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Home My WebLink About1984-09-11 - Minutesb FAYETTEVILLE, ARKANSAS P. 0. DRAWER F 72702 (501) 521-7700 PRAB September 11, 1984 The Parks and Recreation Advisory Board came to order at 4:20 pm. MINUTES: Minutes of the August 28 meeting were approved as mailed. BUSINESS: I. Wilson Park Parking Lot Bid Awards: Bids were pre- sented as follows for the engineering of Wilson Parking Lot: Albright -$4,000; Milholland-$8,000; McClelland -$5,000; Northwest -$2,750. Bids were awarded to Northwest Engineers for a sum of $2,750. Mr. Wimberly was present at the PRAB. meeting and informed the Board that the medium in the parking lot would need to be angled instead of perpendicular. This would cut down four to six parking spaces. It was the consensus of PRAB to leave the medium on and to go with the angle parking spaces. II. Park Place -Phases II,III, IV, V, VI: Mr. Ervan Wim- berly representing NW Engineers of Park Place, in- quired if Park Place would request a waiver of the Green Space Ordinance, could the park in Park Place be developed in phases in accordance with the housing development? Park Place contains 108 acres -with an- ticipated single-family units of 450. Park place has plans for providing and maintaining basketball courts, playground and picnic facilities, 6 tennis courts, pool,: clubhouse, 8 acre recreational lake used for a storm basin, and also additional green space for aesthetics. These facilities would serve Park Place and Windsor Townhouse residents. He anticipated two of the tennis courts to be built in the Spring. PRAB questioned whether a private park of that size would meet the requirements of the Green Space Ordinance. The Board also stated that other criterias of the park plans also need to be considered. PRAB tabled the inquiry until they speak to Mr. McCord concerning the understanding of the Green Space Ordinance. III. Combs Park Master Plan: Dr. Al Einert and Dr. Merle Seamon presented the Master Plan of Combs Park to FAYETTEVILLE, ARKANSAS P. 0. DRAWER F PRAB Page 2 September 11, 1984 72702 (501) 521-7700 PRAB for their recommendation to the City Board of Directdrs. At the August 28, 1984 meeting, PRAB approved the pre-liminary Master Plan of Combs Park as the best usage of the land. However, the plan included usage of the land above the flood plain. Mr. Lashley investigated that the land above the flood plain in which Dr. Einert desig- nated for the Model Airplane Course could not be used as part of the park. Dr. Einert was informed to try to accommodate the model airplane flying course in another area of the park. Dr. Einert stated that he viewed his pre-liminary plan as the best way to utilize the land in Industrial Park, but he would revise the plan to honor the City's prior commitment to the Industrial Park and Model Airplane Club. The revised Master Plan included a natural area in the southern tip, the model airplane course in the middle of the land, 4 soft- ball fields, 2 regular size soccer fields (or cut- down to 4 practice fields), and 2 parking lots. The report also suggest using the house and pump station as the new Park Maintenance Headquaters. The question was asked why the natural area could not still be used for the Model Airplane Course without the land above the flood plain as in the pre-liminary plan. Dr. Seamon stated there would be a drainage problem; no cross court take -off area available; and the land was too constricted unless it loses alot of vegetation and this would create problems with the river flow. He stated the Master Plan has the only option available if the park contains the Model Airplane Flying Course. Dr. Einert stated he would like to include the pre- liminary plan as an Alternate Plan in his final report. MOTION: Melton/Ryan To approve Dr. Einert's Master Plan of Combs Park to be recommended to the City Board of Directors for their approval. Motion passed unanimously 5-0. FAYETTEVILLE, ARKANSAS P. 0. DRAWER F Page 3 September 11, 1984 72702 (501) 621.7700 Dr. Einert stated he would get on the City Board Agenda for the September 18th meeting. PRAB mem- bers are urged to attend. Einert recommended to leave the lower natural area to be leased for grazing so it will con- tinually be maintained and brushhogged until the Parks Department is ready to develop and use that section. He also stated that the house lease is due for renewal in December if the area is suit- able for the Park Maintenance Headquarters. IV. State Parks and Recreation Annual Convention: Fayetteville will host the State Parks and Rec- reation Annual Convention on September 16, 17,and 18 at Continuing Education. Sunday will be the registration day and free time in the new Uni- versity HPER building. Monday will start with meetings followed by a cookout catered by B.