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HomeMy WebLinkAbout1994-03-07 - Minutes• • • • PRAB REGULAR MEETING MARCH 7, 1994 The meeting was called to order at 5:30 pm by Bill Waite in 219 of the City Administration Building. room Members Present: Bell, Driver, James, Kimbrough, Savage, Waite, Wright, Clark, Cox, Edmonston Ron Wood Maryetta Carrol, Donna Porter Staff Present: Media Present: Guest: MOTION:WRIGHT/JAMES I. The minutes from the February 7, 1994 PRAB meeting were approved unanimously 7-0. II. Kimbrough: Edmonston: Wright: Election of Before the themselves system. Waite: Wright: Waite: Wright: Did we get a copy of the bids for Walker Park in the last agenda? Yes, it was in the packet. I have a copy of the last one. Here it is. Officers election and told of officer, each PRAB introduced of their connection to the Parks We will elect a chairperson and a vice chairperson. Let's open up for nominations. MOTION:WRIGHT/DRIVER I nominate William Kimbrough for chairperson. MOTION:WAITE/BELL I nominate Susan Driver for chairperson. I make a motion to close nominations. The ballots were passed out to each member of the PRAB and tallied by Parks Staff. Driver was elected chairperson. MOTION:DRIVER/WAITE Driver: I recommend that Kimbrough be vice - chairperson. MOTION APPROVED UNANIMOUSLY 7-0. Driver: I would like to thank Bill for the excellent job he has done the past year. He has served over 15 years and done a great job guiding the parks through some bad times. We need to pick a committee to work with the Planning Commission to rewrite the green space • • • Edmonston Driver: Clark: Driver: PAGE 2 ordinance. Greg Anderson was the facilities committee chairman. We need to elect a new committee and chairman. The budget committee did not have much to do this past year. :Usually the budget committee reviews the budget and reports back to us. Is Larry Palmer planning on continuing with the PRAB? Yes, he just could not make it tonight. Do the new members have a preference on which committee. I would like to be on the PR committee. I would like the Facilities committee. Okay, do we need to appoint chairpersons? That is for you to appoint. We need to appoint Bill to a committee. We can assign Bill to Budget Committee. Here is some background for the green space issue. The City Attorney gave a legal opinion on who is responsible for deciding who decides money or land. Before it was up to the City. The language is vague enough they have decided if could be either way. I would like to ask for volunteers to serve on this sub -committee. Savage, Waite, and Wright volunteered. I would also like to be involved. There are a few other issues that need to be looked at. I think it needs a complete evaluation. Who does the requirement, who collects the money, and how is allocation fixed? There is a mechanism for the collection now, and for the determination of allocation. :I understood Planning Commission to say we needed to look at the other issues. :For a revision to take place we have to go to the City Council, so we need to look at all of it. Are there any readings when it goes to the City Council or do they just approve it all at once? I am sure they would listen to some input first. :We requested input from the developers before writing the revision of fees. This promotes community spirit. :We need to keep all things that the Arkansas Supreme Court made a point on in the ordinance. Do we know when the sub -committee meets. Bell: James: Driver: Dale: Edmonston: Driver: Kimbrough: Driver: Kimbrough Edmonston Waite: Clark: Edmonston Edmonston Waite: • • Driver: Waite: Clark: Waite: Wright: Driver: Kimbrough: Edmonston: Driver: Edmonston Driver: Kimbrough Edmonston Driver: Kimbrough Driver: Kimbrough PAGE 3 No, our representative needs to get with the Planning Commission representative. It could be a nightmare if it were completely left up to developer on whether to donate land or money. Waite, Kimbrough, Wright, Savage will be the sub -committee for the green space ordinance. I would like you, William, to chair that sub -committee. Would you like to discuss the time tonight? The Planning Commission is obviously reviewing other ordinances. Who is in charge of drafting and actually sets the pencil to the paper. Jerry Rose? Jerry Rose would prefer a draft generated by the committee. Are we to prepare a draft or just show our position. When I was on a committee, we took the original ordinance and redlined and wrote in our changes. We want parks for people. With the developments becoming so intense, we want green space and so does the Planning Commission. We need to hash out with the Planning Commission and go back to each of our boards and get their okay. The City Attorney should be responsible for the correct language. When should we meet? Later in the afternoons are preferable to my personal schedule. As long as I have advance notice before 5:30. In terms of meeting days, are there any preferences? Sunday, Monday, and Tuesday, Dale and I are going to Oklahoma City for a conference. We can meet Thursday. :Our office would be best place to meet because I would have