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Home My WebLink About1994-02-07 - Minutes• PRAB REGULAR MEETING FEBRUARY 7, 1994 The meeting was called to order by Bill Waite at 5:30 219 of the City Administration Building. Members Present: Members Absent: Staff Present: Guests Present: Media Present: BUSINESS: pm in room Driver, Kimbrough, Savage, Waite, Wright Anderson, McConnell, Palmer Clark, Cox, Edmonston See attached list Ron Wood, Rusty Garrett, Lorie Powell -Kix 104 I. MOTION:WRIGHT/DRIVER The minutes from the January 3, 1994 PRAB meeting were approved unanimously 5-0. II. BASEBALL PROPOSAL: DENNIS KELLY Belly: Now that we have the field at Walker Park, we need to install lights on the field to maintain the program. We are having trouble scheduling games with the fields we have. We would like to have the lights by this season. We need to install a sidewalk to the field. Baseball Association will take care of cleaning existing restrooms, and we will need to repair backstops soon. The backstops will become dangerous soon if not repaired. If the baseball league receives the same growth next year as we did this year, we will be out of space again. The lighting costs will be about $8,652 and the sidewalk costs will be $650. Driver: Do we have the funding for this maintenance? Savage: Are you asking for the full amount? Kelly: We have up to $3,300 from the Baseball Association to spend. Kimbrough:Will we have to go through the bid process? Clark: Yes, even when it is from the green space account. Kelly: These amounts are just what I quoted. They are a bare cost. I won't charge any more than these quotes. You have $3,300 and need $8,600? The sidewalks are an additional $650. So we need to give up to $7,000. $6,500 would be enough. Driver: Kelly: Wright: Driver: • • • Kelly: Clark: Kelly: Clark: PRAB Page 2 We will run this through the City Engineer to make sure plan is okay. There won't be any hidden cost. The cost to advertise bids is $50 or less. The electric work would be bid, but the concrete work would be volunteer labor. I think the figure is sufficient. MOTION:DRIVER/SAVAGR The PRAB approves the expenditure of up to $6,500 out of the southeast park district Green Space funds for the Baseball Association for lighting and sidewalks at Walker Park. MOTION APPROVED UNANIMOUSLY 5-0. III. U OF A ARCHITECTURE DESIGN CLASS PROPOSED PROJECT Michael Buono and Patricia O'Leary were present on behalf of Rebecca Tuscano: Buono: Rebecca is a fifth year student. She proposes to design and build a pavilion for young children. The site that seems best suited is Davis Park. She wants to do this project, and has gone before the U of A Fundraiser Committee to solicit funds. No money will be needed from the City. We are asking for approval to pursue this further and to work with the Parks staff to design, produce documents, and for the class to construct this pavilion. Rebecca talked to fourth grade children to get input on what they would want in a pavilion. Some suggestions were to be off the ground and to have tunnels, and maybe a stage. Safety will still be a factor. There will be ADA regulations to look at also. The PRAB needs to reserve the right to survey the final plan and the check with City engineers on safety codes, etc. What kind of documents? Will they include a contract saying the students will finish the project. Since they are going to graduate soon, we would want to make sure they completed the pavilion. That is a good idea. I will check with Rebecca. Although, we will make sure they finish the project. Driver: I like the stage idea. Kimbrough:Who is responsible for actual construction and completion? O'Leary: Waite: Driver: Buono: • • • Buono: Clark: Waite: Clark: PRAB Page 3 Rebecca and Jim Snow. The students will do construction. I think it seems like a wonderful idea. It is unique. The school will provide the materials, construction, etc. We also have a good site for this. Is the site Davis Park for sure, or do you want to leave it open? Davis Park is the most likely park to need this pavilion. MOTION:DRIVER/WRIGHT The PRAB approves the concept of a pavilion project and asks Rebecca Tuscano to communicate with the PRAB as this project progresses. MOTION APPROVED UNANIMOUSLY 5-0. IV. WALKER. GULLEY. AND FINGER PARR RESTROOMS Clark: We want to be on line with the Walker Park restrooms at the beginning of baseball season. Driver: When will Finger Park restrooms be completed? Edmonston:Once we give the company the okay to begin work, they have 45 days to complete at Finger, and 60 days at the others. Kimbrough:Are there