HomeMy WebLinkAbout1988-08-29 - MinutesFAYETTEVILLE, ARKANSAS
PARKS AND RECREATION DEPARTMENT
P. 0. DRAWER F
72702 (501) 521-7700
PRAB
REGULAR MEETING
August 29, 1988
Vice Chairman Beverly Melton called the Regular
Parks and Recreation Advisory Board to order at
Members Present:
Staff Present:
Guests Present:
BUSINESS:
Meeting of the
5:00 p.m.
Colwell, Lucas, Melton, Ryan, Sego, Yarbrough
Edmonston, Millet
Dr. Peter Heinzelmann
Mr. Al Kline
I. Minutes of the Regular PRAB Meeting, held
August 1, 1988, were approved.
SOCCER ASSOCIATION - Henizelmann, Kline
PRAB is invited to look at Asbell and Walker
Park soccer fields.
II.
Responsibility for payment of soccer field
water bills, both current and future, will
be determined by the Parks Dircal-al. (h141•Wa .(
829,
It was the consensus of PRAB that all future
correspondence and information from PRAB
concerning the Soccer Association will be
forwarded to the President of the Association,
so that the entire association will be apprised
of timely data.
GREENSPACE
Developer:
Park District:
Location:
•
Multi -Family Units:
Green Space Land
Requirement:
Green Space Money
in Lieu:
Lindsey Construction Co., Inc.
N.E.
Mission Boulevard and East
Oaks
East Oaks Apartments
56
.56 Acres (56 x .01)
$4,760 (56 x $85)
MOTION:" RYAN/LUCAS
PRAB makes the recommendation to accept money,
III.
(Cont'd)
IV.
FAYETTEVILLE, ARKANSAS
PARKS AND RECREATION DEPARTMENT
P. 0. DRAWER F 72702 (501) 521-7700
P R A B - REGULAR MEETING - AUGUST 29, 1988 Page 2
GREENSPACE - Continued
$4,760, in lieu of a land dedication for the Green
Space requirement in the East Oaks Apartments,
Lindsey Construction Co., Inc. subdivision.
Motion passed unanimously. (6-0)
GREENSPACE
Developer:
Park District:
Location:
Multi -Family Units
Green Space Land
Requirement:
Green Space Money
in Lieu:
Jack Burkhart
N.W.
Appleby Road
The Village Apartments
160
1.6 Acres (160 x .01)
$13,600 (160 x $85)
MOTION: YARBROUGH/RYAN
PRAB makes the recommendation to accept money,
$13,600, in lieu of a land dedication for the
Green Space requirement in the Appleby Road,
Village Apartments, Jack Burkhart' subdivision.
Mdtion passed unanimously. •:(6-.0)
LEVERETT SCHOOL REQUEST Edmonston
S.W.- QUADRANT
Leverett School has requested a 24'x24' sand box
avnailaable all -tot apparatus Green Space funds might be
MOTION: RYAN/SEGO
"PRAB 'redOMMends that'a'2.4r.x24'- sand box•arid'play-
-grou7id equipment 'be 'provided 'Leverett School..in the
amount of -whatever' it' takes;'up to three thousand
-dollars-($3;000).
Motion passed'tinahimously: (6-0)
V
FAYETTEVILLE, ARKANSAS
PARKS AND RECREATION DEPARTMENT
P. 0. DRAWER F 72702 (501) 521-7700
PRAB- REGULAR. MEETING - August 29, 1988 Page 3
BUDGET Edmonston
PRAB reviewed and revised capital items for the
Budform "C" Index. *
VI. PARKS VIDEO - Lucas
PRAB agreed that the Parks Video needs to be cut
down. Open Channel invites PRAB to critique it there,
and/or the program will be presented again to the
public on Tuesday, September 13, at 7:30 p.m., and
Thursday, September 14, at 1:00 p.m.
VII. ROLLET STUDY - Ednionston
The Rollet Study includes several types of surveys,
Parks and Recreation Assessments, Community Analysis,
a follow-up lookinto goals, followed by an Action
Plan, with some in-house work, for around $3,500.
* PRAB consensus: Add the Rollet Study to New
Programs.