access to our files if we need them. The meeting will be Thursday, March 17 at 4:30 pm in the Parks Office. :Susan, how do you see agenda setting, etc. :Right now the Wednesday preceding the Monday at noon is when items need to be in our office. Is your question that when you tell me do you need to tell Connie also. :How do you want us to add something to the agenda. I think it should go straight to Connie unless you think I need to know and then bring it to my attention. :So it needs to be in your office by 12 noon on Wednesday preceding the Monday meeting. • • PAGE 4 Edmonston:We also need to decide which room to have our regular monthly meetings. Wright: I like the chairs where we face each other. Waite: It is less formal. Savage: I think we are in the City Council room because of the lighting for the camera. Cameraman:It is a little more convenient down here. Driver: We will vote on this at the next meeting. We will put it on the agenda. The 1994 Committees will be: Facilities: Kimbrough, James, Waite, Savage Budget: Waite, Kimbrough, Palmer, Wright Program/PR: Bell, Palmer, Wright, Savage III. GREEN SPACE THE MEADOWLANDS PHASE I AND PHASE II Owner/Developer: Mcllroy Investments Location: S Hwy 16 West, W of Rupple Road Park District: SW Acres: 40.77 acres Units: Phase I: 33 single, 50 duplex Phase II: 28 single, 34 duplex Land Dedication: Phase I: 1.8 acres Phase II: 1.4 acres Total: 3.2 acres Money in Lieu: Phase I: $16,425 Phase II: $12,420 Total: $28,845 Proposed Park Plan: Between two priority 3 areas Existing Park Plan: Priority 1 area DISCUSSION: Wright: Did the Facilities Committee look at this? What was your recommendation? Clark: I think we should seek land. This is only the first phase. I did not succeed in contacting the developer, Richard Doyle. James: Where is phase three going to lie? Clark: To the south. Driver: This looks like rolling meadows. We need to see if the developer would want to set aside a big area. Bell: Do we know the size of phase III? Clark: Probably about the same. Kimbrough:Is there any chance of a Gulley Park? MOTION:WAITE/BELL The PRAB recommends to the a land dedication in the green space requirement of II. Planning Commission to accept amount of 3.2 acres for the Meadowlands Phase I and Phase MOTION APPROVED UNANIMOUSLY 7-0. PAGE 5 WILLOW SPRINGS PHASE II Owner/Developer: Ralph Walker Location: N. Hwy 16 West, W Rupple Road Park District: NW Acres: 12.21 acres Units: 55 single family Land Dedication: 1.4 acres Money in Lieu: $12,375 Proposed Park Plan: No priority Existing Park Plan: Priority 3 DISCUSSION: Driver: This land could be connected to Fieldstone. There is a lot of natural area on the east side of Rupple. Right now we have no way of looking at both together. Wright: This is on the same side of street as Davis Park. Larry Wood said if there is a park within one mile, we did not need another one. Waite: Davis Park is not too usable. Planning Commission helped us out on that one. It is now the northwest drainage district. There are a lot of people to serve there anyway. Edmonston:Davis is a neighborhood park. It is not devised for parking. We also took Pinecrest and Pinevalley that joins up to Salem. Savage: Aren't there duplexes by this? Edmonston:Yes. MOTION:WRIGHT/KIMBROUGH The PRAB recommends to the money in the amount of dedication for the green Springs Phase II. Planning Commission to accept $12,375 in lieu of a land space requirement for Willow MOTION APPROVED 4-3. (JAMES, KIMBROUGH. WAITE NAY) FIELDSTONE Owner/Developer: Castle Development Location: N. Hwy 16 West, E. of Carlsbad Park District: NW Acres: 69.18 acres Units: 211 single family Land Dedication: 5.28 acres Money in Lieu: $47,475 Proposed Park Plan: No priority Existing Park Plan: Priority 3 area 0160V iit DISCUSSION: James: Why are these such different priorities when they are across the street from one another? • • • PAGE 6 Edmonston:The priorities are based on how the planner of the master plan projects the population of the City to grow in the next ten years. It also depends on how close the subdivision currently is to a park. MOTION:WAITE/WRIGHT The PRAB recommends to the Planning Commission to accept a land dedication of 5.28 acres for the green space requirement for Fieldstone. MOTION APPROVED UNANIMOUSLY 7-0. IV. ALTERNATIVE TO GREEN SPACE PROPOSAL Driver: Kit Williams has a proposal for an alternative to the green space ordinance. Williams: I have written an ordinance that has not reached City Council yet. This ordinance involves large developments. If a development has over 100 units or 40 acres in all phases, then it can be required that land be set aside within this development. My proposal would not create another city park. This would make the Property Owner's Association develop and maintain their own park. This is part of the village concept. This also brings neighbors together to talk, etc. This would be taking a sum of money away from you on these developments, but it would only affect the large developments. If the Planning Commission sees two developments that will adjoin and equal 100 units then they may have to provide