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HomeMy WebLinkAbout1990-12-03 - MinutesTO: PRAB
FROM: Connie Edmonston, Assistant Parks Director
DATE: December 13, 1990
SUBJECT: Agenda for PRAB December 17, 1990 Meeting
at 3:00 p.m. in Room 326
I. Approval of December 3, 1990 minutes
II. Reorganization Meeting with City Manager,
Scott Linebaugh
III. Other Business
IV. Adjournment
* Refreshment will be served.
12.02
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12.03
DAVIS PARK PUBLIC MFETING
PRCF,MBER 3 1990
Karen Hannah gave a presentation of the Master Plan with
revisions. There were parking spaces added to meet
regulations which brought the spaces to a total of 18.
Also, the position of the volleyball court was changed.
DISCUSSION:
Anderson: Are there natural springs in the wetland area?
Harry Gray: There are wet c:eather springs.
Becky Bryant: Is there anything of interest on the
nature trail?
Karen R.: There are willows, there will be plants in the
future, etc.
Robertson: I don't like the parallel parking on the
street.
Karen R.: If we move the parking farther into the park,
we will take up space.
Ryan: This will primarily be a neighborhood park which
will mean more people walking than driving cars.
Edmonston: Most neighborhood parks do not have parking.
Alexander: How many houses will be built in the
subdivision by the park?
Gray: I'm not sure, there will also be duplexes.
Alexander: Will the parking in front of the houses
affect any more new houses going in?
Gray: Not really, maybe by the duplexes.
Robertson: Is there a regulation on parallel parking?
Bryant: The only regulation on the parking is that there
must be two spaces per acre (18 spaces).
Judy Brittenum: I talked with Bob Davis and the easement
will probably be on the second north curve.
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Kimbrough: Is the wetland area
Gray and Karen H.: At times
unaccessible but not washed away
V1F PUBLIC MRRTINA WAS ATIJOORNRD
MA TBS R PLAN _
of the park accessible?
these trails will be
just boggy.
TO MAKE A NOTION ON T$$
12.04
t
PRAB
REGULAR MEd,TING
DECEMBER 3, 1990
The meeting was called to order 5 Rodney cyan at 5:15 p.m. iri room
326 of the City Administration Building.
Members Fresent:
Alexander, Anderson, Colwell, Kimbrough,
Robertson, Ryan, Waselues
Staff Fresent: Cox, Edmonston
Guests Present:
BUSINESS
Callans and Associates -Judy Brittenum, Karen
Hannah, Karen Rollet, Northwest Engineers --
Harry Gray, Al Harris, U of A Students -Wendy
Love, Allison P., Lindy Lindsey, City Staff -
Stephen Streen, David Cox, Press -Tom Sissom,
Ror Wood
MOTION: AL•PXANDERL.KIH_ BROJ,GH
I. The minutes from the November 19, 1990 PRAB meeting were
approved unanimously 5-0.
II. DAVIS PARK MASTER PLAN: CALLANS AND ASSOCIATES
Ryan read a letter submitted by Karen Hannah of Callans
and Associates.
M T ON : aRS OSI/KIS GH
The PRAB meeting was adjourned in order to hold a public
meeting on Davis Park.
,MOTION APPRJ? UNANIMOUSLY 6-0
The PRAB meeting reconvened immediately following public
meeting.
II1. DAVIS PARK MASTER PLAN
The cost estimate for the plan is $326,911 but this can
probably be reduced by getting items donated.
MOTION: KIMBROUGH/COLWRLE
The PRAB recommends to submit the Master Pian for Davis
Park to the City Board of Directors for approval.
NDTION NOT APPROVED 1-6
A discussion on the wetland area and parking
prompted a new motion.
PRAB PAGE 2
[C 'ION: ROBERTSON/CQf,WELit
The PRAB recommends to submit the Master Plan for Davis
Park to the City Board of Directofs with the conditions
that the wetlands be left natural except for a trail, and
parking be changed to off street 90 degree parking.
MOTION APPROVED 6-1
OTHER BUSINESS
Jim Lindsey donated 100 red maple trees with 25 of the
trees to be planted at Gulley Park.
Ryan will set up a December 17 meeting with Scott
Linebaugh about the reorganization of Parks and
Recreation.
Stephen Street announced to the PRAB that reorganization
would take.effect January 1, 1991. David Cox had to
leave and was not available for comments. Street stated
that better maintenance was wanted without adding staff.
Perry Franklin, Traffic Director, will be in charge of
Parks Maintenance which will stay under Public Works.
Parks and Recreation will go under Planning Management.
Franklin will attend all PRAB meetings. Clark will be
working daily with Franklin to discuss maintenance that
needs done in the Parks. This change is considered
"pooling our resources."
DISCUSSION:
Anderson: How is another person from another department
going to help?
Street: We will be looking at it all as a whole. The
question will be "Is the maintenance task being done at
the right time in the right place? (noi who is doing
it)".
Kimbrough: Parks have never received priority before,
how will redistributing change this?
Street: Park Maintenance has not been very controlled.
Franklin will answer directly to Public Works Director
and Cox will be the Operations Manager for Public Works.
Anderson: It seems like you are creating more levels.
Street: No, actually this is less levels.
.6 •V/
PRAB PAGE 3
Alexander: In the past these jevels have created a
problem. Memos and reports sit on each desk for two
weeks, so it takes a month to get to the main person. A
direct line is needed from the Parks Director to the
Public Works Director.
Street: Actually, reorganization is not the solution,
proper management is.
Edmonston: Will there be a new system for work orders?
Street: The System 36 is being done away with so that
will eliminate the current Cameo.
Kimbrough: What will decide between a CIP and a
maintenance problem?
Street: There is a policy setting these guidelines.
Dale will say wha:, needs to be done and how often and
Perry will decide who and when. •
Kimbrough: Who Rill prepare budget?
Street: Dale for Parks and Recreation and Perry for
maintenance
Alexander: Other cities say this separation does not
work
'7.1- + .
J a v o ‘• •
cities have a separate division.
Alexander: "If it isn't broke, don't fix it."
Street: .We are not "taking maintenance away."
The PRAB will meet with Scott Linebaugh to discuss
reorganization at the next meeting.
The:Public meeting date for Lake Sequoyah will be decided
on at the January 7, 1990 meeting.
MOTION: ALEXANDERJWASRLOSS
The meeting was adjourned at 7:30 p.m.
Minutes approved:
Secretary
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