HomeMy WebLinkAbout1984-10-09 - MinutesFAYETTEVILLE, ARKANSAS
F. 0. DRAWER F
October 5, 1984
MEMO
To: PRAB Members
From: Connie Edmonston
Administrative Assistant
RE: PRAB Meeting
72702 (601) 521.7700
PRAB WILL MEET TUESDAY, OCTOBER 9th AT 4 pm, LAKE FAYETTEVILLE
SOFTBALL COMPLEX!
Agenda
I. Approval of September 25th Board Meeting
II. Combs Park Master Plan: City Board of Directors approved
Combs Park Master Plan 7-0 on Ocotber 2nd. The Board at
this time said that the following policy be adopted on
Park Master Plans:
1) Pre-liminary plan to be presented to PRAB for
their approval and recommendations.
2) Pre-liminary plan to the City Board of Directors
for their approval.
3) Pre-liminary plan to be presented for a Public
Meeting.
4) Master Plan presented to PRAB for their approval.
5) Master Plan presented to City Board of Director
for final approval.
III, Green Space Ordinance
Westland Phase III: NE Park District developed by J.B:
Hays -Jim -Bow Addition
19 single family units
Served by Root Park, Butterfield Park and Woodland School
Land dedication required: .0125 x 19 = .24 acres
Money in lieu: $105 x 19 = $1,995
Motion/Vote
IV.
Green,Space:OrdinanceStatus: Jim McCord informed us that
PRAB's recommendation for ammendment to the Green. Space
Ordinance to include "the acquisition and/or development
of park land", will be on the October 16th City Board
Agenda.
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
rnm (501) 521.77®
City Board meeting on October 2nd included a compliance
interpretation of the Green Space Ordinance as to whether
it applied toward a large scale development on a lot in
a subdivision which was platted prior to the effective
date of the ordinance. City Board concluded that the
Green Space Ordinance did not apply to developments
platted prior to the ordinance. So... Bobbi Jones will
get back with us as to which subdivisions this applies
to. We'll probably have to reimburse some of the fees
collected like for Leverett Apartments and Chestnut Estates
(DeWitt Smith).
V. City Board of Directors Candidates are:
1) Jeremy Hess (Position #5)
2) John Maguire (Position #6)
3) Delmar Embry (Position #5)
VI. Lake Fayetteville Ballfield Report:
Recreation & Personnel Committee Questions
1) How much money in existing maintenance budget?
Total Buildings & Grounds Maintenance: $20,100.
Summer Ballfield Crew Salaries: $7,064.
a. When was it last increased? 1983
1982-$18,051-ca.pitol-$68,000
1983 -$33,000 -capitol -$60,000
1984 -$20,100 -capitol -$125,985
b. How much of an increase? see above
c. Is the budget depleted at end of each year?
Yes -or close. It is currently over budget.
2) How much tVfned over
a. Concession:
Revenues
Salaries
Supplies
Fall league is still
final statement.
b. Rentals, Fees, Other
Summer Adult Softball -1984
9 fastpitch
46 slowpitch
55 total teams x $300.00
to City General Fund?
$15,986
- 4,157
- 7,377
$ 4,452
going on so this is not the
15 X $25.00 for lights
(pre -season practice)
7 weekend tourneys
$16,500.00
375.00
350.
tfr
1
$17,225.00
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
Fall league.
12 teams x $150.00
1 tourney x $25.00
3) Has Maintenance
if usage? Yes
4) What additional
that need to be
72702
$1,800.00
25.00
(1,825.00
TOTAL $19,050.00
(601) 6217700
3
budget been increased due to an increase
land/area/facilities have been added
maintained since 1982? None
Suggested Lake Fayetteville Softball Complex Improvements
1) Bulldozer work-Regrade field #3 (for drainage)
Extend parking lot #2
Rebuild parking lot #1 (for drainage)
Estimated cost $600.00
2) Culverts -10' metal at entry above field #1
78' drainage tile at SW corner outside field #1
80' drainage tile between concession and play-
ground area
3) Concrete pad- 12 x 50 begin at #1 field gate, extend
to parking lot w/drain grill down into underground
culvert (#1 for drainage)
4) Topsoil -40 loads on #3 field
15 loads over drainage tiles
40 loads approximately for parking lots
7 loads on steep bank between 1 & 2
5) Bermuda sod -Field #2
Field #3
Steep bank (7600 sq ft)
6) Sand strips -24" wide along back of ballfields (for safety)
7) Metal edging between concrete and #2 backstop (for drainage)
8) Wooden 3 rail fence from corner of paved drive at #1
to gate entry 50' long (post every 8' w/3 2 x 6 rails)
9) Bold & Burlap trees -3 behind #3 bleachers
3 around concrete bleachers
Estimated cost $210.00
10) Outfield fence perimeter extended from 4 feet to
8 feet high- The existing height has caused some
injuries.