any projects that were deleted to fund the restrooms? Edmonston:This should not affect other projects. There should be plenty of money to fund all of these projects by the end of the year. Walker Park Bid Estimated Electricity Contingency (5%) TOTAL COSTS Funding for Walker Park Restrooms *CIP Walker Park Ballfield Restrooms *CIP Walker Park Improvements *Parks Green Space Escrow Account Southeast Park District TOTAL FUNDING Gulley Park Bid Estimated Electricity Est. ADA Hard Surface path to restrooms Contingency (5%) TOTAL COSTS $61,000 $ 1,400 S 3,050 $65,450 $45,000 $ 6,161 $14.289 $65,450 $62,000 $ 860 $ 7,860 $ 3,100 $73,820 • • • PRAB Page 4 Funding for Gulley Park Restrooms *CIP Park Projects *Parks Green Space Escrow Account Northeast Park District TOTAL FUNDING Finger Park Bid Estimated Electricity Est. ADA Hard Surface path to restrooms Contingency (5%) TOTAL COSTS Funding for Finger Park Restrooms *Community Development Grant Funds Parks & Recreation *Community Development Grant Funds Acquisition *Parks Green Space Escrow Account Southwest Park District TOTAL FUNDING: $25,000 S48.820 $73,820 $63,000 $ 480 $ 400 S 3.150 $67,030 $51,266 $11,734 S 4,030 $67,030 NOTION: WRIGHT/KIMBROUGH The PRAB approved the restrooms at Walker, Gulley, Finger Parks to be expended from Green Space and funding. MIOTION APPROVED UNANIMOUSLY 5-0. and CIP V. PLANNING COMMISSION/PRAB JOINT MEETING Driver: When will the new PRAB members be appointed? What is the hold up? I would like a memo sent to the City Council so new members can be present at this joint meeting. The joint meeting will be tentatively scheduled for Monday February 28, 1994 at 5:30 pm. The PRAB will meet at 5:00 p.m. to discuss the Wilson Park City Pool fees. VI. $OTANICAL Porter: GARDEN We are now a legal non-profit organization. Our official title is the Botanical Garden Society of the Ozarks. There are eleven members on the Board. We have formed committees such as a membership committee, a logo committee, a planning committee, etc. We will be mailing membership brochures to people the signed the petition and others. We are on our time line and would like to know if we have the support of the PRAB. We would like to know if we would be granted the property by Lake Fayetteville South. • • • PRAB Page 5 Driver: You want us to give approval of the pursuit of this particular site? Waite: This would be contingent upon private property owner's consent. Kimbrough:Are we putting our support which PRAB to anything. Wright: We are just promising the concept, anything. This recommendation will give the group more credibility when looking for the site. will commit no money or MOTION:WRIGHT/DRIVER The PRAB approved the initial Garden Society of the Ozarks and a land dedication with the concept of the Botanical in Fayetteville, Arkansas site to be approved later. MOTION APPROVED 4-1 (EIMBROUGH NAY) VII. HARLEY BRIGHAM'S LAND PROPOSAL Brigham: I live at 1801 Foxhunter Road with adjoins the Barrington Parke Addition. I am a member of the Arkansas Nature Conservatory, Arbor Day Foundation, and soon the be a member of the Botanical Garden Society of the Ozarks. My wife and I currently have an arboretum on our land. I wanted to combine an arboretum and a botanical garden, but Donna Porter said five acres is not enough. I support Donna's endeavors. An arboretum is a place where many types of trees are grown. In my mind, I would like to see an outdoor classroom for people to discover hidden secrets of nature. After visiting the Youth Center, I realize how many children utilize it. I commend the City on providing for the youth. My friend, David Wilson, told me the if you could get a child to be in a sport, you would keep him out of trouble. I believe the arboretum could do this. I would like to see a park with a municipal pool, and accommodate older people. Some neighbors have established trails. I would like to see these hard surfaced. City employees could plant and care for gardens. My wife and I are building a visitor's center. We would like to see a deck, observation deck, etc. We want the park to be free to the public. We could put a money box asking for donations, vending machines, and a craft shop. Driver: I am a visual learner. I would like a copy of this proposal. I am having a hard time following the plan. • • • Waite: Brigham: Savage: Brigham: Waite: PRAB Page 6 What size is this area? About five acres. Are you proposing to donate land to the City? No, I am proposing to sell it to the City. The Mayor likes this idea. I have no children, so I would just leave the land to the Nature