VIII. PRAB - MEETING DATES
• MOTION: RYAN/LUCAS
Upcoming PRAB meetings Will.be'heId the-£arst.'and
third Monday ofeach month., at.5:00 p.11i,'., 'and held
' At City Hall, :at 'Room 326,' 'schedul'e permitting.
Exception: September 1'9,' 1988, will be the next
regular meeting of PRAB,' At p.m.
'.Motion passed unanimously. . '(6-0)
IX. SOFTBALL SURVEY RESULTS' Edmonston
Copies of the Men's Industrial Class "A" and "B"
State Tournament, held August 19-21, 1988, and
the State "C" Slowpitch Tournament held August 6,
1988, are attached as Addendum "A"to these minutes.
J
0
FAYETTEVILLE, ARKANSAS
PARKS AND RECREATION DEPARTMENT
P. 0. DRAWER F 72702 (501) 521-7700
P R A B - REGULAR MEETING - August 29, 1988 Page 4
X. SWIMMING POOL REPORT - Edmonston '
Copies of the July Wilson Park Swimming Pool report
are Addendum "B" to these minutes.
Meeting Adjourned: 6:30 p.m.
Minutes Approved:
•
Next Meeting: September 19, 1988 (Note date)
-October '3 1'988
•
8-29-88 Addendum "A"
STATE "C" SLOWPITCH TOURNAMNET
LAKE FAYETTEVILLE SOFTBALL COMPLEX
August 6, 1988
I. SURVEY RESULTS
12 teams entered. 3 were local teams and not surveyed.
Team Manager/Coaches were asked by Park Staff to estimate
the information on the survey.
Percentage of teams selected: 75%
1. Players Attending
2. Team Spectators Attending
AVERAGE
TOTAL PER TEAM
121 13
98 11
3. Miles Traveled to Tournament 3093 344
(Round Trip)
4. Money Spent for Gasoline $1,093 121
5. Number of Nights Lodged in 15 2
Fayetteville
(One Team -0-)
6 Cost of Lodging $3,958 $440
(One Team -0-)
7 Cost of Meals $2,117 $423
(Four Teams -0-)
8 Cost of Beverages $100
(Eight Teams -0-)
9. Rating Facility GOOD
10. Suggestions:
Dislike grass infields.
Outfield field dig needs improving.
•
II. CONCLUSIONS
Assuming this was a true sampling of the teams and
spectators attending the State "c" Tournament, the
following assumptions were made:
1. Number of out-of-town softball players attracted
to Fayetteville: 13 x 9 Teams = 117 Players
2. Number of out-of-town softball spectators attracted
to. Fayetteville: 11 x 9 Teams = 99 Players
3. Total number of players and spectators attracted
to Fayetteville for the State "C" Slowpitch Soft-
ball Tournament: 216 Players and Spectators
4 Teams traveled an average round trip of 344 miles
to attend the state tournament in Fayetteville
with an average of $121 spent, per team, on
gasoline.
*Money predicted to be spent for gasolone:
$121 x 9 Teams = $1,093.00
5. For a State Tournament consisting of 1 day of play,
teams usually stayed 2 nights in Fayetteville, with
an average of $440 spent. per team, on lodging.
*Money predicted to be spent for lodging teams for
a state tournament:
$440 x 9 Teams = $3,958.00
6. Average cost of meals for a team was $423.
*Money predicted to be spent for meals by teams
at a state tournament:
$423 x 5 Teams = $2,117.00
7. Average cost of beverages for a team was $100.
*Only one team gave an estimate for this cost.
III. STUDY ANALYSI S
Based upon the survey conclusions, the following
revenues were predicted to be collected in Fayetteville
while hosting the State "C" SLowpitch Softball Tourn-
ament on August 6, 1988. Assuming thes results
adequately represent revenues collected in a city
while hosting a state tournament, further predictions
can be made with the results of the average cost
per team.
-2-
STATE "C" SLOWPITCH SOFTBALL TOURNAMENT - AUG. 6, 1988 (CONT'D)
III. STUDY ANALY S I S (Cont'd)
1. A total of 216 players and spectators were attracted
to Fayetteville for the State "C" Slowpitch Softball
Tournament August 6, 1988.
2. Total revenues spent on a 1 day tournament: $7,268
Lodging: 3,958
Meals/Beverages: 2,217
Gasoline: 1,093
(Estimated: 1/2 of predicted
$1,093 to assume people filled
up with gas before leaving
home.)