& B Barbeque in Wilson Park, a 3 -hour tour of Fay- etteville Parks; banquet and speaker Rafer John- son. Tuesday morning will involve meetings until noon. PRAB members are urged to attend. V. Green Space: Oakland Townhouses III: Location Leverett Avenue Units: 48 Multi -family living units Land dedication requirement: .48 acres Money in lieu of: $4,080 Park Service Area: Northwest Park District Served by Leverett and Asbell Parks MOTION: Ryan/Waite To recommend that Green Space requirement be money in lieu of land because Oakland Townhouses III is served by Leverett and Asbell Parks. Motion passed unanimously 5-0. Park Place Phases III and V Location: Hwy 45 and 265 Single family units: ? PRAB tabled their recommendation of the Green Space requirement until a decision is made on their waiver request. FAYETTEVILLE, ARKANSAS P. 0. DRAWER F PRAB Page 4 September 11, 1984 .72702 (501) 621-7700 Chestnut Apartments -Phase II Waiver Request Location: Zion Road Land Area: 13.5 acres Green Space requirement: $20,400 See enclosed letter The Apartment Complex would include a tennis court., swimming pool, picnic areas, and play areas for the apartment community.- The cost of these facilities would be approximately $70,000. MOTTON: York/Ryan PRAB doea not recommend a waiver of the Green Space Ordinance for Chestnut Apartments Phase II because it does not meet the requirements to exempt the development from the Ordinance. Motion passed. unanimously 4-0 (Melton absent) VI. Arts and Crafts Teaching Facility Proposed: The Personnel and Recreation Sub -committee recommended to PRAB that Jim Glenn provide the following in- formation to them before a decision is made to accept or reject the proposal: a) Written documentation of need b) What is currently being offered in the community? (By whom and to what extent?) i.e. Adult education; CCE; Youth Center; Adult Center; all commercial ventures; Center of the Ozarks. c) Definition (concept) of Arts and Crafts Program d) Age Groups targeted? MOTION: York/Waite PRAB to approve the recommend- ations of the Sub -committee. Motion passed unanimously 5-0 Dale Clark will communicate the information needed to Mr. Glenn. VII. Lake Fayetteville Softball Complex/Programs:: Connie Edmonston presented .the survey results of Regional D. Slowpitch Tournament hosted at Lake Fayetteville Softball on August 17, 18, and. 19. 0 FAYETTEVILLE, ARKANSAS P. D. DRAWER F PRAB Page 5 September 11, 1984 72702 (501) 521-7700 Thirty-seven teams attended the tournament from Louisiana, Tennessee, Oklahoma, Mississippi, and one team attended from Arkansas. See enclosed survey results. The survey indicated that hosting a Regional Softball Tournament does bring people in to visit our City spending approximately $74,296. This estimated figure did not include recreation, liquor, gasoline, and merchandise bought in Fay- etteville. Results were similar to the survey taken at the State Class E Slowpitch Tournament held the proceeding weekend. It was estimated that forty- five teams brought in approximately $78,930. The Personnel and Recreation Sub -committee recommend- ed that information be gathered as to the amount of maintenance spent on the softball complex; percent- age of budget increase each year; revenues from the concessions, rentals, fees, and other. MOTION: York/Waite To approve the recommendations presented by the Personnel and Recreation Sub -:r -- committee . Motion passed unanimously 5-0 VIII. Wilson Park Bridge Donation: The Rotary Club, headed by John Box, donated the materials and labor to re- place a bridge at Wilson Park. Clark and Edmonston presented a bridge plan so that they can start the project immediately. The Parks crew has torn out the old bridge. IX. Crossover Park Development; PRAB received a platt and aerial map of the land included in Crossover Park. 1984 Budget included design of a Master Plan of Crossover Park. PRAB requested that before they make recommendations as to park development, that information be obtained from the School as to their long-range plan of the area and from statistics on the areas growth trend: Item tabled until next meeting. Lake Wilson Dam Status: Dale Clark reported that Jack Dick, after diving and inspecting the dam and tower, concluded to open the lower gate. After the lake is drained, the tower could be better inspect- ed. Dale Clark will make the arrangements for Terry's Machine Shop to inspect the tower and make the ne- cessary repairs. 