Conservatory. I would rather see the City take this and make it available for the public. The U of A is declaring an arboretum and satellite sites. Kimbrough:So you are asking us to accept land for Barrington Parke and buy your land? Brigham: Yes, this would be a nice park with my five acres and the additional 3.35 acres. Waite: It is a dense area. They need some play area. Brigham: They are building a city out there. Waite: This can be two different ideas. Brigham's selling the land is not contingent upon PRAB taking the Barrington Parke land. Sue Madison: I have visited Harley's park. He has spent a long time on his park and has planted a variety of trees. I see the U of A arboretum as totally different than this park. The City would be well advised to consider this proposal. What better way to start with the village proposal. Waite: This item will be on the agenda again. VIII. GREEN SPACE PLATS Barrington Parke Owner/Developer: Caston Construction Location: South of Hwy 45, West of Fox Park District: SE Acres: 77.2 acres Units: 134 Single Family Land Dedication: 3.35 acres Money in lieu: $30,150 gitet DISCUSSION: Hunte b • 763° Ben Caston:Albert Skiles will be doing some green space planning for this subdivision. This is just a basic layout. We would like to do green space, but do not know if we have the money. Wright: You could even give half the requirement in land and half money in lieu. I want to do the best thing for the property owner. We do have some needs for land in this area. We will have green space of our own, but maybe not to your degree. Caston: Waite: Caston: 6 • • PRAB Page 7 Wright: Will you revise the plat to show proposed green space? Would you rather wait for us to see the revised plat. Edmonston:If we take land it needs to be in our master plan. This area is close to a priority 2 area in the new master plan, and it is in a priority 1 area in the old plan Dick Rogers:I was told at plat review this was not in a priority area. There is City owned property adjacent to this property. Mel Milholland has had several meetings with Alett. We would like to see this vote money in lieu of land since it is not in a priority 1 park area. There is some need for a small playground in some areas. Older kids have transportation to go elsewhere. They can go to Root School and play basketball. We need a decision on this now. Wright: It would be hard for kids under sixteen to bicycle to Root dangerous. Driver: What is your children and older kids? Rogers: The Planning Commission said that the little children want swing sets, etc, but older kids would not. The Youth Center gym concept at Crystal Springs subdivision is great. Hopefully, it will happen at the Crossover School site, too. This will provide an area for these children, also. Driver: Our joint meeting with the Planning Commission will help with situations like this. Fran Alexander: When this subdivision was first proposed, it was to be 50 lots. Now it is 134 lots. The open feeling is gone. People that live out here paid for this open space. Those of us that are around this area are subsidizing developers. I see walkers, joggers, dogs, etc coming onto my property. I have a pond. It is better for people to have a place to go that is close to home. When you put people in boxes, they have nowhere to go. Rosann Gonzalez: I am an adjacent property owner. He made it sound like kids with children under 16 will not live here. There will be a lot of young children in a subdivision like this. I move to Fayetteville 16 years ago to a crowed subdivision, and was promised a park would go in. I have since moved, and there is still not a park there. Please require green space from the onset. School. Highway 45 is too distinction between small • Carol Sta Wright: Caston: Driver: Caston: Wright: Roger: Waite: PRAB Page 8 nberry: I have 47 acres adjacent to this property. The subdivision started with 50 lots and trails, etc. I won't ride down Highway 45, Starr Drive, or Foxhunter, so I know children should not. The children need a place to play. I catch children in our backyard, men fishing in our pond, people leaving our gates open, etc. Infants need a place to grow up. If we don't take land, I would expect a Homeowner's Association to be agreed to on paper for green space. It would not be economically feasible for this much land to go to the City. What does economically feasible mean? It means it might make the cost of lots go too high, and we cannot sell them. These lots are about the same size as Park Place. Park Place had green space, less lots, and still made money. Green space helps sell