounds for bull ben area. This totals
$1500 to $2000 to give back to parks.
Driver: Do you foresee anything you will need to change
for next year?
Hart: Nothing major, just minor.
Wright: I had a lot of positive comments.
James: Some thought the season was a bit long. I guess
the cold caught up with them. Some parents did not think
their children got a fair shake if they were not helping
coach.
Hart: That was determined by the amount of teams we had.
The ten and under teams play the children three times
around. The thirteen and under played two times around.
We will look at this next year and maybe revamp this
problem.
Driver: Were all the children that wanted to play able
to?
Savage: I heard there was no publicity.
Driver: How do you plan to do this in the future?
Hart: Like I said this is not for everyone. This is
for kids that want to play baseball and play a lot of
baseball. All these kids are attentive and want to play.
Gulley: We have talked about starting earlier. School
interfered with practicing. I did not turn kids down,
and I had too many. Most parents coach because they want
their kids to play. There were not kids who did not get
to play.
Hart: The trouble was not kids. It was getting coaches.
There is a minimum time kids need to play.
Savage: There was not a draft. I ended up with 13 which
was way too many. There are couple of teams with all the
best players. All star team from Bentonville and
Washington County got first and second place while
Fayetteville came in third through eighth place.
PRAB Page 4
Driver: Do you have bylaws?
Hart: We have a rulebook.
Driver: Did you find that the games lasted later than
you thought?
Gulley: Yes, just like spring.
Hart: Ninety percent of the time we were gone by 9:30 or
quarter till 10.
Savage: There were complaints from junior high football
coaches that said either baseball or football.
Atha: In the spring league, coaches get equipment that
has built up. Fall league does not have any yet. This
is part of the problem with getting coaches. We were
prohibited in charging a larger entry fee for equipment.
Coaches either solicited a sponsor or paid $500 out of
their pocket for equipment. The entry fee was $500 a
team or Fayetteville teams were $40 a child. This only
pays the entry fee.
Savage: Except for backstops there were no other
improvements. There was no money for balls during the
season, and now I found out there is almost $4,000. Will
you buy more balls?
Hart: Improvements will be made next spring.
Driver: I am glad these fields are being used as much as
they are.
Mackey: How did the umpire situation get?
Hart: It got worse. I relied on Razorback baseball
players.
Mackey: How did the volunteer concession work out?
Hart: Great.
Larry Farley: I have been asked to serve on this board.
I was a coach. The umpires weren't too bad . We always
had at least one until the end of the game.
Savage: Sometimes we started with one.
Farley: This is meant to be a step up from the spring
league. This is for people with more of an interest. A
lot of kids in spring are there because mom and dad want
them to be there.
Hart: The kids in fall baseball will stand out in spring
baseball.
II. PROGRAM REPORT
See attached report. The fall softball league was larger
than ever. Church league basketball varies. This year
it is down. I think a lot of it has to do with the
timing. If we started now it would be better but
industrial is going on now. The entry fees for softball
pay for umpires, bases, etc, but not for maintenance.
Mackey: I think this is just great.
Kimbrough: Is there a way to get the profit back into
our fund?
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PRAB Page 5
IV. Benno Friedman property:
MOTION:WRIGHT/KNIGHT
The PRAB recommends to accept the land donation of the
Benno Friedman property
MOTION APPROVED UNANIMOUSLY 7-0
James: If we accept this 110' long and 95' wide area,
what do we do with it?
Knight: It will be a good place for a picnic table
beside the future trail.
Clark: It won't need a lot of maintenance.
Driver: It won't need any maintenance until there is a
trail.
Wright: Who owns the property adjoining this?
Kimbrough: What if people take up residence.
Driver: This is mostly flood plain.
Nancy: Mr. Friedman said he would like to know by first
of year and absorb the cost of transaction.
Minimal cost of title transfer.
Clark: If the plat is not good I see us paying $100 or
$200 for survey
V. PROGRAM COORDINATOR
Driver: When Connie Edmonston resigned, Mr. Clark's
proposal was to hire two people and to broaden their
responsibilities.
Clark: Connie took care of the concessions and the
swimming pool. Mark takes care of adult softball and
youth sports. The youth has grown so much that I would
like Mark to concentrate on this. We have not been very
innovative on new programs for parks. I think we are at
the point of our growth that we need extra staff to do
programming.
Wright: I think it is an excellent idea.
Mackey: This is a badly needed position. We are growing
without any extra personnel.
James: What time frame are we on?
Clark: It will need to go to the City Council for
approval. It could be March.
Kimbrough: Will this be a shared position with the Youth
Center?
Clark: No, this position will be totally City funded.
The Youth will still be shared.
MOTION:WRIGHT/MACKEY
The PRAB recommends to present a letter of request to the
City Council to acquire funding for a Parks program
coordinator.
MOTION APPROVED UNANIMOUSLY 7-0
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PRAB Page 6
VI. Facilities Committee Report
Clark: I need someone from this committee to sit on the
girl's softball committee for engineering, etc. Walker
Park baseball field was measured. There can be a field
of proper size without moving the pavilion too much '772
I have requested a survey of that land and it is being
generated inhouse. This field will eliminate the
southern most soccer field. The City is agreeing to do
the topo and engineering plan. We may be able to gain
some parking from this plan.
Waite: We have got to get this done.
Driver: I would like for Bill to sit on the Engineering
committee and Dee also wants to.
VII. Lake Fayetteville Trail Report
James: Tim Ernst will help us with a design for a trail.