0 X. FAYETTEVILLE, ARKANSAS P. 0. DRAWER F PRAB Page 6 September 11, 1984 XI, 72702 (501) 521-7700 Swim Pool 1984 Report: Connie Edmonston presented the Final Report of the City Swimming Pool to PRAB. See enclosed reports. The report revealed the fol- lowing information in comparing 1984 figures to 1983: - Total attendance was up 11,440 - Attendance average was up 55 people per day - Highest daily attendance was 824 compared to 1983's highest daily attendance of 653. - Admission/Swimming Lesson Revenues were up $5,502 (1984-$32,776; 1983-$27,274) -Concession Stand Revenues were up $2,498. (1984-$12,808; 1983-$10,310) - Total Pool Revenues were up $8,000. (1984-$45,584; 1983-$37,584) - Swimming Lesson Participants were increased by 65. (1984-269; 1983-204) Meeting adjourned at 6:45 pm. NEXT PRAB MEETING: Tuesday, September 25 at 4 pm, City Hall Room 326 Respectfully submitted, fry ie Edmonston Administrative Assistant PRESENT: Dale Clark, David Lashley, Bill Waite, Beverly Melton, Rodney Ryan, J.O. York, Connie Edmonston, Mark Bushkuhl (Recreation Intern), Ervan Wimberly, Al Einert, Merle Seamon CE/kr l Lindsey Construction Company 1 1 1 1 ZION ROAD P.O. BOX 1174 FAYETTEVILLE. ARK. 72702 } (501) 521-6611 September 5, 1984 Ms. Connie Edmonston Parks and Recreation Department P.O. Drawer F Fayetteville, AR 72701 Dear Ms. Edmonston: We are nearing completion of the first 120 units of a 240 unit apartment community on Chestnut Avenue. As you know, the green - space ordinance would require a $20,400 contribution for these ' apartment units. I understand that you are permitted under amendments to that ordinance, to recommend or accept on-site recreational improvements in lieu of the cash contribution. Therefore, I respectfully request your consideration of the tennis court, swimming pool, picnic areas, and play areas that 1 plan to build tor this apartment community (see the attached plan). These _improvements will cost approximately $70,000. Almost all the tenants at Chestnut Apartments are University of Arkansas students. We have tried to plan recreational facilities that they would enjoy. 1 trust you agree that they will be served well by these on-site facilities. Please place our request on your next meeting -agenda. Thank you for your consideration. rely, /11:c Linsey JEL/apb CC: Mrs. Bobbie Jones Mr. Dale Clark RECEIVED 1984 SFp 7 N6 F PYgTSEV BILE, AROMSAS pYETTek 1r NS FAYETTEVILLE, ARKANSAS P. 0. DRAWER F 72702 Regional D Slowpitch Tournament Survey Results Page 2 Conclusions: (501) 621.7700 Assuming there was a true random sample of the teams and spectators attending the Regional D Tournament, the following assumptions were made: - Out of town players brought into Fayetteville: 13 x 37 = 481 -Out of town spectators brought into Fayetteville: 15 x 37 = 555 - TOTAL NUMBER OF PLAYERS/SPECTATORS BROUGHT INTO FAYETTEVILLE FOR THE REGIONAL D TOURNAMENT: (Consisting of 37 out of district teams) 1036 -For a weekend tournament consisting of 3 days, teams usually stayed73 nights in Fayetteville -Average number of rooms needed per team = 18 37 teams x 18 room/team = 666 rooms needed/night 666 rooms x 2.5 nights = 1665 rooms needed for a weekend tourname; - Number of meals ate in Fayetteville restaurants: 209/team x 37 teams = 7733 FOOD/LODGING COST ESTIMATES ;Lodging Cost: Average cost per team $704 x 37 teams = $26,048 - Restaurant Food Cost: Average cost per team $1,304 x 37=$48,248 *TOTAL COST OF FOOD/LODGING FOR A WEEKEND TOURNAMENT $74,296 Thissurvey did not include cost of recreation, liquor and merchandise bought in Fayetteville. Thesewould bring in a substantial amount of revenues into the City in addition to the $74,296. The survey was taken on Friday evening, which was the first evening of play, and on Saturday morning. Team managers and/or coaches estimated the information given in the survey results. However. this survey does indicate that hosting a Regional Softball Tournament does bring people to visit our City and it definitely does make the City money from the taxes collected on items purchased. 1 c tameasiwassaarie Jr uonR +0_ Uv�TD/8 `� k r 0 1 n f, r— 1 U Q1 z: U1 U U Zr ! z 3 P J • 0.3 uk 6GIU+CT.�91 e10 pyvoo9 s 7a 3 p rTh tit J S a sic, ;I'LSQG Olg£cj-) uND oa)Lgh shbgnol OL hhhh lt"Ob8' hl 4