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Home My WebLink About1986-11-17 - MinutesFAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB November, 17, 1986 The Regular Meeting of the Parks and Recreation Advisory Board came to order at 5:00 p.m. MINUTES: Minutes of the November 3, 1986 PRAB Regular Meeting were approved as amended. BUSINESS: I. COMBS PARK The entry road and parking lot, which was built by C.D. funds, is nearing completion. Park staff will build a fence and a gate to the Park. Clark stated that Parks will have to haul in red clay, periodically, to maintain the road and lot. The Model Airplane Club needs to be notified that the project is near completion. Clark re- ported the Beagle Club used Combs Park this past Satur- day. II. 1987 CD MONEY REQUEST Playground equipment for Jefferson, Walker, and Combs Park backstops and soccer goals were denied by the City Board. Parks projects were prioritized by City Board as Items 13, 15, and 17. Only those items through Item 8 were financed. City Board stated that 1987 would probably be the last year for CD funds. III. TURKEY TROT REPORT Edmonston reported there were 38 participants in the 5th Annual Turkey Trot. PRAB recommended a CIVIC CLUB RELAY EVENT be added to the Turkey Trot next year. IV. LEWIS AVENUE SOCCER FIELDS Dr. York stated PRAB needs to make a decision con- cerning leasing the Lewis Avenue Soccer Fields from Arkansas University by January. PRAB discussed sub- leasing the land to Women's Athletics and University Intramurals; the Parks Department would use some of the land for soccer fields. Parks would be responsible for the development and maintenance of the fields. Mr. Clark and Dr. Waite will review the engineering drawing of the parcel of land to determine how many soccer fields could be available and an estimate of cost to get the fields in condition to rent. Clark and Dr. Ryan will work on a proposed contract. k- ft w FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB MINUTES (Cont'd) Regular Meeting November 17, 1986 Page Two V. GREENSPACE Developer: Park District: Location: Owner: Single Family Units: Green Space Land Re- quirements: Green Space Money in Lieu: VI. BALLFTFTPS 01-44504-202 01-44504-202 01-44504-116 01-44504-116 01-44504-116 ---J1-44504-116 01-44504-110 Hyland Park Phase 5 Southeast South of Highway 45; East of 265 Hyland Park, Inc. 2 Additional Plat filed August 1979 $210.00 MOTION: YARBROUGH/YORK PRAB makes the recommendation to accept money in lieu of a land dedication for the Green Space requirement In the Hyland Park Phase 5 Addition. Motion passed unanimously. (8-0) GREENSPACE ACCOUNTING Clark reported that Linebaugh will give PRAB a full accounting of the Green Space fees and interest collected. PRAB suggested that 1987 would be a good year to spend some Green Space Funds, since the City Budget funding was down. 1987 BUDGET 'REPORT $73,930 was allocated Capital Improvements. submitted by PRAB for Asbell Park. Scoreboard $. 3,500 Lake Fayetteville Park Scoreboard Lake Fayetteville Play- ground Night Light Babe Ruth Park Water Meter Walker Park N. Earthwork Soccer Fields #2,#3 Walker Park N. Earthwork Soccer Field # 5 2,000 Remodel Cbncession Stand 2,000 3,500 2,500 3,500 12,000 to the Pars Department for The following projects were 1987 City Budget Funding: TAKES 01-44502-110 01-44502-110 01-44502-202 Sailboat Dock. 6,000 Extension of Dock (30 Stalls) 13,250 Dumpster 600 PARKS MAINTENANCE 01-44503-110 Wilson Park Headquarters Phase II Fencing 3,600 01-44503-116 Wilson Park Tot Play - Ground Equipment 2,000 01-44503-116 Rebuild Restroans 19,778 -($14,479 Carryover 1986 Budget for $34,257 Project) $ 74,228 FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB MINUTES (Cont'd) Regular Meeting November 17, 1986 Page Three VI. 1987 BUDGET REPORT - CONT'D MOTION- YARBROUGH/LASHLEY PRAB requeststhat'a letter be sent to the City Board of Directors expressing their concern of the proposed Capital Expenditure 198'7 Budget as compared to the sub - 'ratted budget' which was in line with the Five -Year Park plan, in light of receiving no CD' money. Motion passed unanimously." .($.-0) MOTION: LASHLEY/WAITE To communicate to the City Board of Directors the desire of PRAB to have the surplus tax revenues to pay off the' general obligation bonds which were originally voted to be used to 'fund the Youth Center addition and Park improvement. FURTHER, PRAB asks immediate consideration from the City Board to appropriate the surplus -funds for Parks development. Motion passed unanimously. (8-0) PRAB Chairman Ryan will forward a letter to the City Board concerning the above motions. VII YOUTH' CENTER OPEN HOUSE The Youth Center is hosting an Open House on Saturday, December 13, 1986, from 9:30 a.m. until Noon. Youth and adult recreation classes will be giving exhibitions. VII. LAKE FAYETTEVILLE BOATDOCK METAL BUILDING Chairman Ryan presented PRAB with a proposed contract