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Home My WebLink About1986-08-18 - MinutesFAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB REGULAR MEETING August 18, 1986 The Regular Meeting of the Parks and Recreation Advisory Board came to order at 5:10 p.m. MINUTES: Minutes of the August 4, 1986 meeting were approved as amended. BUSINESS: I. NEW MEMBER - KIRBY ESTES PRAB welcomed Kirby Estes, appointed by the City Board of Directors on August 5, 1986, to fill the unexpired term of Dr. Robert Emerson, who resigned effective August 1, 1986. Mr. Estes' appointment is effective to January 1, 1987. II.. LILY PAD REPORT - PATTI REID Cast Away has dried out the Lily Pads at Lake Fayetteville; more will be sprayed, and Sonar will be tried in the Spring. III. SOCCER DONATION PATTI REID Peter R. Heinzelmann, M.D. has donated $295 for the purchase of rotted sawdust which has been disked into the renovated soccer field at Walker Park North, directly in front of the soccer goals. Sixty bales of hay have also been contributed by the Soccer Association. IV. POSSIBLE LAND ACQUISITION LUCAS Mr. Lucas and Dr. York 'have contacted Arkansas University officials about the possibility of acquiring property across from Asbell Park for use as soccer fields. V YOUTH CENTER RYAN The need for additional space and/or another youth or community center was. discussed. VI. BRIGHAM PROPOSED PARK EDMONSTON City Attorney Jim McCord is drafting a simple contract. FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB MINUTES (Cont'd) Regular Meeting August 18, 1986 Page Two VII. CROSSOVER PARR - EDMONSTON Certified. letters have been sent requesting a .response within thirty days. Consensus of landowners: Not interested in giving an easement until either the street or the park is developed. VIII. STATE 'E" SOFTBALL SURVEY RESULTS' '= EDMONSTON The survey results of the State 'E" Tournament held August 8, 9, and 10, 1986 showed total .revenues spent on the weekend tournament: $69;432. Broken down: Lodging, $30,384.00; Meals/Beverages, $33,648; and Gasoline: $5,400.AQ. The survey is attached as Adden- dum "A'. to these' minutes. IX. CITY POOL - EDMONSTON Seven hundred thirty. -two (.732) was the record high for July, 1986. Five hundred thirteen swimming lessons for 1986. (Evening and Saturday lessons were offered at the City Pool.) X. WILSON PARK EDMONSTON Pop Symphony in the Park will be held September 6. City employees picnic will be held September 7. FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 PRAB MINUTES (Cont'd) Regular Meeting August 18, 1986 Page Three XI. AD HOC FACILITIES COMMITith MELTON Next meeting: Tuesday, September 2, 5:15 p.m., Youth Center XII. SPECIAL EVENTS.- 'LUCAS Mr. Lucas requested input from PRAB for future events. MEETING ADJOURNED: 6:40 p.m. NEXT MEETING: Monday, September 15, 1986, 5:00 p.m., 326 City Hall MEMBERS PRESENT: Ryan, Estes, Lucas, Melton, Waite, Yarbrough,, York. PRAB STAFF PRESENT: Edmonston, .Reid, Speck Respectfully .submitted, Helen J. Spe¢}f, Secretary 1 ADDENDUM "A" STATE "E" SLOWPITCH- TOURNAMENT LAKE FAYETTEVILLE SOFTBALL COMPLEX August 8,-9,1a, 1986 SURVEY RESULTS 55 Teams entered. 7 were local teams and not surveyed. 