This survey did not included cost of recreation and
merchandise purchased in the City. These would bring
in a substantial amount of revenues into the City in
addition to the predicted $7, 268 spent for the State
Softball Tournament.
Addendum "A" - 829-88
MEN'S INDUSTRIAL CLASS"A" & "B" STATE TOURNAMENT
LAKE FAYETTEVILLE SOFTBALL COMPLEX
August 19,;20, 21, 1988
I. SURVEY RESULTS
40 teams entered. One team was local. 25 teams were
randomly selected from the 39 possible teams. Team
manager/coaches were asked by Park Staff to estimate the
information on the survey.
Percentage of teams selected: 62%
AVERAGE
TOTAL PER TEAM
1. Players Attending 319 13
2 Team Spectators Attending 280 12
3. Miles Traveled to Tournament 8,134 326
(Round Trip)
4. Money Spent for Gasoline $ 4,932 $ 198
5. Number of Nights Lodged in 43 2
Fayetteville
(Two Teams -0-)
6. Cost of Lodging $13,667 $ 595
(Two Teams -0-)
7. Cost of Meals $ 9,770 $ 390
8. Cost of Beverages $ 4,035 $ 169
9. Rating of Facility EXCELLENT.
10. Suggestions:
Display fence distances
Shade bleachers
Need 300 ft. fences
Sell beer
Fence too short in outfield
Need warm-up area
-1-
MEN'S INDUSTRIAL CLASS "A" & "B" STATE TOURNAMENT- AUG. 19-21,88
(CONT'D)
II. ;CONCLUSIONS
Assuming this was a true random sample of the teams'
and spectators attending the Industrial State Tournament,
the following assumptions were made:
1. Number of out-of-town softball players attracted to
Fayetteville: 13 x 39 Teams= 507 Players
2. Number of out-of-town softball spectators sttracted
to Fayetteville: 12 x 39 Teams= 468 Spectators
3. Total number of players and spectators sttracted to
Fayetteville for the Men's Industrial State Tournament:
975 Players and Spectators
4. Teams traveled an average round trip of 326 miles
to attend the state tournament in Fayetteville i
with and average of $198 spent, per team, on
gasoline.
*Money predicted to be spent for gasoline:
$198 x 39 Teams= $7,722.00
5. For a weekend tournament consisting of 3 days, teams
usually stayed 2 nights in Fayetteville, with an
average of $595 spent per team on lodging.
*Money predicted to be spent for lodgin teams for
a state tournament:
$595 x 39 Teams= $23,205.00
6. Average cost of meals for a team was $390.
*Money predicted to be spent for meals by teams.
attending a state tournament:
$390 x 39 Teams= $15,210.00
7. Average cost of beverages for a team was $169.
*Money predicted to be spent for beverages by teams
attending a state tournament:
$169 x 39 Teams= $6,591.00
Total average of money spent on meals and beverages per
teams was $559.
*Total money predicted to be spent for meals and beverages
while attending a state tournament:
$559 x 39 Teams= $21,801.00
-2-
MEN'S INDUSTRIAL CLASS "A" & "B" STATE TOURNAMENT- AUG. 19-21,88
(CONT'D)
STUDY ANALYSIS
•
Based upon the survey conclusions, the following revenues
were predicted to be collected in Fayetteville while
hosting the Men's Industrial Class "A" & "B" State
Tournament on August 19, 20, 21, 1988. Assuming these
results adequately represent revenues collected in a
city while hosting a state softball tournament, further
predictions can be made with the results of the average
cost per team.
1. A total of 975 players and spectators were attracted
to Fayetteville for the State Softball Tournament on
August 19, 20, 21, 1988.
2. Total revenues spent on the weekend tournament: $52,728
Lodging: 123,205
Meals/Beverages 21,801
Gasoline: 7,722
(Estimated: 1/2 of predicted
$9,800 to assume people
filled up with gas before
leavind home.)
This survey did not include cost of recreation and merchandise
purchased in the City. These would bring in a substantial
amount of revenues into the City in addition to the predicted
§52,728 spent for the State Softball Tournament.
