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Home My WebLink About1986-09-15 - Minutes/�u�u�q�� PAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB REGULAR MEETING September 15, 1986 The Regular Meeting of the Parks and Recreation Advisory Board came to order at 5:15 p.m. MINUTES: Minutes of the August 18, 1986 meeting were approved as mailed. BUSINESS: I. II. LAKE FAYETTEVILLE BOATDOCK EXPANSION Ed Fedosky, Arkansas University Sailing and Canoeing Instructor, presented proposals for additional dock space for 1987, which can also be used for a public dock. Dr. Ryan and Mr. Fedosky will review the plans and refer the information to Dale Clark. The possibility of a boat storage building/classroom facility, to be built by the University, will be re- viewed at the next PRAB meeting. GREGORY PARK HIKING TRAIL - PATTI REID PRAB instructed Patti Reid to proceed with a Walking Trail in Gregory Park this fall, keeping the trails open, in conjunction with the Arkansas Forestry Commission which has offered assistance. The Forestry Commission will also help with tree identification. The Walking Trail, if feasible, will stem from Sycamore Street, so that the public can be aware of the trail. Park signs will be moved to Sycamore street for more positive identification of the Park. Further, PRAB requested Mr. Clark and Ms. Edmonston to look into the possibility of an Exercise Trail. • FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB MINUTES (Cont'd) REGULAR MEETING September 15, 1986 Page 2 III. AD HOC COMMITTEE REPORT BEVERLY MELTON Beverly Melton, Chairman, presented the report of the Ad Hoc Committee on Policies meeting held Tuesday, September 2, 1986. IV. V. MOTION: LUCAS/YORK PRAB accepts the Ad Hoc Committee on Policies Report, with' the report referred back to the Committee for additional details to be worked outfor Fee Structure. Motion passed unanimously. (8-0) BUDGET COMMITTEE 1987 CAPITAL IMPROVEMENT BUDGET PROPOSAL David Lashley, Chairman, presented the 1987 Capital Improvement Budget Proposal, which had been prioritized. The Budget will be presented to the City Board in October. MOTION: LASHLEY/YORK PRAB accepts the 1987 Proposed Budget Report. Motion passed unanimously.- (8-0) ANNUAL PRAB/CITY BOARD MEETING Dr. Ryan will contact Mayor Noland to set a date for the Annual PRAB/City Board Meeting to review the PRAB 5 -Year Plan, the 1987 Budget, and to request direction for objectives from the City Board. FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB MINUTES (Cont'd) REGULAR MEETING September 15, 1986 Page 3 VI. GREEN SPACE MOTION: LUCAS/LASHLEY PRAB requests the accounting of the Green Space fees and interest to the City Manager by the Parks Staff. Unanimously approved'.' '(8-0) VII. CROSSOVER PARK MOTION: -WAITE/LUCAS PRAB recommends for the City not easement to the residences around to grant an Crossover Park without consultation with PRAB. Unanimously approved. VIII. REPORTS-CONNIE EDMONSTON .Connie Edmonston reported on the following MEETING ADJOURNED* NEXT MEETING: items, in- cludingnew programs: Rogers Exercise Trail, Brigham Proposed Park, and New Programs, including Clogging Classes, Walk -A -Long, and Hunter Education Program. 7.:55 p.m. Rocoggi 6, 1986, MEMBERS PRESENT: Ryan, Estes, PRAB STAFF: GUEST: 4:00 p.m Lashley, Clark, Edmonston, Reid, Ed,Fedosky, RespResp/�ly submi,ted, Helen J. SpLck, Secretary ., 326 City Hall Lucas, Melton, Waite, Yarbrough, York Speck PRAB AD HOC COMMITTEE - POLICY SEPTEMBER 16, 1986 The Ad Hoc Committee on Policies met Tuesday, September 16, 1986, at 5:15 in the Fayetteville Youth Center's Gibson Room, Beverly Melton presiding. Discussion continued on policies ager suggestions were gone over by PRAB and returned to committee. * The following is a recommendation from this committee to the PRAB to approve. * If approved by PRAB - to then be forwarded to the City Board. RECOMMENDATIONS - To be added to the policy list. 1. It will be the responsibility of the Fayetteville Parks Department to approve and oversee all tournaments: a,. All tournaments will be local (those teams that participate in City of Fayetteville's summer programs unless approved otherwise by the Fayetteville Parks Director. b. There will be no outside tournaments unless the Fayetteville Parks Director has complete control. c. All revenue producing activities (i.e. tournaments) must be conducted by an organized association after approval by the Fayetteville Parks Director. d. The revenue producing activities may not be subcontracted by any association. e. Use of all facilities will be determined by the Fayetteville Parks Director. 1) All financial matters to be the responsibility of and deter- mined by the Fayetteville Parks Director. 