25 Teams were randomly selected from the 48 possible teams. Team Manager/Coaches were asked by Park Staff to estimate the information on the survey. Percentage of teams selected: 52% AVERAGE TOTAL PER TEAM 1. Players Attending 319 13 2. Team Spectators Attending 338 14 3 Miles Traveled to Tournament 9,020 361 (Round Trip) 4 Money Spent for Gasoline $ 5,410 $ 225 5. Number of Nights Lodged in 48 2 Fayetteville (Two Teams -0-) 6. Cost of Lodging $14,568 $ 633 (Two Teams -0-) 7. Cost of Meals $10,102 $ 439 (Two Teams -0-) 8. Cost of Beverages $ 4,986 $ 262 (Six Teams -0-) 9. Rating of Facility GOOD 10. Suggestions: Not enough parking Concession stand in wrong location One of the best fields outside of Little Rock Some improving on lights and restrooms Better prices on food than Springdale Outfield Field # 2 needs improving, great infields Parking needs improved STATE "E" SLOWPITCH TOURNAMENT AUG. 8-10, 1986 (CONT'D) 10. Suggestions (Cont'd) Need more seating - better restrooms Lighting improved in outfield All games played in same town/location Food prizes were good Restrooms not clean, need more space Restrooms need improving Restrooms need more space Parking too far to Field # 3 Infield good, outfield needs improving Higher fences Parking: An entry fee to enter should not have been charged People were courteous II. CONCLUSIONS Assuming this was a true random sample of the teams and spectators attending the State "E" Tournament, the following assumptions were made - 1. Number of out-of-town softball players attracted to Fayetteville: 13 x 48 Teams = 624 Players 2. Number of out-of-town softball spectators attracted to Fayetteville: 14 x 48 Teams = 672 Spectators 3. Total number of players and spectators attracted to Fayetteville for the State "E" Slowpitch Soft- ball Tournament: 1,296 Players and Spectators 4. Teams traveled an average round trip of 361 miles to attend the state tournament in Fayetteville withan average of $225 spent, per team, on gasoline. *Money predicted to be spent for gasoline: $225 x 48 teams = $10,800.00 5. For a weekend State tournament consisting of 3 days, teams usually stayed 2 nights in Fayetteville, with an average of $633 spent per team on lodging. *Money predicted to be spend for lodging teams for a state tournament: $633 x 48 teams = $30,384.00 • STATE -"E" SLOWPITCH TOURNAMENT - AUG-. a-TO,"1956 (CONT'D) II. CONCLUSIONS (Cont'd) 6. Average cost of meals for a team was $439. *Money predicted to be spent for meals spent attending a state tournament: $439 x 48 teams = $21,072.00 7. Average cost of beverages for a team was $262. *Money predicted to be spent for beverages attending a state tournament: $262 x 48 teams = $12,576.00 Total average of money spent on meals and beverages per team was $701. *Total money predicted to be spent for meals and beverages while attending a state tournament: $701 x 48 teams = $33,648.00 STUDY ANALYSIS Based upon the survey conclusions, the following revenues were predicted to be collected in Fayetteville while hosting the State ":E" Slowpitch Softball Tournament on August 8, 9, 10, 1986. Assuming these results adequately represent revenues collected in a city while hosting a state softball tournament, further predictions can be made with the results of the average cost per team. 1. A total of 1,296 players and spectators were attracted to Fayetteville for the State Softball Tournament August 8, 9, 10, 1986. 