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HomeMy WebLinkAbout1990-12-03 - MinutesTO: PRAB FROM: Connie Edmonston, Assistant Parks Director DATE: December 13, 1990 SUBJECT: Agenda for PRAB December 17, 1990 Meeting at 3:00 p.m. in Room 326 I. Approval of December 3, 1990 minutes II. Reorganization Meeting with City Manager, Scott Linebaugh III. Other Business IV. Adjournment * Refreshment will be served. 12.02 1 12.03 DAVIS PARK PUBLIC MFETING PRCF,MBER 3 1990 Karen Hannah gave a presentation of the Master Plan with revisions. There were parking spaces added to meet regulations which brought the spaces to a total of 18. Also, the position of the volleyball court was changed. DISCUSSION: Anderson: Are there natural springs in the wetland area? Harry Gray: There are wet c:eather springs. Becky Bryant: Is there anything of interest on the nature trail? Karen R.: There are willows, there will be plants in the future, etc. Robertson: I don't like the parallel parking on the street. Karen R.: If we move the parking farther into the park, we will take up space. Ryan: This will primarily be a neighborhood park which will mean more people walking than driving cars. Edmonston: Most neighborhood parks do not have parking. Alexander: How many houses will be built in the subdivision by the park? Gray: I'm not sure, there will also be duplexes. Alexander: Will the parking in front of the houses affect any more new houses going in? Gray: Not really, maybe by the duplexes. Robertson: Is there a regulation on parallel parking? Bryant: The only regulation on the parking is that there must be two spaces per acre (18 spaces). Judy Brittenum: I talked with Bob Davis and the easement will probably be on the second north curve. 1 Kimbrough: Is the wetland area Gray and Karen H.: At times unaccessible but not washed away V1F PUBLIC MRRTINA WAS ATIJOORNRD MA TBS R PLAN _ of the park accessible? these trails will be just boggy. TO MAKE A NOTION ON T$$ 12.04 t PRAB REGULAR MEd,TING DECEMBER 3, 1990 The meeting was called to order 5 Rodney cyan at 5:15 p.m. iri room 326 of the City Administration Building. Members Fresent: Alexander, Anderson, Colwell, Kimbrough, Robertson, Ryan, Waselues Staff Fresent: Cox, Edmonston Guests Present: BUSINESS Callans and Associates -Judy Brittenum, Karen Hannah, Karen Rollet, Northwest Engineers -- Harry Gray, Al Harris, U of A Students -Wendy Love, Allison P., Lindy Lindsey, City Staff - Stephen Streen, David Cox, Press -Tom Sissom, Ror Wood MOTION: AL•PXANDERL.KIH_ BROJ,GH I. The minutes from the November 19, 1990 PRAB meeting were approved unanimously 5-0. II. DAVIS PARK MASTER PLAN: CALLANS AND ASSOCIATES Ryan read a letter submitted by Karen Hannah of Callans and Associates. M T ON : aRS OSI/KIS GH The PRAB meeting was adjourned in order to hold a public meeting on Davis Park. ,MOTION APPRJ? UNANIMOUSLY 6-0 The PRAB meeting reconvened immediately following public meeting. II1. DAVIS PARK MASTER PLAN The cost estimate for the plan is $326,911 but this can probably be reduced by getting items donated. MOTION: KIMBROUGH/COLWRLE The PRAB recommends to submit the Master Pian for Davis Park to the City Board of Directors for approval. NDTION NOT APPROVED 1-6 A discussion on the wetland area and parking prompted a new motion. PRAB PAGE 2 [C 'ION: ROBERTSON/CQf,WELit The PRAB recommends to submit the Master Plan for Davis Park to the City Board of Directofs with the conditions that the wetlands be left natural except for a trail, and parking be changed to off street 90 degree parking. MOTION APPROVED 6-1 OTHER BUSINESS Jim Lindsey donated 100 red maple trees with 25 of the trees to be planted at Gulley Park. Ryan will set up a December 17 meeting with Scott Linebaugh about the reorganization of Parks and Recreation. Stephen Street announced to the PRAB that reorganization would take.effect January 1, 1991. David Cox had to leave and was not available for comments. Street stated that better maintenance was wanted without adding staff. Perry Franklin, Traffic Director, will be in charge of Parks Maintenance which will stay under Public Works. Parks and Recreation will go under Planning Management. Franklin will attend all PRAB meetings. Clark will be working daily with Franklin to discuss maintenance that needs done in the Parks. This change is considered "pooling our resources." DISCUSSION: Anderson: How is another person from another department going to help? Street: We will be looking at it all as a whole. The question will be "Is the maintenance task being done at the right time in the right place? (noi who is doing it)". Kimbrough: Parks have never received priority before, how will redistributing change this? Street: Park Maintenance has not been very controlled. Franklin will answer directly to Public Works Director and Cox will be the Operations Manager for Public Works. Anderson: It seems like you are creating more levels. Street: No, actually this is less levels. .6 •V/ PRAB PAGE 3 Alexander: In the past these jevels have created a problem. Memos and reports sit on each desk for two weeks, so it takes a month to get to the main person. A direct line is needed from the Parks Director to the Public Works Director. Street: Actually, reorganization is not the solution, proper management is. Edmonston: Will there be a new system for work orders? Street: The System 36 is being done away with so that will eliminate the current Cameo. Kimbrough: What will decide between a CIP and a maintenance problem? Street: There is a policy setting these guidelines. Dale will say wha:, needs to be done and how often and Perry will decide who and when. • Kimbrough: Who Rill prepare budget? Street: Dale for Parks and Recreation and Perry for maintenance Alexander: Other cities say this separation does not work '7.1- + . J a v o ‘• • cities have a separate division. Alexander: "If it isn't broke, don't fix it." Street: .We are not "taking maintenance away." The PRAB will meet with Scott Linebaugh to discuss reorganization at the next meeting. The:Public meeting date for Lake Sequoyah will be decided on at the January 7, 1990 meeting. MOTION: ALEXANDERJWASRLOSS The meeting was adjourned at 7:30 p.m. Minutes approved: Secretary 1