green space too. I would like some feedback. Would this require Property Owners Association's to maintain green space or parks department? No, it would be the POA's There would be too many parks for us to maintain. I would let them decide what the best use is for the park. What if they want a swimming pool? I guess if they want to build a pool, it might Wright; Williams: Driver: Williams: Savage: Williams: not be green space but if that kind of money. That would not be public. It would not be public Barrington Parke, their subdivision park. I don't problem, we won't have to is a problem, we will have they want to invest anyway. Like at playground is a think it will be a check ID's. If it to look at that. Waite: Williams: Waite: Williams: Wright: Williams: Waite: Williams: Kimbrough Williams: Kimbrough Williams: Driver: Clark: Driver: Williams: PAGE 7 When apartments build pools, they are private. It would be up to the owner of the apartment to decide that. These people have their pools, spas, etc but they still use city parks and activities extensively. We could direct this more towards single family homes. That is why I am here. Could we say that single family or duplexes have a minimum of 2.5 acres? That would be the very minimum. This still sounds like the old PUD plan. The parks division think we need baseball, and development out We need to up enhances the area. I still money to provide softball, other fields to follow the there. the money. It is way below market. This would be good for places like Barrington Parke. I say you can get the money from the smaller subdivisions. I am glad we have the green space ordinance, but it does need to be updated. If we don't do something pretty soon... Fayetteville is growing so fast. I think it is better for the kids to have a small park within the neighborhood, not have to walk down the road to the community park. :We have been taking land more than the rhetorical pattern. The land and money are so uneven it did not make sense by a financial standpoint. There are only a couple of members present at these meetings. :I guess that does not say much for wanting to get this done. I thought PRAB and Planning Commission could say whether land or money is required. I think that would be easy to fix. I talked to the City Attorney. I would like to hear Dale's input on parks being private or public. I am somewhat familiar with POA's, but not very. We had one in Park Place. We have had the problem where they do not want to open up to the general public. So they retained private green space? Park Place is probably an exception because it is an expensive area. They can afford to pay green space and have private green space. Most places are affordable housing. • • • PAGE 8 Wright: The developer of Park Place went bankrupt. The POA has made enough money to keep it up. We need to meet with developers to see if they can do this. Williams: The only responsibility of the developer is to donate land. The POA is responsible for the rest. Waite: Homeowner's Associations disintegrate. What do you do then. There is nobody to go to then. I doubt if Park Place went broke paying $225 per $30,000 lot. Driver: I see potential difficulties in private maintenance in community owned land. Williams: I understand you have problems mowing all the little parks. Would you rather have the responsibility of all these little parks? Clark: That is what the problem is. We need the to have the budget to keep all of these. Williams: I don't think government should be responsible for all this. Kimbrough:My main interest is to make sure people are communicating with each other. That is why we wanted to know this. We will continue with the green space review. Williams: I would like it if you could come up with your ideas on public and private ownership. Bell: I lived in Little Rock where they had pools, tennis courts, etc. I could support it if it got to this level. Williams: I would like to have some kind of improvement zone in the east and west where you find a good place for a park to be. Then we assess money for the owners like the Arts Center. I would like to see more Wilson parks. Bell: I would like to see this board not be an advisory board. We need more power. Do you think we could accomplish this? Williams: I don't know, I am one of eight. I would like to see you with more power. I would like to see you more active and advocates. The charm of Wilson park is that it is in the valley, not because of the tennis courts, etc. Williams: I think parks are very important. Wright: We all agree we need more parks, we need to find funds. Bell: If we want a park like Tyson, we need to have more authority to find money and get sponsors. Williams: Why don't you make a formal resolution with reasons why you want this. Many Council members are sympathetic to parks. Driver: Thank you for coming. • • • PAGE 9 V. U OF A ARCHITECTURAL PROJECT: PAVILION AT DAVIS PARK Rebecca Tuscano has designed a pavilion for Davis Park to include acquisition of materials. Rebecca Tuscano:The drawing and plans have all been placed on the computer. Any recommendations you have can be changed