11) Redue dugouts on Field #1.
12) Warning strips made of sand or wood chips around
the outfield fence.
13) Irrigate the softball fields fr m the Lake. Will
need small pump. (/u rO" .pf`ht<(Pf
14) Reset th@.=lights on Fields #2 and #3. They shine
in the players eyes on Field #1.
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F 72702
(501) 521-7700
15) Need tops on the bleachers for safety and to block
the sun from the spectators. One city used a tennis
screen draped from the backstop to post behind the
bleachers.
16) Upgrade parking on the west side of the fields.
Need a culvert for an entryway.
17) Separate the concession and restrooms within the
same building. Make the building into concession
stand only and build the restrooms as a separate
building.
18) Need to relocate the scoreboards at each field _/O wpt"0r,
19) Establish a warmup area.
20) Raise the left field fences of Field #2 and #3.
21) Add hexagon pavillion and picnic tables.
22) Gravel or concrete under existing bleachers.
—23) Add batting cages and pitching machines. k2,
24) Other suggestions?
VII. City Swim Pool Final Report:
A. Pool Concession
. Revenues $12,808
Salaries 3,053
Supplies '7,498
$ 2,257
Pool Revenues
Concession
TOTAL REVENUES
Salaries
Materials &
Supplies
Contractual
Services
$32,776
12,808
$45,584
7284926
-13,260
/77%
Sµ-•
Tl are.tse.g. 4 or S/a FF
Che t4 %sc. IIS 2_/(C(ea.set
L(,i!ill es IhC%tscc`)
483
Ceuenups : )437 SEW
z_Xp2ndi4tiers 3(0 v-"
--
(ffite; minor equipment, t, cleaning,
chem'ical's, concession supplies)
- 3,786 ( uniform; contract, telephone,
utilities, insurance, miscellarkus)
Building and
Grounds Main-
tenance - 1,940
$- 2,328
(Not including capitol miscellanous
account)
B. Hopefully we can get a budget adjustment to but a
swimming pool cover which cost approximately $2,800.
Of course it will have to go out for bid.
C. Discussion of addition of kiddy swimming pool.
VIII. Crossover Park Progress? Patti
k
•
•
PAYETTEVILLE, ARKANSAS
P. D. DRAWER F 72702
(601) 621.7700
4 -
IX.
IX. Lilly Pads at Lake Fayetteville? Patti
X. Lake Wilson Dam Report: Dale
XI. Next Fall Tour Dater /7/05-�
cutE
" etzd 4
XII. Autumnfest Report: Connie- Need 1 more judge for Bicycle
Decorating Contest of Washington School Parking Lot on
Saturday, October 13 at 1 p.m. It will only take about
a half of an hour. Any Volunteers? Mark Paul and Lennis
Ledbetter are the other judges.
XIII. Other Business: jeauk
D
XIV. Adjournment 7[ vlfr/
Please call if you can not attend. See you there!
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
72702
PARKS & RECREATION DEPARTMENT
PRAB
October 9, 1984
(601) 621-7700
The Parks and Recreation Advisory Board came to order at 4:05pm
MINUTES: Minutes were approved as mailed.
BUSINESS:
I. Combs Park Master Plan: City Board of Directors approved
Combs Park Master Plan (7-0) at the October 2nd Board
meeting. The Board stated that the following procedures
be taken on the adoption of a Park Master Plan:
1. Pre-liminary plan to be presented to PRAB
for their approval and recommendations.
2. Pre-liminary plan to the City Board of
Directors for their approval.