-3-
ADDENDUM "B"
9-19-88
FAYETTEVILLE CITY SWIMMING POOL MONTHLY SUMMARY
JULY
her (Muriatic Acid)
*Excluding
Partial Days •
400.2
1984
1985
1986
1987
1988
Total Attendance 14,568
10,442
15,428
11,056
11,597
Average Daily Attendance 469.9
336.83
497.6
356.65*
374
Average
Saturday 369
399.25
525.5
271.9
347
Average
Sunday 485
325.0
317.75
307.5
423
Average Weekend Day
Attendance
433
362.125
421.6
289.7
770
Highest Daily Attendance
752
Mon 7-9
515
Sat 7-20
732
The 7-15
653
Wed 7-29
650
Fri 7-15
Pool Office Revenues $10,689.45$
$,17R.17$11,690.50.$8,345.75
$1,460.00
$ 7,826.90
Swimming Lesson (included
in above)
Concession Revenues $ 4,876.
$ 3,820.65$
5,110.69.$4,868.60
3 4.889.01
Staff Hours Unavailable
2,618.5
2,589.25
3,077.75
2,286.5
U.._;= Percentages
10%
4%
2,034-13.24
1,058-9.5%
673 5.8%
Mom & Tot
Preschool 4%
6%
673- 4.4%
402-3.6t
537 4.6%
29%
26%
4,730-30.7%
3,691-33.3%
3,025 26.1%
Grade School
Adult 18%
14%
L,360- 8.84
1,043- 9.4%
1,927 16.6%
Child Passes 33%
36%
4,309-28 1
1,536-13.9%
3.502 30 2%
Adult Passes 15%
15%
2,020-13.1i
3,326-30.0%
1,933 16.6%
Hours Closed Early Unavailable
Jnavailable
Unavailable
18 Hours
5 Days Total
26
Total Hours Open Unavailable
229
275.5
355.5
251
Staff Hours
Hour Open
Per
Unavailable
11.4
9.39
8.65
9.1
Chemicals
Used
1,337 lbs
1,200
lbs
Gas Chlorine
Granular
Chlorine
200
lbs
700 lha
Sodium
Bicarbonate
-0-
.n.
--'narnh
1,890 lbs
inn the
Alum
26
lbs
-0-
7 nal
her (Muriatic Acid)
*Excluding
Partial Days •
400.2
•
FAYETTEVILLE CITY POOL
2 WEEKS OF 3-16
DAY
lap swim
1
HOURLY
ATTENDANCE RECORDS
TIMES
2 3
7 8 9 1
Sunday
'3
- p—
Leo
to
loV
lorb
80
5o
3a
Monday Li
`Y
l OJ
19.9
/Sv
1 ovtooHT
.?'D
cO
Tuesday
55
go
et
Ra,
gay
10v
3
(00
vo
Wednesday
12
l
150
pa
ab°art,Boa
o
30
Thursday
/
to
I
�9D'
g__,5
O1
Friday 8
/
so
(JV
l GU
j $v
f .
1,50
Lap
5'D
an
Saturday
90-
tor,9.vv
koo15ofrac
q,5
kit
zS
1
Sunday to
_Q
Cocero
20-0
/5v
15,
t t D
4,0
00
Monday /4
/ 0
k
to
qv
*2
5D
j o
/(7
ib
Tuesday IL
03b
too
fro
tern
00
30
%
kb
Wednesday l3
e
„.„,
(700
l5.1)
24,t)
/5
10,
5b
/S
Thursday iti
firo
0 95
O 4
>3'iJ
fl)
Lew
�
%dD
/
'
l
Friday 15
?coc'5
1i7b//
0
�� �
5,0
i�
gn,
i�
kw
�75�
30
Saturday 1p
/a�y
TOTAL
_.,L; El
43 610
191'
;J2tv
�I%
teLo
12/5
85D
190
RR2 W
PER
PER 2 WEEKS
g l
r-
q U!
�� I
15
i s� IIJ'
155
a3
57
.)-(c(c
FAYETTEVILLE CITY POOL
2 WEEKS OF. q-
..)