2) All facility maintenance will be the responsibility of the Fayetteville Parks Director 3) All approved association schedules must be approved by the Fayetteville Parks Director. Ad Hoc Committee - 9-16-86 page 2 f. All personnel conducting tournaments will be under direct author- ity of the Fayetteville Parks Director. (i.e. umpires, score- keepers, concessionnaires, tournament directors, ;field crews, etc.) 2. The Fayetteville Parks Director has authority to make available Fayetteville Park facilities to outside groups on a lease basis. (Notrecommended) a. There will beno gate fee for any activity using the City of Fayetteville facilities, unless prior written approval of PRAB is obtained specifically for fund raising to benefit the City of Fayetteville. b. The Fayetteville Parks Department will control all concessions and their workers. c. Clean-up deposit will be $100. This fee will be returned if the area is satisfactorily picked-up/cleaned-up, otherwise it will be forfeited. This includes restrooms. • Not to be included in the policy - but for the use of the staff: 1. Softball fields and facilities $ 30 9 am t o 6 pm $50 6 pm to 11 pm - includes lights 2. Rates for other facilities will be quoted upon request. This is not encouraged. 3. Practice times - under lights - will be charged at the discretion of the Fayetteville Parks Director. The main thrust is to provide as much free recreation time as is feasible. Please read - correct - change - add - delete - etc. - Return by mail to Beverly 927 Appiebury Dr. Fayetteville 72701 442-6663 Home - Deadline to be received: Thurs, Sept. 25 4171 Crossover Rd. Fayetteville 72703 442-3421 Work In Attendance: Dale Clark, David Lashley, Bill Waite Respectfully subm Beverly Melton arY Andy Lucas, Beverly Melton, Mark Paul, y-Nc�.5-13424F`. 18' 8 tib' 02s(hot almsit 1 10 — !J. -1:y, - Dmcl.ina-rr,ti-Ft_ - _ I - s 3�! r�r� �(iIJ irk c<<,.6:.- (,_, , -h ff Ca Ic 1986 SUMMARY FOR THE YEAR 1984 1985 1986 TOTAL :1 :. .AVERAGE DAILY ATTENDANCE (101 Days). 399,54 (98 Days) 301.17 (94 Days) 346.66 FULL DAYS CLOSED VERAGE SATTIPDAV 393.33 401.33 308.56 343,28 351.40 338.37 AVERAGE SUNDAY AVERAGE ,_\II 3 5..2 344 89 HIGHEST Li_1 OFFICE DAILY _ (Thur.6/14) :24 (Wed.6/28) .639 (Thur.7/15) 732 POOL •EVFNTIES 32 .7 6 12 .S 37 959 27 S .34. ate., Q5. CONCESSION 12'.802 51 Unavailable S 11 992 24_ 9.932_2$ S 11.798430 8.015..25 .•FVFNTIFS STAFF HOTIRS USER PERCENTAGES 1.IL 3.96? - 17 MOM F TOT__ .. .. PRESCHOOL .,.9r. 5 3 % , - - --,..,3 5. 7 % ] .5U - 5% il• •• .. - •; S.. s _ - s _ TOTAL HOURS OPEN 696 707 5 .12.2.1.. 725.5 STAFF HOURS pFR N(NIR ()ppm MONTHLY SUMMARY AUGUST,1986 - -(8-1 - 9-1 8-1 - 8-24 TOTAL ATTENDANCE 984 1985 n86 1986 11,709 7,487 6,163 5,654 AVERAGE DAILY ATTENDANCE 344.4 226.8 192.6 235.5 FULL DAYS CLOSED Unavailable 1 4 2 AVERAGE SATURDAY 350 236.8 195 245 AVERAGE SUNDAY 354 240.5 251.75 251.75 AVERAGE WEEKEND 352 238.6 223.37 248.37 HIGHEST DAILY Wed.8-29-84 ATTENDANCE 649 Sat.8-10-85 421 Sun.8-17-86 400 Sun.8-17-86 400 POOL OFFICE REVENUES $ 4,809.85 $ 4,414.50 $ 3,835.5 $ 3,649.00 CONCESSION REVENUES $ 3,292.83 $ 2,628.65 $ 2,180.41 $ 2,114.85 STAFF HOURS Unavailable 2,620.5 2,685.25 2,253.75 USER PERCENTAGES . 3 % 11.9 % 12 % MOM & TOT 9 % PRESCHOOL 7 % 6 % 5.8 % 5.9 % GRADE SCHOOL 28 % 25 % 29.6 % 31.3 % ADULT 5 % 12.7 % 8 % 8. % CHILD PASSES 35 % 37.6 % 29.6 % 29.3 %q ADULT PASSES 17 % 15.4 % 14. % 13.4 % TOTAL HOURS OPEN Unavailable 255.5 274. 232_ STAFF HOURS PER HOUR OPEN.. Unavailable .0.25 '9.8 9.71 NORTHWEST ARKANSAS TIMES AUGUST 21, 1986 dewing our ;.parks `system By DERYL BURGH ''Public Works Director • We usually view tic parks a luxury to any city �os.ka -sy spm\ and -hot. one that lends itself to the city. Such is not always the case. Over the weekend of August 8, 9, and 10, the State "E" Slow -pitch Tournament was held at ;the feke Fayetteville Softball Complex. This tournament attracted teams and spectators from all over the state As part of the parks director's • wish to improve aur system, a ran- dom survey was taken on the teams '-and visitors for this tournament. With the exception of several com- ments cencermng the need for more parking and restrooms, most visitors were very pleased. Part of the survey included ques- tions on how much money each indi- vidualspent in our town. The end reult of this information is that a little over 1,300 visitors were in 'town over this three day event. For food, lodging and fuel, they i spent about 570,000. Add to this the .money spent on miscellaneous 'twins such as souvenirs, and shopping `trips by all, we are putting the total at about 5150,000, being added to the city's economy as a direct result of this sports event. • We thank the parks department for putting on this tournament, and help- ! mg add to our city's good fortune. INSERT "D"