2. Total revenues spent on the weekend tournament: $69,432 Lodging: 30,384 Meals/Beverages: 33,648 Gasoline: 5,4.00 (Estimated: 1/2 of predicted $10,800 to assume people filled up with gas before leaving home.) This survey did not include cost of recreation and merchandise purchased in the City. These would bring in a substantial amount of revenues into the City in addition to the predicted $69,432 spent for the State Softball Tournament. ### - 3- FAYETTEVILLE PARKS AND RECREATION DEPARTMENT 1986 CAPITAL PROJECTS STATUS AUGUST 19, 1986 PARK. MAINTENANCE CONTRACT SERVICES: BUILDING COST: Bleacher pads at Asbell Park Renovation Wilson Park Maintenance Building Sandblasting Walla Drainage Work MISCELLANEOUS PARK 'IMPROVEMENTS WILSON PARE: Renovate Restroom Underground Utilities Bridge FINGER PARK GREGORY PARK: LAKE FAYETTEVILLE SOFTBALL COMPLEX: LAKE FAYETTEVILLE SOUTH. PARK: WALKER PARK NORTH.: LEVERETT PARK.: FIXED ASSETS: Ground work leveling Picnic Table Electrical Hookups Playground equipment Remodel Restrooms Drainage Picnic tables, benches Communications System STATUS Complete $15,650 Bid awarded to Vernon Bascom Completion date end of October. Completed by Street Department Ery Wimberly, Engineer, drawing plans Jim McGinty, drawing plans One completed; One to be completed in two weeks Complete Jim Glenn working on it Estimates given Complete City Shop Maintenance Complete City Shop Maintenance Work. Order Complete FAYETTEVILLE PARKS AND RECREATION DEPARTMENT 19E6 CAPITAL PROJECTS STATUS August 19, 1986 LAKE RECREATION MINOR EQUIPMENT: BUILDINGS AND GROUNDS MAINTENANCE: BUILDING COST: BALLFIELDS BUILDING COSTS: FIXED ASSETS: RECREATION TRANSFERS TRANSFERS: SWIMMING POOL MINOR EQUIPMENT: ADMINISTRATION Lake Sequoyah Boatdock ladders Low water bridge, Lake Wilson Boat ramp, Lake Fayetteville Lake Wilson Caretaker's house improvements Lake Fayetteville Boatdock reflooring Lake Fayetteville Restrooms Asbell Scoreboard Aireator Asbell Storage Building Youth Center Van Benches, Bike Rack PROFESSIONAL SERVICES: Park Plats and Booklets STATUS Complete Working on it September job by City Street Department Septic System being worked on City Shop Maintenance and Park Staff Work Order Complete Waiting for Engineer Plans- Ery Wimberly Complete Writing Specs Complete Complete Completed by City Maintenance Shop Working with Advertising Firm FAYETTEVILLE CITY SWIMMING POOL MONTHLY SUMMARY FOR MONTH OF JULY TOTAL ATTENDANCE AVERAGE DAILY ATTENDANCE FULL DAYS CLOSED AVERAGE SATURDAY AVERAGE SUNDAY AVERAGE WEEKEND HIGHEST DAILY ATTENDANCE POOL OFFICE REVENUES CONCESSION REVENUES • STAFF HOURS USER PERCENTAGES 1 9 8 6 1984 1985 1986 14,568 10,442 15,428 469.9 336.83 497.6 Unavailable -0- -0- 369 399.25 525.50 485 325.0 317.75 433 362.125 421.6 752 515 732 (Mon -July 9)(Sat.July 20)(Tues.July 15) $ 10,689.45 $ 8,178.17 $11,690.50 $ 4,876.00 $ 3,820.65 $ 5,110.69 2,618.5 2,589.25 MOM/TOT 10% 4% 2,034 - 13.2% PRESCHOOL 4% 6% 673 - 4.4% GRADE SCHOOL 29% 26% 4,730 - 30.7% ADULT 18% 14% 1,360 - 8.8% CHILD PASS 33% 36% 4,309 - 28 8 ADULT PASS 15% 15% 2,020 - 13.1% TOTAL HOURS OPEN N.A. 229 275.5 STAFF HOURS PER HOUR OPEN 11.4 9.39 } 1986 SWIMMING LESSON SUMMARY SESSION SESSION SESSION SESSION SESSION TOTALS I II III IV V Mom & Tot 10 9 3 6 0 28 Tiny Tot 22 20 21 11 19 93 Beginner 32 35 92 81 57 297 Advanced Beginner 13 9 11 15 22 70 Intermediate 0 '0 0 11 4 15 Diving 0 0 0 3 0 3 Lifesaving 0 0 0 0 7 7 TOTAL 77 73 127 127 109 513 (1985 Total: 416) Staff Hours 143.75 128.25 195 187.5 170 824.5 • FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT P. 0. DRAWER F 72702 (501) 521-7700 AD HOC COMMITTEE - PRAB AUGUST 11, 1986 The. Ad .Hoc Committee on Policies at.5:15.pork. in the Fayetteville Beverly Melton Chairing. met on Monday, August 11, 1986 Youth Center Gibson Room, • Discussion was. concerning use of park facilities by outside and inside groups. Inside being any activity group specifically Sponsored,organized, and carried on by the Parks and Recreation Department, City of Fayetteville. DECISIONS: TO' BE CONSIDERED: NEXT 'CONCESSIONS a. b. Citycontinuesto control all .concessions. .There will be no other concessions within the parks limits unless first cleared, in writing, by. the Parks Director. City of Fayetteville Parks Department will re- cei.ve-a percentage of any concessions let to others. (Amount ?) 2. There willbe no gate .fee for ANY activity. using .the City Parks. 3. Parks Director will be in direct charge of any collections. (Fees, .. . ) 4. ASA = Parks and. Recreation' Department will run it. .It will be .the responsibility of PRAB to oversee tourney. 5. A11' iocal.tournaments -. those teams that participate in City of Fayetteville's summer program. 6. .There will be no outside tournament's unless Parks Director isdirectly in charge. 7. Mark Paul to go over .fee structure and have recom- mendation for next meeting. 8. "ASEP-COACHINGEFFECTIVENESS PROGRAM a. Needs to be funded so free tovolunteers. lb. Mark Paul to become qualified to teach.. it. c. Ask City Board to require participation. d. Rodney t� check on who funds this program. 9. Mark/Dale to meet with Babe Ruth. and Little League and offer help of City. MEETING: . Tuesday, September. 2, 5:15 Respectfully submitted, Beverly Melton IN ATTENDANCE: Dale Clark, Andy Lucas, Beverly Melton, Mark Paul, Rodney Ryan PAYETTEVILLE, ARKANSAS OFFICE OF CITY MANAGER P. 0. DRAWER F August 13, 1986 Mr. Kirby Estes 4590 Wyman Road Fayetteville, AR 72701 Dear Mr. Estes, 72702 (501) 521-7700 I am pleased to inform you of your appointment to the City of Fayetteville Parks and Recreation Advisory Board. This appointment is to fill an unexpired term and is to January 1, 1987, however, you will be eligible for consideration for reappointment at that time. Your appointment was' by unanimous action of the City Board of Directors taken on August 5, 1986. We are all quite proud of our City's parks and recreation system and we look forward to working with you to continue to improve upon our present facilities and programs. Please feel free to contact me if there is any way I might be of assistance to you. Sinc Paul R. Noland Mayor PRN:jeef cc: 06ale Clark, Parks and Recreation Superintendent FAYETTEVILLE CITY SWIMMING POOL MONTHLY SUMMARY FOR MONTH OF JULY 1 9 8 6 • 1984 1985 1986 TOTAL ATTENDANCE 14,568 10,442 15,428 AVERAGE DAILY ATTENDANCE 469.9 336.83 497.6 FULL DAYS CLOSED Unavailable -0- -0- AVERAGE SATURDAY 369 399.25 525.50 AVERAGE SUNDAY 485 325.0 317.75 AVERAGE WEEKEND 433 362.125 421.6 HIGHEST DAILY ATTENDANCE 752 515 732 (Mon -July 9)(Sat.July 20)(Tues.July 15) POOL OFFICE REVENUES $ 10,689.45 $ 8,178.17 $11,690.50 CONCESSION REVENUES $ 4,876.00 $ 3,820.65 $ 5,110.69 STAFF HOURS - 2,618.5 2,589.25 USER PERCENTAGES MOM/TOT 1Q% 4% 2,034 PRESCHOOL 4% 6% 673 GRADE SCHOOL 29% 26% 4,730 ADULT 18% 14% 1.,360 CHILD PASS 33% 36% 4,309 ADULT PASS 15% 15% 2,020 - 13.2% - 4.4% - 30.7% - 8.8% - 28 % - 13.1% TOTAL HOURS OPEN N.A. 229 275.5 STAFF HOURS PER ' 'HOUR 'OPEN 11.4 9.39