in which the University would erect a metal building at Lake Fayetteville Boatdock in which to house the University sailboats. The University proposed to deed the metal building to the City after ten years. In return, the City would not charge the University for dock space rental ($384. per year). Dr. Ryan will present the proposed contract to the University. IX. SOCCER TOURNAMENT SURVEY Edmonston conducted a survey at the Ozark Classic Soccer Tournament to determine the amount of money a regional soccer tournament brought into Fayette- ville. See attached results. Addendum "A" FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB MINUTES (Cont'd) Regular Meeting November 17, 1986 Page Four X. WILSON PARK BALLPARK LIGHTS Bid letting will be on December 2, 1986, 10:00 a.m. MEETING ADJOURNED: 7:45 p.m. NEXT PRAB MEETING: MEMBERS PRESENT: PRAB STAFF: Monday, December 2, 1986, 4:00 p.m. Room. 326, City Hall Ryan, Estes,Lashley, Lucas, Melton, Waite, Yarbrough, York Edmonston, Clark. ra �1%, /% 14 ''�Edmonflon ?rats/ t) /Qg? Assistant Parks Director 7 ADDENDUM 1 FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 Prepared by Connie Edmonston Assistant Parks Director OZARE CLASSIC CUP SOCCER TOURNAMENT October 25, and 26, 1986 SURVEY RESULTS Thirty -Four (34) teams entered from Arkansas, Oklahoma, Kansas, and Tennessee. All teams were asked to complete and return the survey. Seventeen (17) teams completed the survey. • PERCENTAGE OF RANDOM SURVEY: ' 50% RANGE TOTAL AVERAGE/TEAM 1. Players Attending 14- 18 267 16 2. Team Spectators Attending 10- 50 494 29 3. Miles Traveled to Tourna- 75-350 3,218 189.29 ment (Round Trip) 4. Money Spent for Gasoline $ 30-600 $ 4,567 $ 285.44 5. Nights Lodged in 1- 2 - 2 Fayetteville 6. Lodging Cost/Team $ 68-1,880 $12,965 $ 763 7. Meal Cost/Team $ 50-2,000 $13,670 $ 804 8. Beverage Cbst/Team $ 50-400 $ 2,546 $ 159 9. Suggestions: Centralized Fields Home Teams to Assist Visiting Team's Needs No Rain Out -of -State Be Notified Earlier of Schedule II. CONCLUSIONS Assuming this was a true random sample of the teams and spectators attending a Classic Cup Regional Tournament, the following assump- tions were made based upon the thirty (30) out-of-town teams entered. (Results exclude the four Fayetteville teams.) 1. Number of out-of-town soccer players attracted to Fayetteville: 16 x 30 Teams: 480 Players ADDENDUM 2 FAYETTEVILLE, ARKANSAS PARKS AN•D RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 SURVEY RESULTS OZARK.CLASSIC CUP SOCCER TOURNAMENT October 25, and 26, J986 Prepared by Connie Edmonston Assistant Parks Director ... 2. Number of out-of-town soccer spectators attracted to Fayetteville: 29 x 30 Teams: 870 3. ..Total number of players and spectators attracted to Fayetteville for a Regional Invitational Soccer Tournament: 350 Players and Spectators 4. . Teams traveled an average round trip of 189 miles to attend the. Soccer Tournament in Fayetteville, with. an average of $285. spent, per team,on gasoline. Money predicted .to be spent for gasoline• $285 .x 30 Teams: $8,550 5. .For a weekend tournament consisting of 2 days, most teams. stayed 2 nights in Fayetteville with an average of $763 spent per team for lodging. Money predicted. to be spent for lodging teams for a Soccer Tournament: $763 x 30 Teams: _$22,890. 6. Average cost of meals for a team was $804. Money predicted to be spent for meals while attending a Soccer -Tournament: $804 x 30 Teams: $24,120 7. Average cost of beverages for a team was $159. Money predicted to be spent for beverages while attending a.Soccer .Tournament: $159 x 30 Teams: $ 4,770. -2- ADDENDUM 3 FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 SURVEY RESULTS OZARK CLASSIC CUP SOCCER TOURNAMENT Assistant Parks Director October 25, and 26, 1986 Prepared by Connie Edmonston 8. Total average of money spent on meals per team was $963. Money predicted to be and beverages was: $963 x 30 Teams: STUDY ANALYSIS and beverages spent on meals $28,890 Based upon the survey conclusions, the following revenues were predicted to be collected in Fayetteville while hosting a Regional Soccer Tournament on October 25 and 26, 1986. Assuming these results adequately represent revenues collected in a city while hosting a Regional Soccer Tournament, further predictions can be made with the results of the average cost per team. 1. A total of 1,350 players and spectators were attracted to Fayetteville for a Regional Soccer Tournament held on October 25, October 26, 1986. 2. Total revenues spent on the weekend tournament were as follows: Lodging Meals/Beverages Gasoline (Estimated one-half of predicted $8,550 to assume people filled up with gas before leaving home) $22,890 $28,890 $ 4,275 This survey did not include cost of recreation and merchandise purchased in the City. This would bring in a substantial amount of revenues into the City in addition to the predicted $56,005. spent for the Regional Soccer Tournament. -3-