property. They are not quite the same size as Park Place. If you plan green space in there on your own, it does not count toward the green space requirement. How do you arrive at 3.35 acres? It is according to the ordinance. It is not always fair since land is worth different amounts in different quadrants. Do you have any lots that are not able to be built on? There are three lots with sewer easements. We need to have some unity and vision before we meet with Planning Commission. There will never be a developer before this committee that is not weighing money. One developer had significant green space. It adds to overall value. If we buy the Brigham land, it would be in our best interest to take land for this subdivision. It is out of our hands on the Brigham proposal. It will depend on the City, but will they ask PRAB's recommendation. They should ask our recommendation. The developer's are ready to go on with this. As much as I like Harley's proposal, it will be a slow process. We need to decide on this subdivision. These two issues are moving at different rates. Alexander: Waite: Brigham: Driver: Kimbrough: Edmonston: Driver: Edmonston: Clark: Waite: PRAB Page 9 MOTION: KIMBROUGH/WRIGHT The PRAB recommends to the Planning Commission to accept land, 3.35 acres, in lieu of money for the green space requirement for Barrington Parke. MOTION APPROVED UNANIMOUSLY 5-0, Sowder Properties Owner/Developer: Glenn Sowder Location: South of North St., West of Gregg Street Park District: SW Acres: 1.79 acres Units: 40 multi -family Land Dedication: .8 acres Money in lieu: $7,200 MOTION:KIMBROUGH/WRIGHT The PRAB recommends to the Planning Commission to accept money, $7,200, in lieu of land for the green space requirement for Sowder Properties. MOTION APPROVED UNANIMOUSLY 5-0. Jackson Heights Owner/Developer: Harry Jackson & Partners Location: Intersection of Old Wire and Hwy 45 Park District: NE Acres: 24.62 acres Units: 67 Single family Land Dedication: 1.675 Money in lieu: $15,075 DISCUSSION: Clark: There is a drainage ditch in front of Root School. It might make an excellent path for children to cut through to school. Rogers: Alett would like to see an asphalt trail instead of concrete. I don't know why asphalt, but there would have to be trees cut down to get the equipment in there. Driver: Was the asphalt intent for a bike trail? Rogers: Maybe. MOTION:WRIGHT/SAVAGE The PRAB recommends to the Planning Commission to accept money, $15,075, in lieu of land for the green space requirement for Jackson Heights. MOTION•APPROVED UNANIMOUSLY 5-0. • • PRAB Page 10 Graue Subdivision Owner/Developer: Bill Graue Location: South of Wyman Road, North of E. 16th Park District: SE Acres: 3.90 acres Units• 6 Single family Land Dedication: .15 acres Money in lieu: $1,350 MOTION:SAVAGE/WRIGHT The PRAB recommends to the Planning Commission to accept money, $1,350 in lieu of land for the green space requirement for Graue Subdivision. MOTION APPROVED UNANIMOUSLY 5-0 Stone Bridae Subdivision Phase 2 Owner/Developer: Melvin Holmes Location: South of Wyman Road, East of Crossover Park District: SE Acres: 3.93 acres Units: 10 Single family Land Dedication: .25 acres Money in lieu: $2,250 NOTION:SAVAGE/WRIGHT The PRAB recommends to the Planning Commission to accept money, $2,250 in lieu of land for the green space requirement for Stone Bridge Subdivision Phase 2. MOTION APPROVED UNANIMOUSLY 5-0. Gregg Street Apartments Owner/Developer: Steve Cummings Location: North of North Street, West of Gregg Street Park District: NW Acres: 2.05 acres Units: 24 Multi -family Land Dedication: .5 acres Money in lieu: $4,320 MOTION: WRIGHT/KIMBROUGH The PRAB recommends to the Planning Commission to accept money, $4,320 in lieu of land for the green space requirement for Gregg Street Apartments. MOTION APPROVED UNANIMOUSLY 5-0. IX. FINCHER PROPOSAL Glen Fincher has proposed to donate .25 acres to the City Parks to be used as a park that would have picnic tables and benches. • • • Clark: Wright: Savage: Clark: Driver: Wright: Waite: PRAB Page 11 This area is north of Dr. Fincher's office. A park here would consist of picnic tables, just a place for people to eat lunch. Is this zoned commercial or R -O? Can we put this decision off until we meet with Planning Commission? Some of these businesses already have their own areas with tables and pavilions. We would only be contributing to the workers around there. Is this about the same size as Hotz Park? Yes. I think this site has potential. I think we should wait to vote on this until after we meet with the Planning Commission, and see