easily. This is a synthesis problem which means we take everything we have learned over the five years. This will set a precedent for our school. Materials have been donated by factories and businesses, and the land was donated by the City. Driver: Instructors talked about part of the pavilion would be sub -terrain. Some of it is. This design has been seen by two engineers and all of the staff. I have no doubt to its architectural stability. I see safety features for the children. One of the commitments we got from the last meeting was cooperation with us and you. Dale, have you seen this? Before a proposal is made to this board, it needs to be seen by parks staff. There are regulations such as ADA etc. We have these requirements at the college. Would a handicapped child get to this? On the lower level, but not the tower. What about a slide? There has been some discussion, there is a place for it. There are three stories, and it is 24 feet high. What age group. 10 and up. But this will be on a city park. We cannot monitor who uses it. We looked at a jungle gym that was approved. It is less than 5 feet at any level. A child cannot get through any space. Are you proposing putting sand in case there is a fall? Just the earth. William, are you suggesting that Rebecca meet with Connie and Dale to go over this more thoroughly? :Yes. Rebecca, would you meet with them? Time is crucial at this point. The date of completion is July 1, 1994. Do we need a recommendation? Not at this point, we can keep her moving. Tuscano: Driver: Kimbrough: Tuscano: Kimbrough: Tuscano: Bell: Tuscano: James: Tuscano: Driver: Tuscano: James: Tuscano: Driver: Kimbrough Driver: Tuscano: Driver: Clark: PAGE 10 VI. Park Master Plan: The Planning Commission tabled the adoption of the new Park Master Plan at their February 28, 1994 meeting. They have referred the plan to a subcommittee. Driver: I talked to Phyllis Johnson. They should be meeting next week with a subcommittee reporting back to them. The are reservations about the fact that priority one areas seems to be in intercity areas. Kimbrough:Certain types of parks were being given priority over other types. Driver: I told Ms. Johnson that our committee would be more than willing to meet to discuss any part of the master plan. It failed so they decided to review it. VII. Barrington Parke Green Space: See attached article Driver: Someone mentioned that to walk the trail at Harley Brigham's property we need to call ahead. Was this in writing? Ron: As soon as the trail is finished, it will go to City. There are dogs there now. Waite: Harley Brigham owns, POA owns other, what are our responsibilities. Wright: Can we write a memo to City Council on how we feel about it? They should know we like to be communicated with when it has to do with us. Kimbrough:There is nothing for this board to act upon at this time. Driver: This did bring about some problems in the green space ordinance. Kimbrough:So there is no money due from Barrington parke? Edmonston: No. VIII. OTHER BUSINESS LETTER FROM JAMIE JONES Edmonston:There is a letter from Jamie Jones that is addressed to PRAB concerning Lake Fayetteville. (See attached letter) GREEN SPACE Kimbrough:I would like a copy of the Supreme Court ruling of the green space ordinance. PRAB AS A COMMISSION Wright: What about the resolution to become a commission? Should we discuss this? • • • Bell: Wright: Waite: BOTANICAL Porter: PAGE 11 Can we receive bylaws, etc. from baseball, softball, youth center, etc? We need this under our domain. We want to get the biggest bang for our dollar. I like your idea of corporate sponsors, and putting a placque in the park for them. We have plaques in parks now. GARDEN I just wanted to let you know how we are doing. Can you get a copy of the botanical garden proposal to the new members? MISCELLANEOUS INFORMATION * Walker Park Baseball Field /7 Lighting: Specifications have been submitted to the City Purchasing Office for the bid process to begin. * Gulley Park: Specifications have been submitted to Arkansas Parks and Tourism for a gazebo and water fountain as part of the 50/50 matching LWCF grant funding of $25,000 (total project funding of $50,000). The Civitan Club and the Gulley Park neighborhood will assist in installing the gazebo and in purchasing the materials. * Lake Fayetteville South Park: LWCF grant funding in the amount of $25,000 (total project of $50,000) was awarded for an additional sand volleyball court, pavilion, picnic tables and grills. The grant had originally specified restrooms, but the original request was cut from $100,000 to a $50,000 project, therefore the restrooms have been omitted. * Walker, Gulley and Finger Park Restrooms: The City Council approved the bids for these restrooms. SSI General Contractors were awarded the bids and have been given notice to proceed. * Gulley Park Cow Paddy Run: The run will be held on Saturday, March 12, 1994 at 10:30 a.m. for kids and 11 a.m. for the adult run/competitive walk event. This race is sponsored by the Civitan Club to raise funds for the Gulley Park gazebo. The meeting adjourned at 7:40 pm. Minutes Approve