Hal Brown and coaches met with us. Everyone was very
positive. I believe Lee Martin and Bob Garnett are
working on the south side.
Clark: I saw them out there.
James: The problem are the needs for bridges at the dam
and Clear Creek. Tim thinks it will be about 7 + miles..
We won't meet again until January. I have a young man
from Leverett with buddies that wants to get started.
Wade: Are you looking at soft surface trail. I have
talked with some folks at Love Box. We can probably get
access to wood chips from them like at Markham Hill.
VIII. Green Space Report
Dugwyler: After meeting with the Internal Auditor and
the Planning Director, we made some changes. We have
criteria for each piece of property on why or why not we
accepted property. I am also working on a checklist that
will be used each time from the first meeting with the
developer to the acquisition of land or the money. Alett
also suggested the term green space be changed to parks
requirement for development.
IX. Hidden Lake
Clark: This land is not what we originally agreed upon.
We don't know the size of the retention pond. The
easement and pond are in the same area.
Driver: What they want to bank is under water.
Kimbrough: We need to let the developer know we are
contemplating reconsidering our decision.
Clark: My office will notify Mel Milholland.
Kimbrough: If this land has changed, it is not the land
we agreed upon. We did not agree on banking.
Driver: When they finalize what their plat will look
like, they need to bring it to us.
Kimbrough: We are not interested in banking.
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PRAB Page 7
Driver: We were looking at connecting Old Wire to Root
with a trail. We need to reconsider. The planning had
a problem with the drainage.
Kimbrough: Can we revote?
Driver: The dedication of land has changed.
Clark: It will be replatted .
X. Bridgeport
Bill Rudasill: Phase II will continue with additional
park land. The developers feel a pond would be good in
this lower part. We are here to know if you are willing
to take responsibility for the pond. The pond would be
for aesthetics and a retention basin to protect park
areas downstream. There is a 160 acre basin that drains
through this.
Clark: This ties into Willow Springs and Fieldstone.
Driver: I would like to take a look.
Leib: Planning office is in support of a pond. We want
your support.
The PRAB will meet Tuesday at 4:00 at the Youth Center.
XI. Green Space Plats
Emerald Subdivision Phase II
Owner/Developer: JB Hayes
Location: On Jimmie Avenue, North of Township
Park District: Northeast
Units: 11 single family
Land dedication: .28 acres
Money in lieu: $3,300
Total acreage: 4.83 acres
Master Plan: Priority 1; neighborhood 1; existing park
acres 72; 1990 needs 22 to 44 acres; 2010 needs are 34 to
68 acres.
MOTION: KIMBROUGH/WAITE
The PRAB recommends to the Planning Commission to accept
money, $3,300, in lieu of a land dedication for the green
space requirement for Emerald Subdivision.
MOTION APPROVED UNANIMOUSLY 7-0
Brookhaven Estates (formerly Henderson Estates, was
tabled until PRAB could view the land)
Owner/Developer: BMP Development, Inc.
Location: West of Old Missouri, South of
Butterfield Trail Village
Park District: NE
Units: 57 single family
Land Dedication: 1.43 acres
Money in Lieu: $12,825
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Total acreage:
Master Plan:
park acres 72;
to 68 acres.
PRAB Page 8
32.74 acres
No priority; neighborhood 1; existing
1990 needs 22 to 44 acres; 2010 needs 34
MOTION: WRIGHT/KIMBROUGH
The PRAB recommends to the Planning Commission to accept
money, $12,825, in lieu of a land dedication for the
green space requirement for Brookhaven Estates.
MOTION APPROVED UNANIMOUSLY 7-0
Tammy Subdivision
Owner/Developer: Dale & Evelyn Youngman
Location: East of Hwy 265, North of Zion Road
Park District: NE
Units: 1 single family
Land Dedication: .03 acres
Money in lieu: $300
MOTION: WRIGHT/KIMBROUGH
The PRAB recommends to the Planning Commission to accept
money, $300, in lieu of a land dedication for the green
space requirement for Tammy Subdivision.
MOTION APPROVED UNANIMOUSLY 7-0
OTHER BUSINESS:
Gulley Park Gazebo
James: Gazebo at Gulley looks great.
Clark: I would like a ribbon cutting ceremony and maybe
name it.
Driver: It almost looks like it needs a second bridge.
Why is it where it is?
Clark: We wanted concerts like pops in the park so
people could sit on the hillside.
Tree Grants
Wright: I would like to apply for tree grants for south
of part of town.
Nancy: We would need to have a plan of where to plant,
how to water, etc.
Clark: We used to do tree grants then the horticulturist
took this over. Parks used to take care of the trees on
Highway 71 and now we don't. Some have survived on North
71.
Mackey: I like trees. Back in the 70's we had a tree
project from North Street to the Mall. A month and a
half ago Backyard Burgers cut all the trees there. I
would like a donation to replace the two largest trees
that were cut and placed where we think they should go.
It might have been have been for entry and exit purposes.
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PRAB Page 9
Lake Fayetteville South Gates
Knight: What about the proposal for gates at Lake
Fayetteville South?
Clark: We are looking for a unique design.
MOTION: WRIGHT/KIMBROUGH
The PRAB recommends to expedite the move through
necessary channels to put gates around the circular drive
at Lake Fayetteville South.
MOTION APPROVED UNANIMOUSLY 7-0
Driver: Applications for the PRAB need to be renewed
with the City Clerk. William will not be applying for
reappointment.
The meeting was adjourned at 7:40 p
Minutes Approved:
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