3. Pre-liminary plan presented at a Public Meeting.
4. Master Plan presented to PRAB for approval.
5. Master Plan presented to City Board of
Directors for final approval.
II. Green Space - Jim -Bow Addition: (Westland Phase III.)
NE Park District developed by J.B. Hays
Single family units: 19
Served by Root Park, Butterfield Park and Woodland School.
Land dedication required: .0125 x 19 = .24 acres
Money in lieu: $105 x 19 = $1,995
Motion: Melton/Thomason To recommend that Green
Space requirement be money in lieu of land because
Westland Phase IIZ is served by Butterfield Park,
Root Park and Woodland School. Motion passed (3-0)
(Melton, Thomason, Ryan present)
III. Green Space Ordinance Status: Jim McCord informed Parks
that PRAB's recommendation for ammendment to the Green
Space Ordinance to include "...acquisition and/or
development of park land..." will be on the October 16th
City Board Agenda.
III. Lake Fayetteville Softball Complex Improvements:
PRAB stated that Lake Fayetteville Softball Complex
definitely needs to be upgraded for not only aesthetic
reasons, but also for safety. The softball league
started with only 33 teams and has now grown to
67 teams playing in the summer and fall leagues.
Page 2
PRAB
10/9/84
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
72702 (501) 521-7700
III. Lake Fayetteville Softball Continued:
Justification for major improvements include increased
useage of the fields by the increased number of teams
in the league and the increased number of weekend
tournaments; use of the fields for state and regional
softball tournaments (refer to softball survey results
that indicated that hosting state and regional tourneys
brought in $74,296 (regional) and $78,930 (state) into
the City of Fayetteville); Softball District Commis-
sioner Chuck Yarborough recommended to PRAB that the
Softball Complex definitely needed improvements not
only for the City League, but also if we want to
continue to host state and regional tournaments;
no major improvements has been made over the last few
years. The Recreation and Personnel Committee has been
gathering information concerning the softball program
which will be included in the justification packet.
The committee stated that they needed the expenditures
for the umpires, scorekeepers, lime, bases and such
in order to complete their report.
Improvements recommended by PRAB and Park Staff included
the following list:
1. Regrade field #3
2. Extend parking lot #2
3. Rebuild parking lot #1 for drainage
(All above include bulldozer work with a cost
estimate of $600)
4. Culverts - 10' metal at entry above field #1
78' drainage tile at SW corner outside
field #1
80' drainage tile between concession and
playground area
5. Concrete pad - 12' x 50' begin at field #1 gate and
extend to parking lot with drain grill
into underground culvert for drainage
6. Top soil - 40 loads on field #3
15 loads over drainage tiles
40 loads for parking lots
7 loads on steep bank between Field #1 & #2
7. Bermuda sod - Field #2, #3, and steep bank between
fields #1 & #2 (7600 squ ft)
8. Sand strips - 24" wide along back of ballfields
(for safety)
9. Metal edging between concrete and field #2 backstop
for drainage.
Page 3
PRAB
10/9/84
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
72702 (501) 521-7700
III. Lake Fayetteville Softball - Continued:
10. Wooden 3 rail fence from corner of paved drive
at field #1 to gate entry 50' long
(post every 8' with 3 2x6 rails)
11. Bm17aland Burlap tress - 3 behind bleachers field #3
3 around concrete bleachers
(estimate cost $210)
12. Outfield fence perimeter extended from 4' to 8'
high. (for safety)
13. Take out dugouts on field #1 and replace with
concrete dugouts like fields #2 & #3
14. Warning strips made of sand or wood chips around
all fields outfield fence.
15. Irrigate softball fields from the Lake with
underground sprinkler system.
(will need a small pump)
16. Reset lights on fields #2 & #3 as they shine in
the players eyes on field #1
17. Tops on bleachers for safety and to block the sun
from the spectators.
18. Upgrade parking on west side of field #1. Need
a culvert for an entryway.
19. Relocate scoreboards at each field. (low priority)
20. Establish a warmup area. (possibly between field
#1 & #2)
21. Hexagon pavillion and picnic tables
22. Concrete slabs under all bleachers.
23. Add batting cages and pitching machines. (Rebudget
for 1985) location: between fields #1 & #2
or north side of field #3
24. Take the restrooms out of the concession stand.
convert all of building into concession
and storeage. Place restroom between
fields #1 & #2 where the sewer line
runs.