what they think about this. It is wonderful that Dr. Fincher wants to donate this land, but I am concerned because it is in a commercial area. There might be some green space ordinances for commercial areas. I agree that we need to cooperate with Planning, but we should not just turn our items over to them to decide. MOTION;DRIVER/SAVAGE The PRAB accepts the donation of .25 acres from Dr. Glen Fincher on Green Acres Road. MOTION APPROVED 3-2 (KIMBROUGH AND WRIGHT NAY) X. CRYSTAL SPRINGS ADDITION JED Development, Incorporated has proposed a 283 acre subdivision on Salem Road that adjoins the Razorback Golf Course. Twenty acres has been donated to the schools for an elementary school to be opened August 1995. They have proposed to give the City 15 acres for a park. Mayor Hanna has budgeted $100,000 for a gym to be used by the school, Youth Center, and Parks. The Youth Center has presented the architect with preliminary plans for gym space. PRAB needs to make a recommendation for acceptance of this land as the Green Space requirement. Clark: Edmonston Wright: We need to accept the land before they begin Phase I. :Phase I consists of 112 lots. If we have the agreement with the school, then it would be our 15 acres and the school's 20 acres. Is this flood plain? Can we make playing fields there? Edmonston:We might could on the school side, but not on the parks side because it is flood plain. • • PRAB Page 12 NOTION:DRIVER/WRIGHT The PRAB recommends to the Planning Commission to accept land, 15 acres, in lieu of money for the Crystal Springs Addition. NOTION APPROVED 4-0. (KINBROUGH ABSTAINED) FOR PARKS PROPOSAL: See letter This is a favorable idea with people I have talked to. It would be more equitable for the park districts than the Green Space ordinance. It is something to look into and see what could be made if the City would be willing. Would we keep Green Space? No. Would citizens have to keep voting on this millage every year? The school millage has to be revoted on, so this would too. If it were voted out, we could go back to the old methods. That would be too many legal problems. People that have lived here forever feel they have paid their fee. It is the new people moving in that are requiring more green space. Do other cities have a millage? Yes, Kansas even has an alcohol tax that a certain portion goes to parks. We need to investigate this. One advantage is that millage can pay for maintenance, whereas the Green Space Ordinance does not allow it. I have a great fear of letting the Green Space go. Can we use both'' If parks gets more money from millage, other divisions could get some of our budgeted funds. Administration may take some of our budget, so we are not necessarily getting that much more money. Could it be on a ballot that if the millage is opposed, the old method goes back in place. This let's us decide where we need to spend the money. Let us do research for pros and cons. We might could bring this up at the joint meeting with the Planning Commission. XI. NILLAGB Wright: Edmonston: Driver: Wright: Driver: Savage: Wright: Driver: Waite: Driver: Edmonston: Driver: Edmonston: Driver: Waite: Wright: Edmonston: Waite: • OTHER BUSINESS: POOL FEES Waite: Driver: Waite: Savage: Waite: PRAB Page 13 FOR WILSON PARK CITY POOI, Palmer objected to this discussion until he could be here, so it was removed from the agenda. I recommend a short special meeting because I feel there is urgency. You can remove items from our agenda Just by calling City Administration? So we need to have a special meeting to accommodate Larry? No, we need to have a special meeting because of the urgency to decide the fees. How many other programs do we subsidize? We should not discuss the subject since it is not on agenda. We just need to decide on meeting. The joint meeting with the Planning Commission will be Monday, February 28, 1994 at 5:30 pm. At 5:00, there will be a PRAB special meeting to discuss pool fees. PRAB ABSENCES Waite: On the application for appointment to City committees, it states that absence from three consecutive meetings is a basis for termination. If a member misses three meeting that is a fourth of a year. Do we want to enforce this? Kimbrough:You have my full support to remove or ask to resign any member who has successive absences. MOTION: KIMBROUG$/SAVAGE The PRAB recommends that any member that misses regular meetings with three consecutive absences will be removed from the Parks and Recreation Advisory Board. MOTION APPROVED UNANIMOUSLY 5-0. Meeting adjourned at 8:15 pm. Minutes Approved #16/PRAB2794 ;tai c- ()Ion7s/c2z