..J
DAY
lap swim
HOURLY
ATTENDANCE RECORDS
TIMES
1 2 3 ' 4
Sunday
ta-
-0-
Monday i QV
12
J
q._55
/07,
/075,
1.5
5
zj
Tuesday 1l
/ 0
10
IDD
619
60
0
0
•�
�p
9
Wednesday20
Q
it
15
00
Thursday
Z �
11
(OV
/SD
20-D
1
lv
/ lU
50
75
Friday
ZZ
1
cO�,"
2
l *
fop
30
' pz)
Saturday L3
_0
lop
9tib
245-1)
156°
Kr°
50
�cJ
Sunday
24
- 0-
c
)*D
L500
2TYD
20P
1170 .
5o
z5
Monday 25
lora
l5
tin
60
trr0
1
(yb
Z5.
Tuesday Zb
_I
9
WW
GILD
OM
(bD
SO
3b
Wednesday
Z4
q
��
G�
5°�0
Thursday Lb
G/
C
45
45
5
6
Friday Zi
/
h
to
h_,..V
2u0
atro
`�
do
Saturday so
__O__
dot,
y
/07)
j
15
50
TOTAL
IVO
1590
414
9vto
(S35
IVYU
T(Jv
J
33(
AVERAGE
PER 2 WEEKS
9 • �
t u,
`r,`f4
it,
155
I f
1 03
q-
c�
l y
h�
d✓
>' CO
CO CO
CO
O
01
1--1
MONTH OF
1.41
CO
O
r-4
C
m
01
1
co
in - N
• I
10 01 N O 10 111 10
CO 0 4-1 10 V1 0 •
N M C V' C r U)
CD
01 7
F
M 411 O CO
10 N to CO r
✓ l
01 M • 1!1 N CO 10 1
O CO C .-1 N CO 10
111 Cr) C C C 10 •
b
r1 N
• r
111 10 10 10 r1
m ▪ O1 u- I. O 00
CA O 'O C r 10 ..
C C 1f1 C C 10 Ul
0)
O
r-1 F
rl N 10 CO
N
M .-I O 111 01 01 1
M N r1 O 111 Cr) O
1f1
m C lir C 10 •
01
o 4)
.i
C
4-41
N N r1 W CO C 10
10 1.11 W CO N N •
ul C C M C co 11
7
M C
' -1
•TotalAttendance
Attendance
Average'Sunday
Attendance
$19,142.41
$16,061.00
$16,028.55
$15,484.14
$14,890.22
Pool Office Revenues
dP d? dP dP dP dP
CO
'-1 N N N
\ 1D N U) Ul Ul U) U).-1
ra N N N CO CO N A41 AAAAA ro
rl rl CHH (.1
1 1 1
Mr- • r- I 1 r1 • co 1/1 N C C N 10 O O O O O M
tIl 10 O O C N 01 r O r l!1 O M O
✓ N 1 1 M 1f1 M En r r N 01 N M
O N M
rO-
dP
r
2
1
N U) Ul Ul N
al v1 r1 • r .i r O AAAAA
co N co r V' M .-1 N rl H r1 .i 4-1 r1
1 1 I
CO • 10 1 r1 rl • O M N r O N N co to O O O O
C M O 1-1 U l 1-1 rl O N N M C `Cr N. C M
10 N 1 N O C 1n N H N O r1 r
un N C rl M H rl r1
N
n O
r • Cr) C 1 r rl
r r O N r1
0 .-1 1' al
C r!
4.11 -
A
R
A
Revenues
Concession
1,136-10:..8%
3,871-36.9%
2,820-26.8%
1,200-11.4%
O 01
• dP dP dP dP dP dF
V' 1 I 0 M M tf1 r M 0 1--1
O1 O O .-1 r1 M r1 1-1 M
.-1 1 I r
Unavailable
Unavailable
Unavailable
N
Unavailable
Unavailable
,g
En
o
C b 4 fi U)
CL D o w a ro 4)
.i ro 44 O
1) u O) co Ul C E
14 UI 1+ 14 0)
7 U) O 7 7 O 1tl
C
X m u x a4) X01
0 a
r1 Ul 44 44 E
ro 4-1 4 w w 4 O
4-1 r, 7 ro ro CU Z
0 7 O N a N
F w x Ca CI)
01
a
Q
V
H
F
dP dP dP dP dP dP
r/ N r N O 411
H M r1 r1 N
Preschool
Grade School
U