25. Extension of fence on field #2 & #3 30' high or so
for safety of foul balls. Last year a
spectator sitting on the bleacher field #2,
was hit by a foul ball from field #3 and
it broke her arm.
26. Improve existing signs.
27. Do something to bald spots (east of field #1).
28. Need concrete slab or asphalt around drinking fountains.
29. Central scorekeeping stand on top of concession
building. Handle with a speaker system.
(Long range plan - low priority for 1985)
•
•
Page 4
PRAB
10/4/84
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
72702 (501) 621-n0
III. Lake Fayetteville Softball - Continued:
PRAB discussed that staff needs to pull together cost
estimate for all of the items which will then be
prioritized for budgeting purposes. PRAB viewed
major improvements to Lake Fayetteville Softball Complex
as number one priority for Capitol Improvement projects.
Park staff present at the meeting were Dale Clark,
Bob Braswell, Mark Paul, Patti Reid and Connie Edmonston.
Next PRAB meeting will review the cost estimates and
prioritize the needs for improvements of the complex.
IV.
V
Budget 1985: PRAB stated that improvements of Lake
Fayetteville Softball Complex was their number one
priority. Other capitol improvement. -projects include:
Wilson Park Master Plan Projects; Babe Ruth Park
backstop improvements ($2,000 to $3,000), addition
of Kiddy Wading Pool at Wilson Park.
PRAB discussed that CD Funds need to be investigated
to help finish development of both Finger Park and
Walker Park North.
City
Last
were
Swimming Pool Final Report:
year 1983 revenues were $37,584 and expenditures
$36,038 giving a profit of $1,546.
1984 final report is as follows:
Pool Concession: Revenues
Salaries
Supplies
- $12,808
-3,053
- 7,'4'98
Total profit:$2,257
This figured to be a 17% profit, whereas the
Ballfield Park Concessions receives almost 30%
profit. So the system needs to be re-evaluated
for more efficiency in the pool concession manager.
Pool Revenues: $32,776 $32,776
Concession Revenues:12,808 ' $12,808
TOTAL REVENUES: :$.45:,:5.84
Expenditures:
Salaries
Materials & Supplies
Contractual Services
Buildings & Grounds Maint.
- $28,926
- $13,260
- $ 3,786
- $ 1,940
- $ 2,328
Page 5
PRAB
10/4/84
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F 72702
(501) 521-7700
V. City Swimming Pool Final Report- Continued:
The deficit this year was from the increased useage,
increased number of staff, chemicals increased, and
utilities increased. Dale Clark recommended that
a change in the daily admission would help the pool
break even. Park staff will supply PRAB with rates
of other cities in Arkansas as a comparison; useage
age breakdown; percentage of daily admissions and
season passes; and what the revenues would be if
the daily rates were each increased 25C. This will
be submitted for next board meeting for review.
Clark stated that he is trying to find funds to
purchase a swimming pool cover for the winter.
VI. Next Fall Tour Date: PRAB will meet at City Hall
Room 326 for General Meeting and then will go to
one of the parks for tour following.
VII. Autumnfest Report: Connie Edmonston reported that
Autumnfest is October 12, 13 and 14. As a representative
of the City Parks Department, she is in charge of
Youth Theatre, Bicycle Decorating Contest, Dog Show,
Belly Dance, and Magic Shows. Bill Waite volunteered
to again help judge the Decorated Bicycle Contest on
Saturday at 1pm, Washington School Parking Lot.
Meeting adjourned at 5:30 pm
NEXT PRAB MEETING: Tuesday, October 23 at 4pm, City Hall Rm 326.
PRESENT: Rodney Ryan,
Bill Waite, J.O. York
Respectfully submitted,
nnie Edmonston
Administrative Assistant
Beverly Melton, Romey Thomason, Charlie Sego,
PARK STAFF: Dale Clark, Bob Braswell, Mark Paul,
Mark Bushkuel (intern), Connie Edmonston
Patti Reid,
